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REGULAR BOARD MEETINGREVISED AGENDA

Date: Tuesday, June 17, 2014

Time: 7:30 pm

Location: Catholic Education Centre - Board Room

802 Drury Lane

Burlington, Ontario

Pages

1. Call to Order

1.1 Opening Prayer: L. Pacenti (System Chaplaincy Leader)

1.2 Motions Adopted In-Camera

2. Approval of the Agenda

3. Declarations of Conflict of Interest

4. Presentations

4.1 Presentation to Outgoing Student Trustees (D. Rabenda)

4.2 Ontario Association of Parents in Catholic Education (OAPCE) Awards 2014 (T.Overholt

1 - 1

5. Delegations

6. Approval of Minutes

6.1 Regular Board Meeting - June 3, 2014 2 - 8

7. Business Arising from Previous Meetings

7.1 Summary of Outstanding Items from Previous Meetings 9 - 9

8. Action Items

8.1 Notice of Motion - Catholic Parent Involvement Committee Award (P. Marai) 10 - 10

8.2 2014-2015 Budget Estimates (Final) (P. McMahon) 11 - 39

8.2.1 2014-2015 Budget Presentation 40 - 58

8.3 Social Studies Resource Selection (J. Nigro) 59 - 60

8.4 Renaming of Pope John Paul II School (P. Dawson) 61 - 61

9. Staff Reports

1

10. Information Items

10.1 Student Trustees Update (M. Thomas)

10.2 International Education - CAPS-I Conference (C. Cipriano) 62 - 64

10.3 Concussion Protocol - Verbal Update(T. Overholt)

10.4 Budget Report for September 1, 2013 to May 31, 2014 (P. McMahon) 65 - 70

10.5 Capital Projects Report as at May 31, 2014 (P. McMahon) 71 - 89

10.6 Construction Reports (G. Corbacio) 90 - 97

11. Miscellaneous Information

11.1 CPIC Minutes (May 12, 2014) 98 - 101

11.2 SEAC Minutes (May 26, 2014) 102 - 105

12. Correspondence

13. Open Question Period

14. In Camera

15. Resolution re Absentees

16. Adjournment and Closing Prayer: D. Rabenda

2

Ontario Association of Parents in Catholic Education Award 2014 Page 1 of 1

Regular Board Meeting Tuesday, June 17, 2014

PRESENTATION REPORT ITEM 4.2

ONTARIO ASSOCIATION OF

PARENTS IN CATHOLIC EDUCATION (OAPCE) AWARD 2014

PURPOSE:

The Halton Catholic District School Board recognizes Lisa Koster, recipient of the Ontario Association of

Parents in Catholic Education - Volunteer Parent of the Year Award 2014.

BACKGROUND INFORMATION:

The Volunteer Parent of the Year Award is presented annually to a parent that goes above and

and/or school board and supports the aims and goals of OAPCE.

This evening, we recognize Lisa Koster, parent at Notre Dame Catholic Secondary School, Burlington and

Past Chair of the Catholic Parent Involvement Committee, as the recipient of this distinguished award.

Lisa is a strong advocate for the voice of parents, and guardians, of children enrolled in our Catholic

schools. Lisa nurtured the passion for Catholic Education by providing and strengthening active

leadership and partnership in her school community and at the system level through the Halton Catholic

District School Board Catholic Parent Involvement Committee (CPIC). Lisa was one of the first official

members of CPIC; the first CPIC chair; and also helped implement the 1st HCDSB Parent Conference;

webinars for parents; and social media for CPIC communication to name just a few of her

accomplishments.

CONCLUSION:

This evening, we extend gratitude and recognition to Lisa Koster for her active participation with parents,

and educational and community partners to influence positive parent engagement for student success in

our schools.

REPORT PREPARED AND T. OVERHOLT

SUBMITTED BY: SUPERINTENDENT OF EDUCATION, SCHOOL SERVICES

REPORT APPROVED BY: P. DAWSON

DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

1

MINUTES OF THE REGULAR BOARD MEETING

Date:

Time:

Location:

June 3, 2014

7:30 pm

Catholic Education Centre - Board Room

802 Drury Lane

Burlington, Ontario

Members Present A. Danko

A. Iantomasi, Vice Chair of the Board

A.A. LeMay

P. Marai (Teleconference)

J. Michael

J. Morrison

D. Rabenda, Chair of the Board

J.M. Rowe

E. Viana

Student Trustees J. Barron

E. Shepherd

Student Trustee Excused: M. Thomas

Staff Present B. Browne

C. Cipriano

G. Corbacio

P. Dawson, Secretary of the Board

P. McMahon

C. McGillicuddy

L. Naar

J. Nigro

T. Overholt

T. Pinelli

Also Present J. Ammendolia, Watson & Associates Economists Ltd.

H. Caton, Reporter

C. Kemeni, Student Trustee for 2014-2015

Duke of Edinburgh Awards Recipients, Bishop Reding

J. Louzado, Student Trustee for 2014-2015

R. Negoi, Senior Administrator, Financial Services

L. Stocco, Administrator, Strategic Communications Services

B. Teichman, McCarthy Tetrault

F. Thibeault, Administrator, Planning Services

Recording Secretary D. Ross

1. Call to Order

The Chair called the meeting to order.

1.1. Opening Prayer: M. Lozowski, Chaplaincy Leader, Bishop Reding Catholic

Secondary School

The meeting opened at 7:30 p.m. with a prayer led by M. Lozowski, Chaplaincy Leader at

Bishop Reding Catholic Secondary School.

2

Regular Board Meeting - June 3, 2014 2

1.2. Motions Adopted In-Camera

A. Iantomasi read the information provided in-camera.

Re-Designation of Position from Assistant Superintendent of Education to

Superintendent of Education

That the Halton Catholic District School Board approve the appointment of Colin

McGillicuddy as Superintendent of Education, effective June 30, 2014 until August 31,

2018.

Department Head

Antonio Mule appointed as Department Head effective September 1, 2014 for a period of

up to four (4) years.

Acting Department Head

Ivan Yurgan appointed as Acting Department Head effective September 1, 2014 for a

period of up to one (1) year.

Retirements

Carla Favero and Sheila Mascarin effective June 30, 2014.

Elementary School Vice Principals

Gino Giacalone and Viviana Varano appointed as Elementary School Vice Principals

effective September 1, 2014.

#86/14

Moved by: E. Viana

Seconded by: P. Marai

RESOLVED, that the Halton Catholic District School Board approve the motions adopted

in-camera. CARRIED

2. Approval of the Agenda

The following item was added to the agenda:

2.1. Added Item 10.7 - Notice of Motion - CPIC Award (P. Marai)

#87/14

Moved by: E. Viana

Seconded by: J. Michael

RESOLVED, that the agenda be accepted as amended. CARRIED

3. Declarations of Conflict of Interest

There were no conflicts of interest declared.

3


4. Presentations

4.1. The Duke of Edinburgh Awards 2013-2014 (T. Pinelli)

T. Pinelli provided trustees with information regarding the Duke of Edinburgh Awards for

the 2013-2014 school year and recognized the parents for supporting their children, as

well as the Principal, A. Flynn and Guidance Counsellor, J. Brydges. The following award

winning students were presented with a pin and a certificate of distinction by the Chair of

the Board and the Director of Education: K. Aleong, A. Hamilton, D. Labuga, S.D. Mora,

L. Pilozo Hibbit, P. Srkianth, and J. Tomczyk for their service, adventurous, skills and

physical abilities. Two additional recipients, K. Houle-Tielemans and J. Lebel were unable

to attend.

The Chair of the Board congratulated all recipients on attaining this prestigious award and

for their valued contributions to the local communities.

4.2. Proposed 2014 Amendment to 2013 Education Development Charges By-Law

(P. McMahon)

The Chair of the Board commented on the proposed 2014 Amendment to 2013

Education Development Charges By-Law which would increase the charges as a result of

escalating land values.

The Chair invited J. Ammendolia of Watson & Associates and B. Teichman from Overland

LLP to make a presentation on the proposed Amendment to the 2013 Education

Development Charges (EDC) Amendment By-law. J. Ammendolia indicated that the

purpose of the meeting was to consider passage of the proposed amendment. He

commented that since the last review, Milton has experienced a 30% increase in land

value and North Oakville, has experienced a 40% increase. The proposed charge for

uniform residential education development charge per dwelling unit will be $1,839 and

$0.47 per square foot of gross floor area applied to non-residential.

In response to questions, staff acknowledged that Burlington, south Oakville and Halton

Hills have not experienced significant increases.

B. Teichman confirmed that the Board had satisfied all legal requirements. He also

confirmed that the calculations and methodology used by Watson & Associates complied

with the requirements of the governing legislation and on that basis, the Board was

authorized to pass the amendment.

The Chair of the Board invited delegates to come forward and provide their view on the

proposed by-law. There were no delegates.

The Chair proceeded to Item 8.1.

8.1. 2014 Amendment to 2013 Education Development Charges By-Law (P.

McMahon)

#88/14

Moved by: J. Morrison

Seconded by: A.A. LeMay

4


THAT it be resolved that the Halton Catholic District School Board enact an Education

Development Charge By-law amendment to apply to the Region of Halton;

THAT the amending EDC By-law be in the form attached hereto and that it amend the

-law 2013 in the following respects:

In paragraph 9, $1,839 as the Education Development Charge on each dwelling

unit in a residential development;

In paragraph 12, $0.47 as the Education Development Charge per square foot of

gross floor area applied to non-residential development. CARRIED

5. Delegations

There were no delegations.

6. Approval of Minutes

6.1. Regular Board Meeting - May 20, 2014

#89/14

Moved by: J. Michael

Seconded by: E. Viana

RESOLVED, that the minutes of the May 20, 2014 Regular Board Meeting be approved

as presented. CARRIED


7.1. Summary of Outstanding Items from Previous Meetings

The Summary of Outstanding Items from Previous Meetings was received as information.

8. Action Items

8.2. Core French Resource Selection (J. Nigro)

Information regarding the purchase of the Core French Resource Selection was presented

as a Staff Report at the May 20th Board meeting.

#90/14

Moved by: A.A. LeMay


RESOLVED, that the Halton Catholic District School Board approve the purchase of the

Echos Pro, Pearson-Grade 4 Core French Digital Resource. CARRIED

Trustee LeMay left the Board Meeting at 8:03 p.m.

9. Staff Reports

9.1. 2014-2015 Budget Estimates Update #3 (P. McMahon)

9.1.1. Presentation: 2014-2015 Budget Estimates Update # 3

R. Negoi presented the third update regarding the 2014-2015 budget estimates and

highlighted the changes made to the budget from the previous meeting, provided an

update on the budget process, information regarding the current reserve, details

5


regarding the accumulated surplus balance and identified revenues and expenditures. She

concluded her presentation by outlining the next steps. R. Negoi informed trustees that

the changes in enrolment projections will have an impact on the final outcome and

projected revenues. She briefly reviewed the new initiatives that have been included at

this point and those that have been put on hold until such time as additional revenues or

reduced expenditures materialize.

In terms of next steps, two more reviews of enrolment will be undertaken, senior staff will

reassess which new initiatives will be included or deferred and the final approval of the

budget is expected at the next Regular Board Meeting. The final estimates must be

submitted to the Ministry by June 30th, 2014.

There was some discussion regarding the reductions in the Facility Management budget

and the potential impact this might have on the ongoing maintenance of the schools. Staff

also commented on enrolment trends in the province and the impact of decreasing

and staffing. P. McMahon noted that enrolment

forecast sent to the Ministry are compared with actual registrations and staff work with

fairly conservative projections.

9.2. Social Studies Resource Selection (J. Nigro)

J. Nigro informed trustees that staff will be recommending the purchase of a core

resource for Grade 4 Social Studies at the June 17th Board meeting


10.1. Student Trustee Update (M. Thomas)

J. Barron provided an update regarding the student senate meeting.

10.2. ETAC Trips (T. Overholt)

T. Overholt commented on the proposed trips. He acknowledged that the committee has

reviewed all trips. In terms of the foreign insurance provider, J.M. Rowe asked if the

Board had assurance that they would provide proper coverage. T. Overholt will follow-up

and report back to him.

T. Overholt also brought to the attention of trustees a trip not listed in the report involving

the Notre Dame soccer team who has advanced to OFSAA in Thunder Bay. He

acknowledged that the school has met all criteria.

10.3. Achieving: Staff Development-Professional Learning, Mentorship and Coaching

(L. Naar)

L. Naar provided trustees with information on the Halton Catholic District School Board

Staff Development Strategy as it relates to our system priority of encouraging all schools

and departments to engage in active, life-long, professional learning, mentorship, and

coaching consistent with the Principles of Staff Development. L. Naar identified several

6


strategies in place as well as professional learning supports that provide focused, on-

going learning opportunities for staff that will impact on Student Achievement.

In response to questions, staff provided information regarding the cost implications of the

mentoring program and assured trustees that staff is working within the allocated budget

from the Ministry. J. Nigro and L. Naar provided details regarding the NTIP program as

10.4. Home, School, Parish Partnerships (L. Naar)

L. Naar provided information on the implementation of the strategic priority of creating,

enhancing and promoting opportunities for staff, students, parents and parishes to

engage in opportunities to work together and deepen the connection between the home,

school and parish. L. Naar identified several activities and events implemented across the

system that promote and support the strong relationship between the home, school and

parish.

10.5. Strategic Communications - Update and Operational Plan (L. Stocco)

L. Stocco provided an update on the review and prioritized implementation of the

recommendations received through the communications audit, and a summary of the

areas of focus and accomplishments during the 2013-2014, as well those for the

upcoming school year.

L. Stocco responded to questions and provided information and timelines regarding the

process of updating the schools websites. A template is being created and staff intends

to roll it out in the next school year. She also identified some next steps in providing the

necessary tools and in-servicing of principals and their school community.

feedback the Board is receiving from the use of Twitter and Facebook for school

activities and board-wide events.

10.6. Provincial Consolidation of School Board Financial Statements Accountants'

Report with Respect to the Seven-Month Period from September 1, 2013

to March 31, 2014 (P. McMahon)

P. McMahon informed trustees that this report is brought forward annually and pointed

not find any exceptions. He recognized the work and contributions of L. Labenski,

Financial Analyst Business Services who undertook the majority of the work effort

referred to in the report and who is leaving for another place of employment, on Friday,

May 6, 2014.

7


10.7. Notice of Motion - CPIC Award (P. Marai)

The following notice of motion for the June 17, 2014 Board Meeting was presented as

information:

Whereas, The Catholic Parent Involvement Committee (CPIC) plays an integral part in

developing our vibrant school communities.

Whereas, many parents across the board spend countless hours volunteering for their

school communities.

Be It Resolved that a 'CPIC Parent Award' be created and administered by the Halton

Catholic Parent Involvement Committee.

11. Miscellaneous Information

11.1. SEAC Minutes - April 23, 2014

The minutes were presented as information.

12. Correspondence

There was no correspondence.

13. Open Question Period

There was no open question period.

14. In-Camera

There was no follow-up In-Camera session.

15. Resolution re Absentees

#91/14

Moved by: J.M. Rowe

Seconded by: A. Iantomasi

RESOLVED, that M. Thomas be excused from the meeting. CARRIED

16. Adjournment and Closing Prayer: E. Viana

#92/14

Moved by: E. Viana


RESOLVED, that the meeting adjourn at 8:50 p.m. with a prayer led by E. Viana. CARRIED

_________________________

Secretary of the Board

_________________________

Chair

8

Business Arising from Previous Meetings 14 06 17 Page 1

ITEM 7.1

BUSINESS ARISING FROM PREVIOUS MEETINGS

DATE OF THE

BOARD MEETING

AGENDA ITEM ACTION REQUIRED RESPONSIBILITY STATUS

October 15, 2013 Policy I-39 Use of and Support

for School Technology and Social

Media

2nd

Reading Policy Committee TBD

May 20, 2014 Assumption Catholic Secondary

School

Staff Report re: Assumption Catholic

Secondary School

G. Corbacio/

T. Overholt

October 7, 2014

9

(OECTA’s Participation in the June 29, 2014 Pride Parade) Page 1 of 1


ACTION REPORT ITEM 8.1

CATHOLIC PARENT INVOLVEMENT COMMITTEE (CPIC) AWARD

RATIONALE AND RECOMMENDATION

RESOLUTION Moved by: P. Marai

Seconded by:

Whereas; the Catholic Parent Involvement Committee (CPIC) plays an integral part in developing our

vibrant school communities.

Whereas; many parents across the board spend countless hours volunteering for their school

communities.

Be It Resolved that a 'CPIC Parent Award' be created and administered by the Halton Catholic Parent

Involvement Committee.

P. MARAI

TRUSTEE

10

2014-15 Budget Estimates Report Page 1 of 8

Regular Board Meeting June 17, 2014

STAFF REPORT ITEM 8.2

2014-15 BUDGET ESTIMATES – FINAL

PURPOSE: To provide the Board with the final 2014-15 Budget Estimates. BACKGROUND:

The following information regarding the Board’s budget process was previously provided to Trustees:

1. Staff Report 9.1 – June 3, 2014 Regular Board Meeting – 2014-15 Budget Estimates Update (#3).

2. Staff Report 9.1 – May 20, 2014 Regular Board Meeting – 2014-15 Budget Estimates Update (#2).

3. Staff Report 9.1 – May 6, 2014 Regular Board Meeting – 2014-15 Budget Estimates Update (#1).

4. Budget Presentation – April 22, 2014 Trustee / Senior Staff Working Session – 2014-15 Budget Challenges and Priorities.

5. Information Report 10.6 – April 1, 2014 Regular Board Meeting – Release of 2014-15 Grants for Student Needs (GSN).

6. Staff Report 9.1 – February 18, 2014 Regular Board Meeting – 2014-15 Budget Estimates Schedule and Objectives.

7. Information Item 10.6 – November 19, 2013 Regular Board Meeting – Update on Financial Reporting to the Ministry of Education.

COMMENTS:

OVERVIEW

The Ministry released the 2014-15 Grants for Student Needs (GSN) on March 27, 2014. Consequently, staff prepared a budget update presentation outlining a preliminary estimate of expenditures and expected budget challenges and priorities for the year, which was discussed with Trustees and Senior Staff on April 22, 2014. This analysis was based on data compiled in advance of the Education Finance Information System (EFIS 2.0) forms being released.

11


With the release of the EFIS 2.0 forms for the 2014-15 Budget Estimates on April 24, 2014, staff developed a preliminary draft budget, comparing estimated revenues and expenditures for the year. This was presented to Trustees at the May 6, 2014 Regular Board Meeting.

Two additional preliminary draft budget updates have been prepared by staff, as a result of the completion of data input into the EFIS 2.0 forms and analysis of revenues and expenditures, and were presented at the May 20, 2014 Regular Board Meeting and June 3, 2014 Regular Board Meeting.

This 2014-15 Budget Estimates report incorporates all of the new initiatives identified, as outlined in Appendix D-3, in addition to the program and services enhancements/expansion identified in Appendix D-1. The additional staffing costs outlined in Appendix D-2, includes both new staffing due to growth, as well as new staffing included for approved new initiatives. This report presents the Board of Trustees with balanced Budget Estimates for 2014-15.

The estimated 2014-15 Total Surplus Available for Compliance for the year is approximately $1.5 million as outlined in Appendix A-1. This represents the excess of estimated revenues over the estimated expenditures for the year. The Total Surplus Available for Compliance for the year is divided between an appropriated portion (funds already committed) and an unappropriated portion (funds available for additional new initiatives). It should be noted that the entire surplus is allocated as follows:

Surplus Available for Compliance – Unappropriated (A) $0 Surplus Available for Compliance – Appropriated

Transfer to School Renewal (Old) Reserve $632,000Transfer to Board’s Working Funds Reserve $500,000Transfer to School Activities Fund (Budget Rollovers) $500,000Committed Capital Projects ($12,600)Committed Sinking Fund Interest Earned ($144,600)

Total Surplus Available for Compliance – Appropriated (B) $1,474,800 Total Surplus Available for Compliance (A+B) $1,474,800

Changes from the June 3, 2014 Budget Estimate Update with respect to both revenues and expenditures, are outlined in Appendix G. The main area of change was an increase in secondary enrolment projections, offset by an increase in staffing costs and additional new initiatives.

This report makes mention of the three reporting cycles: (1) Budget Estimates, approved by the Board of Trustees and submitted to the Ministry of Education in June, before the year begins; (2) Revised Budget Estimates, approved by the Board of Trustees and submitted to the Ministry of Education in December, after the first quarter; and (3) Audited Financial Statements, also referred to as Actuals, approved by the Board of Trustees and submitted to the Ministry of Education in November, three months after year-end.

12


The following table compares the Board’s financial position between 2014-15 Budget Estimates, 2013-14 Revised Budget Estimates, and 2012-13 Actuals:

2014-15 Budget

Estimates (As of

Jun. 17, 2014)

2013-14 Revised Budget

Estimates (Jan. 2014)

2012-13 Financial

Statements (Actuals)

(Nov. 2013) Revenues $346.4 million $335.1 million $327.3 millionExpenditures $346.4 million $333.1 million $327 million Operating Surplus / (Deficit) $0 $2.0 million $0.5 million Net Transfer to Student Success Reserve and School Activities Reserve

$0.5 million ($1.4) million $1.0 million

Net Transfer to Pupil Accommodation Grant Reserve

$0.6 million - ($0.7) million

Net Transfer to Working Funds Reserve $0.5 million - - Net Transfer from / to Committed Capital Projects - ($0.1) million $0.1 million Transfer from Committed Sinking Fund ($0.1) million ($0.2) million ($0.1) million Total Accumulated Surplus/(Deficit) Available for Compliance (In-Year)

$1.5 million ($0.3) million $0.8 million

REVENUE PROJECTIONS (APPENDICES A-1 & A-9, F)

Revenue has been estimated at $346.4 million, comprised of $315.9 million in grant revenue, $2.6 million in other provincial grants (Appendix A-9) and $2.6 million in other revenue and transfer from (to) internally restricted reserves, including the Community Use of Schools Reserve, Working Funds Reserve, School Activities Reserve, Committed Capital Projects and Committed Sinking Fund. An additional $11.5 million has been estimated for school generated funds and $13.8 million in revenue in the form of amortization of deferred capital contributions (DCC). The grant revenue of $315.9 million includes $23.8 million in Teacher Qualification and Experience Allocation (Q&E) grant, which represents an increase of $3.6 million over the 2013-14 Revised Estimates. In 2014-15, this grant also includes the Early Childhood Educators (ECEs), which amounts to $1.5 million of the $23.8 million. The remainder of $22.3 million relates to elementary and secondary teaching staff. This grant incorporates additional staffing full time equivalent (FTE) required to accommodate growth and forecasted retirements, placed at a projected grid step. Historical trends have suggested that the Q&E grant projected in the Budget Estimates cycle is typically higher than the Q&E grant calculated at Revised Estimates and the actual Q&E grant received based on the Audited Financial Statements (which are based on actual staffing complement and grid levels, as opposed to projected staffing and retirements). Measures have been taken, through consultation with Ministry staff, to project staffing levels and grid steps for the following year, and factor in expected retirements and new staffing based on a three year trend analysis. Appendix F outlines the Board’s provincial allocation calculated through the EFIS 2.0 forms, including the capital allocation, as compared to the Ministry GSN projection released on March 27, 2014, as well as to the 2013-14 Revised Estimates, 2012-13 Actuals and 2011-12 Actuals. In comparison to the 2013-14 Revised Estimates, the operating allocation is 5.5% higher, mostly as a result of transferring the funding for full day kindergarten into the GSN, reallocation between School Boards of funding for special education and the board administration and governance grant, and the increase in funding to support boards to keep up with utility and transportation cost increases.

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The capital allocation is significantly lower than the 2014-15 Ministry projection, as well as the 2013-14 Revised Estimates. The capital grants are in part, based on the Board’s estimated capital expenditures for the year, which are significantly lower from the 2013-14 Revised Estimates. As a result, capital grants, including funding for capital priorities and full day kindergarten (FDK) additions, are estimated at $9.4 million, as opposed to $36.7 million 2014-15 Ministry projection, and $29.6 million at 2013-14 Revised Estimates. Revenues are broken down by type in the chart below, listing their respective proportion of total revenue for 2014-15:

ENROLMENT (APPENDIX C)

The majority of the Board’s funding allocation is based on estimated Average Daily Enrolment (ADE). The elementary and secondary enrolments are both based on Full-Time Equivalent (FTE) enrolment for October 31 and March 31. The two count dates are then averaged to give the annualized Average Daily Enrolment (ADE) used for funding purposes. Enrolment projections were submitted to the Ministry on December 4, 2013 and have been subsequently reviewed by Senior Staff. Adjustments to elementary enrolments have been made based on results of the Milton School Boundary Review. This resulted in a decrease in elementary enrolment of 6.0 ADE. Staff conducted further enrolment reviews on May 29, 2014, June 4, 2014 and June 11, 2014, comparing enrolment projections in EFIS with current enrolment registrations (elementary) and student requests (secondary) identified by the respective Staffing Allocation Committee (SAC). As a result of these enrolment reviews, the EFIS enrolment projections have been reduced by 53.0 ADE elementary and 74.0 ADE secondary, in order to align enrolment projections The total reduction in enrolment projections, as compared to the Ministry submission is of 133 ADE overall. The estimated ADE of 21,387.0 elementary students and 9,899.5 secondary students represents an overall increase of 2.7% from the 2013-14 Revised Estimates projection, adjusted for FDK enrolment previously covered by EPO. This 2.7% increase incorporates two components: (1) projected enrolment growth for elementary students; and (2) additional pupils as a result of full implementation of FDK, both as a result of new classes and converting current half time pupils for the remaining non-FDK schools, to full time.

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EXPENDITURE PROJECTIONS (APPENDICES A-2 TO A-8, B, B-1 TO B-2, D-1 TO D-3) Current expenses have been estimated at $346.4 million. These expenses include program expansion items identified in Appendix D-1, additional staff required as a result of enrolment increase and the initiatives, listed in Appendix D-2, and other non-salary, non-benefit expenditures identified under the identified new initiatives listed in Appendix D-3.

The salary and benefits budget has been estimated at $266.3 million, which represents 86.2% of total operating expenditures. The salary and benefit budget is $97,500 higher than the amount shown in the previous report, which represents the net changes in staffing, outlined in Appendix D-2. The other operating expenditures have been estimated at $42.5 million or 13.8% of total operating budget. Other operating expenditures are $123,000 higher than the amount shown in the previous report, mostly as a result of adding the new initiatives listed in Appendix D-3. The capital expenditures are estimated at $10.6 million; school generated funds amount to $11.5 million; depreciation of capital assets is estimated at $15.8 million; and employee future benefits adjustments amount to ($0.2) million. Special Education expenditures, including salary and benefits and other operating expenditures, amount to $40.7 million (as listed in Appendix A-4), as compared to $40.4 million at 2013-14 Revised Estimates. The Board Administration expenditures, including salary and benefits and other operating expenditures, amount to $8.9 million (as listed in Appendix A-5), as compared to $9.4 million at 2013-14 Revised Estimate. School budgets of $1.9 million for elementary and $1.6 million for secondary schools have been included in the operating expenditures. Expenditures are outlined in the charts below, broken down by type and object, respectively, and listing their respective proportion of total expenditures for 2014-15:

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ADDITIONAL EXPENSES AND BUDGET REDUCTIONS (APPENDICES A-5, D-1 TO D-3, & G) This 2014-15 Budget Estimates report includes additional expenditures over the 2013-14 Revised Estimates. These include increases to utility expenditures, repairs and maintenance, snow removal and other contractual services related to our facilities, increases to legal fees, and training, totaling $3.0 million, an increase of $32,000 from the previous report (as further explained in Appendix G). These additional expenditures are listed in Appendix D-1 (program and services enhancement / expansion). Further, as a result of increased enrolment, full implementation of FDK and opening of two new schools, and inclusion of new initiatives, the budget incorporates an increase in staffing costs amounting to $4.2 million, an increase of $97,500 from the previous report. A breakdown of additional positions over and above the current staffing complement included in the budget is outlined in Appendix D-2. Further, the new initiatives in Appendix D-3 have been included in the budget. These resulted in an increase in salary and benefits costs of $638,600 included in new staffing listed in Appendix D-2, and $155,000 in additional operating expenditures, over those listed in Appendix D-1. In order to balance the budget, staff have made budget reductions of $241,000 to accommodate the new initiatives, as listed in Appendix D-3. In accordance with the 2014-15 Budget Objectives outlined in Appendix H, staff plans to set aside sufficient funds to achieve a Working Funds Reserve of 1% of budget over a 5 year period, to comply with the Ministry’s Risk Assessment Analysis of the Board. As such, $500,000 has been transferred into the Board’s Working Funds Reserve. Maintaining a Working Funds Reserve is essential to protect the Board from potential losses due to unforeseen circumstances. The Ministry`s Risk Assessment Analysis also identified the need for the Board to maintain a School Renewal Reserve Fund, and as a result, all estimated revenues to be received from use of facilities by child care centres, and before and after care have been transferred to the School Renewal (Old) Reserve Fund, in the amount of $632,000. This reserve is used for capital projects, to cover for costs not funded by Ministry capital grants. In order to achieve a balanced budget, while maintaining this reserve fund, Plant Operations and Maintenance expenditures were reduced by approximately $875,000.

16


CAPITAL PROJECTIONS (APPENDIX E)

As the Board now reports to the Ministry using PSAB standards, capital assets are recorded on the Statement of Financial Position and amortization and deferred capital contributions are recorded on the Statement of Financial Activities. Appendix E provides a list of all the capital projects budgeted for the 2014-15 fiscal year. It also shows the funding sources for each project.

Construction of capital assets is funded in part by the Ministry (referred to as supported funding), and in part by the Board’s reserves (referred to as unsupported funding). Once construction is complete, capital assets are depreciated over their useful life. The Ministry provides revenue to cover the portion of the depreciation expense related to the Ministry supported funding, referred to as amortization of deferred capital contribution. This amounts to $13.8 million, as outlined in Appendix A-1. However, as mentioned under the Expenditures section above, depreciation expense is estimated at $15.8 million. The difference of $2.0 million has to be funded by the Board. BALANCED BUDGET, ENVELOPING, FLEXIBILITY, & OTHER REPORTING REQUIREMENTS:

School Boards continue to be responsible for setting their budgets. Education funding recognizes that school boards need flexibility to decide how best to allocate resources within those budgets. At the same time, there are restrictions on how school boards may use certain components of their allocation. The different types of spending restrictions for boards are as follows:

1. Budgets must be balanced.

2. Class-size targets are to be met.

3. The Special Education Grant is limited to special education expenditures.

4. The School Renewal Allocation is primarily limited to capital renewal expenditures.

5. Capital funding is to be used for approved capital projects.

6. The Temporary Accommodation Allocation is to be used for portable moves, leases, and purchases, as well as lease costs for permanent instructional space.

7. The School Condition Improvement Allocation is to be used for capital renewal expenditures.

8. School Board Administration and Governance spending shall not exceed the grant allocation (excluding internal audit).

9. A portion of GSN funding is to be used first for minor tangible capital assets (furniture and equipment that is capitalized).

10. The Mental Health Leader Allocation is to be used to ensure that each board has at least one Mental Health Leader.

11. New Teacher Induction Program (NTIP) funding is to be used for eligible NTIP expenditures which are required to meet NTIP program requirements.

School boards continue to be accountable for how they use all the revenue that they receive from education funding grants, including the revenue that they can use flexibly. As a result of the reallocation of funding across the province for High Needs Amount, the 2014-15 expenditures for Special Education are expected to exceed the Special Education Allocation by $378,000 (vs. $402,000 in the previous report), which represents a significant improvement over the 2013-14 Revised Estimates shortfall which has been estimated at $2.7 million. Further, as a result of the reallocation of funding across the province for the Board Administration and Governance Grant, the revenues are expected to exceed the expenditures for this area by approximately $40,000 (vs. $150,000 in the previous report). This is a significant improvement over the 2013-14 Revised Estimates expected shortfall of $1.0 million.

17


The reallocation of funding for both the Special Education Allocation and the Board Administration and Governance Grant will be phased in over 4 years, which will result in changes to the level of funding the Board will receive in these areas in the upcoming years. For the Board Administration and Governance Grant in particular, funding is expected to decrease by $100,000 by the end of the phase in period. Staff is in the process of completing the EFIS form submission which will determine the Board’s compliance with the enveloping criteria. Staff expects the Board to be compliant in all areas.

UPDATED 2014-15 BUDGET SCHEDULE (APPENDIX I)

As the budget schedule indicates, staff intends to file the final Budget Estimates with the Ministry by the June 30, 2014 deadline. CONCLUSION:

The Budget Estimates reflects an update to our projected funding based on completed EFIS 2.0 forms, and the most current expenditures based on the best available information at this time. Once information on actual enrolments and related staffing adjustments becomes available, it is likely that budget revisions will be required. Any necessary budget revisions will be reviewed by Senior Staff. The Ministry will also require the submission of Revised Estimates, in December 2014, based on the actual October enrolment and funding from the Province will be adjusted to reflect any changes. Any other Provincial operating grants that are announced between now and the Revised Estimates date will also be included along with the corresponding expenditures. It is also important to note that this budget is based on staff’s interpretation of the best known information regarding labour matters at this time and will likely change once all labour issues are resolved. Any revenue and expenditure effects will be included in the Revised Estimates in December 2014. RECOMMENDATION:

RESOLUTION Moved by: Seconded by:

RESOLVED, that the Board approve the 2014-15 Budget Estimates in the amount of $346,406,663.

REPORT PREPARED BY: F. GIBSON MANAGER OF BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI SENIOR ADMINISTRATOR, FINANCIAL SERVICES

REPORT SUBMITTED BY: P. MCMAHON SUPERINTENDENT OF BUSINESS AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

18

Halton Catholic District School BoardRevenue

2014/15 Budget Estimates

Appendix A-1

Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\Board Reports and Information\4. 2014-15 PSAB Budget Estimates June 17 13/06/2014

2014/2015 2013/2014 2013/2014 2012/2013 2011/2012Budget Revised Original Actuals Actuals

Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)

OPERATING REVENUEProvince of OntarioLegislative Grants 233,687,756 202,622,415 203,633,889 200,201,646 199,050,075 Transfer from Classroom Reserve - - - 1,800,050 - Municipal Taxes 82,178,500 84,485,020 84,485,020 82,023,831 82,786,335

315,866,256 287,107,435 288,118,909 284,025,527 281,836,410

Other Provincial GrantsPrior Year Grant Adjustment - Operating - - - (212,944) 11,534 Other Provincial Grants (Appendix A-9) 2,558,461 17,067,800 15,664,117 11,969,729 6,647,747

2,558,461 17,067,800 15,664,117 11,756,785 6,659,281

Other Revenue Government of Canada 1,722,289 1,769,662 1,769,662 1,724,758 1,794,188 Tuition Fees 627,500 648,500 538,500 510,171 356,048 Use of Schools/Rentals 575,000 561,000 461,000 508,236 370,604 Cafeteria/Vending Funds/Uniform Commissions - - - 30,667 21,315 Interest Revenue 125,000 10,000 10,000 11,572 110,525 Interest Revenue on Sinking Fund - 25,999 - (25,336) 199,713 Donations - - - 8,309 22,891 Miscellaneous Recoveries - 19,728 - 147,180 242,343 Recoveries - Secondments 1,094,700 1,048,315 605,920 938,190 928,469 Miscellaneous Revenue 236,833 282,885 266,000 1,334,248 1,183,653 EDC Revenue 4,000,000 4,500,000 5,000,000 3,679,331 6,330,132

8,381,322 8,866,089 8,651,082 8,867,326 11,559,881

School Generated Funds Revenue 11,500,000 11,000,000 11,000,000 11,458,810 11,728,125

Amortization of Deferred Capital Contribution 13,783,974 12,763,698 13,562,759 11,718,015 11,550,397

Total Operating Revenue 352,090,013 336,805,022 336,996,867 327,826,463 323,334,094

Available for Compliance

(Surplus) Deficit - Operating - 638,628 295,663 (473,173) (268,234)

Available for Compliance - Transfer from (to) Internally Reserve (net) Note#1 (1,474,767) 1,782,389 (295,663) (285,700) 479,626

Total Available for Compliance (1,474,767) 2,421,017 - (758,873) 211,392

Unavailable for ComplianceUnavailable for Compliance (PSAB Adjustment) 249,636 (189,593) (774,172) (118,384) (32,146,984) Amortization of EFB - Retirement Gratuity & ERIP Liability (347,601) (347,601) (61,720) - - Amortization of EFB - Retirement/Health/Dental/Life Insurance (110,618) (110,618) (478,324) (1,275,233) - Unavailable for Compliance (Increase) Decrease in School Generated Funds - - - (506,580) (649,316) Revenues Recognized for Land (4,000,000) (4,500,000) (5,000,000) (3,679,331) (6,330,132)

Total Unavailable for Compliance (Surplus) (4,208,583) (5,147,812) (6,314,216) (5,579,528) (39,126,432)

Total Annual (Surplus) Deficit (5,683,350) (2,726,795) (6,314,216) (6,338,401) (38,915,040)

Total Revenue After PSAB Adjustment 346,406,663$ 334,078,227$ 330,682,651$ 321,488,062$ 284,419,054$

Transfer (to) from Working Funds Reserve (500,000) - - - 248,751 Net Transfer (to) from the LEIP Reserve (from School Operations) - - - - 51,289 Net Transfer from Community Use of School Reserve - - - - - Net Transfer (to) from Student Success, P.D.S.S and School Activities Reserve (500,000) 1,457,149 - (983,553) 1,065,528 Net Transfer (to) from the PAG Reserve (632,000) - (527,667) 698,167 5,991,891 Committed Capital Projects 12,626 180,633 87,397 (144,921) (6,991,749) Net Transfer (to) Committed Sinking Fund 144,607 144,607 144,607 144,607 113,916

(1,474,767)$ 1,782,389$ (295,663)$ (285,700)$ 479,626$

Note #1

19

Halton Catholic District School BoardExpenditure Summary


Appendix A-2




Classroom Instruction Classroom Teachers 178,595,865 170,344,544 169,607,896 167,269,170 162,950,083 Occasional Teachers 4,066,550 4,145,140 4,142,000 3,997,256 4,046,019 Early Childhood Educators (E.C.E) 6,782,600 5,551,800 5,322,240 2,497,484 1,218,536 Teacher Assistants 18,071,500 18,284,029 17,959,200 18,790,147 17,701,468 Textbooks & Classroom Supplies 7,380,862 9,296,355 7,809,399 5,623,968 6,893,677 Computers 1,236,036 1,489,465 1,456,234 1,812,373 1,512,395 Professionals, Paraprofessionals & Technical 10,106,218 10,298,568 9,861,064 9,282,552 9,259,732 Library and Guidance 4,676,045 5,402,987 5,014,410 5,111,690 5,099,575 Staff Development 2,105,903 2,532,116 2,164,991 2,351,164 2,987,877

Subtotal Classroom Instruction (Appendices A-2 & A-3) 233,021,579 227,345,004 223,337,434 216,735,804 211,669,362

Non Classroom - School Support ServicesSchool Administration (Appendices A-2 & A-3) 18,852,984 18,999,193 18,162,333 19,017,876 18,393,530 Teacher Consultants (Appendices A-2 & A-3) 3,144,087 2,689,631 3,113,901 2,830,790 2,860,816 Continuing Education (Appendix A-7) 6,437,291 6,073,531 6,504,167 6,447,316 6,422,417 Subtotal School Support Services 28,434,362 27,762,355 27,780,401 28,295,982 27,676,763

Recoverable Expenses 1,094,700 1,048,315 605,920 938,190 928,469

Other Non ClassroomBoard Administration (Appendix A-5) 8,892,363 9,443,471 8,931,246 8,888,982 8,882,961 Transportation (Appendix A-8) 6,686,379 6,479,246 7,018,618 6,468,390 6,151,235 Subtotal Other Non Classroom 15,578,742 15,922,717 15,949,864 15,357,372 15,034,196

Pupil Accommodation School Operations and Maintenance 29,616,459 26,097,883 25,820,770 25,440,965 24,795,358 ALC and Portable Leases 1,041,200 1,044,000 1,044,000 1,031,527 1,144,693 Debt Charges 47,375 47,375 47,375 47,375 47,375 Other Debenture Payments (Interest only from 10-11) 10,526,680 9,726,674 9,833,179 10,528,510 10,860,705 Subtotal Pupil Accommodations (Appendix A-6) 41,231,714 36,915,932 36,745,324 37,048,377 36,848,131

School Generated Funds Expenditures 11,500,000 11,000,000 11,000,000 10,952,230 11,078,809

Amortization Expenditure 15,754,149 14,731,716 15,453,301 13,553,724 13,330,308

Total Expenditures before PSAB adjustments 346,615,246$ 334,726,039$ 330,872,244$ 322,881,679$ 316,566,038$

PSAB AdjustmentsIncrease in Employee Future Benefits (458,219) (458,219) - (1,275,233) (31,820,828) (Decrease) in Accrued Interest on Debentures 249,636 (189,593) (189,593) (118,384) (326,156) (Decrease) in Vacation Accrual - - - - - Total PSAB Adjustment (208,583)$ (647,812)$ (189,593)$ (1,393,617)$ (32,146,984)$

Total Expenditures After PSAB adjustments 346,406,663$ 334,078,227$ 330,682,651$ 321,488,062$ 284,419,054$

20

Halton Catholic District School BoardInstruction Expenditures2014/15 Budget Estimates

Appendix A-3




CLASSROOM

Regular Day SchoolClassroom Teachers - Salaries & Benefits 161,580,835 154,346,824 153,148,316 151,266,713 147,208,808 Classroom Teachers - ESL - Salaries & Benefits 2,392,760 2,160,560 2,126,430 2,113,970 1,918,191

Classroom Teachers - Travel 36,070 30,500 30,500 14,826 22,489 Occasional Teachers & Assistants - Salaries & Benefits 3,163,600 3,170,000 3,170,000 3,125,776 3,133,682 Early Childhood Educators (E.C.E) - Salaries and Benefits 6,782,600 5,551,800 5,322,240 2,497,484 1,218,536 Textbooks and Classroom Material 5,798,987 7,415,253 6,247,881 4,585,770 5,407,798 Furniture and Equipment 568,430 762,405 508,872 370,570 700,655 Computer - Furniture & Equipment 150,000 235,365 181,134 631,693 546,181 Computer - Supplies & Services 1,077,036 1,242,100 1,242,100 1,005,297 936,518 Prof. & Paraprofessionals - Computer - Salaries & Benefits 2,193,807 2,257,832 2,230,160 1,994,764 2,118,977 Prof. & Paraprofessionals - Salaries & Benefits 1,640,946 1,622,102 1,477,426 1,481,850 1,312,254 Prof. & Paraprofessionals - Supplies & Equipment 1,138,975 1,257,964 1,232,418 1,155,568 1,258,166 Library and Guidance - Salaries & Benefits 4,255,985 4,960,677 4,607,610 4,661,374 4,654,815 Library and Guidance - Books & Supplies 420,060 442,310 406,800 450,316 444,760 Staff Development 2,020,269 2,374,916 2,058,991 2,238,411 2,830,107

Subtotal Classroom 193,220,360$ 187,830,608$ 183,990,878$ 177,594,382$ 173,711,937$

NON-CLASSROOM

Regular Day SchoolTeacher Consultants - Salaries & Benefits 1,740,012 1,417,954 1,770,862 1,533,358 1,608,326 Teacher Consultants - Supplies & Services 463,246 344,468 417,575 393,591 346,008 Subtotal Consultants 2,203,258$ 1,762,422$ 2,188,437$ 1,926,949$ 1,954,334$

School AdministrationSchool Administration - Salaries & Benefits 17,790,445 17,704,358 17,282,795 17,737,693 17,269,997 School Administration - Supplies & Services 1,062,539 1,294,835 879,538 1,280,183 1,123,533 Subtotal School Administration 18,852,984$ 18,999,193$ 18,162,333$ 19,017,876$ 18,393,530$

Total Regular Day School - Non Classroom 21,056,242$ 20,761,615$ 20,350,770$ 20,944,825$ 20,347,864$

Recoverable Expenses 1,094,700$ 1,048,315$ 605,920$ 938,190$ 928,469$

Total Instruction 215,371,302$ 209,640,538$ 204,947,568$ 199,477,397$ 194,988,270$

21

Halton Catholic District School BoardSpecial Education Expenditures


Appendix A-4




CLASSROOMClassroom Teachers - Salaries & Benefits 14,525,600 13,746,060 14,242,050 13,811,572 13,741,723

Classroom Teachers - Travel 60,600 60,600 60,600 62,089 58,872

Occasional Teachers & Assistants - Salaries & Benefits 902,950 975,140 972,000 871,480 912,337

Teacher Assistants - Salaries & Benefits 18,071,500 18,284,029 17,959,200 18,790,147 17,701,468

Textbooks and Classroom Material 230,800 323,051 250,000 247,977 364,178

Furniture & Equipment 782,645 795,646 802,646 419,651 421,046

Computer Equipment 9,000 12,000 33,000 175,383 29,696

Prof. & Paraprofessionals - Salaries & Benefits 5,032,490 5,078,670 4,839,060 4,586,141 4,480,397

Prof. & Paraprofessionals - Supplies & Equipment 100,000 82,000 82,000 64,229 89,938

Workshops 85,634 157,200 106,000 112,753 157,770

Subtotal Classroom 39,801,219$ 39,514,396$ 39,346,556$ 39,141,422$ 37,957,425$

NON CLASSROOM

Consultants - Salaries & Benefits 884,680 881,605 871,360 852,843 845,958

Consultants - Supplies & Services 56,149 45,604 54,104 50,998 60,524

Subtotal Consultants 940,829$ 927,209$ 925,464$ 903,841$ 906,482$

Total Special Education Expenditures 40,742,048$ 40,441,605$ 40,272,020$ 40,045,263$ 38,863,907$

22

Halton Catholic District School BoardBoard Administration Expenditures


Appendix A-5



Estimates Estimates Budget

(in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)

Governance /Trustees 216,300$ 188,560$ 187,060$ 171,729$ 186,997$

Directors and Supervisory Officers Salaries & Benefits 1,853,600 1,995,755 2,177,190 2,301,470 1,998,825 Supplies & Services 134,700 126,350 120,150 184,274 131,595 Furniture & Equipment 12,700 11,000 13,000 5,520 1,670 Other Expenditures 19,700 16,520 18,520 9,814 12,186 Subtotal Directors and Supervisory Officers 2,020,700$ 2,149,625$ 2,328,860$ 2,501,078$ 2,144,276$

Business and General Administration Salaries & Benefits 3,337,915 3,285,855 3,092,415 3,136,469 3,223,509 Supplies & Services 101,400 356,170 107,760 84,699 91,294 Furniture & Equipment 18,000 21,300 20,300 12,404 8,564 Fees & Contractual Services 322,500 428,772 324,050 281,209 254,988 Other Expenditures 170,600 169,958 147,000 154,183 135,035 Subtotal Business and General Administration 3,950,415$ 4,262,055$ 3,691,525$ 3,668,964$ 3,713,390$

Human Resources Salaries & Benefits 1,256,848 1,228,491 1,126,231 993,905 1,198,688 Supplies & Services 110,900 120,900 120,900 55,478 54,936 Furniture & Equipment 10,500 10,500 10,500 378 4,938 Fees & Contractual Services 408,000 451,500 451,500 396,510 381,579 Other Expenditures 11,600 11,600 11,600 16,718 3,598 Subtotal Human Resources 1,797,848$ 1,822,991$ 1,720,731$ 1,462,989$ 1,643,739$

Information Technology Salaries & Benefits 355,600 354,740 348,070 346,832 337,427 Supplies & Services 23,000 28,000 28,000 32,515 30,733 Furniture & Equipment 23,500 28,000 28,000 24,636 36,481 Other Expenditures 6,000 5,000 5,000 6,837 6,838 Subtotal Information Technology 408,100$ 415,740$ 409,070$ 410,820$ 411,479$

Bank Financing ChargesOperating Interest & Bank Charges 155,000 250,000 250,000 359,971 259,520 Subtotal Bank Financing Charges 155,000$ 250,000$ 250,000$ 359,971$ 259,520$

Operations & MaintenanceUtilities 130,000 130,000 130,000 115,267 113,131 Building Repairs & Maintenance 108,500 119,000 108,500 124,419 83,730 Landscape & Snow Removal 35,000 35,000 35,000 25,112 23,755 Fire/Security/Monitoring 2,500 2,500 2,500 - 400 Waste Disposal 3,000 3,000 3,000 - 733 C.E.C Port-A-Pac - Lease costs - - - - 248,751 Contractual Services 65,000 65,000 65,000 48,633 53,060 Subtotal Operations & Maintenance 344,000$ 354,500$ 344,000$ 313,431$ 523,560$

Total Board Administration 8,892,363$ 9,443,471$ 8,931,246$ 8,888,982$ 8,882,961$

23

Halton Catholic District School BoardPupil Accommodations Expenditures


Appendix A-6




School OperationsSalaries & Benefits 10,341,400 10,068,465 9,791,510 10,157,915 10,702,012 Professional Development 9,900 9,100 9,100 5,100 6,281 Community Use of Schools 390,843 378,607 378,607 2,668 13,369 Utilities - Hydro 5,135,200 3,778,800 3,778,800 3,767,231 3,408,578 Utilities - Natural Gas 1,185,000 1,241,500 1,241,500 587,670 593,841 Utilities - Water & Sewer 559,000 559,000 559,000 558,816 538,360 Maintenance - Supplies and Materials 985,000 985,000 985,000 696,373 743,571 Travel & Mileage 87,000 87,200 87,200 69,904 87,582 Custodial Equipment Repairs 125,000 85,000 85,000 124,495 92,425 Creative Playground Equipment 30,000 30,000 30,000 26,216 - Telephone 19,000 19,720 19,720 13,543 13,887 Plant Office 19,700 14,700 14,700 7,642 9,208 School Maintenance Services 6,541,217 4,917,158 4,917,000 6,233,985 5,749,529 Furniture & Equipment 217,000 225,150 225,150 31,372 100,643 Professional Fees 451,000 454,320 454,320 430,729 437,605 Contractual Services - Security, Fire, etc. 2,262,500 2,171,500 2,171,500 1,560,682 1,443,088 Insurance 608,000 383,000 383,000 413,200 323,558 Portables Set-ups/Moving Expenses 446,500 446,500 446,500 540,349 321,286 Continuing Education/ALC Operating Costs 203,199 243,163 243,163 213,075 210,535

Subtotal School Operations 29,616,459$ 26,097,883$ 25,820,770$ 25,440,965$ 24,795,358$

New Pupil PlacesPortable Leases 1,041,200 1,044,000 1,044,000 1,031,527 1,144,693

Subtotal New Pupil Places 1,041,200$ 1,044,000$ 1,044,000$ 1,031,527$ 1,144,693$

Debt ChargesDebt Charges-Permanent Financing of NPF 47,375 47,375 47,375 47,375 47,375 Subtotal Debt Charges 47,375$ 47,375$ 47,375$ 47,375$ 47,375$

Other Debenture PaymentsLEIP - Debenture (Interest only from 10/11) 265,246 283,976 283,976 301,990 319,314 Turf Loan (Interest only from 10/11) - - 106,505 294,401 138,298 OSBFC Debenture (Interest only from 10/11) 5,406,551 5,768,697 5,768,697 6,114,805 6,930,784 OFA Debenture (Interest only from 10/11) 4,854,883 3,674,001 3,674,001 3,817,314 3,472,309 Subtotal Other Debenture Payments 10,526,680$ 9,726,674$ 9,833,179$ 10,528,510$ 10,860,705$

Total Pupil Accommodations 41,231,714$ 36,915,932$ 36,745,324$ 37,048,377$ 36,848,131$

24

Halton Catholic District School BoardContinuing Education/Adult Learning Centre Expenditures


Appendix A-7




Continuing Education

Salaries & Benefits 5,303,782 4,809,175 5,311,353 5,369,421 5,329,655

Supplies & Services 222,583 300,785 246,543 220,874 219,843


Fees & Contractual Services 23,100 31,100 31,100 28,135 43,204

Renovations - - - - 20,454

ALC Leases/Rentals 870,826 898,171 898,171 803,931 784,171

Total Continuing Education 6,437,291$ 6,073,531$ 6,504,167$ 6,447,316$ 6,422,417$

25

Halton Catholic District School BoardTransportation Expenditures


Appendix A-8




Transportation - General

Salaries & Benefits 388,580 316,223 316,223 302,494 287,980

Supplies & Services 61,562 42,485 42,485 38,938 46,708


Fees & Contractual Services 178,043 172,889 167,501 133,011 92,818

Subtotal Transportation - General 640,933 539,006 533,618 477,861 432,489

Transportation - Home to School 6,045,446 5,940,240 6,485,000 5,990,529 5,718,746

Total Transportation 6,686,379$ 6,479,246$ 7,018,618$ 6,468,390$ 6,151,235$

26

APPENDIX A-9

Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\Board Reports and Information\4. 2014-15 PSAB Budget Estimates June 17

Grant Description 2014 - 15 Budget Estimates

2013 - 14 Revised Budget Estimates

LABOUR ENHANCEMENT - 522,000 LIBRARY STAFFING GRANT 121,595 119,930 SPECIALIST HIGHSKILLS MAJOR (SHSM) SPECIAL FUNDING 58,067 41,456 PARENTS REACHING OUT (PRO) - 27,060 ELP - STAFF DEVELOPMENT - 16,000 OUTDOOR EDUCATION - 294,223 COLLABORATIVE INQUIRY FOR INSTRUCTIONAL IMPACT 28,464 26,862 MATH AND LITERACY (GAINS) 56,928 53,724 DIFFERENTIATED INSTRUCTION (D.I) 28,464 26,862 S.S.SCHLS & CROSS PANEL TEAMS 37,430 35,126 RE-ENGAGEMENT 12 & 12+ - 12,982 FRENCH AS A SECOND LANGUAGE 94,408 99,446 FIRST NATION/METIS/INUIT EDUCATION 44,200 10,597 STUDENT INJURY PREVENTION - 63,985 TUTORS IN THE CLASSROOM - 14,676 K CONTEXTUALIZING - 15,000 EARLY LEADERSHIP STRATEGY 93,590 - E-LEARNING 105,000 110,000 STUDENT WORK STUDY 120,000 120,000 COLLABORATIVE INQUIRY IN MATH 90,000 90,000 M.I.S.A - P.N.C. 230,000 241,532 M.I.S.A - LOCAL 45,135 69,652 AUTISM SUPPORT AND TRAINING 47,649 74,798 LEARNING FOR ALL 24,884 3,140 MENTAL HEALTH 20,757 145,000 SPECIAL NEEDS - K-12 - 33,764 PARENTS REACHING OUT - REGIONAL MONEY - 17,500 BLDS (BOARD LEADERSHIP DEVELOPMENT STRATEGY) - 50,015 CAREER & LIFE PLANNING - 10,000 SAFE, EQUITABLE AND INCLUSIVE SCHOOLS 63,161 60,797 NETWORK-SCHOOL IN THE MIDDLE 25,000 25,000 NETWORK-SCHOOLS HELPING SCHL 119,400 110,400 PARENTS REACHING OUT - MULTICULTURAL - 13,000 OUTREACH COORDINATOR 73,600 73,600 SAFE WELCOME PROGRAM - 53,320 INTERNAL AUDIT - 3,207 BENEFIT REFORM 39,300 344,783 OCCASSIONAL TEACHER EVALUATION - 10,000 Sub-total 1,567,032 3,039,437

EARLY LEARNING PROGRAM (ELP) - 11,773,493 EARLY LEARNING PROGRAM (ELP) - SPECIAL EDUCATION - 1,181,559 O.Y.A.P GRANT 92,529 92,529 O.Y.A.P SPECIAL FUNDING - 19,200 LBS GRANTS 98,900 98,900 PROVINCE OF ONTARIO-CITIZENSHIP-Estimated 800,000 793,440 PROVINCE OF ONTARIO-CITIZENSHIP-ONE TIME FUNDING - 69,242 Sub-total 991,429 14,028,363

Total Other Provincial Grants per A-1 2,558,461$ 17,067,800$

Other Provincial Grants included in 2014-15 Budget Estimates

27

Halton Catholic District School BoardSummary of Expenditures by Expenditure Type

2014-15 Budget Estimates

Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\Board Reports and Information\4. 2014-15 PSAB Budget Estimates June 17


% of total budget

$ increase (from 13/14 to 14/15)

% increase (from 13/14

to 14/15)2013-14 Revised

Estimates% of total

budget 2012-13 Actuals % of total

budget 2011-12 Actuals % of total

budget

231,393,705 74.9% 8,248,592 3.7% 223,145,113 74.6% 217,915,683 75.7% 213,510,088 75.9%

34,931,099 11.3% 1,303,369 3.9% 33,627,730 11.2% 32,722,207 11.4% 30,461,454 10.8%

266,324,804 86.2% 9,551,961 3.7% 256,772,843 85.8% 250,637,890 87.1% 243,971,542 86.7%

1,009,604 0.3% (665,211) -39.7% 1,674,815 0.6% 798,981 0.3% 1,469,989 0.5%

25,899,092 8.4% 938,206 3.8% 24,960,886 8.3% 21,138,836 7.3% 20,903,263 7.4%

26,300 0.0% - 0.0% 26,300 0.0% 9,389 0.0% 13,995 0.0%

155,000 0.1% (95,000) -38.0% 250,000 0.1% 359,971 0.1% 259,520 0.1%

1,627,062 0.5% (21,976) -1.3% 1,649,038 0.6% 1,594,168 0.6% 2,053,282 0.7%

12,113,959 3.9% (77,424) -0.6% 12,191,383 4.1% 11,381,811 4.0% 10,918,823 3.9%

760,395 0.2% (36,443) -4.6% 796,838 0.3% 1,074,863 0.4% 874,255 0.3%

ALC Lease/Rentals 870,826 0.3% (27,345) -3.0% 898,171 0.3% 803,931 0.3% 784,171 0.3%

Total Other Operating 42,462,238 13.8% 14,807 0.0% 42,447,431 14.2% 37,161,950 12.9% 37,277,298 13.3%

308,787,042 100.0% 9,566,768 3.2% 299,220,274 100.0% 287,799,840 100.0% 281,248,840 100.0%

47,375 0.4% - - 47,375 0.5% 47,375 0.4% 47,375 0.4%

Turf Loan Interest Payments - 0.0% - - - 0.0% 294,401 2.7% 138,298 1.3%

5,406,551 51.1% (362,146) -6.3% 5,768,697 59.0% 6,114,804 56.1% 6,792,486 62.3%

5,120,129 48.4% 1,162,152 29.4% 3,957,977 40.5% 4,119,305 37.8% 3,929,922 36.0%10,574,055 100.0% 800,006 8.2% 9,774,049 100.0% 10,575,885 100.0% 10,908,081 100.0%

PSAB Adjustments

11,500,000 42.5% 500,000 4.6% 11,000,000 43.9% 10,952,230 3.8% 11,078,809 3.9%

15,754,149 58.3% 1,022,433 6.9% 14,731,716 58.7% 13,553,724 4.7% 13,330,308 4.7%

Increase in Employee Future Benefits (458,219) -1.7% - - (458,219) -1.8% (1,275,233) -5.5% (31,820,828) 411.2%(Decrease) in Accrued Interest on Debenture 249,636 0.9% 439,229 -231.7% (189,593) -0.8% (118,384) -0.5% (326,156) 4.2%

(208,583) -0.8% 439,229 -67.8% (647,812) -2.6% (1,393,617) -6.0% (32,146,984) 415.5%

Total PSAB Adjustments 27,045,566 100.0% 1,961,662 7.8% 25,083,904 100.0% 23,112,337 8.0% (7,737,867) -2.8%

346,406,663$ 100.0% 12,328,436 3.7% 334,078,227$ 100.0% 321,488,062$ 100.0% 284,419,054$ 100.0%

Debt Charges & Interest

OSBFC Debenture Interest Payments

Total Capital

Amortization Expenditures

Total Operating

Capital

Total Expenditures

OFA Debenture Interest Payments

School Generated Funds

Fees & Contractuals (Appendix B-2) Other

Rentals & Leases

Operating Interest

Replacement Furniture & Equipment

Total Salaries and Benefits

Professional Development

OperatingSalary & Wages

Employee Benefits

Supplies & Services (Appendix B-1)

Appendix B

28

Appendix B-1

HALTON CATHOLIC DISTRICT SCHOOL BOARD2014-15 Budget EstimatesSupplies and Services

2014-15 2013-14 2012-13 2011-12Budget Revised Actual Actual

Description Estimates Estimates

ADVERTISING 90,177$ 101,197$ 130,421$ 88,526$ APPLICATION SOFTWARE 81,500 86,801 36,861 77,600 ASPHALT/CONCRETE 700,000 130,000 722,291 744,263 ASSOC. & MEMBERSHIP FEES-BOARD 5,000 5,500 3,400 3,400 AUDIO VISUAL MATERIALS 133,900 121,000 126,746 92,430 AUTOMOBILE REIMBURSEMENT 441,170 432,491 406,146 446,125 COPYING INSTRUCTIONAL 276,000 267,001 321,044 230,884 FIELD TRIPS 403,355 765,911 591,840 365,664 INSTRUCTIONAL MATERIALS 3,189,286 3,518,715 1,373,045 1,431,940 INSTRUCTIONAL SUPPLIES 2,177,504 2,706,283 1,031,845 1,756,665 LIBRARY BOOKS 414,060 339,920 297,814 283,561 MAINTENANCE SUPPLIES & SERVICES 6,426,671 5,377,683 5,839,995 5,419,155 MISCELLANEOUS 56,120 74,803 72,770 40,734 NON-CAPITAL FURNITURE & EQUIPMENT 1,512,670 2,377,852 2,369,534 2,220,433 OFFICE SUPPLIES & SERVICES 139,244 301,548 247,632 243,043 OTHER TRAVEL EXPENSE 9,100 8,150 12,081 6,604 PERIODICALS 28,100 32,005 70,929 51,311 PLANT OPERATIONS SUPPLIES 995,000 995,000 696,025 749,107 POSTAGE 20,265 23,842 27,101 28,997 PRINTING & PHOTOCOPYING 445,200 449,551 541,011 611,779 RECRUITMENT OF STAFF 14,500 14,500 9,204 12,842 REPAIRS 304,900 307,250 235,839 216,982 TELECOMMUNICATIONS 440,570 425,426 502,186 458,154 TEXTBOOKS & LEARNING MATERIALS 513,800 307,157 359,035 589,881 UTILTIES - ELECTRICIY 5,256,000 3,901,000 3,868,016 3,464,080 UTILTIES - HEATING (Gas & Other) 1,223,000 1,288,300 650,587 691,759 UTILTIES - WATER & SEWAGE 571,000 571,000 567,707 546,345 VEHICLE MAINTENANCE & SUPPLIES 31,000 31,000 27,731 30,999

25,899,092$ 24,960,886$ 21,138,836$ 20,903,263$

29

Appendix B-2

HALTON CATHOLIC DISTRICT SCHOOL BOARD2014-15 Budget EstimatesFees and Contractual Expenditures

2014-15 2013-14 2012-13 2011-12Budget Revised Actual Actual

Description Estimates Estimates

AUDIT FEES 69,055$ 63,885$ 70,436$ 56,552$ LEGAL FEES 239,500 220,101 314,872 231,719 OTHER PROFESSIONAL FEES 587,720 566,101 562,161 592,688 OTHER CONTRACTUAL SERVICES* 1,219,074 1,296,653 1,276,593 1,651,023 CONTRACTUAL CUSTODIAL SERVICES 1,837,138 1,582,302 1,272,415 1,273,583 CONTRACTUAL-WASTE DISPOSAL 270,000 173,000 266,791 190,086 TRANSPORTATION 6,223,489 6,574,100 6,123,540 5,811,564 TEMPORARY ASSISTANCE 45,450 49,000 30,131 70,580 COURIER 132,080 140,200 97,469 97,297 SOFTWARE FEES & LICENSES 383,699 687,526 384,783 252,293 HARDWARE MAINTENANCE 95,000 52,000 55,155 48,124 INSURANCE 611,754 386,515 416,993 326,936 PORTABLE SET-UP 400,000 400,000 510,472 316,378

12,113,959$ 12,191,383$ 11,381,811$ 10,918,823$

*Including commissionaires expenditures (School Services) of $300,000, employee assistance program (Human Resources) of$110,000, Ceridian fee (Payroll Services) of approximately $120,000, infrastructure and cabling services (IT) for $120,000,Halinet/CanCopy (Curriculum Services) $120,000, MISA reviews (Directors Office) $80,000.

30


Halton Catholic District School Board2014-15 Budget EstimatesDay School Average Daily Enrolment (ADE)

Projected Projected 2014-15 Adjusted Adjusted 2013-14 Actual Actual 2013-14 2012-13 2011-12FTE FTE Projected % FTE FTE Adjusted FTE FTE Actual % Actual % Actual %

Oct 31/14 Mar 31/15 ADE Change Oct 31/13 Mar 31/14 ADE Oct 31/13 Mar 31/14 ADE Change ADE Change ADE ChangeJK 2,021.00 2,029.00 2,025.00 14.9% 1,758.00 1,766.50 1,762.25 981.00 986.00 983.50 7.8% 912.25 4.6% 872.00 8.3%SK 2,042.00 2,053.00 2,047.50 10.9% 1,840.00 1,851.50 1,845.75 1,033.00 1,040.50 1,036.75 6.7% 971.75 7.3% 905.50 5.7%Gr. 1 to 3 6,370.00 6,393.00 6,381.50 2.3% 6,225.00 6,249.00 6,237.00 6,225.00 6,249.00 6,237.00 3.0% 6,053.50 1.2% 5,980.50 2.1%Gr. 4 to Gr. 8 10,916.00 10,950.00 10,933.00 2.2% 10,694.00 10,709.00 10,701.50 10,694.00 10,709.00 10,701.50 1.7% 10,521.50 0.6% 10,455.50 0.5%

Elementary Day School Enrolment 21,349.00 21,425.00 21,387.00 4.1% 20,517.00 20,576.00 20,546.50 18,933.00 18,984.50 18,958.75 2.7% 18,459.00 1.3% 18,213.50 1.6%

Secondary Day School Enrolment 10,083.50 9,715.50 9,899.50 -0.2% 10,115.92 9,729.94 9,922.93 10,115.92 9,729.94 9,922.93 -0.8% 10,006.87 1.2% 9,889.59 0.8%

Total Day School ADE 31,432.50 31,140.50 31,286.50 2.7% 30,632.92 30,305.94 30,469.43 29,048.92 28,714.44 28,881.68 1.5% 28,465.87 1.3% 28,103.09 1.3%

Notes: ADE - Average Daily Enrolment FTE - Full Time Equivalent Average Daily Enrolment (ADE) is based on 50% of March 31 FTE plus 50% Oct 31 FTE % change equals the increase (decrease) in ADE from the prior year The 2014-15 ADE is 2.7% higher than the 2013-14 Revised Estimates adjusted for FDK pupils, as a result of part time FDK pupils converting to full time, and as a result of overall projected elementary enrolment growth.

* 2013-14 Revised Estimates adjusted for FDK pupils are provided for comparison purposes only (to 2014-15 projected enrolment).

2013-14 Actual ADE

Appendix C

2013-14 REVISED ESTIMATES Adjusted for FDK pupils *

31

Halton Catholic District School Board Appendix D-12014-15 Budget Estimates

Program Enhancements (included in Budget)

Description Requested By Salary Non-Salary Total

1. Professional Legal - Fees J. O'Hara - 40,000 40,000 2. CCRT/Mental Health Proposal L. Naar 8,000 8,000

3.P/VP Retreats (in 2014-15 will occur twice - changing date to Aug.15 therefore will incur costs twice) L. Naar 28,000 28,000

4. Commissionaires - increase in cost due to new contract T. Pinelli 30,000 30,000 5. Instrumental Music Program J. Nigro 40,000 40,000 6. System purchase of new grade one Religion Text J. Nigro 280,000 280,000

7.Facilities cost increase due to 2 new schools, increase in utility costs, repairs, snow removal and other contractuals G. Corbacio 2,496,556 2,496,556

8. New WHIMIS/GHS Training Program J. O'Hara 15,000 15,000 9. Professional Development contingency fund All 16,000 16,000 10. Trustee Expenditures P. Dawson 20,000 20,000

Total -$ 2,973,556$ 2,973,556$

32


Additional budgeted positions, over 2013-14 Revised Estimates due to growth, full implementation of FDK and opening of two new schools (including new initiatives outlined in Appendix D-3):

FTEs Total Salary & BenefitsPlant Administrators 2.0 210,000$ Privacy and Information Management Officer 1.0 100,000$ Elementary Principals 2.0 247,000$ Elementary Vice-Principals 0.0 -$ Secondary Principals -2.0 (231,000)$ ECEs 30.0 1,365,000$ EAs 18.5 807,000$ Secretary 10 months 4.0 182,000$ Payroll Clerk (12 months) 0.5 25,000$ APSSP (1 Social Worker + 1 CYC) 2.0 113,000$ Total Non Teaching FTEs 58.0 2,818,000$

Elementary Teachers (ELP and Classroom Teachers) 26.5 1,930,000$ Elementary (SERT) 1.0 73,000$ Secondary Teachers -14.0 (954,000)$ Secondary Guidance Counsellor 0.50 61,000$ Secondary ESL Teacher 2.00 195,000$ Secondary Teachers (SERT) 1.0 73,000$ Total Additional Budgeted FTEs 17.0 1,378,000$

Total Additional Budgeted FTEs 75.0 4,196,000$

33


New Initiatives Included in the Budget

Description Requested By Salary & Benefits* Non-Salary Total

1. Concussion Protocol T. Overholt 15,000 15,000 30,000 2. Provincial Adult Faith Conference(Halton Hosts Fall 2014) L. Naar 2,000 2,000 3. External Functional Abilities Assessments J. O'Hara 20,500 20,500

4.FMS Administrator - School Operations & Maintenance (Salary and Benefits) G. Corbacio 105,000 105,000

5.FMS Administrator - School Capital & Energy(Salary and Benefits) G. Corbacio 105,000 105,000

6. FMS Administrators - Office Equipment and Supplies G. Corbacio 6,000 6,000 7. IB - St. Thomas Aquinas - Half-time Guidance Counsellor T. Pinelli 61,100 61,100 8. IB - St. Thomas Aquinas - Half-time Secretarial Support T. Pinelli 32,500 32,500 9. IB/AP (Due to program growth) T. Pinelli 98,500 98,500 10. Privacy & Information Management Officer P. Dawson 100,000 100,000 11. 2 ESL Teaching Staff J. Nigro 195,000 195,000 12. Expansion of Visa Students C. Cipriano 13,000 13,000 13. Payroll clerical support - half time P. McMahon 25,000 25,000

Total identified new initiatives for 2014-15 638,600$ 155,000$ 793,600$ A

Identified Budget Reductions to Offset New Initiatives

Description Requested By Salary & Benefits Non-Salary Total

1. School Operations - Facilities G. Corbacio (216,000) (216,000) 2. Business Services P. McMahon (25,000) (25,000)

Total identified new initiatives for 2014-15 -$ (241,000)$ (241,000)$ B

* The salary and benefits components of the approved new initiatives included in the budget are also listed in Appendix D-2.

Net Increase in Expenditures to Include New Initiatives: A + B = 552,600$

34

Halton Catholic District School Board Appendix E2014-15 Budget EstimatesCapital Budget

TotalExpenditures Estimated Full Day($ 000's) Capital Budget KindergartenConstruction in ProgressSt. Benedict (Milton #5) 2,632,000 1,681,468 950,532 - - 2,632,000 Queen of Heaven (Milton #7) 2,632,000 1,681,468 950,532 2,632,000 St. Francis FDK Additions 645,000 645,000 645,000 Holy Rosary 3,955,000 389,000 2,275,000 1,121,000 170,000 3,955,000 Remaining FDK Additions (Note 1) 812,500 812,500 812,500

Total Capital Expenditures 10,676,500$ 3,362,936$ 389,000$ 5,633,564$ -$ -$ 1,121,000$ 170,000$ 10,676,500$

Note 1: Refers to all remaining FDK additions projects to be completed.

Note 2: Unsupported portion of bridge financing will be covered from our School Renewal Reserve (Old).

Other (Note 2) Total FundingCapital Priorities

Funding Sources

NPPSchool Condition

ImprovementTemporary

AccommodationsProceeds of Disposition

35

Halton Catholic District School Board Appendix F2014-15 Budget EstimatesGSN Calculations

(F02)2014-15 % Increase 2014-15 % Increase 2013-14

Bud. Est. From Bud. Est. From Revised 2012-13 2011-12FINAL 2013-14 Update #3 2013-14 Estimates Actuals Actuals

Enrolment Forecast - JK to 3 10,454.00 26.70% 10,454.00 26.70% 8,251.25 7,937.50 7,759.50 - 4 to 8 10,933.00 2.10% 10,933.00 2.10% 10,708.50 10,521.50 10,454.00 Enrolment Forecast - Elementary 21,387.00 12.80% 21,387.00 12.80% 18,959.75 18,459.00 18,213.50 - Secondary 9,899.50 -0.70% 9,868.00 -1.01% 9,968.81 10,006.87 9,889.59

31,286.50 8.15% 31,255.00 8.04% 28,928.56 28,465.87 28,103.09

Pupil Foundation Grant - JK to 3 59,885,792 59,885,792 45,090,193 43,885,961 42,860,297 Pupil Foundation Grant - 4 to 8 50,323,943 50,323,943 48,754,194 48,429,623 47,801,542 Pupil Foundation Grant - Secondary 56,832,634 56,651,793 56,611,377 57,514,786 56,997,465 Supply Teacher Adjustment for Elementary - 322,317 - Supply Teacher Adjustment for Secondary - 121,698 - Total Pupil Foundation Allocation 167,042,368 11.02% 166,861,528 10.90% 150,455,764 150,274,385 147,659,304

School Foundation Grant - Elementary 13,848,547 13,848,547 12,522,375 12,234,233 12,030,748 School Foundation Grant - Secondary 6,767,009 6,750,734 6,664,319 6,506,835 6,440,653 Total School Foundation Allocation 20,615,556 7.45% 20,599,281 7.36% 19,186,694 18,741,068 18,471,401

SEPPA - JK to Grade 3 9,757,973 9,757,973 7,629,271 7,392,114 7,258,081 SEPPA - Grade 4 to 8 7,838,742 7,838,742 7,605,391 7,526,450 7,511,094 SEPPA - Secondary 4,688,898 4,673,978 4,672,381 4,732,449 4,699,929 Special Education Equipment Amount 1,459,474 1,458,337 1,062,889 824,282 664,520 Special Incidence Portion 870,000 870,000 840,000 832,742 590,031 High Needs Amount 14,541,940 14,531,413 12,958,654 12,762,981 12,601,947 Behavioural Expertise 172,441 172,352 165,909 164,496 162,304 Total Special Education Allocation 39,329,468 12.58% 39,302,795 12.50% 34,934,495 34,235,514 33,487,906

French as a second language 3,335,907 3,335,907 4,832,895 4,948,611 4,868,373 English as a second language 3,053,812 3,053,811 1,244,409 1,241,091 1,144,127 Total Language Allocation 6,389,719 5.14% 6,389,718 5.14% 6,077,304 6,189,702 6,012,500

Total Learning Opportunities Allocation 2,537,341 9.09% 2,536,138 9.04% 2,325,927 2,337,853 2,177,374

Total Continuing Education and Other Programs Allocation 2,174,868 0.88% 2,174,868 0.88% 2,155,939 1,905,074 1,791,414

Total Teacher Qualification and Experience Allocation 23,848,292 18.02% 23,869,214 18.12% 20,207,658 19,313,346 19,422,951

New Teacher Induction Program (NTIP) 197,858 197,858 174,839 187,621 189,550

Restraint Savings (140,878) (140,878) (140,878) (140,878) (140,878)

Total Transportation Allocation 6,367,388 2.86% 6,361,224 2.76% 6,190,570 6,099,616 6,127,259

Total Administration and Governance Allocation 8,350,389 6.67% 8,343,481 6.58% 7,828,559 7,712,009 7,683,774

Total School Operations Allocations 29,225,616 6.18% 29,193,560 6.06% 27,524,579 25,940,022 25,337,404

Community Use of Schools 390,843 3.23% 390,843 3.23% 378,607 376,931 370,864

Total Program Enhancement - - 482,500

First Nations, Metis and Inuit Education Supplement 236,619 4.98% 236,511 4.93% 225,398 228,471 211,609

Safe Schools 511,545 6.69% 510,934 6.56% 479,477 472,395 463,041

Permanent Financing of NPF 47,375 0.00% 47,375 0.00% 47,375 47,375 47,375

Labour-related enhancements 80,265 - FDK EPO in 13-14 (Note 1) 12,955,052 TOTAL: OPERATING (Note 2) 307,124,368 5.54% 306,874,450 5.45% 291,007,359 274,000,769 269,795,348

Deduct:Minor TCA (7,678,109) 10.78% (7,671,861) 10.69% (6,931,046) (6,850,019) (6,744,884)

Add:Temporary Accommodations - Portable Leasing 1,000,000 0.00% 1,000,000 0.00% 1,000,000 1,499,177 1,418,173

TOTAL OPERATING ALLOCATION 300,446,259 5.39% 300,202,589 5.31% 285,076,313 268,649,927 264,468,637

Capital Grants 9,385,500 -68.25% 9,385,500 -68.25% 29,559,000 26,790,259 20,978,189 Minor TCA 7,678,109 10.78% 7,671,861 10.69% 6,931,046 6,850,019 6,744,884 School Renewal Allocation (Note 2) 3,702,751 5.76% 3,698,804 5.64% 3,501,204 3,402,023 3,118,292 School Condition Improvement 2,576,401 66.30% 2,576,401 66.30% 1,549,223 1,510,833 1,457,389 Temporary Accommodations - Capital 0 0Retrofitting School Space for Child Care - 640,000 - Short Term Interest on Capital 155,000 -59.14% 155,000 -59.14% 379,300 513,223 152,521 Capital Debt Support - Interest Portion (Note 2) 9,891,988 9.30% 9,891,988 9.30% 9,050,142 9,517,845 9,910,174

TOTAL CAPITAL ALLOCATION 33,389,749 -34.49% 33,379,554 -34.51% 50,969,915 49,224,202 42,361,449

TOTAL FUNDING ALLOCATION 333,836,008 -0.66% 333,582,143 -0.73% 336,046,228 317,874,129 306,830,086

Note 1: For comparison reasons, the FDK EPO funding was added to the 13-14 Revised Estimates GSN, which amounted to approximately $13 millionNote 2: For 2014-15 Bud. Est. Draft 3, the GSN allocation calculated as per EFIS forms is $320,465,242 , calculated as $306,874,450+$3,698,804+$9,891,988.For 2014-15 Bud. Est. FINAL, the GSN allocation calculated as per EFIS forms is $320,719,107 , calculated as $307,124,368+$3,702,751+$9,891,988.Note 3: The highlighted numbers above have been estimated based on the proportional provincial allocation for 2013-14 Revised Estimates. 36

Halton Catholic District School BoardOperating and Capital - Revenues and Expenditures


Appendix G


June 17, 2014 Changes


June 3, 2014 Revenue GSN (Note 1) 315,866,256 248,781 315,617,475 Other Provincial Grants 2,558,461 - 2,558,461 Other Operating (Note 2) 8,381,322 (28,725) 8,410,047 Amortization of Deferred Capital Contribution 13,783,974 - 13,783,974 School Generated Funds 11,500,000 - 11,500,000

Unavailable for Compliance Employee Future Benefits and Interest Accrual (208,583) - (208,583) Revenues Recognized for Land (4,000,000) - (4,000,000) Total Revenue 347,881,430$ 220,056$ 347,661,374$ ExpendituresOperating Salary and Benefits (Note 3) 266,324,804 97,500 266,227,304 Other Operating Expenditures (Note 4) 42,462,238 122,556 42,339,682

Capital OSBFC Debenture Payments 5,453,926 - 5,453,926 OFA Debenture Payments 5,120,129 - 5,120,129

PSAB Amortization Expense 15,754,149 - 15,754,149 School Generated Funds 11,500,000 - 11,500,000 Employee Future Benefits and Interest Accrual (208,583) (208,583)

Total Expenses 346,406,663$ 220,056$ 346,186,607$

In-Year Surplus (Deficit) Available for Compliance - Unappropriated -$ -$ -$

Surplus (Deficit) Available for Compliance 1,474,767$ -$ 1,474,767$

Note 1. GSN revenue was increased by $248,781 due to an increase of 31.5 ADE in enrolment.

Note 2. Other operating revenue decreased by $28,725, as a result of an adjustment to Miscellaneous revenue.

Note 4. Other operating expenditures changed as a result of: (1) an increase of $5,000 to the Transportation budget; (2) an increase of $32,500 to the Curriculum budget (previously removed); (3) an increase of $53,000 to the IB/AP program (previously removed); (4) and an increase of $32,056 to the Plant and Maintence budget due to an increase in allocation.

Note 3. Salary and Benefits expenditures increased by $97,500, as a result of adding back $100,000 for the PIM Officer, adding $162,500 for the ESL teachers previously removed, adding back $21,000 to the Guidance position for IB/AP previously removed, adding $146,000 to Elementary Teachers, reducing $231,000 from the Secondary Vice-Principals and removing $101,000 from the Elementary Vice-Principals.

37

2014-15 Budget Objectives

1. To provide programs which instill a stronger sense of belonging and higher levels of spiritual engagement to all our students and staff.

These programs include activities to promote the Home, School, Parish connections in our school communities, a faith formation focus on staff, students and community through the Catholic Learning Environment, and the Catholic Curriculum. These include support for Faith formation, Religious Education Courses, Focus on Faith Initiatives, Chaplaincy services, student centered experiences, and Christ-centered staff development.

2. To align the budget with the Board’s Vision Statement and Strategic Priorities.

Funds are aligned with strategies and programs that will increase the sense of Achieving, Believing, Belonging for all of our students and staff.

3. To allocate resources so that all students have an equal educational opportunity, while implementing all programs funded by the Ministry of Education.

Resources are allocated on an equitable basis, striving to provide equal opportunity. Funds will be allocated to implement and support programs funded by the Ministry of Education.

4. To increase the Board’s Working Funds Reserve to 1% of our budget, while achieving a balanced budget.

The Board will set aside sufficient savings to achieve a Working Funds Reserve of 1% of budget over a 5 year period.

5. To provide a safe environment for all students and staff.

Initiatives include school upgrading and health and safety projects.

6. To implement changes in employee remuneration as approved by the Board.

Appropriate adjustments are provided in accordance with legislation and collective agreements.

7. To implement all capital projects approved by the Board.

Staff will review the long term capital plan for all capital projects.

8. To provide funds for professional development opportunities.

Funds are provided for all staff, trustees and the members of the Catholic School Councils.

9. To continue the Adult and Continuing Education Programs.

The Adult and Continuing Education programs will continue to be based on a self-balancing budget.

10. To continue to emphasize the involvement of the school community.

The Board will continue to encourage dialogue with its Catholic School Councils.

11. To continue the development of partnerships and cost-sharing initiatives where these are not inconsistent with our Catholic mandate and where such partnerships can be shown to make meaningful and cost-effective contributions towards our mission.

This will be done in collaboration with other Boards, Municipalities and other agencies.

12. To conform with budget restrictions in accordance with the Education Act and Regulations.

This will include providing a balanced budget and ensuring that the enveloping provisions related to Special Education, Pupil Accommodation, as well as Governance and Administration, are complied with.

13. To develop and maintain accountability frameworks as required by the Ministry of Education.

This will be done in cooperation with the Ministry of Education to ensure that the Board meets or exceeds the requirements.

14. To provide a range of placements for Special Education Students as required by the Ministry of Education.

The Board will continue to review placement options for identified students and to provide those that are most suited to the needs of those students in accordance with legislative guidelines.

Appendix H

38

Date Completed Item Description of Activity

October 24th Provincial Consultation (Toronto Region) Ministry consultation on 'Building the Next Phase in Ontario's Education Strategy'

November 19th Regular Board Meeting Staff Report 10.6 Report to Board regarding Update on Financial Reporting to the Ministry of Education

November 20th ADM Memorandum, October 25, 2013 Consultations on "Great to Excellent” strategy with Catholic School Councils

November 29th Letter from Minister of Education, September 23, 2013 Ministry of Education Consultations on School Board Efficiencies and Modernization Strategy

January 23rd CEO/CFO Conference Ministry update on School Board Efficiencies and Modernization Strategy Consultations

February 10th Budget Estimates Schedule & Objectives Discuss 2014-15 Budget Estimates Schedule & Objectives at Administrative Council

February 18th Budget Estimates Schedule & Objectives Present 2014-15 Budget Estimates Schedule & Objectives to the Board

February 24th Special Education Funding Presentation Special Education Funding Presentation - SEAC

March 6th Budget Update Budget Estimates Update (Administrative Council)

March 6th Budget Process Memorandum Distribute the 2014-15 Budget Process Memorandum to Superintedents, Administrators, Managers

March 6th Departmental Budget Reviews Distribute Budget Input Package to Departments (by this date)

March 27th Ministry Memorandum 2014: B04 Release of Grant for Student Needs (GSN)

March 31st Salary and Benefits Budget Salary and FTE staffing "snapshot" from HR/Payroll System (base for 2014-15 Budget)

March 31st Departmental Budget Reviews Receive Budget Submissions from Departments (by this date)

March 31st Budget Update Budget Estimates Update (Administrative Council)

April 1st Ministry Memorandum 2014: B04 Board Report - Release of Grant for Student Needs (GSN)

April 7th Budget Update Budget Estimates Update (Administrative Council)

April 14th Departmental Budget Reviews Conduct Budget Review Meetings with Departments (by this date)

April 14th Salary and Benefits Budget Send FTE staffing reports to Superintendents for review and confirmation

April 15th Salary and Benefits Budget Complete Review of Benefits Budget (Financial Services and Human Resources)

April 22nd Board Consultation Trustee/Senior Staff Information Session - 2014-15 Budget Challenges and Priorities

April 23rd Board Consultation Budget Communication (Website / School Newsletters / Parish Bulletins)

April 24th Release of EFIS 2.0 Forms Release of EFIS 2.0 Forms and Instructions

May 5th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)

May 6th Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board

May 8th EFIS 2.0 Update EFIS 2.0 Document Set Update Released by the Ministry


May 20th Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board

May 26th Board Consultation Present Budget Challenges and Priorities - SEAC


May 29th EFIS 2.0 Update Second EFIS 2.0 Document Set Update Released by the Ministry

June 2nd Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)

June 3rd Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board

June 9th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)

June 17th Budget Estimates Report (Final) Final Budget Estimates Report to the Board for Approval

June 27th Ministry Memorandum 2014: B04 Submission of Budget Estimates to the Ministry (EFIS)

July 2nd Budget Estimates Report (Final) Post Final Budget Report on Public Website

July 3rd Budget Estimates Report (Final) Submission of Budget Estimates to OCSTA (EFIS)

Halton Catholic District School Board

2014-15 Budget Estimates Schedule

Z:\5 - Financial reporting\Budget Estimates\20142015 Estimates\Original Estimates\2014-15 Budget Schedule.xls12/06/2014 7:25 PM

Appendix I

39

June 17, 2014

2014-15 Budget Estimates Final

Regular Board Meeting

40

Presentation Overview

2014-15 Budget Process Update– Reserve & Accumulated Surplus

Balances

– Revenue Update

– Expenditure Update

Next Steps

2

Slide #

38

9

12

18

41

2014-15 Budget Process (Appendix D-3 and G of Board Report)

Updates since June 3, 2014 Regular Board Meeting:

Increase in enrolment of 31.5 Average Daily Enrolment (ADE) for secondary enrolment

– This resulted in additional grant revenue of $249,000

All identified new initiatives from Appendix D-3 have been included in the budget

– These resulted in $337,000 increase in expenditures– Staff identified budget reductions to accommodate the inclusion of new

initiatives, while balancing the budget

Staffing changes included (listed in slide 12):– Addition of 2 elementary teaching staff– Addition of 2 secondary teaching staff (ESL / guidance)– Reduction of 1 elementary vice principal and 2 secondary vice principals

3

42

2014-15 Budget Process (Continued)(Page 2 of Board Report)


Based on current estimated revenues and expenditures, the 2014-15 Total Surplus Available for Compliance for the year is expected to be $1.5 million

– This incorporates: • $500,000 transfer to the Board’s Working Funds reserve• $500,000 transfer to School Activities Fund (school budget rollovers)• $632,000 transfer to School Renewal (Old) Reserve• ($160,000) transfer from Committed Capital projects• Total In-Year Unappropriated Surplus/(Deficit) Available for Compliance is zero

– Program enhancements of $3.0 million (Appendix D-1 of the Board Report) and additional staffing expenditures of $4.2 million (Appendix D-2 of the Board Report) have been factored into the expenditures

• Program enhancements have increased by $32,000 from the previous presentation• Staffing costs have increased by $97,500 from the previous presentation

– New initiatives in the amount of $793,600 have now been included in the budget (Appendix D-3 of the Board Report)

• Staff identified $241,000 in budget reductions to accommodate new initiatives• The $337,000 in deferred new initiatives identified in the previous presentation have now been

included in the budget

4

43

2014-15 Budget Process (Continued)(Pages 3 to 5 of Board Report and Appendix G)


The following changes in revenues occurred from the previous presentation:– $249,000 increase in overall grant revenue

• As a result of enrolment increase for secondary pupils

– Miscellaneous revenue decreased by $29,000– Net increase in revenue = $220,000

The following changes in expenditures occurred from the previous presentation:– Salary and benefits expenditure increased by $97,500

• Decrease in salary and benefits of $332,000 due to updates to vice-principal assignments• Increase in elementary staffing of $146,000 to align staffing to enrolment registrations by school • Increase in salary and benefits of $283,500 due to inclusion of previously deferred new initiatives

– Other operating expenditures increased by $122,500• Increase of $53,000 due to inclusion of previously deferred initiatives • Other increases occurred as follows: $5,000 in transportation expenditures, $32,500 increase to Curriculum

budget and $32,000 increase to Plant and Maintenance

– Net increase in expenditures = $220,000

Net increase in Total Surplus Available for Compliance = $0

5

44

$1,475,000Surplus

$ 0

($3,081,000)(Deficit)

BALANCED BUDGET

2014-15 Budget Process (Continued)

6

45

2014-15 Budget Process (Continued)

Summary budget position on budget challenges and priorities:

Full day kindergarten now fully funded, eliminating shortfall

Special Education expected to be overspent by approximately $378,000

Facilities – School Operations expenditures are expected to equal the allocation– Revenue from use of facilities for child care, before and after care and community use permits

has been transferred to the School Renewal (Old) reserve

Board Administration and Governance area expected to be underspent by approximately $40,000

Transportation expected to be overspent by approximately $319,000 (prior to any relief from upcoming Effectiveness & Efficiency (E&E) follow-up review)

The areas of Staff Training and Development and Faith Formation remain budget pressures

7

46

2014-15 Budget Process - Reserve & Accumulated Surplus Balances

8

2014‐15 Budget

Estimated

2013‐14 Revised Estimates

2012‐13Financial

Statements(Jun. 17, 2014) (Jan. 21, 2014) (Dec. 17, 2013)

Operating “Non‐Designated” Accumulated Surplus Available for Compliance $441,000 $441,000 $1,079,708

Working Funds Reserve $605,718 $105,715 $105,718

Remaining School Renewal (Old) Reserve $3,107,033 $2,475,033 $2,475,033Total Surplus / (Deficit) Available for Compliance (Page 2 of the Board Report) $1,474,767 ($315,000) $759,000Total Accumulated Surplus Available for Compliance $16,868,158 $15,393,391 $15,710,391

47

2014-15 Budget Process – Revenue Update (Page 3 & 4 of Board Report, Appendices A-1, A-9, F and G)

(The revenue balances listed below incorporate the above mentioned changes)

Grant for Student Needs now amounts to $333.8 million– Operating allocation of $300.4 million vs. $285.1 million at 2013-14 Revised

Estimates (adjusted to include the full day kindergarten (FDK) Education Program Other (EPO) grant

– Capital Allocation $33.4 million vs. at $51.0 million 2013-14 Revised Estimates • Of the $33.4 million, $18.0 million represents deferred revenue

Other Provincial Grants (EPOs)– EPOs amount to $2.6 million vs. $4.1 million at 2013-14 Revised Estimates (when

adjusted for $13.0 million in FDK EPO)

Other Revenue– Other Revenue of $8.4 million vs. $8.9 million at 2013-14 Revised Estimates– School Generated Funds of $11.5 million vs. $11.0 million at 2013-14 Revised

Estimates – Amortization of Deferred Capital Contribution of $13.8 million vs. $12.8 million at

2013-14 Revised Estimates

9

48

2014-15 Budget Process – Revenue Update

10

Provincial Grants61%

Municipal Taxes26%

Other Provincial Grants

1%

EDC Revenue1%

Other Revenue-0.4%

Amortization of Deferred Capital

Contributions4%


3%

Revenues of $ 346.4 Millionper 2014-15 Budget Estimates

49

2014-15 Budget Process – Revenue Update (Appendix A-1)

Total Revenue (before PSAB Adjustment) = $352.1 million

– Less: Total Surplus Available for Compliance = $1.5 million (as per slide 8)

– Less: Total Surplus Unavailable for Compliance = $4.2 million *

Total Revenues (after PSAB Adjustment) = $346.4 million

* Comprised of EDC revenue, employee future benefits adjustment and accrued interest on debentures

11

50

2014-15 Budget Process –Expenditure Update (Pages 5 & 6 of Board Report & Appendices B & D-2)

Salary– $231.4 million vs.

$231.3 in the previous presentation and vs. $223.1 million at 2013-14 Revised Estimates

Benefits – $34.9 million, similar

with the previous presentation and vs. $33.7 million at 2013-14 Revised Estimates

Total Salary and Benefits Expenditure = $266.3 million

12

Employee Group

Additional Positions (Growth)

Total Staffing FTE

$Salary

$Benefits

$Total Salary and Benefits

Administrative Staff 3.00 78.97 6,338,000 1,431,000 7,769,000 APSSP 2.00 67.96 4,037,000 1,054,000 5,091,000 Chaplain 9.00 705,000 156,000 861,000 Custodial 154.00 7,015,000 2,043,000 9,058,000 Educational Assistants (EAs) 18.50 404.50 13,677,000 4,415,000 18,092,000 Elementary Principals 2.00 45.00 5,402,000 549,000 5,951,000 Elementary Vice Principals 23.00 2,451,000 297,000 2,748,000 Early Childhood Educators (ECEs) 30.00 147.00 5,137,000 1,516,000 6,653,000 Secretarial 10 month 4.00 131.15 4,492,000 1,332,000 5,824,000 Secretarial 12 month 0.50 78.75 3,753,000 1,055,000 4,808,000 Secondary Principals 2.00‐ 10.00 1,259,000 129,000 1,388,000 Secondary Vice Principals 18.00 1,997,000 250,000 2,247,000 Senior Administration 11.00 1,776,000 249,000 2,025,000 Trustees 9.00 125,000 4,000 129,000 Recoverable Wages 8.93 968,000 127,000 1,095,000 Ministry Programs 5.00 347,000 42,000 389,000 Elementary Teachers 27.50 1,268.90 103,788,000 12,288,000 116,076,000 Secondary Teachers 10.50‐ 700.55 60,333,000 7,165,000 67,498,000 Supply Teachers 3,000,000 345,000 3,345,000 Supply EAs 800,000 ‐ 800,000 Noon Hour Supervision 350,000 21,000 371,000 Temp. Assistance 63,000 10,000 73,000 Ministry Non‐FTE Accounts 3,581,000 453,000 4,034,000 TOTAL 75.00 3,170.71 231,394,000 34,931,000 266,325,000

51

2014-15 Budget Process –Expenditure Update (Pages 5 & 6 of the Board Report & Appendices A-2, B and G)

Other Expenditures:

Other Operating Expenditures – Estimated at $42.5 million vs. $42.3 million in the previous presentation and vs. $42.5 million at

2013-14 Revised Estimates

Capital Expenditures– Estimated at $10.6 million, consistent with the previous presentation, vs. $9.8 million at 2013-14

Revised Estimates

Total Capital and Operating Expenditures = $53.1 million vs. $52.9 million in the previous presentation and vs. $52.3 million at 2013-14 Revised Estimates

School Generated Funds Expenditure– $11.5 million (consistent with the last presentation) vs. $11.0 million at 2013-14 Revised

Estimates

Depreciation of Tangible Capital Assets – $15.8 million (consistent with the last presentation) vs. $14.7 million at 2013-14 Revised

Estimates

13

52

2014-15 Budget Process –Expenditure Update

14

Salaries and Benefits76.9%

Supplies & Services 7.5%

Amortization Expense4.5%

Fees & Contractuals 3.5%

Debenture Interest3%

School Generated Funds3.3%

Rentals & Leases0.7%

Professional Development

0.3%

Other0.2%

Expenditures (by Type) of $346.4 millionper 2014‐15 Budget Estimates

53

2014-15 Budget Process –Expenditure Update

15

Classroom Expenditures

67%

School Administration5%

Teacher Consultants1%

Continuing Education2%

Board Administration3%

Transportation2%

Pupil Accommodation12%

Amortization5%


3%

Expenditures (by Object) of $ 346.4 Millionper 2014-15 Budget Estimates

54

2014-15 Budget Process –Expenditure Update (Appendices A-6 & F)

Breakdown of School

Operations expenditures:

- Increase of $3.5 million over

2013-14 Revised Estimates,

as a result of opening new

schools, increase in utilities

and increased maintenance

expenditures

– Includes reduction of approximately $700,000 from May 6, 2014 BoardReport

16

2014/2015 2013/2014 2013/2014Budget Revised Original

Estimates Estimates Budget(in PSAB Format) (in PSAB Format) (in PSAB Format)

School Operations RevenuesSchool Operations Allocation 29,225,616 27,524,579 26,934,698 Community Use of Schools Grant 390,843 378,607 378,607 Total Revenues 29,616,459$ 27,903,186$ 27,313,305$

School Operations ExpendituresSalaries & Benefits 10,341,400 10,068,465 9,791,510 Professional Development 9,900 9,100 9,100 Community Use of Schools 390,843 378,607 378,607 Utilities - Hydro 5,135,200 3,778,800 3,778,800 Utilities - Natural Gas 1,185,000 1,241,500 1,241,500 Utilities - Water & Sewer 559,000 559,000 559,000 Maintenance - Supplies and Materials 985,000 985,000 985,000 Travel & Mileage 87,000 87,200 87,200 Custodial Equipment Repairs 125,000 85,000 85,000 Creative Playground Equipment 30,000 30,000 30,000 Telephone 19,000 19,720 19,720 Plant Office 19,700 14,700 14,700 School Maintenance Services 6,541,217 4,917,158 4,917,000 Furniture & Equipment 217,000 225,150 225,150 Professional Fees 451,000 454,320 454,320 Contractual Services - Security, Fire, etc. 2,262,500 2,171,500 2,171,500 Insurance 608,000 383,000 383,000 Portables Set-ups/Moving Expenses 446,500 446,500 446,500 Continuing Education/ALC Operating Costs 203,199 243,163 243,163

Total Expenditures 29,616,459$ 26,097,883$ 25,820,770$

Net Revenues over Expenditures -$ 1,805,303$ 1,492,535$

55

2014-15 Budget Process –Expenditure Update (Appendices A-2 and B)

Total Expenditures (before PSAB Adjustment) = $346.6 million

– Less: Increase in Employee Future Benefits of $458,000

– Plus: Accrued Interest on Debenture of $249,000

Total Expenditures (after PSAB Adjustment) = $346.4 million

17

56

Next Steps

18

Motion to approve the 2014-15 Budget Estimates (tonight)

Complete the final review of the EFIS 2.0 forms by June 25, 2014

The 2014-15 Budget Estimates will be submitted to the Ministry by June 27, 2014

57

Questions?

58

Social Studies Resource Selection Page 1 of 2


ACTION REPORT ITEM 8.3

SOCIAL STUDIES RESOURCE SELECTION

PURPOSE:

for ordering appropriate classroom resources that support the Ontario Curriculum.

The purpose of this report is to recommend the purchase of a core resource for Grade 4 Social Studies in

2014, with a plan to purchase the grades 1-3, 5 and 6 versions respectively throughout the next 5 years.

The resource selected is Many Gifts which is distributed by Nelson Education.

BACKGROUND INFORMATION:

The decision to purchase Many Gifts by Nelson Education did not require a textbook selection committee

since the existing core resource for grades 1-3 is the older edition of Many Gifts. Nelson Education has

revised Many Gifts for grades 1-3 and has developed this resource for grades 4-6 to align with the revised

Social Studies curriculum released in May 2013.

This resource is completely aligned to the Social Studies curriculum expectations and the Ontario Catholic

Graduate Expectations. Nelson Education developed Many Gifts as a core Social Studies resource for

Ontario Catholic Schools since it infuses our Catholic Social Teachings and supports our Virtues

Education.

Many Gifts also focuses on effective instructional and assessment practices; Citizenship Education,

including equity and inclusivity; map, globe and graphing skills; historical thinking concepts and inquiry

based learning.

REMARKS:

Many Gifts aligns with the revised Ontario Social Studies Curriculum document, released in May 2013, and

most importantly, it embeds our Catholic Social Teachings authentically and intentionally. It includes real

examples of Catholic students putting their faith into action.

The teacher and student resources are flexible since they come in print and digital formats. The

MyNelson Online Teaching Centre includes interactive whiteboard lessons; video and audio clips; songs;

classroom liturgies and many weblinks. Furthermore, the resource offers cross-curricular learning by

integrating literacy, religious education, family life and the arts. It also supports teachers and students as

they transition to an inquiry based learning.

The company representative has assured that Nelson Education will support the HCDSB curriculum

consultant and teachers to implement this resource in every elementary school.

59

Social Studies Resource Selection Page 2 of 2

EXPENDITURE SUMMARY:

ITEM DESCRIPTION NUMBER OF UNITS UNIT COST EXPENDITURE

Many Gifts Grade 4 Student

Books 2700 $35.06 $94,662.00

Many Gifts Grade 4 Teacher

Resource Pack (includes

teacher resource, activity

cards, poster pack)

90 $382.46 $34,421.40

Shipping $558.65

Taxes $6,526.79

Total $136,168.84

CONCLUSION:

The recommendation of the Selection Committee is to purchase Many Gifts, Nelson Education, as the

approved Grade 4 Social Studies resource.

RECOMMENDATION:

RESOLUTION: Moved by:

Seconded by:

RESOLVED, that the Halton Catholic District School approve the purchase of Many Gifts, Nelson

Education, as the Grade 4 Social Studies Resource.

REPORT PREPARED BY: C. SERAFIM

CURRICULUM CONSULTANT

REPORT SUBMITTED BY: J. NIGRO

SUPERINTENDENT OF EDUCATION, CURRICULUM SERVICES


DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

60

Renaming of Pope John Paul II Catholic Elementary School Page 1 of 1


ACTION ITEM ITEM 8.4

RENAMING OF POPE JOHN PAUL II CATHOLIC ELEMENTARY SCHOOL

PURPOSE:

The purpose of this report is to recommend that Pope John Paul II Catholic Elementary School be

renamed Saint John Paul II Catholic Elementary School.

COMMENTS:

In light of the April 27, 2014 canonization of Pope John Paul II, the name of the school should be, Saint John Paul II Catholic Elementary School.

According to Chancellor, Monsignor Murray Kroetsch, the Halton Catholic District School Board does not

the school.

The school will be celebrating the official name change in the Fall.

RECOMMENDATION

Resolution Moved by:

Seconded by:

RESOLVED, that the Halton Catholic District School Board rename Pope John Paul II Catholic Elementary

school to Saint John Paul II Catholic Elementary School.

REPORT PREPARED, SUBMITTED AND P. DAWSON

APPROVED BY: DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

61

International Student Program CAPS-I Conference 2014 Page 1 of 2


INFORMATION REPORT ITEM 10.2

INTERNATIONAL STUDENT PROGRAM

CAPS-I CONFERENCE 2014

PURPOSE:

International students studying and learning in the Halton Catholic District School Board s elementary and

secondary schools provide a complementary, enriching experience to the region s multicultural mosaic. As an opportunity to further enrich our experiences of diversity, the Halton Catholic District School Board is

pleased to establish international student programs for various grade levels ranging from elementary school

through to high school graduation.

BACKGROUND:

There are many positive outcomes that result from International Education. Children in the 21st Century are

asked to be global citizens and to understand the challenges and rewards that result from living in different

our schools are enriched by the diversity of many cultures; increasing our student s cultural sensitivity and

cultural competency. As an opportunity to further enhance these experiences , the Halton Catholic District

School Board has become a member of Canadian Association of Public Schools International (CAPS-I), which fosters a collaborative approach in the promotion of international education opportunities. Currently, the

HCDSB educates 3 international students in our elementary schools and 45 international students in our

secondary schools (refer to Appendix A).

COMMENTS:

The CAPS-I's Annual Conference and Annual General Meeting was held at the Fairmont Empress Hotel in

Victoria, BC from Sunday, May 25th until Wednesday, May 28th, 2014. Throughout the three (3) days,

meetings, professional development workshops and panel discussions were held with leading International

Education experts from across the country. Some of the sessions at the conference included insights into

target markets (lead by the Canadian Department of Foreign Affairs, Trade and Development and Citizenship

and Immigration Canada). Information about the education systems in Central and Eastern Europe, Asia and

Central America provided valuable information about those markets and potential growth and partnerships with

boards in Canada. Other discussion opportunities focused on student recruitment in targeted markets as well

as strategies for preparing students; from the point of application, admission and registration through to

promoting a successful first year of studies. School Boards from across Canada shared best practices in

marketing abroad as well as managing and supporting international s -

-

CONCLUSION:

The current model and strategy for International Education in HCDSB has resulted in a varying level of

International students in our schools in the past 10 years ranging as follows:

62

International Student Program CAPS-I Conference 2014 Page 2 of 2

HCDSB International Student Enrolment Summary 2004/05 to 2013/14

School Year Number of International Students Attending

June 2005 56

June 2006 39

June 2007 61

June 2008 69

June 2009 42

June 2010 38

June 2011 43

June 2012 32

June 2013 42

June 2014 48

The current strategy does not include partnerships with agencies, and involves very little involvement in the

homestay component of International Education. With a more aggressive approach to International Education,

the Halton Catholic District School Board could recognize a significant increase in the number of International

Students attending schools in our system. This increase would provide immense value to our students;

enriching their experience of diversity and the promotion of global education as well as provide a financial

benefit to the board in supporting both new and current valuable programs within our schools. As our society

continues to become increasingly multi-cultural, our students will be required to work and live in increasingly

complex multicultural and global realities. An intentional, aggressive, targeted approach to increasing our

footprint on the global International Educational stage will ultimately better prepare our students to be effective

Christian citizens and professionals in the 21st Century.

REPORT PREPARED AND C. CIPRIANO

SUBMITTED BY: SUPERINTENDENT OF EDUCATION


DIRECTOR OF EDUCATION

63

13

26

3

1

1

1

1 1

1 1

1 1 1 1

International Students attending the

Halton Catholic District School Board 2013-2014

Korea

China

Columbia

Venezuela

Brazil

Mexico

Switzerland

Hungary

Canada

Japan

France

Austria

USA

Vietnam

Appendix A

64

May 2014 Budget Report Page 1 of 2



BUDGET REPORT FOR SEPTEMBER 1, 2013 TO MAY 31, 2014 GENERAL: This report compares the revenues and expenditures to date to the 2013-14 Revised Budget to show the percentage received and spent to date, respectively. The report also provides the same information for the previous fiscal year, for comparative purposes. The attached report covers the nine-month period from September 1, 2013 to May 31, 2014. It also shows comparatives for the same time period in the 2012-13 fiscal year. At May 31, 2014, 75% of the fiscal year and 90% of the school year have transpired. Therefore, the expected percentages of revenues and expenditures to date of the Revised Budget amounts should be between 75% and 90%. The report indicates that both revenues and expenditures for the year are expected to stay within the Revised Budget. REVENUE HIGHLIGHTS (APPENDIX A-1): Total revenues of $256.0 million have been recorded for the period ending May 31, 2014. This includes $170.4 million for legislative grants, $51.9 million for municipal funding, and $33.7 million in other revenue, other provincial grants and transfers to reserves. The percentages received are in line with the percentages received for the same time period in the prior year. The percentages received, other than “Other Provincial Grants”, also referred to as Education Program Other (EPOs), are also in line with the expected percentages received. The Ministry has announced numerous programs to enhance student achievement which are updated in the current budget as they become official, either by Ministry announcement or through special agreements that the Board enters into with the Ministry. Such “Other Provincial Grants” are added to the revenue budget as the corresponding expenditure budget is developed. The revenue is recorded as the funding is received. Appendix B shows a copy of “Other Provincial Grants” awarded during the fiscal year, and the total amounts correspond with Appendix A-1. EXPENDITURE HIGHLIGHTS (APPENDIX A-2): For the period ended May 31, 2014, classroom expenditures amounted to $195.1 million or 85.8% of the 2013-14 Revised Budget compared to $188.0 million or 86.3% for the period September 1, 2012 to May 31, 2013. Therefore, the percentage spent is in line with the prior year and with the expected percentage spent indicated above. School support services costs, including school administration, teacher consultants, and continuing education of $22.1 million or 79.0% of the Revised Budget have been expended for the period ending May 31, 2014. This is consistent with the $21.5 million or 78.1% spent for the period September 1, 2012 to May 31, 2013.

65

May 2014 Budget Report Page 2 of 2

Other Non-Classroom expenditures and commitments of $12.5 million or 79.2% have been recorded for the period September 1, 2013 to May 31, 2014. This compares to $12.3 million or 81.4% for the period from September 1, 2012 to May 31, 2013. The transportation expenditures of $5.8 million at May 31, 2014 reflect an estimated invoice based on the annual budgeted amounts. Similarly, an estimated invoice for the period September 1, 2012 to May 31, 2013 was included in the 2012-13 transportation costs. The estimated invoice amounts are reconciled with the actual costs at year-end. Operations and Maintenance expenditures and commitments of $21.3 million or 81.5% of the Revised Budget have been recorded to date. This is slightly higher than the $19.6 million or 75.5% for the period September 1, 2012 to May 31, 2013, mainly due to an increase in utility costs of $831,000 over the prior year, as well as higher snow removal and ground maintenance due to the harsh winter. Purchase order commitments in the amount of approximately $1.9 million are included in the total expenditures of $21.3 million. Some monthly billings, such as utility costs, are normally received in the following month, and all of the April utility costs have not been reflected in this report. The remainder of the Pupil Accommodation expenditures are for portable leases and debenture payments. The commitment for the entire year has been recorded for the portable leases, consistent with prior years. The debentures are paid according to a preset schedule and only the debenture interest costs are recorded, consistent with 2012-13 and in accordance with PSAB accounting policies. ENROLMENT (APPENDIX C): The majority of the Board’s funding allocation is based on estimated Average Daily Enrolment (ADE). The elementary and secondary enrolments are both based on Full-Time Equivalent (FTE) enrolment for October 31 and March 31. The two count dates are then averaged to give the annualized Average Daily Enrolment (ADE) used for funding purposes. The Revised Estimates projected enrolments were updated to reflect actual enrolment on October 31, 2013. The actual enrolment for March 31 is now available and any changes have been incorporated in Appendix C. The actual 2013-14 ADE for elementary students is 18,958.75 and secondary students is 9,922.93 for a total enrolment of 28,881.68. This represents a decrease from the 2013-14 revised estimates of 46.87 ADE. SUMMARY: The percentages of revenues and expenditures to date over the budget amounts for the period from September 1, 2013 to May 31, 2014 are consistent with prior years and fall within the expected range. Staff continues to control and monitor expenditures against the 2013-14 Revised Budget in an effort to achieve a balanced position for the 2013-14 Year-End. REPORT PREPARED BY: F. GIBSON MANAGER OF BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI SENIOR ADMINISTRATOR, FINANCIAL SERVICES

REPORT SUBMITTED BY: P. MCMAHON SUPERINTENDENT OF BUSINESS AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

66

Halton Catholic District School BoardRevenue - Operating Fund

2013/14 Budget ReportFor the Nine Months Ended May 31, 2014

Appendix A-1

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2013/2014 2013/2014 2013/2014 2012/2013 2012/2013Revised Revenues and Revised Revenues and Budget Receipts Remaining % Budget Receipts %

@ May.31/14 @ May.31/14 Balance Received @ May.31/13 @ May.31/13 Received


OPERATING REVENUEProvince of OntarioLegislative Grants 204,017,603 170,441,281 33,576,322 83.5% 199,797,228 167,517,259 83.8% Transfer from classroom Reserve - - - - - - -

Municipal Taxes 84,485,020 51,871,107 32,613,913 61.4% 84,007,000 50,902,054 60.6% 288,502,623 222,312,388 66,190,235 77.1% 283,804,228 218,419,313 77.0%

Other Provincial GrantsPrior Year Grant Adjustment - Operating - (13,265) 13,265 - - (15,403) -Other Provincial Grants 17,300,245 12,148,221 5,152,024 70.2% 12,302,392 9,114,683 74.1% Other Provincial Grants 17,300,245 12,134,956 5,165,289 70.1% 12,302,392 9,099,280 74.0%

Other Revenue Government of Canada 1,784,555 1,251,153 533,402 70.1% 1,769,760 1,098,125 62.0% Tuition Fees 648,500 668,064 (19,564) 103.0% 496,710 495,369 99.7%

Use of Schools/Rentals 615,100 579,224 35,876 94.2% 468,514 485,634 103.7% Cafeteria, Vending, Uniform and OCAS Revenue 17,120 27,495 (10,375) - - - - Interest Revenue 10,000 2,027 7,973 20.3% 25,000 10,312 41.2% Interest Revenue on Capital 25,999 25,999 - 100.0% 55,000 - 0.0% Donation Revenue 1,000 1,344 (344) - 400 685 171.3% Miscellaneous Recoveries 19,728 111,831 (92,103) 566.9% - 41,864 - Recoveries - Secondments 1,048,315 678,154 370,161 64.7% 747,050 352,646 47.2% Miscellaneous Revenue 634,114 760,406 (126,292) 119.9% 591,210 669,340 113.2% Educational Development Charge (EDC) Revenue 4,500,000 3,108,711 1,391,289 69.1% 6,000,000 2,985,534 49.8%

9,304,431 7,214,408 2,090,023 77.5% 10,153,644 6,139,509 60.5%

School Generated Funds Revenue 11,000,000 5,238,034 5,761,966 47.6% 9,000,000 9,188,488 102.1%

Amortization of Deferred Capital Contribution 12,763,698 9,572,774 3,190,925 75.0% 12,375,771 9,281,828 75.0%

Total Operating Revenue 338,870,997 256,472,560 82,398,438 75.7% 327,636,035 252,128,418 77.0%

Available for Compliance (PSAB)(Surplus) Deficit - Available for Compliance (1,098,141) - (1,098,141) 0.0% (274,559) - 0.0%

Available for Compliance - Transfer from (to) Internally Restricted Reserve (net)* 1,782,389 1,457,149 325,240 81.8% 1,233,540 473,596 38.4%

Total Available for Compliance (Surplus) Deficit 684,248 1,457,149 (772,901) 213.0% 958,981 473,596 49.4%

Unavailable for Compliance (PSAB)

Unavailable for Compliance - (PSAB Adjustments for Accrued Interest) (189,593) - (189,593) 0.0% (118,384) - 0.0%

Amortization of EFB Liability - Retirement Gratuity (Death Benefit) (347,601) - (347,601) 0.0% (61,720) - 0.0%

Amortization of EFB Liability - Retirement/Health/Dental/Life Insurance (110,618) - (110,618) 0.0% (478,324) - 0.0%

Unavailable for Compliance - (Increase) Decrease in School Generated Funds - 1,176,007 (1,176,007) - - 1,707,581 -

Revenues Recognized for Land (4,500,000) (3,108,711) (1,391,289) 69.1% (6,000,000) (2,985,534) 49.8%

Total Unavailable for Compliance (5,147,812) (1,932,704) (3,215,108) 37.5% (6,658,428) (1,277,953) 19.2%

Total Annual (Surplus) Deficit (4,463,564) (475,555) (3,988,009) 10.7% (5,699,447) (804,357) 14.1%

Total Revenue After PSAB Adjustments 334,407,433$ 255,997,005$ 78,410,429$ 76.6% 321,936,588$ 251,324,061$ 78.1%

* Internally Restricted Reserve includes caryover of School Budgets and Student Success Reserve 67

Halton Catholic District School BoardExpenditures - Operating Fund

2013/14 Budget ReportFor the Nine Months Ended May 31, 2014

Appendix A-2

Z:\5 - Financial reporting\Budget Estimates\20132014 Estimates\Monthly Budget\09 - May 2014\Budget Report\May 2014 Budget Report 12/06/2014

2013/2014 2013/2014 2013/2014 2012/2013 2012/2013Revised Expenses and Revised Expenses andBudget Commitments Remaining % Budget Commitments %

@ May.31/14 @ May.31/14 Balance Received @ May.31/13 @ May.31/13 Spent


Classroom Instruction Classroom Teachers 171,180,714$ 151,332,163$ 19,848,551$ 88.4% 166,169,683$ 147,881,585$ 89.0%Supply Teachers 8,821,800 7,619,454 1,202,346 86.4% 6,533,843 5,570,204 85.3%Teacher Assistants 18,284,029 15,595,498 2,688,531 85.3% 17,740,314 15,307,816 86.3%Textbooks & Classroom Supplies 8,664,227 4,404,663 4,259,564 50.8% 8,783,398 4,643,768 52.9%Computers 1,831,802 2,199,243 (367,441) 120.1% 1,580,351 1,671,579 105.8%Professionals, Paraprofessionals & Technical 10,262,918 7,553,607 2,709,311 73.6% 9,483,004 6,992,096 73.7%Library and Guidance 5,503,900 4,036,680 1,467,220 73.3% 5,090,959 4,250,902 83.5%Staff Development 2,799,254 2,377,143 422,111 84.9% 2,599,566 1,706,527 65.6%Subtotal Classroom Instruction 227,348,644 195,118,451 32,230,193 85.8% 217,981,118 188,024,477 86.3%

Non Classroom - School Support ServicesSchool Administration 19,036,395 14,946,904 4,089,491 78.5% 18,566,001 14,382,112 77.5%Teacher Consultants 2,862,120 2,386,819 475,301 83.4% 3,031,845 2,424,853 80.0%Continuing Education 6,108,255 4,789,545 1,318,710 78.4% 5,875,704 4,653,190 79.2%Subtotal School Support Services 28,006,770 22,123,268 5,883,502 79.0% 27,473,550 21,460,155 78.1%

Recoverable Expenses 1,048,315 796,529 251,786 76.0% 747,050 684,043 91.6%

Other Non ClassroomBoard Administration 9,275,597 6,645,789 2,629,808 71.6% 8,587,593 6,394,648 74.5%Transportation 6,479,246 5,837,795 641,451 90.1% 6,517,782 5,893,881 90.4%Subtotal Other Non Classroom 15,754,843 12,483,584 3,271,259 79.2% 15,105,375 12,288,529 81.4%

Pupil Accommodation School Operations and Maintenance 26,112,273 21,283,958 4,828,315 81.5% 25,904,925 19,564,579 75.5% ALC and Portable Leases 1,044,000 992,074 51,926 95.0% 1,149,000 1,022,491 89.0% Debt Charges 47,375 47,375 - 100.0% 47,375 47,375 100.0% Other Debenture Payments 9,961,309 9,229,150 732,159 92.6% 10,356,869 9,559,192 92.3%Subtotal Pupil Accommodations 37,164,957 31,552,557 5,612,400 84.9% 37,458,169 30,193,637 80.6%

School Generated Funds Expenditures 11,000,000 4,062,027 6,937,973 36.9% 9,000,000 7,480,907 83.1%

Amortization Expense 14,731,716 11,048,787 3,682,929 75.0% 14,289,710 10,717,283 75.0%

Total Expenditures before PSAB Adjustment 335,055,245 277,185,203 57,870,042 82.7% 322,054,972$ 270,849,031$ 84.1%

PSAB AdjustmentsIncrease In Employee Future Benefits (458,219) - (458,219) 0.0% - - - (Decrease) in Accrued Interest on Debenture (189,593) - (189,593) 0.0% (118,384) - (118,384) Total PSAB Adjustment (647,812) - (647,812) 0.0% (118,384) - (118,384)

Total Expenditures After PSAB Adjustments 334,407,433$ 277,185,203$ 57,222,230$ 82.9% 321,936,588$ 270,849,031$ 84.1%

68

Halton Catholic District School Board Appendix B

As at May 31, 2014 2013-14 Revised

Budget 2013-14 Actual @ May

31, 2014

SPECIALIST HIGHSKILLS MAJOR (SHSM) SPECIAL FUNDING 32,786 32,786

STUDENT - SPEAK UP 48,350 48,350 LIBRARY STAFFING GRANT 119,930 119,930

PARENTS REACHING OUT 35,147 35,147

PHYSICAL ACTIVITIES - CHRIST THE KING 20,000 8,000

HEALTHY EATING - BISHOP REDING 7,200 3,600

ELP - STAFF DEVELOPMENT 16,000 16,000

OUTDOOR EDUCATION 294,223 185,360

COLLABORATIVE INQUIRY FOR INSTRUCTIONAL IMPACT 26,862 26,862

MATH AND LITERACY (GAINS) 53,724 53,724

DIFFERENTIATED INSTRUCTION (D.I) 26,862 26,862 S.S.SCHLS & CROSS PANEL TEAMS 35,126 35,126 ACCESS COPY - CLAWBACK (48,290) (48,289) RE-ENGAGEMENT 12 & 12+ 12,982 12,982 AFTER SCHOOL SUPPORT - EXTENDED FRENCH 32,500 32,500 FRECH AS A SECOND LANGUAGE 99,446 99,445 FIRST NATION/METIS/INUIT EDUCATION 214,115 128,469 EARLY LEADERSHIP STRATEGY 279,900 139,950 STUDENT INJURY PREVENTION 63,975 63,975 TUTORS IN THE CLASSROOM 14,676 14,676 K CONTEXTUALIZING 15,000 15,000 TLLP - 2IST CENTURY - DIGITAL CITIZENSHIP 13,648 9,081 TLLP - 21ST CENTURY - TABLETS 11,672 7,701 E-LEARNING 110,000 105,000 STUDENT WORK STUDY 120,000 120,000 CAPACITY BUILDING - ASSESSMENT FOR LEARNING 10,000 10,000 COLLABORATIVE INQUIRY IN MATH 90,000 90,000 M.I.S.A - P.N.C. 241,532 241,532 M.I.S.A - LOCAL 69,652 69,652 AUTISM SUPPORT AND TRAINING 74,798 74,798 LEARNING FOR ALL 28,640 28,640 MENTAL HEALTH 145,000 145,000 SPECIAL NEEDS - K-12 33,764 33,764 PARENTS REACHING OUT - REGIONAL MONEY 17,626 15,876 BLDS (BOARD LEADERSHIP DEVELOPMENT STRATEGY) 50,015 46,514 CAREER & LIFE PLANNING 10,000 10,000 SAFE, EQUITABLE AND INCLUSIVE SCHOOLS 60,797 60,797 NETWORK-SCHOOL IN THE MIDDLE 25,000 34,000 NETWORK-SCHOOLS HELPING SCHL 110,400 110,400 PARENTS REACHING OUT - MULTICULTURAL 13,000 11,700 OUTREACH COORDINATOR 73,600 73,600 SAFE WELCOME PROGRAM 53,320 53,320 INTERNAL AUDIT 3,207 3,207 BENEFIT REFORM 344,722 344,722 16% OF OCT.11/13 UNPAID DAY 133,196 133,196 OCCASSIONAL TEACHER EVALUATION 10,000 16,901 Sub-total 3,254,103 2,899,857

EARLY LEARNING PROGRAM (ELP) 11,773,493 8,092,970 EARLY LEARNING PROGRAM (ELP) - SPECIAL EDUCATION 1,181,559 - O.Y.A.P GRANT 92,529 79,581 O.Y.A.P SPECIAL FUNDING 19,200 19,200 LBS GRANTS 116,679 114,068 PROVINCE OF ONTARIO-CITIZENSHIP 793,440 873,303 PROVINCE OF ONTARIO-CITIZENSHIP-ONE TIME FUNDING 69,242 69,242 Sub-total 14,046,142 9,248,364

Total Other Provincial Grants per A-1 17,300,245$ 12,148,221$

2013-14 Other Provincial Grants (EPOs)

69

Halton Catholic District School BoardDay School Average Daily Enrolment (ADE)

2013-14 Budget Report

Appendix C

Actual Actual 2013-14 2013-14 2013-14 2012-13 2011-12FTE FTE Actual % Revised Original % Actual % Actual %

Oct 31/13 Mar 31/14 ADE Change ADE ADE Change ADE Change ADE ChangeJK 981.00 986.00 983.50 7.8% 983.25 963.00 5.6% 912.25 4.6% 872.00 8.3%SK 1,033.00 1,040.50 1,036.75 6.7% 1,037.50 978.50 0.7% 971.75 7.4% 905.00 5.6%Gr. 1 to 3 6,225.00 6,249.00 6,237.00 3.0% 6,230.50 6,211.50 2.6% 6,053.50 1.2% 5,980.50 2.1%Gr. 4 to Gr. 8 10,694.00 10,709.00 10,701.50 1.7% 10,708.50 10,714.50 1.8% 10,521.50 0.6% 10,455.50 0.5%

Elementary Day School Enrolment 18,933.00 18,984.50 18,958.75 2.7% 18,959.75 18,867.50 2.2% 18,459.00 1.4% 18,213.00 1.6%

Secondary Day School Enrolment 10,115.92 9,729.94 9,922.93 -0.8% 9,968.80 9,891.50 -1.2% 10,006.87 1.2% 9,889.59 0.8%

Total Day School ADE 29,048.92 28,714.44 28,881.68 1.5% 28,928.55 28,759.00 1.0% 28,465.87 1.3% 28,102.59 1.3%

122.68

(46.87)

Notes: ADE - Average Daily Enrolment FTE - Full Time Equivalent Average Daily Enrolment (ADE) is based on 50% of March 31 FTE plus 50% Oct 31 FTE % change equals the increase (decrease) in ADE from the prior year

Increase from 2013-14 Original Budget

Decrease from 2013-14 Revised Budget

70

Capital Projects Report – As at May 31, 2014 Page 1 of 1



CAPITAL PROJECTS REPORT – AS AT MAY 31, 2014

The attached Consolidated Capital Projects Report provides a summary totaling $422.7 million of all Board approved projects since the new capital funding model was implemented by the Ministry of Education in 1998. A total of $403.8 million has been recorded for all projects, including open purchase orders of $17.3 million which relate mainly to the construction of the two new Milton Elementary Schools, (St. Benedict and Queen of Heaven) and the Full Day Kindergarten (FDK) classroom additions at Guardian Angels and St. Anthony of Padua Elementary schools. The expenditures outlined in the individual capital project pages reflect construction costs to date. Please note the following:

The current construction cost for St. Anne Catholic Elementary School (CES) is $397,260 over budget (as outlined on page 5 of the report); however this is offset by the $735,249 available budget for the construction of St. Mary CES (page 6).

Eligible EDC costs of approximately $150,000 are still to be assigned to sites, further reducing the cost of construction for St. Mary CES (page 6).

The addition and alterations project on St. Ignatius of Loyola Catholic Secondary School (CSS) is currently over budget by $768,620 (page 9); however, additional EDC costs of $700,000 are yet to be applied to sites, reducing the complete construction cost for this capital project.

Jean Vanier CSS (page 10) currently shows as over budget by $271,036. However the project has incurred $1.4 million in bridge financing, of which approximately $1 million is expected to be covered by additional Ministry grant, thus bringing this project under budget by an estimated $700,000.

The Debenture Financing Summary (Appendix A-1, A-2 and A-3) provides a summary of all projects that have been financed by debentures through the Ontario School Boards Financing Corporation (OSBFC) or the Ontario Financing Authority (OFA). This summary includes the March 2014 OFA debenture issue in the amount of $33.4 million related to the new school construction of Jean Vanier Catholic Secondary School and for St. Ignatius of Loyola Catholic Secondary School Addition & Alterations Project. REPORT PREPARED BY: F. GIBSON, MANAGER BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI, SENIOR ADMINISTRATOR FINANCIAL SERVICES REPORT SUBMITTED BY: P. MCMAHON, SUPERINTENDENT OF BUSINESS SERVICES AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON, DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

71

Halton Catholic District School BoardConsolidated Capital Projects

For the period ending May 31, 2014

May 2014 Capital Budget 6/11/2014

SCHOOL BUILDINGSBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

Total Expensed and

Commitments

AVAILABLE

BALANCE

OLD PROJECTSAscension Elementary $3,200,000 $3,160,703 $0 $0 $0 $3,160,703 $39,297

Holy Rosary Elementary, Milton $5,500,000 $5,356,378 $0 $0 $0 $5,356,378 $143,622

St. Patrick's Elementary $3,650,000 $3,716,647 $0 $0 $0 $3,716,647 ($66,647)

St. Francis of Assisi Elementary $3,770,000 $3,669,902 $0 $0 $0 $3,669,902 $100,098

Notre Dame Secondary $1,250,000 $1,039,404 $0 $0 $0 $1,039,404 $210,596

Mother Teresa Elementary $7,450,000 $6,874,383 $0 $0 $0 $6,874,383 $575,617

St. Andrew Elementary $7,770,000 $7,255,509 $0 $0 $0 $7,255,509 $514,491

Sacred Heart of Jesus Elementary $7,770,000 $7,010,277 $0 $0 $0 $7,010,277 $759,723

Learning Environmental Improvement Program (LEIP) $12,000,000 $8,866,538 $0 $0 $0 $8,866,538 $3,133,462

School Renewal $2,245,001 $2,070,361 $0 $0 $0 $2,070,361 $174,640

Sub-total Old Projects $54,605,001 $49,020,102 $0 $0 $0 $49,020,102 $5,584,899

NEW PROJECTSSt. Paul Elementary $1,800,000 $1,573,776 $0 $0 $0 $1,573,776 $226,224

St. Raphael Elementary $1,900,000 $1,919,238 $0 $0 $0 $1,919,238 ($19,238)

St. Vincent Elementary $1,250,000 $1,159,421 $0 $0 $0 $1,159,421 $90,579

St. Joseph Elementary, Acton $2,275,000 $2,211,231 $0 $0 $0 $2,211,231 $63,769

St. Catherine of Alexandria Elementary $8,000,000 $7,914,532 $0 $0 $0 $7,914,532 $85,468

Assumption Secondary $4,800,000 $4,734,987 $0 $0 $0 $4,734,987 $65,013

Christ the King Secondary $25,300,000 $25,758,453 $0 $0 $0 $25,758,453 ($458,453)

Holy Trinity Secondary $27,400,000 $26,419,175 $0 $0 $0 $26,419,175 $980,825

ALC $1,600,000 $1,591,080 $0 $0 $0 $1,591,080 $8,920

Holy Rosary Elementary, Burlington $2,400,000 $2,305,896 $0 $0 $0 $2,305,896 $94,104

St. Mark's Elementary $440,000 $402,630 $0 $0 $0 $402,630 $37,370

St. John Elementary, Oakville $370,000 $285,471 $0 $0 $0 $285,471 $84,529

Our Lady of Victory Elementary $2,400,000 $2,265,547 $0 $0 $0 $2,265,547 $134,453

St. Elizabeth Seton Elementary, Burlington $8,300,000 $7,137,082 $0 $0 $0 $7,137,082 $1,162,918

St. Joan of Arc Elementary, Oakville $8,800,000 $7,704,963 $0 $0 $0 $7,704,963 $1,095,037

Guardian Angels Elementary $8,800,000 $8,134,843 $0 $0 $0 $8,134,843 $665,157

Pope John Paul II Elementary, Oakville $9,900,000 $8,600,943 $0 $0 $0 $8,600,943 $1,299,057

Christ the King Secondary - Classroom Addition $2,000,000 $1,786,025 $0 $0 $0 $1,786,025 $213,975

Corpus Christi Secondary, Burlington $30,260,000 $32,837,311 $0 $0 $0 $32,837,311 ($2,577,311)

St. Anthony of Padua Elementary, Milton $10,200,000 $9,231,309 $0 $0 $0 $9,231,309 $968,691

St. Christopher Elementary, Burlington $9,900,000 $8,726,499 $0 $0 $0 $8,726,499 $1,173,501

St. Christopher Elementary , Child Care Centre $750,000 $750,000 $0 $0 $0 $750,000 $0

St. Peter Elementary, Milton $10,800,000 $10,748,401 $0 $0 $0 $10,748,401 $51,599

Our Lady of Fatima Elementary, Milton $11,300,000 $10,298,651 $0 $0 $0 $10,298,651 $1,001,349

Lumen Christi Elementary, Milton $11,300,000 $10,899,353 $0 $0 $0 $10,899,353 $400,647

St. Anne Elementary, Burlington $11,600,000 $668,287 $10,595,593 $693,343 $40,037 $11,997,260 ($397,260)

St. Mary Elementary, Oakville $11,200,000 $9,986,172 $462,681 $14,269 $1,629 $10,464,751 $735,249

St. Benedict Elementary $12,632,220 $0 $362,763 $4,657,098 $6,595,109 $11,614,971 $1,017,249

Queen of Heaven Elementary $12,632,220 $0 $493,594 $4,266,577 $7,243,451 $12,003,623 $628,597

St. Thomas Aquinas Secondary - Reconstruction $37,000,000 $37,588,033 $0 $0 $0 $37,588,033 ($588,033)

St. Ignatius of Loyola Secondary - Addition $22,500,000 $21,201,593 $2,535,032 ($470,083) $2,078 $23,268,620 ($768,620)

Jean Vanier Secondary, Milton $35,000,000 $6,357,051 $27,061,495 $1,115,688 $736,801 $35,271,036 ($271,036)

Sub-total New Projects $344,809,440 $271,197,953 $41,511,159 $10,276,893 $14,619,105 $337,605,110 $7,204,330

2 72




SCHOOL BUILDINGS - ContinuedBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

Total Expensed and

Commitments

AVAILABLE

BALANCE

FDK Classroom Addition and AlterationSt. Joseph(A) Elementary- Classroom Addition and Alteration $905,000 $946,685 $15,205 $0 $0 $961,890 ($56,890)

St. Brigid Elementary - Classroom Addition and Alteration $1,439,000 $1,240,353 $22,373 $0 $0 $1,262,726 $176,274

St. Catherine Elementary - Classroom Addition and Alteration $2,396,000 $1,874,477 $116,164 $0 $0 $1,990,641 $405,359

St. Dominic Elementary- Classroom Addition and Alteration $815,000 $706,288 $23,899 ($550) $0 $729,637 $85,363

St. Andrew Elementary - Classroom Addition and Alteration $780,000 $641,651 $49,666 $0 $0 $691,316 $88,684

Guardian Angels Elementary - Classroom Addition and Alteration $2,970,000 $0 $45,038 $1,017,895 $1,218,351 $2,281,284 $688,716

St. Anthony of Padua Elementary - Classroom Addition and Alteration $2,970,000 $0 $63,491 $957,322 $1,403,911 $2,424,723 $545,277

St. Francis of Assisi Elementary - Classroom Addition and Alteration $1,290,000 $0 $0 $28,810 $0 $28,810 $1,261,190

Holy Rosary Elementary, Milton - Classroom Addition and Alteration $4,955,000 $0 $0 $59,066 $41,919 $100,985 $4,854,015

Sub-total FDK Classroom Addition and Alteration $18,520,000 $5,409,454 $335,835 $2,062,543 $2,664,181 $10,472,013 $8,047,987

Sub-total Old & New Projects $363,329,440 $276,607,407 $41,846,993 $12,339,436 $17,283,286 $348,077,122 $15,252,318

Good Places to Learn $4,276,577 $4,276,577 $0 $0 $0 $4,276,577 ($0)

C.E.C Port-A-PAC(s) Program Services & Administration $475,000 $473,535 $0 $0 $0 $473,535 $1,465

Cost of Issuing Debenture $0 $1,921,083 $0 $2,375 $0 $1,923,459 ($1,923,459)

TOTAL PROJECTS $422,686,018 $332,298,704 $41,846,994 $12,341,812 $17,283,286 $403,770,795 $18,915,223

3

73




SCHOOL SITES

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

Total Expensed

and

Commitments

Mother Teresa Elementary (147) $0 $1,656,104 $0 $0 $0 $1,656,104

St. Andrew Elementary (148) $0 $2,133,363 $0 $0 $0 $2,133,363

Sacred Heart of Jesus Elementary (149) $0 $1,932,906 $0 $0 $0 $1,932,906

St. Benedict Elementary (151) $0 $23,132 $4,889,809 $2,205 $0 $4,915,145

Lumen Christi Elementary (152) $0 $3,239,414 $0 ($173) $0 $3,239,241

Queen of Heaven Elementary (153) $0 $3,290,929 $464 ($129) $0 $3,291,264

St. Anne Elementary (159) $0 $157,535 $4,942,565 $311,956 $0 $5,412,056

St. Peter Elementary (163) $0 $2,933,095 $0 $0 $0 $2,933,095

Our Lady of Fatima Elementary (166) $0 $3,440,237 $0 ($71) $0 $3,440,166

St. Catherine of Alexandria Elementary (168) $0 $1,529,708 $0 $0 $0 $1,529,708

St. Mary Elementary (171) $0 $6,060,021 $262 $20,712 $0 $6,080,995

Christ the King Secondary (231) $0 $5,275,487 $0 $0 $0 $5,275,487

Holy Trinity Secondary (233) $0 $5,846,886 $0 $0 $0 $5,846,886

St. Elizabeth Seton Elementary (157) $0 $1,624,591 $0 $0 $0 $1,624,591

St. Joan of Arc Elementary (161) $0 $2,015,986 $0 $0 $0 $2,015,986

Guardian Angels Elementary (164) $0 $2,099,818 $0 $0 $0 $2,099,818

Pope John Paul II Elementary (162) $0 $2,726,023 $0 $0 $0 $2,726,023

Corpus Christi Secondary (202) $0 $13,629,450 $0 $0 $0 $13,629,450

St. Anthony of Padua Elementary (165) $0 $3,300,291 $0 $0 $0 $3,300,291

St. Christopher Elementary (158) $0 $4,506,735 $0 $0 $0 $4,506,735

Loyola Secondary Addition (235) $0 $792,687 $0 $2,265 $0 $794,952

Jean Vanier Secondary, Milton (204) $0 $9,849,605 ($5,134) $628,531 $0 $10,473,002

St. Thomas Aquinas Secondary (237) $0 $3,997,908 $39,500 $647,969 $108,087 $4,793,463

Various Site - EDC Eligible costs $0 $16,820,622 $1,001,034 $7,994,754 $1,854 $25,818,263

TOTAL SITES $0 $98,882,533 $10,868,499 $9,608,018 $109,941 $119,468,991

TOTAL BUILDINGS AND SITES 422,686,018$ 431,181,237$ 52,715,493$ 21,949,829$ 17,393,227$ 523,239,786$

4

74

HALTON CATHOLIC DISTRICT SCHOOL BOARDSt. Anne Catholic Elementary School

NEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDING

BUDGET

(ESTIMATE)

EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

BuildingConstruction $10,196,000 $6,737 $10,101,477 $464,345 $29,105 $10,601,665 ($405,665)

Professional Fees $730,000 $429,775 $211,232 $38,781 $0 $679,788 $50,212

Inspections, Soil test, Surveys $153,000 $70,932 $69,228 $38,863 $10,380 $189,403 ($36,403)

Building Permit Fees $102,000 $160,843 $16,668 $0 $0 $177,511 ($75,511)

Contingencies $102,000 $0 $0 $0 $0 $0 $102,000

Sub-total Building $11,283,000 $668,287 $10,398,605 $541,989 $39,485 $11,648,367 ($365,366)

Furniture & Equipment $317,000 $0 $118,711 $96,051 $552 $215,313 $101,687

Computer & Technology Equipment $0 $0 $78,277 $55,303 $0 $133,580 ($133,580)

Sub-total Furniture & Equipment $317,000 $0 $196,988 $151,354 $552 $348,893 ($31,893)

Bridge Financing (Interest) $0 $0 $0 $0 $0 $0 $0

TOTAL $11,600,000 $668,287 $10,595,593 $693,343 $40,037 $11,997,260 ($397,260)

SCHOOL SITE

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

Site $0 $4,603,338 $0 $0 $4,603,338Site Improvements $0 $163,456 $305,951 $0 $469,407Professional Fees-EDC-Site $157,535 $175,771 $6,005 $0 $339,311Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $157,535 $4,942,565 $311,956 $0 $5,412,056

PROJECT TOTAL $11,600,000 $825,822 $15,538,158 $1,005,299 $40,037 $17,409,316

FUNDING

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $196,988 $151,354 $348,341Funding - FDK $0 $1,556,830 $0 $1,556,830Funding - Capital Priorities $668,287 $8,841,775 $541,989 $10,052,052SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $157,535 $4,942,565 $311,956 $0 $5,412,056 TOTAL $0 $825,822 $15,538,158 $1,005,299 $0 $17,369,279

Unfinanced Commitments $40,037

5

75

HALTON CATHOLIC DISTRICT SCHOOL BOARDSt. Mary Catholic Elementary School


SCHOOL BUILDING

BUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCEBuildingConstruction $9,812,000 $8,924,714 $311,253 $7,236 $1,629 $9,244,833 $567,167

Professional Fees $636,000 $573,859 $15,636 $0 $0 $589,495 $46,505

Inspections, Soil test, Surveys $153,000 $112,408 $15,656 $0 $0 $128,064 $24,936

Building Permit Fees $102,000 $215,002 $1,689 $0 $0 $216,691 ($114,691)

Contingencies $190,000 $0 $0 $0 $0 $0 $190,000

Sub-total Building $10,893,000 $9,825,983 $344,234 $7,236 $1,629 $10,179,083 $713,917

Furniture & Equipment $307,000 $95,127 $47,771 $7,033 $0 $149,931 $157,069

Computer & Technology Equipment $0 $65,062 $70,675 $0 $0 $135,737 ($135,737)

Sub-total Furniture & Equipment $307,000 $160,189 $118,446 $7,033 $0 $285,668 $21,332

Bridge Financing (Interest) $0 $0 $0 $0 $0 $0 $0

TOTAL $11,200,000 $9,986,172 $462,681 $14,269 $1,629 $10,464,751 $735,249

SCHOOL SITE

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

Site $5,981,169 $0 $0 $0 $5,981,169Site Improvements $5,108 $0 $0 $0 $5,108Professional Fees-EDC-Site $73,744 $262 $0 $0 $74,006Contractual - Fiber Optics (EDC) $20,712 $0 $20,712Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $6,060,021 $262 $20,712 $0 $6,080,995

PROJECT TOTAL $11,200,000 $16,046,193 $462,943 $34,981 $1,629 $16,545,746

FUNDING

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $7,236 $0 $7,236Funding - NPP & GPL $0 $0 $0 $0Funding - FDK $344,234 $344,234Funding - Capital Priorities $9,825,983 $0 $0 $9,825,983Funding - Minor TCA $160,189 $118,446 $7,033 $285,668SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $6,060,021 $262 $20,712 $0 $6,080,995 TOTAL $0 $16,046,193 $462,943 $34,981 $0 $16,544,117


6 76

HALTON CATHOLIC DISTRICT SCHOOL BOARDSt. Benedict Catholic Elementary SchoolNEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDING

BUDGET

(ESTIMATE)

EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCEBuildingConstruction $11,052,220 $0 $2,492 $4,079,399 $6,432,283 $10,514,174 $538,046

Professional Fees $800,000 $0 $299,382 $209,144 $66,943 $575,470 $224,530

Inspections, Soil test, Surveys $165,000 $0 $0 $18,221 $0 $18,221 $146,779

Building Permit Fees $130,000 $0 $28,313 $140,107 $24,458 $192,878 ($62,878)

Contingencies $150,000 $0 $0 $0 $0 $0 $150,000

Sub-total Building $12,297,220 $0 $330,188 $4,446,872 $6,523,684 $11,300,743 $996,477

Furniture & Equipment $185,000 $0 $0 $0 $62,486 $62,486 $122,514

Computer & Technology Equipment $150,000 $0 $0 $0 $8,939 $8,939 $141,061

Sub-total Furniture & Equipment $335,000 $0 $0 $0 $71,425 $71,425 $263,575

Bridge Financing (Interest) $0 $0 $32,575 $210,227 $0 $242,802 ($242,802)

TOTAL $12,632,220 $0 $362,763 $4,657,098 $6,595,109 $11,614,971 $1,017,249

SCHOOL SITE

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

Site $0 $4,844,309 $0 $0 $4,844,309Site Improvements $0 $0 $0 $0 $0Professional Fees-EDC-Site $23,132 $45,499 $2,205 $0 $70,836Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $23,132 $4,889,809 $2,205 $0 $4,915,145

PROJECT TOTAL $12,632,220 $23,132 $5,252,572 $4,659,303 $6,595,109 $16,530,116

FUNDING

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - NPP & GPL $0 $0 $0 $0Funding - Minor TCA $0 $0 $0 $0Funding - Capital Priorities $0 $362,763 $4,657,098 $5,019,862SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $23,132 $4,889,809 $2,205 $0 $4,915,145 TOTAL $0 $23,132 $5,252,572 $4,659,303 $0 $9,935,007

Unfinanced Commitments $6,595,109

7

77

HALTON CATHOLIC DISTRICT SCHOOL BOARDQueen of Heaven Catholic Elementary School


SCHOOL BUILDING

BUDGET

(ESTIMATE)

EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

EXPENSED and

Commitments

AVAILABLE

BALANCEBuildingConstruction $11,052,220 $0 $3,576 $3,860,869 $7,011,100 $10,875,545 $176,675

Professional Fees $800,000 $0 $307,920 $141,748 $119,394 $569,063 $230,937

Inspections, Soil test, Surveys $165,000 $0 $20,177 $54,112 $17,400 $91,689 $73,311

Building Permit Fees $130,000 $0 $129,346 $0 $0 $129,346 $654

Contingencies $150,000 $0 $0 $0 $0 $0 $150,000


Furniture & Equipment $185,000 $0 $0 $0 $86,618 $86,618 $98,382

Computer & Technology Equipment $150,000 $0 $0 $0 $8,939 $8,939 $141,061

Sub-total Furniture & Equipment $335,000 $0 $0 $0 $95,557 $95,557 $239,443

Bridge Financing (Interest) $0 $0 $32,575 $209,848 $0 $242,423 ($242,423)

TOTAL $12,632,220 $0 $493,594 $4,266,577 $7,243,451 $12,003,623 $628,597

SCHOOL SITE

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

EXPENSED

Site $3,262,468 $0 $0 $0 $3,262,468Site Improvements $0 $0 $0 $0 $0Professional Fees-EDC-Site $28,461 $464 ($129) $0 $28,796Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $3,290,929 $464 ($129) $0 $3,291,264

PROJECT TOTAL $12,632,220 $3,290,929 $494,058 $4,266,449 $7,243,451 $15,294,887

FUNDING

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $0 $0 $0Funding - Capital Priorities $0 $493,594 $4,266,577 $4,760,172SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $3,290,929 $464 ($129) $0 $3,291,264 TOTAL $0 $3,290,929 $494,058 $4,266,449 $0 $8,051,436


8

78

HALTON CATHOLIC DISTRICT SCHOOL BOARDSt. Ignatius of Loyola Catholic Secondary School - Addition


SCHOOL BUILDING

BUDGET

(ESTIMATE)

EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

EXPENSED and

Commitments

AVAILABLE

BALANCEBuildingConstruction $20,943,132 $18,965,319 $2,249,622 $0 $2,078 $21,217,019 ($273,887)

Professional Fees $1,230,717 $1,223,636 $0 $8,610 $0 $1,232,246 ($1,529)

Inspections, Soil test, Surveys $186,100 $186,100 $0 $0 $0 $186,100 $0

Building Permit Fees $114,825 $114,825 $0 $0 $0 $114,825 $0

Contingencies $0 $0 $0 $0 $0 $0 $0

Sub-total Building $22,474,774 $20,489,880 $2,249,622 $8,610 $2,078 $22,750,190 ($275,416)

Furniture & Equipment $25,226 $25,226 $0 $0 $0 $25,226 $0

Computer & Technology Equipment $0 $0 $0 $0 $0 $0 $0

Sub-total Furniture & Equipment $25,226 $25,226 $0 $0 $0 $25,226 $0

Bridge Financing (Interest) $0 $686,487 $285,410 ($478,693) $0 $493,204 ($493,204)

TOTAL $22,500,000 $21,201,593 $2,535,032 ($470,083) $2,078 $23,268,620 ($768,620)

SCHOOL SITE

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

EXPENSED

Site $2,340 $0 $0 $0 $2,340Site Improvements $768,647 $0 $0 $0 $768,647Professional Fees-EDC-Site $21,700 $0 $2,265 $0 $23,965Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $792,687 $0 $2,265 $0 $794,952

PROJECT TOTAL $22,500,000 $21,994,280 $2,535,032 ($467,818) $2,078 $24,063,572

FUNDING

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $10,721,034 ($10,721,034) ($470,083) $0 ($470,083)Funding - NPP/Growth $4,863,086 $0 $0 $4,863,086Funding - Energy Efficient Grant $1,933,667 $1,505,250 $0 $3,438,917Funding - School Renewal - OLD $8,015,947 $0 $8,015,947Funding - School Renewal - New $3,671,110 $754,117 $0 $4,425,227Funding - School Condition $2,968,222 $0 $2,968,222Funding - Minor TCA $12,696 $12,530 $25,226B.A. Short Term Loans (Loan repayment) $0 $0 $0Total Building Financing $23,266,542SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $792,687 $0 $2,265 $0 $794,952 TOTAL $0 $21,994,280 $2,535,032 ($467,818) $0 $24,061,494


979

HALTON CATHOLIC DISTRICT SCHOOL BOARDJean Vanier Catholic Secondary School NEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDING

BUDGET

(ESTIMATE)

EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

EXPENSED and

Commitments

AVAILABLE

BALANCEBuildingConstruction $29,760,000 $4,333,826 $24,849,688 ($195,599) $647,130 $29,635,045 $124,955

Professional Fees $2,500,000 $1,204,591 $753,654 $111,865 $12,363 $2,082,473 $417,527

Inspections, Soil test, Surveys $325,000 $126,966 $102,757 $11,323 $25,908 $266,954 $58,046

Building Permit Fees $325,000 $419,189 $30,179 ($1,949) $0 $447,419 ($122,419)

Contingencies $590,000 $0 $0 $0 $0 $0 $590,000

Sub-total Building $33,500,000 $6,084,572 $25,736,278 ($74,360) $685,401 $32,431,891 $1,068,109

Furniture & Equipment $1,500,000 $0 $492,674 $418,639 $50,378 $961,691 $538,309

Computer & Technology Equipment $0 $0 $244,932 $275,888 $1,022 $521,842 ($521,842)

Sub-total Furniture & Equipment $1,500,000 $0 $737,607 $694,527 $51,400 $1,483,533 $16,467

Bridge Financing (Interest) $0 $272,479 $587,610 $495,522 $0 $1,355,611 ($1,355,611) Note 1

TOTAL $35,000,000 $6,357,051 $27,061,495 $1,115,688 $736,801 $35,271,036 ($271,036)

SCHOOL SITE

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

EXPENSED

Site $9,720,855 ($12,808) $0 $0 $9,708,047Site Improvements $0 $0 $627,560 $0 $627,560Professional Fees-EDC-Site $128,750 $7,674 $971 $0 $137,395Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $9,849,605 ($5,134) $628,531 $0 $10,473,002

PROJECT TOTAL $35,000,000 $16,206,656 $27,056,361 $1,744,219 $736,801 $45,744,037

FUNDING

BUDGET EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $737,607 $694,527 $1,432,133Funding - NPP $6,357,051 $22,780,081 ($74,360) $29,062,772Funding - POD $0 $2,956,197 $0 $2,956,197Funding - Capitalized Interest $587,610 $495,522 $1,083,132SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $9,849,605 ($5,134) $628,531 $0 $10,473,002 TOTAL $0 $16,206,656 $27,056,361 $1,744,219 $0 $45,007,236


are in addition to the $35 million Board Approved budget.

10

Note 1: Approximately $1 million in additional funds are expected to be received from the Ministry to cover the Bridge Financing costs on this project. These funds 80

HALTON CATHOLIC DISTRICT SCHOOL BOARD

Guardian Angels Catholic Elementary School

FDK Classroom Addition and Alteration Project

SCHOOL BUILDING

BUDGET

(ESTIMATE)


EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCEBuildingConstruction $2,364,000 $0 $39,040 $847,472 $1,127,108 $2,013,621 $350,379

Professional Fees $275,000 $0 $0 $141,120 $82,131 $223,251 $51,749

Inspections, Soil test, Surveys $32,000 $0 $0 $6,212 $9,112 $15,324 $16,676

Building Permit Fees $36,000 $0 $5,998 $16,398 $0 $22,396 $13,604

Contingencies $263,000 $0 $0 $0 $0 $0 $263,000


Bridge Financing (Interest) 0 0 0 6,693 0 $6,693 ($6,693)

TOTAL $2,970,000 $0 $45,038 $1,017,895 $1,218,351 $2,281,284 $688,716

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $45,038 $1,017,895 $1,062,933Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $0 $45,038 $1,017,895 $0 $1,062,933


11

81


St. Anthony of Padua Catholic Elementary School


SCHOOL BUILDING

BUDGET

(ESTIMATE)


EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCEBuildingConstruction $2,364,000 $0 $57,493 $786,631 $1,173,093 $2,017,217 $346,783

Professional Fees $275,000 $0 $0 $143,515 $219,579 $363,094 ($88,094)

Inspections, Soil test, Surveys $32,000 $0 $0 $4,085 $11,239 $15,324 $16,676

Building Permit Fees $36,000 $0 $5,998 $16,398 $0 $22,396 $13,604

Contingencies $263,000 $0 $0 $0 $0 $0 $263,000

Sub-total Building $2,970,000 $0 $63,491 $950,629 $1,403,911 $2,418,031 $551,969

Bridge Financing (Interest) 0 0 0 6,693 0 $6,693 ($6,693)

TOTAL $2,970,000 $0 $63,491 $957,322 $1,403,911 $2,424,723 $545,277


Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $63,491 $957,322 $1,020,812Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $0 $63,491 $957,322 $0 $1,020,812


12

82


St. Francis of Assisi Catholic Elementary School


SCHOOL BUILDING

BUDGET

(ESTIMATE)


EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED and Commitments

AVAILABLE

BALANCEBuildingConstruction $978,000 $0 $0 $10,378 $0 $10,378 $967,622

Professional Fees $120,000 $0 $0 $0 $0 $0 $120,000

Inspections, Soil test, Surveys $25,000 $0 $0 $5,568 $0 $5,568 $19,432

Building Permit Fees $25,000 $0 $0 $12,864 $0 $12,864 $12,136

Contingencies $112,000 $0 $0 $0 $0 $0 $112,000Sub-total Building $1,260,000 $0 $0 $28,810 $0 $28,810 $1,231,190

Bridge Financing (Interest) 30,000 0 0 0 0 $0 $30,000

TOTAL $1,290,000 $0 $0 $28,810 $0 $28,810 $1,261,190


Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $0 $28,810 $28,810Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $0 $0 $28,810 $0 $28,810

Unfinanced Commitments $0

13

83


Holy Rosary Milton Catholic Elementary School


SCHOOL BUILDING

BUDGET

(ESTIMATE)


EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCEBuildingConstruction $4,155,000 $0 $0 $0 $0 $0 $4,155,000

Professional Fees $420,000 $0 $0 $59,066 $41,919 $100,985 $319,015

Inspections, Soil test, Surveys $40,000 $0 $0 $0 $0 $0 $40,000

Building Permit Fees $35,000 $0 $0 $0 $0 $0 $35,000

Contingencies $225,000 $0 $0 $0 $0 $0 $225,000Sub-total Building $4,875,000 $0 $0 $59,066 $41,919 $100,985 $4,774,015

Bridge Financing (Interest) 80,000 0 0 0 0 $0 $80,000

TOTAL $4,955,000 $0 $0 $59,066 $41,919 $100,985 $4,854,015


Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Ministry of Education - FDK Funding $3,275,000 $0 $59,066 $59,066Ministry of Education - Bridge Financing $80,000Proceeds of Disposition/EDC $1,600,000Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $4,955,000 $0 $0 $59,066 $0 $59,066


14

84


VARIOUS

EDC ELIGIBLE EXPENDITURES

DESCRIPTION

EXPENSED

Sep.1/98 to

Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

EXPENSED and

Commitments

ELEMENTARYEDC - Prof. Fees - Bronte Creek Meadows (150) $12,105 $0 $0 $0 $12,105

EDC - Prof. Fees - Grindstone Plan (155) $9,656 $0 $0 $0 $9,656

EDC - Prof. Fees - Iroquois Ridge #2 - Argo/Ashley (160) $460,994 ($616) $0 $0 $460,378

EDC - Site Purchase - Iroquois Ridge #2 - Argo/Ashley (160) $5,396,738 $0 $0 $0 $5,396,738

EDC - Site Improvement - Iroquois Ridge #2 - Argo/Ashley (160) $184 $22,506 $1,737 $0 $24,427

EDC - Site Purchase - Georgetown West - (167) $1,588,031 $0 $0 $0 $1,588,031

EDC - Prof. Fees - Georgetown West - (167) $80,139 $0 $0 $0 $80,139

EDC - Site Improvement - Georgetown West (167) $756 $3,433 $858 $858 $5,905

EDC - Acton East (169) $63,115 $0 $0 $0 $63,115

EDC - Site Purchase - Acton East (169) $2,973,218 $0 $0 $0 $2,973,218

EDC - Shell Lands - Metrus - Oakville (170) $80,243 $0 $0 $0 $80,243

EDC - Site Purchase - West Oak Trails #4 - (172) $4,646,981 $100,000 $0 $0 $4,746,981

EDC - Prof. Fees - West Oak Trails #4 - (172) $95,078 $6,266 $1,598 $0 $102,942

EDC - Site Improvement - West Oak Trails #4 - (172) $0 $37,278 $996 $996 $39,270

EDC - Prof. Fees - North Oakville #CE2 (Preserve (Phase 1)) - (173) $0 $50,100 $31,648 $0 $81,748

EDC - Site Purchase - North Oakville #CE2 (Preserve (Phase 1)) - (173) $0 $0 $7,068,386 $0 $7,068,386

EDC - Prof. Fees - North Oakville #CE1 - (174) $0 $14,346 $0 $0 $14,346

SECONDARYEDC - West Oak Trails (201) $6,532 $0 $0 $0 $6,532

EDC - Prof. Fees - Bronte Creek - Meadows (203) $15,582 $0 $0 $0 $15,582

EDC - Loyola - Hydro Lands (235) $6,075 $0 $0 $6,075

OTHEREDC Refunds $4,384 $0 $0 $0 $4,384Long Term Accommodations $245,028 $105,195 $53,405 $0 $403,628General $742,305 $105,450 $2,637 $0 $850,392Interest Costs $393,478 $557,076 $833,488 $0 $1,784,042TOTAL $16,820,622 $1,001,034 $7,994,754 $1,854 $25,818,263

15 85

Z:\4 - Business Services - Administrative Assistant\Board, Administrative Council, Policy Meetings\Board Reports\2013-2014\14-06-17\10.5_Capital Projects Report as at May 31 2014\May 2014 Capital Budget

Total Debenture Debenture Total Other Under (Over)Expensed Issued Issued Debentures Financing Debentured

+ Commitments Sinking Fund Amortizer Issued

3,160,703 - 3,189,000 3,189,000 - (28,297) 5,356,378 - 5,250,000 5,250,000 - 106,378 3,716,647 - 2,238,000 2,238,000 1,444,065 34,582 3,669,902 - 3,669,000 3,669,000 902 1,039,404 - 868,000 868,000 171,404 6,874,383 - 6,883,000 6,883,000 (8,617)

23,817,417 -$ 22,097,000$ 22,097,000$ 1,444,065$ 276,352$ 15,241,595$ 15,241,595$

835,646$ 835,646$ 1,082,619$ 1,082,619$

7,255,509 7,253,000 - 7,253,000 - 2,509 7,010,277 7,030,000 - 7,030,000 - (19,723) 8,866,538 10,500,000 - 10,500,000 - (1,633,462) 1,573,776 1,800,000 - 1,800,000 - (226,224) 1,919,238 1,900,000 - 1,900,000 - 19,238 1,159,421 1,250,000 - 1,250,000 - (90,579) 2,211,231 2,275,000 - 2,275,000 - (63,769) 4,734,987 4,800,000 - 4,800,000 - (65,013)

34,730,977 36,808,000$ -$ 36,808,000$ -$ (2,077,023)$

-$ 25,123,378 25,123,378$ -$ 1,614,811 1,614,811$ -$ 974,605 974,605$

7,914,532 120,000 7,700,000 7,820,000 - 94,532 25,758,453 895,000 23,900,000 24,795,000 - 963,453 26,419,175 1,000,000 25,900,000 26,900,000 - (480,825)

2,305,896 2,500,000 - 2,500,000 - (194,104) 402,630 400,000 - 400,000 - 2,630 285,471 400,000 - 400,000 - (114,529)

2,265,547 1,800,000 - 1,800,000 - 465,547 7,137,082 4,154,010 3,965,990 8,120,000 - (982,918) 7,704,963 8,620,000 - 8,620,000 - (915,037)

80,193,749 19,889,010$ 61,465,990$ 81,355,000$ -$ (1,161,251)$ -$ 44,625,660$ 44,625,660$ -$ 2,141,768$ 2,141,768$ -$ 2,888,474$ 2,888,474$

-$ 10,988,266 10,988,266$ -$ 1,178,977 1,178,977$ -$ 259,361 259,361$

Appendix A-1

Debenture Financing Summary As at May 31, 2014

Project

Debenture Financing Summary (OSBFC Issue #1) - 2000 - A1 at 7.2% due June 9, 2025AscensionHoly Rosary Elementary (Milton)St. Patrick ElementarySt. Francis of Assisi Elementary

St. Paul Elementary

St. Joseph Elementary (Acton)

Notre Dame SecondaryMother Teresa Elementary

TotalOutstanding Debenture balance as at period ending August 31, 2013

St. John ElementarySt. Mark Elementary

Assumption SecondaryTotal

Principal repayment for 2013/14Interest repayment for 2013/14

Debenture Financing Summary (OSBFC Issue #2) - 2000 - A2 at 6.3% due September 22, 2010St. Andrew ElementarySacred Heart of Jesus ElementaryL.E.I.P.

St. Raphael ElementarySt. Vincent Elementary

Outstanding Debenture balance as at period ending August 31, 2013OFA Debenture - 2010 FO5 at 3.942% due September 19, 2025 (Refinancing of Sinking Fund)

Interest repayment for 2013/14

Our Lady of Victory Elementary


Debenture Financing Summary (OSBFC Issue #3) - 2001 - A1 ($19,889,010) at 5.9% due October 19, 2011 Debenture Financing Summary (OSBFC Issue #3) - 2001 - A3 ($61,465,990) at 6.55% due October 19, 2026

St. Catherine of Alexandria ElementaryChrist the King Secondary Holy Trinity SecondaryHoly Rosary Elementary (Burlington)

St. Elizabeth Seton Elementary (Burlington)St. Joan of Arc Elementary (Oakville)

TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14Interest repayment for 2013/14

OFA Debenture - 2011 FO6 at 2.425% due November 15, 2021 (Refinancing of Sinking Fund)Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14

86





Project

8,134,843 3,842,030 4,957,970 8,800,000 - (665,157) 8,134,843 3,842,030$ 4,957,970$ 8,800,000$ -$ (665,157)$

2,553,603$ 3,831,776$ 6,385,379$ 52,554$ 158,119$ 210,673$

101,814$ 219,983$ 321,797$

8,600,943 - 9,900,000 9,900,000 - (1,299,057) - - 10,200,000 10,200,000 - (10,200,000) - - 9,900,000 9,900,000 - (9,900,000)

1,786,025 - 2,000,000 2,000,000 (213,975) 10,386,968 -$ 32,000,000$ 32,000,000$ -$ (21,613,032)$

-$ 27,665,455$ 27,665,455$ -$ 866,262$ 866,262$ -$ 1,475,807$ 1,475,807$

225,391 - - 225,391 381,535 - - 381,535 588,854 - - 588,854 177,777 - - 177,777

Notre Dame Secondary - Roof Replacement 2,239,710 - 2,239,710 350,605 - - 350,605 180,404 180,404

Canadian Martyrs Elementary - Asphalt 44,838 44,838 Loyola - Asphalt 87,463 87,463 1. Debenture issued 693,300 693,300 (693,300) 2. Debenture issued 501,983 501,983 (501,983) 3. Debenture issued 2,900,497 2,900,497 (2,900,497) 4. Debenture issued 180,797 180,797 (180,797)

4,276,577 -$ 4,276,577$ 4,276,577$ -$ 0$

-$ 580,173$ 580,173$ -$ 20,538$ 20,538$ -$ 26,224$ 26,224$

-$ 442,762$ 442,762$ -$ 13,664$ 13,664$ -$ 21,530$ 21,530$

-$ 2,714,957$ 2,714,957$ -$ 68,516$ 68,516$

-$ 141,162$ 141,162$

-$ -$ -$ Debenture Issued -$ 180,797$ 180,797$

-$ -$ -$ -$ 1,269$ 1,269$

Appendix A-2

Total

Outstanding Debenture balance as at period ending August 31, 2013

St. John Elementary (Oakville) - Roof Replacement

Bishop Reding Secondary - Roof Replacement

Debenture Financing Summary (OSBFC Issue #5) - 2003 - A1 ($3,842,030) at 5.3% due November 7, 2013Debenture Financing Summary (OSBFC Issue #5) - 2003 - A2 ($4,957,970) at 5.8% due November 7, 2028

Guardian Angels ElementaryTotal

Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14

November 15, 2006 - OFA 2006 F06 - Debenture Financing Summary (GPL-Stage 1-Part 1) - at 4.56% due Nov.15, 2032

April 14, 2010 - OFA 2010 F02 - Debenture Financing Summary (GPL-Stage 1-Part 3 and GPL Stages 2, 3 and 4) - at 5.182% due April 13, 2035Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14



March 3, 2008 - OFA 2008 F02 - Debenture Financing Summary (GPL-Stage 1-Part 2) - at 4.90% due May 15, 2034Outstanding Debenture balance as at period ending August 31, 2013

St. Christopher ElementaryChrist the King Secondary- Addition


TotalOutstanding Debenture balance as at period ending August 31, 2013

Notre Dame Secondary - Front Drive Asphalt

Interest repayment for 2013/14Debenture Financing Summary (OSBFC Issue #9 ) - 2007 - A1 at 5.376% due June 25, 2032

Pope John Paul II ElementarySt. Anthony of Padua Elementary

GPL Projects paid through 4 separate Debentures issued (as per below)Holy Rosary Elementary (Burlington) St. Marguerite ElementaryOur Lady of Peace Elementary


March 12, 2014 - OFA 2014 F02 - Debenture Financing Summary (GPL-Stage 4) - at 4.003% due March 11, 2039Outstanding Debenture balance as at period ending August 31, 2013


87





Project

750,000 - 750,000 750,000 - - 750,000 -$ 750,000$ 750,000$ -$ -$

-$ 660,778$ 660,778$ -$ 20,544$ 20,544$ -$ 31,670$ 31,670$

32,837,311 - 25,530,692 25,530,692 - 7,306,619 32,837,311 -$ 25,530,692$ 25,530,692$ -$ 7,306,619$

-$ 23,232,269$ 23,232,269$ -$ 650,081$ 650,081$ -$ 1,167,894$ 1,167,894$

8,726,499 792,190 792,190 - 7,934,309 9,231,309 - 924,453 924,453 - 8,306,856

17,957,808 -$ 1,716,643$ 1,716,643$ -$ 16,241,165$ -$ 1,562,101$ 1,562,101$ -$ 43,710$ 43,710$ -$ 78,527$ 78,527$

10,748,401 6,221,759 6,221,759 - 4,526,642 10,298,651 - 11,300,000 11,300,000 - (1,001,349) 21,047,052 -$ 17,521,759$ 17,521,759$ -$ 3,525,293$

-$ 16,400,919$ 16,400,919$ -$ 413,901$ 413,901$

-$ 852,752$ 852,752$

37,588,033 22,231,250 22,231,250 - 15,356,783 10,899,353 - 9,969,364 9,969,364 - 929,989 48,487,386 -$ 32,200,614$ 32,200,614$ -$ 16,286,772$

-$ 11,419,779$ 11,419,779$ -$ 311,283$ 311,283$

-$ 404,252$ 404,252$

35,271,036 28,384,873 28,384,873 - 6,886,163 23,268,620 - 4,863,086 4,863,086 - 18,405,534 58,539,656 -$ 33,247,959$ 33,247,959$ -$ 25,291,697$

-$ -$ -$ Debenture Issued -$ 33,247,959$ 33,247,959$

-$ -$ -$ -$ 233,366$ 233,366$

Appendix A-3

Principal repayment for 2013/14

St. ChristopherMarch 13, 2009 - OFA 2009 F02 - Debenture Financing Summary (PCS) - at 5.062% due March 13, 2034

St. Anthony of PaduaTotal




March 13, 2009 - OFA 2009 F02 - Debenture Financing Summary (Growth Schools) - at 5.062% due March 13, 2034Corpus Christi Secondary


April 14, 2010 - OFA 2010 F02 - Debenture Financing Summary (Growth Schools and PCS) - at 5.182% due April 13, 2035

March 12, 2014 - OFA 2014 F02 - Debenture Financing Summary(Loyola and Jean Vanier) - at 4.003% due March 11, 2039



Jean VanierLoyola

Total

St. Peter ElementaryOur Lady of Fatima Elementary

TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14


May 15, 2008 - OFA 2008 F03 - Debenture Financing Summary (Best Start) - at 4.83% due May 15, 2034St. Christopher Elementary

March 09, 2012 - OFA 2012 F02 - Debenture Financing Summary (Growth Schools and NPP) - at 3.564% due March 9, 2037St. Thomas Aquinas SecondaryLumen Christi Elementary

TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14


88





Project

341,159,744$ 60,539,040$ 235,765,204$ 296,304,244$ 1,444,065$ 43,411,435$

2,553,603$ 184,489,868$ 187,043,471$

Debentures issued in 2013-14 -$ 33,428,756$ 33,428,756$ 52,554$ 8,337,820$ 8,390,374$

101,814$ 9,859,495$ 9,961,309$

154,368$ 18,197,315$ 18,351,683$

Appendix A-4

Total


Total Debenture Financing & Expenditures

Principal repayment for 2013/14


89

Kindergarten Addition and Renovation Project Guardian Angels Catholic Elementary School

Construction Report June 2014

If you have any comments or questions about the renovations, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Schedule Update

Interior painting and exterior brickwork will be started and completed over the next month. Other interior finishes such as flooring, ceilings and millwork will also be started.

Mechanical and electrical trades will be completing services and installing life safety systems.

Construction Update

The pictures above were taken on June 10, 2014. The top left picture shows the exterior walls ready for spray insulation and brickwork. The top right picture shows a classroom loaded with materials for finishing the second floor. The bottom left picture shows completed ductwork in a first floor kindergarten room. The bottom right picture shows a second floor classroom.

Roofing has been completed and all floors have been poured. Interior masonry work is nearing completion.

Mechanical and electrical trades are working on both levels with building services.

90

Guardian Angels and St. Anthony of Padua Construction SchedulePercent

Complete

EVENT November December January February March April May June

C-1 General Trades

C-2 Masonry

C-3 Mechanical

C-4 Electrical

C-5 Precast Concrete

C-6 Structural Steel

C-7 Membrane Roofing

C-8 Aluminum Windows

C-9 HM Frames and Doors

C-11 EMS Controls

C-12 Asphalt Paving

C-13 Landscaping

C-14 Painting

C-15 Millwork

C-16 Drywall and Acoustics

C-17 Ceramic Tile Flooring

C-18 VCT Flooring

C-22 Chalk and Tackboards

C-25 Toilet Partitions

C-26 Washroom Accessories

C-28 Data Cabling (Phone)

Cleanup and Commissioning

Projected % Complete 5 12 25 45 66 83 95 100Actual % Complete 4 10 14 20 35 50 65

Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress

0%

10%

40%

50%

60%

70%

80%

90%

100%

20%

30%

91

Queen of Heaven Catholic Elementary School Construction Project

Construction Report - June 2014

Construction Update

The pictures above were taken on June 10, 2014. The left pictures show the front and back of the school. Brickwork is nearly complete at the back. The centre pictures show second floor windows to the lobby and a painted second floor corridor. The right pictures show the front driveway being prepared for asphalt and steel studding installed in the office area.

The roof has been completely sealed allowing interior finishes such as painting to be started. Mechanical and electrical contractors are working on building services and life safety systems throughout

the building. Mechanical trades have also started work inside the mechanical room. Masons are working on exterior brickwork.

Schedule Update

Interior finishes such as drywall, ceilings and flooring will be started in June. Parking lots, driveways and curbs will be completed in June. Mechanical and electrical trades will continue with services and life safety systems. Mechanical trades will also concentrate on the mechanical room installations. Landscaping will also be started in June.

If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected]. 92

Queen of Heaven Catholic Elementary School - Construction SchedulePercent

Complete

EVENT October NovemberDecember January February March April May June July August September

SC-1/2 General Trades

SC-3 Masonry

SC-4 Structural Steel

SC-5 Mechanical

SC-6 Controls

SC-7 Electrical

SC-8 Precast Slabs

SC-9 Roofing

SC-10 Aluminum Windows

SC-11 Hollow Metal

SC-12 Finish Hardware

SC-13 Drywall

SC-14 Painting

SC-15 Millwork

SC-16 Elevator

SC-17/18 Flooring

SC-19 Lockers

SC-20 Washroom Partitions

SC-21 Operable Partitions

SC-22 Washroom Accessories

SC-23 Whiteboards and Tackboards

SC-24 Gym Equipment

SC-27 Acoustic Wall Panels

SC-28 P.A. System

SC-29 Signage

SC-30 Landscaping

SC-31 Paving

SC-32 Siding


Projected % Complete 3 8 16 25 38 60 75 84 93 97 100Actual % Complete 4 10 18 21 25 29 40 60


0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

93

Kindergarten Addition and Renovation Project St. Anthony of Padua Catholic Elementary Construction Report

June 2014

If you have any comments or questions about the renovations, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Schedule Update

Exterior brickwork will be completed in June. Interior painting should also be completed in June. Other interior finishes such as flooring, ceilings and millwork will be started.

Mechanical and electrical trades will be completing services and installing life safety systems.

Construction Update

The pictures above were taken on June 10, 2014. The top pictures show brickwork underway for the addition. Spray insulation has been completed. The bottom left picture shows a first floor kindergarten room and the bottom right picture shows a second floor classroom.

Roofing has been completed and all floors have been poured. Interior masonry work is nearing completion.

Mechanical and electrical trades are working on both floors with building services.

94

Guardian Angels and St. Anthony of Padua Construction SchedulePercent

Complete

EVENT November December January February March April May June

C-1 General Trades

C-2 Masonry

C-3 Mechanical

C-4 Electrical

C-5 Precast Concrete

C-6 Structural Steel

C-7 Membrane Roofing

C-8 Aluminum Windows

C-9 HM Frames and Doors

C-11 EMS Controls

C-12 Asphalt Paving

C-13 Landscaping

C-14 Painting

C-15 Millwork

C-16 Drywall and Acoustics

C-17 Ceramic Tile Flooring

C-18 VCT Flooring

C-22 Chalk and Tackboards

C-25 Toilet Partitions

C-26 Washroom Accessories

C-28 Data Cabling (Phone)


Projected % Complete 5 12 25 45 66 83 95 100Actual % Complete 4 10 14 20 35 50 65


0%

10%

40%

50%

60%

70%

80%

90%

100%

20%

30%

95

St. Benedict Catholic Elementary School Construction Project

Construction Report - June 2014

If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Schedule Update

Roofing installation will be ongoing throughout June. The painters will also continue their work throughout the school.

Interior finishes such as flooring, drywall and ceilings will be started in June.

Mechanical and electrical trades will continue with services and life safety systems throughout the building and in the mechanical room.

Landscaping work will also commence in June.

Construction Update

The pictures above were taken on June 10, 2014. The left pictures show the front and back of the school. Brickwork is nearing completion at the back of the school. The middle pictures show the lobby from the first and second floors. The right pictures show the mechanical room and the gymnasium.

Masonry crews are completing walls inside the school and working on exterior brickwork.

Roofing contractors are sealing the building now that all structural steel and roof decking has been erected.

Mechanical and electrical trades have been installing services throughout the building. Mechanical trades will also be concentrating on the mechanical room.

The paving contractor has completed all paving, sidewalks and curbs.

96

St. Benedict Catholic Elementary School - Construction SchedulePercent

Complete

EVENT October NovemberDecember January February March April May June July August September

SC-1 General Trades

SC-2 Masonry

SC-3 Mechanical

SC-4 Electrical

SC-5 Precast Concrete

SC-6 Structural Steel

SC-7 Roofing

SC-8 Aluminum Windows

SC-9 Hollow Metal

SC-10 Elevator

SC-11 Signage

SC-12 Paving

SC-13 Landscaping

SC-14 Painting

SC-15 Millwork

SC-16 Drywall

SC-17/18 Flooring

SC-19 Lockers

SC-21 Gym Equipment

SC-22 Operable Walls

SC-23 Washroom Partitions

SC-24 Finish Hardware

SC-25 Controls

SC-26 Metal Wall Panels

SC-27 Access Control

SC-28 Site Preparation

P.A. System

Data Cabling (Phone)


Projected % Complete 1 6 12 20 32 51 72 83 92 97 100Actual % Complete 2 7 13 16 21 29 40 60


0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

97

THE HALTON CATHOLIC DISTRICT SCHOOL BOARD APPROVED

Minutes of Catholic Parent Involvement Committee Meeting (CPIC) Monday, May 12, 2014 7:00 p.m. - Board Room C. E. C., 802 Drury Lane, Burlington

In Attendance: B. BELANGER, C. CARLEY, A. GONZALEZ, A. HILBORN, L. KOSTER,

T. OVERHOLT, R. STAGG, E. VIANA

Regrets: K. BLOOMFIELD, J. CRAWFORD, L. HARTMAN, REV. R. HÉTU,

R. LUISETTO, E. MACDONALD, K. WILLIAMS

Chair: J. DUIJVESTEIN

Recorder: J. NEUMAN

1. OPENING PRAYER The meeting opened at 7:0O p.m. A. Gonzalez opened in prayer.

2. APPROVALS & REVISIONS i. AGENDA

ii. MINUTES

3. BOARD UPDATE: T. OVERHOLT

T. Overholt shared the following updates: a) The Blessing of St. Anne CES was held on May 6, 2014, with Bishop Crosby officiating. b) The distance criteria for Secondary School students for bussing has been changed from 4.0 km - 3.2 km. c) The names for the new Elementary schools Milton have been read by the Board of Trustees and have be presented to the Bishop for his review and approval: St. Benedict; Queen of Heaven; Good Shepherd, St. Thérèse of Lisieux; and St. Kateri Tekakwitha. It was noted that the most popular names at this time are St. Benedict and Queen of Heaven.

4. BUSINESS ARISING FROM PREVIOUS MEETINGS

BOARD CORRESPONDENCE REGARDING YOUTH RALLY UPDATE J. DUIJVESTEIN J. Duijvestein indicated that a follow-up letter was sent to the board. CPIC has not received a response, yet.

CPIC ELECTIONS UPDATE L. KOSTER/J. DUIJVESTEIN It was noted that the copies of the names of the CPIC nominees will be made available to the School Council Chairs at the upcoming Council of Chairs meeting on May 14, 2014. This document will also be emailed. 11 names have been brought forward.

The voting procedure will be explained at the meeting. A password will be given to the principal of each school so that only one vote per school per position available will be places. Four “At Large” positions are open for

Moved by: L. Koster Seconded by: B. Belanger

RESOLVED, that, the agenda be approved, as read. CARRIED

Moved by: R. Stagg Seconded by: C. Carley RESOLVED, that, the minutes from April 7, 2014 be approved, as read. CARRIED

98

MINUTES OF THE CATHOLIC PARENT COUNCIL COMMITTEE (CPIC) Monday, May 12, 2014

Page 2 of 4

election. The polls will open on May 14th following the Council of Chairs meeting - the decision will be made by June 4, 2014.

It was suggested that a list be sent to all school council members in order to send their vote in to their school council chair to assist with the decision. WEBINARS L. KOSTER/R.LUISETTO/B.BELANGER/J. DUIJVESTEIN L. Koster and J. Duijvestein indicated that a “tweet” was sent out that indicated the upcoming Webinars It was noted that the webinar that aired on May 6, 2014 was very well received. Links can be found on YouTube – Halton CPIC; Twitter; and Facebook.

A handout was presented with the list of past, current and future webinars. It was noted that 27% – 41% of the people who indicated interest and signed up were actually in attendance. It was also noted that almost 500 people who signed up who have never been a part of CPIC data base before.

A. Gonzalez suggested that schools put the information about the upcoming webinars in their calendars/newsletters as another source of communication to parents.

Discussion followed. The current PRO grant budget was discussed, as well as the proposal date for next year’s proposal. T. Overholt will discuss “closed captioning” options with W. Elshof in IT Services. It was also suggested to translate the webinars into other languages and to start with French.

It was determined that the Pro Grant proposal will be submitted similar to last year’s wording and will include the above information. CPIC AWARDS J. DUIJVESTEIN J. Duijvestein noted that he received a nomination form to review from another school board which offers a CPIC award.

T. Overholt expressed the proper process for creating and presenting such an award. The committee would need to receive approval from the Board of Trustees and recommended that a proposal/recommendation with criteria be created which would include– who for, selection criteria, etc. A sub- committee would be required to be struck to consist of a Trustee, a member of the HCDSB Senior Staff, and a member or two from CPIC.

Discussion followed regarding the purpose of the award; criteria, etc.

It was determined that the sub-committee would be struck to discuss first steps, at a later date. MAY 14TH

COUNCIL OF CHAIRS AGENDA REVIEW J. DUIJVESTEIN

CPIC members discussed the agenda items and order for the upcoming Council of Chairs meeting on May 14, 2014. An agenda will be sent to T. Overholt’s office to be posted on the Board website.

B. Belanger and J. Duijvestein shared a link from the ABCs of Mental Health that will be shown as part of the agenda.

CPIC members were asked to come early to help set up.

5. NEW BUSINESS BYLAW CHANGES: 2 YEAR TERMS AND PAST CHAIR VOTING J. DUIJVESTEIN The written bylaw:

B1.3 Past Chair • (Optional) Non-voting, advisory capacity position

was discussed.

The following revision to this section of the bylaw was recommended and will be brought forward for a vote at the June CPIC Meeting:

B 1.3 Past Chair - voting, advisory capacity position

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The written bylaw B1.2 Parent Members:

• Parent representatives consisting of two members from each region (Oakville, Burlington and North Halton) as well as 4 members at large

• All elected member at large positions will be for a one year term from September to August of the following year.

• Regional elected positions and the OAPCE Director will be for a two year term from September to August.

• Parent members can be employees of the Halton Catholic District School Board as long as they make the committee aware of their employment

• Chair - where the position of Chair is extended in accordance with B5.3

The following revisions and additions were requested: Revisions made to the Bylaw B1.2 Parent Members:

All elected member at large positions will be for a one year term from September to August of the following year.

be replaced with

All elected members at large positions will be for a two year term from September to August

It was decided that the election process will be staggered to ensure stability and experience within the CPIC committee.

HCDSB POSITIVE ASSET BUILDING STRATEGY COMMITTEE - CPIC REPRESENTATION T. OVERHOLT

T. Overholt shared with the committee that HCDSB wants to re-establish the committee with a number of stakeholders present and is requesting one member of CPIC to be one of the representatives. T. Overholt will provide J. Duijvestein the information so that a Google “Doodle” can be created.

PIC SYMPOSIUM REVIEW – ABC OF MENTAL HEALTH PRESENTATION

J. Duijvestein and B. Belanger shared info from the recent PIC symposium. The ABC of Mental Health Presentation was shared above.

6. OAPCE DIRECTORS REPORT J. CRAWFORD

J. Duijvestein informed the committee that L. Koster was awarded the Parent of the Year award.

7. BOARD COMMITTEE REPORTS (IF NECESSARY) ICE SYMPOSIUM (INSTITUTE CATHOLIC EDUCATION) L. HARTMAN FOCUS ON FAITH E. MACDONALD HOME SCHOOL PARISH PARTNERSHIP DAY E. MACDONALD CALENDAR COMMITTEE J. DUIJVESTEIN BOARD IMPROVEMENT PLAN L. KOSTER EQUITY AND INCLUSION J. DUIJVESTEIN FACE (FRIENDS AND ADVOCATES OF CATHOLIC EDUCATION) SOCIAL JUSTICE R. LUISETTO WALK WITH JESUS A. GONZALEZ

A. Gonzalez - shared a report from the recent Walk With Jesus. It was noted that a memo was sent for all schools to participate simultaneously in their own schools, at this time it was not known how many schools participated at their own location.

RECOMMENDATION Moved by: L. Koster

Seconded by: R. Stagg

RESOLVED, that, Bylaw B1.2 - Parent Members -- All elected member at large positions will be for a one year term from September to August of the following year; be changed to: All elected members at large positions will be for a two year term from September to August.

CARRIED

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YOUTH RALLY HEALTHY SCHOOLS HEALTH COMMUNITIES J. DUIJVESTEIN INTERNET SAFETY MENTAL HEALTH C. CARLEY/R. LUISETTO

8. CPIC SUBCOMMITTEES CPIC MEMBERS

FINANCE L. KOSTER L. Koster reviewed the current budget and expenses. CPIC members were reminded to submit mileage expenses, and were encouraged to submit suggestions for anything that needs to be purchased to L. Koster.

COMMUNICATIONS L. HARTMAN GTA PIC MEETING / MINISTRY OF EDUCATION PIC CONFERENCE L. KOSTER/J. DUIJVESTEIN

CATHOLICISM FAITH FORMATION PILOT PROJECT E. MACDONALD A. Gonzalez reported on the St. Matthew’s Catholicism Faith Formation Project which included 22 families/54 children; 14 Secondary School volunteers; & 14 leaders from Parish.

It was noted that St. John School (Oakville) is creating a PRO grant proposal for September 2014 to run the project out of the school, rather than the Parish. The next school planned to run the pilot project is Holy Rosary CES, Milton.

Fr. Hetu will be presenting this information at the upcoming Deanery meeting. 9. OTHER BUSINESS

The plan for the parent webinars schedule for next school year will include the Aboriginal Webinar set for the fall of 2014. It is hoped that there will be one webinar per month, throughout the year.

A School council Parish Representative Retreat will be offered on May 22 7:30 – 9:00 pm at St. Matthew’s parish.

10. FUTURE AGENDA ITEMS CPIC MEMBERS

a. Vote on Bylaw 1.3 - Past Chair b. Results of Catholicism project

11. CLOSING PRAYER REV. R. HETU

T. Overholt closed the meeting with prayer. 12. ADJOURNMENT J. DUIJVESTEIN

RECOMMENDATION

Moved by: A. Gonzalez Seconded by: R. Stagg

THAT, the meeting was adjourned at 8:55 pm

CARRIED

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Monday, May 26, 2014

MINUTES OF THE SPECIAL EDUCATION 7:00 p.m. Board Room

ADVISORY COMMITTEE MEETING Catholic Education Centre

Members/

Alternates Present: L. Cipparrone, D. Hotopeleanu, M. Levasseur, M. McDermott, C. Parreira,

R. Quesnel, D. Rabenda

Staff Present: B. Browne, Superintendent of Special Education Services

S. Miller, Special Education Coordinator

M. McMahon, Superintendent Business Services

R. Negoi, Senior Administrator Financial Services

Members Absent: P. Lapointe, A. LeMay, D. St. Aubin-Chapman

Members Excused: A. Iantomasi, V. Martinez de Hoz, J. Rowles

Recorder: J. Crew

1. Call to Order

1.1 Opening Prayer L. Cipparrone

The meeting began with a prayer at 7:04 pm.

1.2 Approval of Agenda

Item 6.6 PACC on SEAC Survey be added to the agenda.

RECOMMENDATION Moved by: R. Quesnel

Seconded by: M. McDermott

THAT, the agenda be approved as amended. CARRIED

2. Presentations

2.1 Budget 2014 2015 P. McMahon and R. Negoi

L. Cipparrone introduced P. McMahon, Superintendent, Business Services and R. Negoi Senior Administrator

Financial Services.

P. McMahon and R. Negoi presented an overview of the 2014-2015 overall budget process and the 2014-2015

Special Education budget. R. Negoi explained the composition of the 2014-2015 revenue and expenditure budget

estimates. R. Negoi pointed out several changes to the budget which included the Full Day Kindergarten amounts

being added to GSN and the new High Needs Amount (HNA) funding model which will be phased in over the next

four years. In 2014-2015 an additional one million dollars in changes is projected for Special Education staff

based on the change in the HNA funding model, however the area of change for phasing in the next three years is

currently unknown. R. Negoi also proved the dateline for the budget session/presentation to Trustees/Senior

Staff and discussed the reduction in the shortfall for the 2013-2014

P. McMahon and R. Negoi asked if members had any questions.

L. Cipparrone requested a copy of the budget presentation be sent out to members.

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L. Cipparrone thanked P. McMahon and R. Negoi for the presentation.

3. Actions to be taken

3.1 Approval of Minutes April 23, 2014 SEAC Meeting

RECOMMENDATION Moved by: R. Quesnel

Seconded by: M. McDermott

THAT, the minutes for the SEAC meeting be approved as submitted. CARRIED


4.1 Review Chart of Outstanding Items from Previous Meetings

Information flyer on SEA. Draft provided to SEAC for feedback.

Technology (to be kept on list) S. Miller discussed various types of software and

devices being used by schools/students and iPads

and Microsoft Surfaces as they relate to the

needs. Members were informed that the Board is

trying not to mandate what is used and working to

expand support of what works for specific

needs/purposes.

S. Miller informed members that the Board uses

volume purchasing; and meets regularly with other

boards across the province. The expertise of Speech

and Language staff is also relied on to help evaluate

apps to align with tasks.

S. Miller will produce a list from the volume

purchasing.

Special Education Plan, page 22, paragraph

3

To be reviewed after meetings on transitions with

DSO have concluded

S. Miller has a meeting scheduled and will update

accordingly.

5. Action Items

5.1 Draft 2014-2015 Accessibility Plan

No feedback or concerns were brought forth on the draft 2014-2015 Accessibility Plan. It was determined that

the plan is acceptable as is.

6. Communications to SEAC

6.1

B. Browne shared some Special Education highlights, these included: The Spirit of inclusion presentations at Jean

Vanier Catholic Secondary School on April 28th

th at St.

Ignatius of Loyola Catholic Secondary School. B. Browne showed photos and video from the Life Skills dance.

Cogeco were also there interviewing teachers and students. 103

SEAC Meeting


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Upcoming events include the Special Olympics which will be held on Friday, June 13th at St. Ignatius of Loyola

Catholic Secondary School and the annual Torch Run on Thursday, June 5th with the Halton police. The run begins

at the Milton Memorial Arena. Time and route details will be sent out to members.

B. Browne informed members that staff are very involved in transition meetings in preparation for successful

transitions in June and September, and pointed out that the FDK questionnaire has been instrumental in bringing

families and teams together.

B. Browne told members that he will be meeting with the Toronto area Regional Special Education Council (RSEC)

on Thursday and Friday. The networking with superintendents for the Toronto area proves extremely valuable in

discussing what is currently happening and prioritizing.

Data on the Empower Reading Program supports its effectiveness as a tool for early intervention. A session has

been planned for June 12 to discuss the data gathered to date and prioritize moving forward. Special Education

plans to utilize the investment in training of SERTs at more school communities by having Empower trained SERTs

deployed to multiple locations. After the June 12th information session, principals are invite to come out and learn

more about the program. Moving forward will included looking at sharing costs from the L4All grant to support

schools that show commitment to the program.

B. Browne shared with members that his first book Leading for has just been published. The

book is about school leadership and facing challenges in ways that feel right, make sense, and contribute to

sustaining defensible educational practices. L. Cipparrone congratulated B. Browne and asked if he would send

out a link to information on the book.

B. Browne concluded by playing a video made by students from the GLE and Life Skills classes at St. Ignatius of

Loyola Secondary School which has been entered into the Special Olympics Ontario

student video contest. The challenge is part of an ongoing effort to raise the consciousness of society

about the dehumanizing and hurtful effects of words and to encourage people to pledge to stop using the R-word.

B. Browne provided the video as one more example of the amazing things happening around the system.

R. Quesnel added that the Spirit of Inclusion awards presentation was a very special evening and encouraged

SEAC members to attend future presentations.

L. Cipparrone thanked B. Browne.

6.2 Association Reports

6.3 Trustee Reports

D. Rabenda provided updates on the motions and policies which have occurred at recent Board meetings. These

included: reduced walking distance for secondary schools; the school year calendar is now posted on the

website; St. Benedict and Queen of Heaven have been approved as the names of the two new schools in Milton;

and Town Hall Meetings are scheduled for June 10th at Christ the King, Notre Dame and Bishop Reding and June

2nd

at Loyola. All meetings begin at 7:00 pm.

6.4 Sub-Committee Update

No official feedback from the Parent Engagement Evening, conversation indicated that families were pleased with

the information.

6.5 Reports from Other Shareholder Meetings

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6.6 PAAC on SEAC Survey

R. Quesnel informed members that the Provincial Parent Association Advisory Committee on Special Education

Advisory Committees (PAAC on SEAC) is surveying SEAC members. R. Quesnel will forward the link and

requested that each member complete the on-line survey.


8. Questions from the Public

None received.

9. SEAC Discussion/Question Period

The next SEAC meeting will begin with a social, members were invited to join staff 6:00 pm for dinner prior to the

meeting. L. Cipparrone will not be available for the June meeting and asked other members to please RSVP their

attendance.

10. Next Meeting will be Monday, June 16, 2014

11. Adjournment

11.1 Motion for Absenteeism

RECOMMENDATION Moved by: D. Rabenda

Seconded by: R. Quesnel

THAT, be excused. CARRIED

11.2 Motion for Adjournment

RECOMMENDATION Moved by: M. Levasseur

Seconded by: D. Hotopeleanu

THAT, the meeting adjourn. CARRIED

11.3 Closing Prayer The meeting closed with a prayer at 8:15 pm.

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