regular meeting -september 2, 2014 - camden county...sss a, no m m srsffs"0 roll parcel mater...

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CAMDEN COUNTY BOARD OF COMMISSIONERS 27Regular Meeting - September 2,2014

Camden County Board of CommissionersRegular Meeting

September 2.20146:00 P.M. - Closed Session

7:00 P.M. - Regular MeetingHistoric Courtroom. Courthouse Complex

Camden, North Carolina

MINUTES

The regular meeting of the Camden County Board of Commissioners was held on September 2,2014 in the Historic Courtroom, Camden, North Carolina. The following Commissioners werepresent:

Chairman Garry Meiggs,

Vice Chairman Michael McLain, andCommissioner Sandra Duckwall;

Commissioners Randy Krainiak and Clayton Riggswere not present.

Also attending were County Manager Michael Renshaw, and Clerk to the Board Angela Wooten.Present for purposes of making a presentation(s) or providing supporting information foragenda items were the following persons: Planning Director Dan Porter, Tax Administrator LisaAnderson, and County Historian Alex Leary

Call To Order

Garry Meiggs called to order the September 2, 2014 meeting of the Camden County Board ofCommissioners at 6:03 PM.

Closed Session

At 6:04 PM Commissioner Sandra Duckwall made a motion to go into closed session pursuant toG.S. 143-318.11(a) (3) to discuss potential litigation and contract negotiation with the Board ofCommissioners, County Attorney, County Manager and Clerk to the Board present. The motionpassed 3-0 with Chairman Garry Meiggs, Vice Chairman Michael McLain and CommissionerSandra Duckwall voting aye; no Commissioner voting no; Commissioner Randy Krainiak andCommissioner Clayton Riggs absent; and no Commissioner not voting.

At 6:52 PM Vice Chairman Michael McLain made a motion to go come out of closed session.The motion passed at 3-0 with Chairman Garry Meiggs, Vice Chairman Michael McLain andCommissioner Sandra Duckwall voting aye; no Commissioner voting no; Commissioner RandyKrainiak and Commissioner Clayton Riggs absent; and no Commissioner not voting.

Reconvene Regular Meeting

Chairman Garry Meiggs welcomes everyone and at 7:02 PM reconvened the regular meeting ofthe Camden County Board of Commissioners

Invocation and Pledge of Allegiance

Commissioner Sandra Duckwall gave the invocation and led those present in the Pledge ofAllegiance.

Presentation

Regular Meeting - September 2, 2014

CAMDEN COUNTY BOARD OF COMMISSIONERS 28Regular Meeting - September 2, 2014

County Manager Michael Renshaw acknowledges the Camden Historical Museum PlanningCommittee and requests the county historian Alex Leary to come forward to provide someupdates regarding the status of the museum.

Mr. Leary states his dream for the county is coming true. Camden's museum to tell CamdenCounty's own story should be open within the year. He provides some highlights that mostCamden Citizens may not have known.

• Camden had one of the earliest Indian Reservations in the whole country /"""N• Camden had at least 7 windmills and 2 lighthouses, the North River lighthouse and the

Wade Point lighthouse

• A 15 year old Union Soldier won the Congressional Medal of Honor in the Battle ofSouth Mills

• The Burnside expedition conquered Northeast Carolina and won most of the battles, butthe Confederates won the Battle of South Mills

Mr. Leary thanks the County Managerand the Board for their support and cooperation.

Chairman Garry Meiggs thanks Mr. Leary and the Museum Planning Committee for their hardwork.

Consideration of Agenda

Garry Meiggs asked if there were any changes to the agenda. County Manager MichaelRenshaw requested to add Consent Agenda Item 5.E Request for Proposal.

Commissioner Sandra Duckwall made a motion to approve the agenda as Amended. The motionpassed 3-0 with Chairman Garry Meiggs, Vice Chairman Michael McLain and CommissionerSandra Duckwall voting aye; no Commissioner voting no; Commissioner Randy Krainiak and ^_^^Commissioner Clayton Riggs absent; and no Commissioner not voting. ( \

Public Hearings - None

Old Business - Item 3.A Special Use Permit Preliminary Plat Joyce Landing

The Planning Director Dan Porter reminds the board this item has been heard in Public Hearingand postponed at the last commissioners meeting. Mr. Porter asked if the board had anyquestions for him or the developer's representative.

Vice Chairman made a motion to table this item until the next regular meeting of the Board ofCommissioners. The motion passed 3-0 with Chairman Garry Meiggs, Vice Chairman MichaelMcLain and Commissioner Sandra Duckwall voting aye; no Commissioner voting no;Commissioner Randy Krainiak and Commissioner Clayton Riggs absent; and no Commissionernot voting.


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CAMDEN COUNTY BOARD OF COMMISSIONERSRegular Meeting - September 2,2014

29

New Business - Item 4.A - July TaxReport - Lisa Anderson

Tax Administrator Lisa Anderson presented the July2014 monthly report.

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9,739.72 «V*1S47

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7.<««: 10J4101

1632.60 l«ilM

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1,173*17 12.HU27

TOTAL l«*a.r>ftO(>r3sTr-TevXUMaXl£CitD MjnM

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TEN YEAH PERCENTAGE CtXlfCITON RATE SMi*

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2011 99.SITK

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flTORTS ATCOLUCnON IN TH€ IA$T M DAYSEMMNfl >aV 201

BYTAXADMINISTrV*TQft

j NUMBER OsOlriQUeirCY NOTICES SENT

IS FOUOWUP REQUESTS FOR PAYMENT SENT

a NUMBER OF WA6E GARNISHMENTS ISSUED

4 NUMBEROf BANKGARNISHMENTS ISSUED

jj NtJMaVERC*PERSONALPHONECAIJJ MADE BYTAXAW^TO DEUNQUENTTAXPAYER

0 NUMBER OPPOrjOrlALVKTISCONrxX^ro(CfXrfnYOfTKIS)

PAYMCNT AGREEMENTS PREPAREDUNDERAUTHORITYOF

"TAXADMINISTRATOR

NUMBER OF PAYMENT AGREEMENTS RECOMMENDEDTO

"COUKiY ATTORNEY

NUMBER OF CASES TURNED OVER TO COUNTY ATTORNEY FOR

"COLLECTION (LO. AND STATUS)

_REQUEST FOR EXECUTION FILES WITH CLERK OF COURTS

NUMBER Of JUDGMENTS FILED

Largest Unpaid

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CAMDEN COUNTY BOARD OF COMMISSIONERSRegular Meeting - September 2, 2014

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City

Vice Chairman Michael McLain asked when lastyear's tax bills become delinquent.

Ms. Anderson advises the bills become delinquent and interest starts January the 6th. She alsoadvises the tax bills will be mailed shortly

Mr. Renshaw commends Ms. Anderson, her staff, and the Planning department staff on theirhard work. They have been working with ACS (software vender) to include the new storm waterfee in the current tax system. He apologizes to the citizens and promises to have their bills outas soon as possible.

Vice Chairman Michael McLain made a motion to approve the monthly tax report as presented.The motion passed 3-0 with Chairman Garry Meiggs, Vice Chairman Michael McLain andCommissioner Sandra Duckwall voting aye; no Commissioner voting no; Commissioner RandyKrainiak and Commissioner Clayton Riggs absent; and no Commissioner not voting.

New Business - Item 4.B - Temporary Debris Reduction Site (TDRS)

Dan Porter advises this item is a proposal to allocate $125,000 for the purpose of creating atemporary debris disaster site. This project is to clear 8-10 acres of county owned property andbuild an access road to the property, known as the Nobblit property. This property was acertified site back in 2008. FEMA and the NC Division of Solid Waste require TDRS sites are

approved and certified by the state prior to use in order to send any reimbursement.

Commissioner Duckwall wants to know what the county has been designating as certified sites.

Mr. Porter explains that even though we own 3 certified sites now, they are not adequate ifwehave a category 2 or 3 storm.

• The lot across from the Courthouse has only about 2 usable acres

• The Eco Park site is being marketed by the county, if used it may be up to 6 months

before the county could market again.

• The Farm land if used could take up to 5 years before it would be suitable to farm again.

Mr. Portergave further details as to what FEMA pays for after a disasterisactually declared.

County Manager Michael Renshaw agrees with Mr. Porter that the Eco Park is no longer a viablesite to use and feels the county would be overwhelmed if such a storm should hit the county.

Also agreeing with Mr. Porter in that the Nobblit site is the best option.

After much discussion the commissioners all agree that there is a definite need for an adequate

site. $125,000 is a lot of money to think about and would like some time to think about possible

options before making a decision.

Commissioner Duckwall made a motion to table this item until the next scheduled meeting. Themotion passed 3-0 with Chairman Garry Meiggs, Vice Chairman Michael McLain and


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31

Commissioner Sandra Duckwall voting aye; no Commissioner voting no; Commissioner RandyKrainiak and Commissioner Clayton Riggs absent; and no Commissioner not voting.

New Business - Item 4.C - US 158 Enhancement Project

Dan Porter informs the board the NCDOT has approximately $175,000 TransportationEnhancement funds are available for landscaping improvements along US 158 as part of thecurrent widening project.

Mr. Porter details some specifics from the agreement.• NCDOT to design, install, and maintain landscaping within the public ROW for the first

three years.

• County will have input and review of design.

• NCDOT will include areas outside the public ROW but only if the county provides the

necessary easements.

• County will be responsibleto keep this maintained after the first three years.

NOrmi CAROLINA

CAIBXN COUNTY

NORTH CAROLINA DEPARTMENT Of*

TRANlPORTATtON

CAMDEN COUNTY

LANDSCAPE AOREEatENT

OATH 012212014

Pica*** 0,34148

VrBSOaataiaa: 3443013

CFO* 20.209

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lafaiiad to as 4s* 'Dcpatuiiaia* and tn* Camdan County, a snunidsal oarpomtaq herainaftar

WITNESSETH:

WHCREAS. Section 1113 of tne Oaf*. AetosastaUa. Flex». 6f»«»*r« Tranta>oriat*™6c*«ty Act - A

l»9W<*UtntS>\rET£A-LV).mi<+n*Mt*$tf»ailrMn(K>lvc&Pr<ivtir>Tix*S>t»

WHEREAS, ts* Corny tin nqueaaad a

Cairtdan County, and.

WHEfrgAS.sTielJapanrisafa ha* agreed toraraôtpaa to

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ooraaesed ai tsa Fadantvaal Posey OuUe. Part 712. Subpart O. and rM Monls Caraana

0*»aflrr>enic<TranivoRaaant«rs*ofWeylriai*aaL TtseCoutiy*liaab**raaiyr*er«jeaalefer

a>danvagaaand otarttta tordamage*associatedarchils*.»quri*»nol rightof way.

4. T*»Coui*y.atfio«*swri*e*aa*Oeoar*isaflLidialber^

CONSTRUCTION

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8. Outaaoltaralairafaneeby the Cowry s**ASap

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aoa of *rs*rarjj*a not aaaaoaad I174O0O.

MAWTErlANCE

7. UgcnMirplit»>lo<t»*0>r»afaat»>aerarrrperiod.tfia CtapartrrOTt*ru<lnceryCrustynssetongsseianth* Coonty thai assume r*tvon*rb«ry tor a* asaaitarsarnand retstacacnentoftne

lanrraaapa aiaotrtifa. aleenenaru aha*,asdud*.bat not s» aatad o. th* toaossesj:aiaianij.

i*adcaisftsit»a>2.»»)n&as»waar»B.s*M AI

oacaol rise*r»«iamj»f>e4 be borne try tr» County.

i. T>* County arpeea a caeranraaaymaintain e4r^

hertteAaeteracOrje* Ther*penra*i«ahe'iseve*Sonrs'*agiiluirisi*g, esiaaolth*

maaaananca graced** beats irataaa ar »»Cart).


GENERAL PROVISIONS

FEDERAL FUMDMO ACCOUNTABXJTY AND TrVUttPARENCY ACT

A* parti**t>rnb)Agreement, esdurlng corvactor*. *ut<crntractorv art *utr*r*sxnl wortioroe*.

afaooattd »*ta any wort under Us*term* of tlsn Apaentr** s*e> pnMc* repcm as requead by ose

Federal Funtfng AocouRtabfctyand Transparency Act (FFATA)far tho Protect

COarPUAMCE WITH (TATErFEDERAL POLICY

Th* Cousty andror a* apart, inraactno ai uaaiaiaua. araoajtitauar*. or urn ipttpianti anal eoaspty

**a«»*ppfc«Mi Federal and i»ao>poacie«*i*dr»x^^

fMOes>arlBS*i*'sr*a^*rai*i*af»itroeclu^

FAUURE TO COMPLY - CONKOWENCE*

Faojr* on th* pan ol Os*County to comply wtti any or rar^rnttJotn or thr* screens*** *>abe

graunda tjr trie Department to tafwansce r^rrtorsaacn in ts* ostn (X ma ProirKt ar4. <aooacata*.

seat raparawenl of any raettauried fcasda.

SCOPE OF THE PROJECT

t. n»Pira>aoon*»aofrJara»iorJ*n**.p«^

(Country Club Rd.) la tn* Intersection or US IE* 4 NC 34 stBalcroM

PLANNING AND DESIGN

2. TMOaraarttraisLiiisornsaerMntrMCoiasty.*^

rh* landaaapa ptam and sptotssatdna a accrjnjjnce wt» Ae DrrpaflrnrnVS standard

landaoapaig poMes and procedure* lor hrr;rrruys TêOs^ shaahav* tieoccKrmirvtyto

review tve landscape d*agn and plana pndr to emasufjon by the Deeereriert.

RIGHT Of WAV AND UTILITIES

I. Menri trial B*B*rtbrraa4a*sYantt**i>rJr^

standards, pe*a*i and procedure* Inlseevaeaarsyac^torialisgNorwayoroornt^ction

easement ta nqurrad tor the raanrjngt.a* County **i«r*ovi>a laid edimxialri^ erfssvytor

talrsoerjinitgltbr^wrsrasoeeor a ^Department ArûraNwolalrtjMofsaay

104 2

B. »»<er>iyeitmw«diaiiioil*tlt*f»eto*sty»i»»tp

r>aoana>ant aha*noayrto County. »prrjcâârir»iu,«j.I.nctper*ji-ldby»».County»r»m

a reasonable am* alter nottlceeon. ova County agi»» trial gte Det*ai*manlthai perform *e

naeaiaary matmenano*. or M tne Department* option, rrfsalreturn rM f4ar«>dera* to a natural

conetoon (la. aaadad and itvjcriad. arc I Rralvrrhrx erased rhairMocatsorose rectora*on

*Aa>b*reer*v**d*o*i*r>rMRie*mby*e&iunry Raataaitaiiei* lo a* Paper*..* ahal

twrtsad«aono*sraie*sr»a«waieiaatyOTrôl*» Tha

sssdlNCOS {1474423.

10. atm>atwitfse**r*angrio*r*«*^rae)s*t^

conilruolrai. iroslntaivseiM or atlaty. C^

ar>yr*>jnartti«or*i*ir**n*altaro*ac^

ecpense ta in* Oeparessent

11. n*>0*raan)*4mat>afnaibei«*pona(aetaranydaaiao*l**M

rNrdpamea.

ADDITIONAL PROVISIONS

14. Tha County tnaa ooraor, art* TB» VI of f** CM Rlgrraa^cr I0O4. fTTd*«»Cr^ SsajttleA.

Pan 211 Tra*vtr«c*ataartt<rtrax>ailraionsMt<rBrarXre^

raanraK.arWageaaaprtsjransatTaclMtaacta

15. 4»>ab«»^ra»s>ais*tt»»B/rfrri»CouraysosBl^

rataranca*. araOWaa. tpactsciflcnv wandarda.numtnii, racorrnsanrjatorq. r*guta»orri arsaleoanaraj *4asut*a. as ataead *i rMi AorMmant

1J. Tn* County *saa aiaMaln a) soots. oooans*ara,s>apan.aoraiaraîsKorea.and*ixMc«sar

aetjenot as atay b» aoprccruat ts tastamUM soili Incsstnidunaar stea trjraataarc Furtnar.

triaCour»y»rMflaialtaii«»aialar*»i»«i»*a«j*iaootiCT

oossmct parol and lorSea (J) yarn tie**a* data ol tVdpaytis«raiaidart>aagra*nearri.tx

assswoan and aura by a* Oaturtnanri FinancialatanagansantOrrorori.

10 Rlie<aBeacyols>raOapaeiirwKnralioar«arlraBariyaraâ^^

dabarrad by any gai ammant aganay (Federal ar fttaa). Tra County cartrte*. rûgnaeêo'tha

araraaraancasat»aen»e>tie«ltaaoarasots>»«aaiâraar»gniaan^

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CAMDEN COUNTY BOARD OF COMMISSIONERS

Regular Meeting - September 2,201432

propoeed fordebarment, declared Intls^Mvohrttt^tBMiMtKxnptctatMtoolnlt*

transactianbyarryFaikvalMSuiaOecjnmenlor/^rHscy.

17. Eatttc«tri*pattratcs«ai*arrtttria<*

obliaasmuno*rth*cr»srra<*t

craT*rywcntherer»jr»rrwnac«NCOcri.StalAit>ca Intho E-Venfy

Coraayaanoa sactun. the wordscotraacatv **a>barraeratari. and crampry

•rrawrMd by N.C. Oars. Slat. { ICCA-20.1.

1».Th*Countyaha!oerafyto the Department ccrrspilaric* wOial applical* Federal and Slav lew*

and regutssoni andontnanoes and thai mrvwsr^ ^ Dtr*r*Ts»rm ef^rra any llr»t,

a**e»merstiororherpenanjaa retJcng fromnciricomrÛrsM by anyentitypertbrrrsvia wort•aider contract seta It* County.

to. Th* Courtlya *crarrr*spon*ol* forala(^*eêrra.cr^sttaoa. and wort order*enaredeaora

rssti*dBy*«Courirytar*eaPiTSj«el TheDepartrnar«ir>a*rirjttwli*rd tababy rMCcueylor

any erperrse* or ofragaoon*ascurradforat* r>r*actexcer^ roc* tpectVaty ••»«*. tor tse

ledaralrunesandoteasabons as arapneadby ae rjec«tn>entunoeftrwtamt.cro^ Arêri>fntTh*Department tha*notreenburse the&>uRry anycost*Usat eiceadtrwtotalfedertftsasdng al

20 Tha County wd Indemnify and lso« harrra***rn*Oepartrnersl FHWa, arsdrj^ si^st rf reorrh

Camena.the* reapecOve odtoats.ttrecaor*. prsncrpaa, *mp*o>*i i. agent*,luooettots. and

assigns bom and aoaettl any and a*otairnatardarssao*anilAv tabr^ m ccrres«3onwan osa

prterraar*vt>Moars\>rsrwdp»uaKorM Th*

Depanmara *haanotbe nrsosnsbraforany damaossorclaht* Iceriantaaes. s«**nmayb*rnroawd by mad partes.

21. AOttrmiandamttaructriaAg^*tmamai*dtp

lunds forthe purposesat fortha th*Agnnirraniaridtrw Agreatrarash*^d funds oaat* a be available.

22. »»!>».»eias«r ft* Oopemnertra-tie FrWAdraaem

Projectar* not usad a aooordarsoa earnits*tarro tf M AgrttrrMrtcerrhacottcrferortdorkt

by lit* Departmenteioaed Os»funcrr>g awarcLtrw rMpartrrsar* wObetma Oaair^^

m WTTNESSWHEREOF,this A|>T**rr>*r« ha*bean exeouad Indtasiruw.rneday end year

hersrUrorasuoutonoêr^nofrneOrrrianiriaraard

LS. ATTEST: CAMDEN COUNTY

BY:. BY:

CAT&.

NCOS.1111-12 andEeacubv*Ordar24prcrstatth*oSera.oracceptance by. any StaaIZnaatay** of aisy cas sixm ariyot** ssttout*Ts*fst«*yirraStaSB. By*xaouorasofanyr*iBcnt*atti&BiTAsvicT^ôrgaraaaOrn aad 13 «osp«*y**s w ao^rtrs. Via ysânahvâi. or ptTattrsadby any tnnlriyn i tfyotarrairjangstcn.

attnledtobythea^riatureofCleit.

fnasil

_of tti* tooN rjyrratnaigbody of the Camden County a

body on

Thaa*ttta**a*sthasb**npia auaad a a* mannar

racaaaadby th* Local Ooeanssnard Budget and

Fitcal Control Acl

rrrrtaaaornctYt)

F*d*rN Tai MentrUiBan Numbar

Rarrvtlano* Addfass:

Camden County

DEPARTMENT OF TRANSPORTATION

APPROVED BY BOARO OF TrlANSPORTATION ITEMO.

• 10* 7

23. ffstaCoutstycstttktMUtantwtaMtmPrc^

Cotftty tiiaji rasTrbuTM sTt*tepart^^

Oer>ertmrrraar>da»*ocr4tedwi*trtaPrctect.

24.ByEitcutiv* Ordar 24.Issued byOovamor IHfdue.and NC.OS.| 11W2.»u ia%tawta feranyvendor or contractor (l*. erorteect. r*»sw. oortrraslor. oranaaon matYaraar, a

proatiMonal. tncaril a. tanraord.offeror, tarter, tusoonbaata. Iuppl ar.or vendor), a mate ran*

or to raw fatsortto any Oiaa arraattyM rt

Commerce.Correcoon.Cam*Controland Putte Safety.Oiauralrct>oiaTart.Eneeorar«n and

rtatasJ Resourotl. Heathand HumanServiot*.•ruvenr*.lul1x»arid0r*tovencyr>evertton.Revenue.Transportation, andlis*Otrtoa of the rsovernor).

Commissioner Duckwall made a motion approve the attached agreement between CamdenCounty and NCDOT and to authorize the County Manager to sign the related documents. Themotion passed 3-0 with Chairman Garry Meiggs, Vice Chairman Michael McLain andCommissioner Sandra Duckwall voting aye; no Commissioner voting no; Commissioner RandyKrainiak and Commissioner Clayton Riggs absent; and no Commissioner not voting.

New Business - Item 4.D - NCACC Legislative Goals Process

County Manager Michael Renshaw informed the board that it was timefor member counties ofthe NCACC to submit a listof suggested Legislative Goals. Mr. Renshaw prepared and presenteda list for the Boards consideration.

1. Adequatelyfund agricultural research and cooperative extension services2. Seeklegislation to expand countygovernments' use of 911 funds, protect and enhance

current funding streams and maintain full operational flexibility and autonomy.

3. Reinstate ADM and lottery funds for school construction.4. Ensure greater equity in the allocation of state-level economic development incentives.


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33

5. Seek legislation to restore State Aid to Public Libraries to the pre-2011 level of$15.7million.

Vice Chairman Michael McLain made a motion to authorize the County Manager to draft aresolution to the NCACC with the five listed goals. The motion passed 3-0 with Chairman GarryMeiggs, Vice Chairman Michael McLain and Commissioner Sandra Duckwall voting aye; noCommissioner voting no; Commissioner Randy Krainiak and Commissioner Clayton Riggs absent;and no Commissioner not voting.

Rfsolution No. 2014-09-01

ttSOtUtlOMDnABJMO CAM1UN COOJITT', ftCOMMNOAIrOMs RfOArUltM OOAsiKX IKlUUOft IKTh*NORTH CAKfMKA ASSOCIATION OF COUNTY COfrSMISSOajreS' (NCACC)

2014-2015 UGnuTtvT Goals Paouvgc

WHEREAS,ihe NounCototrioAssoowtionolCountyComrrwiioriara (NCACC) otsanun a pracasa ovarym ytwrato developa legr*la!tvo otsaljrxtrtago.and

Wrffil*EAS,lrHTpta?e»odlhep»^.îra]rralwnâOer»a«oei*ig.*>*ltrmnlAsaetittytntxBt<*i^mat*acMl»HlirY»tiKvti

VVHEREA& M oâis tard tttttss induOoOttartglhm |u/^sCC rr^rntasMr^tgrstsdAre matters: art)

VVKERE>S. NCACC hM begun irm pttxe^^mNn Oxan« arid 1*9 ottw rearlhCareltaororJonabn lorIndosron Intho 2014 2015 LogrtblivaOoaHPtsdrnraj bySep:emb»r 10,2014: raid

WHEREAS. Crrttrtdenawrty aaiinorjs toockogc* such u:

1) Siajpran'totriocrpanttwdro*^ra^WtTrmflrCS;

2) OfjpotaNiotoNgaiMCTifttNiBfrwand martsrtsrtce protects to axtniy fajvernrrrantj;

3) Support rora>}isltten'orjrcit*^coratructioo needscousodbymcrcawdenrolttsam. mandated reduction atclan sin andotherlactors,

4) StrfAingtsTosjttbaritoonttiratr^*i>trMaajrs*ca* art tsvailalila.•rxatadr* arvi stt^^lurd tarvca rjrovisioricosts mdusrv* of t^te***. wisij tsrjds; and

V»rHEH£AS.CoJWenC«>ur»Vbea*r^should bo Included as rjo»J» h NCACC*2014-2015Lara^twe Gostl Pacttto*

**OWTHErlEr©rte'w.rre&itiir|wnckjdatholc*rwtng goals in It* NCACC 2014201Jlogrjlortve GoalsPariuto*:

Board Appointments - NONE

I) AAqjr*ryljv3»artoaJirialmaircaMidc>ooe'aav«aiarajjn

OmillijOiflaililliiIIIm ajtunra'iiil i' iî-it—-"—-—if"—"**'—T"--—C*d^rrtw»,ixtx**»fiiHZSut»t>nm*tmiHCIJlUr*miti. tU*w»oiotIts»t»ebc**>

ca^TinanyusadanioaarasnlauJiiJ^diialjuiiiaa. limntuarjngdrftea*pray**oarwttseâiatiftaaaranraayrsaeaif sAaaay.

2) fa*a>*iras»n]ntOaaratrarai»eylajîai»»iCTcream* and nstnstn M operaacntl tss^sUânluAnoniy

Sorjt loojsjtson b pralraderd aanantaicu^toe ol aoaa runts bt tne Isaaanaoraol rraery •! 1 ayctsrat

J) r*iaraTO»Af»Janilaiaryr«raitaK««>JCOTi-isrr»on.

tlae>la^*iiiiiii»«in«iila*lliail.it [>iP»f|liliiimitai'ii'1ianm* niirramnrtfM-trSctsojaatMg Casta)Ftasd TtaHU*3tt&OiianiCtsniftntmt*mi»mt»MCOuanMHl

ta.lium\m»*JWrv&*hx>\a*a»lta&CA*mtaia3tl*m»bm*tvir\B/)0*M*icxxi^.aad4t>Xcl(rwnelprcceaC4rrrOTltwrO:tc*a3alc«<La3*ry Caa**t*limrrdtois>3ntFreeefund* tordebt service n>aayn*anttor puce* er*icra1aiarMKtlrasardi«iv*ratraa

4) Enian, grinderersjttyis re eftsceltoad

• mora aouty at rha tfsoraen of atat*4*val eoaraorrae raftrcl*7ts*trja pnajactaacaef. raesetaarty a*fessv-waatnTaw t rAiassee aa rajegnaasd

I) SaatlaraBhfiwnrranMSCtttAU

S)tMAdnrHrj*:U)rarwapci>aanbta>rtar4paad>Ttlann*ur«taterU*IAbania«lwvvyirai.trary. iôxtarââryrjprasômhaveasranatertxtaaaad. However Slat* At) to Putts* U>rarwati*» been r*p*al*«yre3^r^c«*wuall</w year*

AOOtneo pa*11*dayolSeetawtltr.Ml 4

A

Consent Agenda

Vice Chairman Michael McLain made a motion to approve the consent agenda. The motionpassed 3-0 with Chairman Garry Meiggs, Vice Chairman Michael McLain and CommissionerSandra Duckwall voting aye; no Commissioner voting no; Commissioner Randy Krainiak andCommissioner Clayton Riggsabsent; and no Commissioner not voting.

Consent Agenda - Item 5.A - Draft Minutes - July 7th, 2014

Consent Agenda - Item 5.B - Tax Collection Report


V



E£Rtt?Ku]iMCxcdauaic

EfficcPsuliwCreekmore

ESRcefw^Cntkman

Effice PauliDCCttdaoan

j*»

Tax Coleaction Report.ewy»|4__

Amount

4.4»M:~MOJ74

• «*•»».—LlW.M.

0M44

~" 1MJ1trrato"•jooti;

~~1*04 »».44017

~W»n._«\otmii.m»f:j.oitm4,0)740

-SUMS7.140 471.WTJ41

__4.»*9a4^♦7171204 41

24.444 M«r»oo

Name olAccount

..loo-arai

.414107. Rata

.tuOI-.AfArttOB-Oser

":B3iSe.-

ii«»e»i.ir: :ii*oo:

1101,24e.u;

"i 40l30'0ver

jTn,T07.TS;

Approvedby: *Z I ££. Oat*:.;^^/>^y> Oaf- S/z/A/

Consent Agenda

Item 5.C- Tax Refunds, Pickups, & Releases

S 325.00 Pkk-Up/16931CocfesEoibrcejiittU^ R-67570-13

S 150.00CodeEnlbreeaien! • gtiws cutting

Ptck-Up/16932R-67573-13

$ 175.00 Pick-Upr16933CodeEa&socmat - gnus cutting R-67571-13

$ 200.00CodeEnforcement• grass cutting

S25Q.0O

FeerWctosuicFee • fCttwvcd

$151.73TamrilA\tote-iism system

Plck-Up/169314R^7574-13

Reteasc/16861R-51744-10

Retoid/lOSO21406975

LwaroBherfdge ETAL LB $303.80forataiin Foe - added

Pta4Jp/16906R-67964-13

Joseph Mala


S267.95Foreclosure Foe - added

P26k-Up/16907IW994.M3

34

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ACS Tax Syntem8/11/14 16:06:29

REFUNDS OVER $100.00

Refunds to be Is-oued by Finance OfficeCAMDEN COUNTY

• ' i< D..it To- Reference- Drawer/Tronoaction Info:R100 00 CITI PIKANCIAL - NICOLE GEORGB 2011 R 01-799B-01-27-1657.0000 20140718 1 212137

6400 LAS COLINAS BOULEVARD overpayment Clarence KcPneroonIRVINC TX 75039

100.00 CITI FINANCIAL-ATTNiN.GEORGE 2012 R 01-8907-00-34-3749.0000 20140717 1 2121416400 LAS COLINAS BOULEVARD overpayment R. CheaaonIRVING TX 75039

101.07 JACKSON. JOSKPH BAKER 2012 R 01-7969-00-96-0916.1000 20140724 1 212207468 HORSESHOE RD overpayment garnishmentSOUTH MILLS NC 279769515

301.07 Total Refund* ...

SUWOTTED BY H<a})C~- S • Cf^sL^^\ MTE fr-.l'HLi^a 5. Anderson, Tax Administrator Camden County

XL^Utfj*^DATEAPPROVED BY

Garry Meiggs, Chairman Camden CountyBoard of Commission

•REFUNDS OVER SI00.00

±LzMdoners '

North Carolina Vehicle Ta« System

NCVTS Pendlnfl Rotund report

illlMi.

5UBHITTF.D BY fT )ft • » DATE T- 1I -I MLisa S. Anderson, Tax Administrator Camden County

APPROVED BY •>* w^ DATE

Garry Meiggs. Chairman Camden County Board of Coitnii'

REFUNDS OVER SI00.00

'IjpJH••aionortt

North Carolina Vehicle Tax System

NCVTS Pending Refund report

i 111 !• ' IB SB.uAAveuiu i*arojii Enruivoono >*a™-- to;i«7}7i s-itix.aur. >>CNOea3 uoaitM Between name

AiPMrh -OiariMD HCirWl «W0 ajerk.tT-rrtceu,

BmtCnijamflo

^^w^wasaasmmasammsa.'•• IUIC MX .12 Kt;

•Wartl tm

raaUaf'efal tin

"REFUND CHECK SHOULD BE MADE OUT TO: Currituck Co. Tax Dopt.Attn: Surah

P.O. Box 9

Currituck, NC 27929Please reference name above.

SUBMITTED BY •^K.J^--'5. I'l.^'y^ DATE ?-,.-.WI.!•*«*' S! Anrlcr.snn, Tax Adninisirntor Canden County

APPROVED BY {? dmSi/z/ Mdairy MeiRRs, Chairman Carcden County Board of Commissioners

Consent AgendaItem 5.D- Tax Authorization to Collect (Oct and May Renewals)


\



STATE OF NORTil CAROLINA

roi ni\ orewini.\

TO: Ihc la* AdmmitualorofCarraJcnCounlv(Oci Ren) Due I ITS.'U (MBWSVSI1 Mi

Vnu arc hereby authorized, empowered, and cnrnrrmndeil lit collect the utxes, setfitnh in Ihc lax records filed in Ihcofficeof IhcTax Adminivlraior iinj in Ihc UK receiptshcrctwilideliveredIn >ou. in the amountsand fromihc taxpayerslikewisethereink*iforth. Sush luxes .sic hcrch) declared In he a first lien upon personal propeny of ihcrcspcclivc taxpayers in die Counly ol Caindcn. and ihisotdcr shall be a full and sufliciemauhnril) lo direct, rcxruirc. andenable youIn levyon and sell pcrttvru) properlyof suchutpnyen for and on account thereof, in uscordancc vv nh the last

Mil III Mll.l.s

10.77191(111 i; I M.

IJJ50.9OSHILOH

7.270.14TOTAL

.sl.400.9S

xVitncM ms hand and official seal Ihis Q<pd. day of •Sepj{~ , 9CjlL(

Ouirrnan, Can-den County lloaiJ nl t'omn..»ioncri

ofCaindcn Counts

Jul I hjse received iheux receipts ar.d duplicuies lorcollcclioii

1ax Admiatstralce ol Camden Courtly

STATE Of NORTH CAROLINA

COIJNTYOF CAMDEN

TO: The faSYMI \l,

Administratorof CamdenCounts IMay Ren ) Due09 III U i(II I)

Youarc herebyauthorized,empovscred.and commandedIn cnlleci ilie Iraa «nfonh in Ihelas records filed in the officeof Ihe Ias Administrate and in Ihe lax iccciptshcrcssilh Js'liscrs'dlo sou. 11Ihe amounts and liom llietaxpascts lllcvsisc tlicieinsctlorth. Sikh laxes are herebydeclaredlo he a liisl lien upon personal piopcM) oflhcicspcciisc laxpnvcrt in tlie Counly of Camden, and Ihis order sltall be a lull and sull'iocniauilHirih lo dirccl. rctiuuc. and enable you to levy on and sell personal property ol sushlaxpa>vtslor ROrJ ,ri ICCrWM llicrenl. in asvnrd.iiHV ssuli the lass

louni mii i s COI HTIIOI M

IJO

-Mil nil

4JI.I7

11)1 *l

4S9_S6

Warn ms hand anJ oOfcitl seal lhis^/nd- day «t^i^£_l2/ll^f—

Chairman. Camden i

ClerkIt/ihc 11a.m. of CiMtwniwicMKf. of CeifnJcn Court)

ivcd the Ijx revcipl;. an*.Uuplii.a.,'% Ipi ti.ik-vii.m

US Afmnislralorol Camden County

Consent AgendaItem 5.E- Issuance of Request for Proposals,

Operation of County's Emergency Medical Services Program

36

REQUEST FOR PROPOSALS Tabic of Contents

Section rule Subject PanSection 1 InlnKiuctuHi

I.I Purpose a

1 2 Bacfceround lnfbrmalion a

Operation of the Countv s 1 3 Service Area 5

Emergency MedicalServices[EMS]Program 1.5 Ordinance Rcgulaunt, KMS and Ambulance Providers 5

1 6 KMS Base Facjlilita Mop 6

RFPtf 2014-09-01Section 2. Proposal lnformalion

7

2.2 Communications with ihc County 7

2.3 Internet Availability2 4 Pre-ProposalConference 8

2.5 Procurement Timetable 8

m, M 2.6 SubTntssion of Proposals 8

^^W 2.7 ProposalCopies 9

w Lww a-T 2.8 Covet Leltct with Signaluic

m. a«#m. m 29 Definitions 9

^^^ ^4^ Scclion 1 General Terms and Condinons

jZ. ^W 3.1 Oucstions and Requests for Clarification 10

>V at#m. 3.2 Reference Checls 10

W ^^.W m 3.3 Information from Other Sourer. 10

~ 3C ^ 3.4 Verification of Bid Proposal Contents 10

Ja*#W 3 5 CtjuiuI History and Bacapound Investigations 10

M m 3d Bid Proposal Content Oanficationr ^ 3 7 Conflicts of Interest

Camden County 3.9 Service Provider Dcfaull3.10 RcslhctiveotAmbiKuousSpccifualiutis3.11 Subcontracting3.12 ProposalFormal3.13 Omission of Information3.14 Award

3.15 Cost ProposalSection 4. Obligations, Rights, and Remedies

4.1 Contract Terms

4 2 Incorporation

Date of Issue .September8.2014 4 3 Alterations or Amendments

4 4 Alligrtmenl

CAMDFN COUXTY HOARD OF COMMISSIONERS 43 Warrant

P.O. Una 190 4.6 Severability

Camden. NC 27921 4.7 Oovemins- Law

4.1 Dcfaull

>l


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37

Wlinn JtokCti&KL

4 9 Iridcmnification and Hold Harmless4 10 Right lo Import4 11 Non-DieCnmiiution ind Non-Conflict Statement4 1? Crmfl-cMof Interest

4.13 Books and RecordsSection 5 ServiceProviderReseeooubilibes. Term*and Ctwditicns

$.1 IntcM5.2 MinimumReûiremcnu and Expectationswith Regardsto Services$.3 Trampori5.4 Notification

5.5 Availability of EMS Services5.6 RcspomeTime5.7 Pctionncl

5.8 Quality Imptin'ancK5.9 First Rnpondcn5.10 lruw.srKe Requjrerrifiiu

5 11 Indemrafication5.12 PaforniarcclêssedCo^5.13 Uk of Own Expertise and Js^grncni5.14 Costs Ircurral m Responding to Proposal5 15 Additional Information

>.16 Omimcneement of Contract5.17 PcrtimrtAnce Review

5.1* Re -vulOptic5,19 Compensation5 20 Response TimePcrlormance andRernirKjrwment* lo County5 21 Spcafic Perfomiincx Cntena5 22 InicrprcHlionsand Claitlicationi5 23 1'crfonr.ance Bond5 24 Baie Iocalions

Section 6 Prupu*al Format'. ;

6 2 Technical Proposal6 3 BsSckgloundInformation6 4 Experience and Personnel6.5 Fiiiancials

6.6 History6.7 Cos* rVoposal'• f AiWitional Conwdcratiocw

Section 7 Appendu7 1 Count>- EMSand Ambu! anceFnu>chi%e Ordinance (Cummi)

1.3 Service Area

CamdenCountyit a predominately ruralcount)ol appiosimatcly .0.100residents. CamdenCountyis locatedin northeaster- NcrthCaioluuandbordered lo thenorthby(he*taieolVirginia,CumtuckCountylo theeast;Pasquotank andGatesCountieslo the weal,andtheAlbemarle Sound to Ihe «»outhAlthough outside the state borders, Camden County'* ecorwrnydraws Irom Ihe Hampton Road, region (Norfolk, (*he«apej.ke. Virginia Reach) It •• a •<hort drmfrom Ihe North Carolina Ouier flanks. Downtown Norfolk, and Chesapeake. Virginia

The county ctmmti of approximately150,557actcs or 242 square miles. No formallyinceirporaicd munic.palilics are localodin CamdenCounty,excepting asmallareaof commerctaand residential propertieaserviced by IheCity of hliraheth City. In 2006, Ihe Countyapprovedan rvnhnance via reltrrcndirn to create a unified government that incorporated the fc«rmcrtowrishipsof Soulh Mills. Camden,and Shiloh into the County.These um-nshinstompnie thethree core cotnmuraiyareas South Mills in the north. Camdenin the center of the county, andShiloh Village near the south end The Great Dismal Swamp, ihc largest swamp in the nation,covers the northern section of the County Pleat* refer io area map on the folio* inc.page

1.4 Art a Hu.pltah

Albennrlc Scnt.ua Hospital n Ihe County's primary hoxpila) and is located in adjacent Fli/abethCity'Pasquotank County, And. while most patients arc transported lo Albemarle Scnlara IlospiUlin ElizabethCity, the Chesapeake RegionalMedicalCenter is locatedapproximately26 milesfromCamden County The closestcertifiedTraumaCenter (Level 1) is SeniaraNorfolkGeneralHntptul which it approiimatcly 37 miles fntrnthc StiuthMills VolunteerFire IVrwtina-.tracilt(y(StaiH<n Mi

1.5 Ordlauacr Rrtwlallnit E.MS and Ambtalaacc Provider.

In 1985, the Board of County Commissioners adopted an Ambulance Service ordinanceregulatingemergencymedical service and stipulatingthe requirementsfor granlingfranchise* (uemergency medical service* and amhularuc operator* This ordinance identifies Ihe requirementsand procesii for prospective Service Provider* to obtain a franchise to provide erricrgcncymedical service, or lo provide non-are:genev ton vsicsceniti-ansportation of patiaiU mtbinCamden County Subsequently, the Pasquotank-Camden IMS is cuncntly providing vanouslevelsof r« n-erre:rcrcv ambulancetnnsportation svithmthe County.A copyof the ordinanceisincluded in the Appendix to this docvrnerit

1.6 EMS Isaac Flatties

Camden County is currently tn discussions with the two volunteer lire districts. South MillsVolunteer Fire Dcpartinenl and South CamdcrvSluloh Volunteer Fire Department, regarding Iheuse of their respective facilities lor Ihc staging of personnel of the Service Pmvider lhal isselected The newest fire station facility. Station *»|1. wits csimplclcd in 2013 and is located inShiloh Iiiv.ru.inp Station>12,locatedin Courtrtouse TowTiship, alsohousesequipment andpersonnelof the SouthCamden'ShilohVolunteerFire Department Station'14. completedtn-012.!»ihc rmnu»ryi»r»cTatn»n4. fîaliiyof the S«>uthMilU Volunteer Fire Department

Section 2. Proposal Informilion

The development and publication of this REP was*i llic direction and approval ol ihe CamdenCounly Board of Counly Commissioners who will ultimately make the final decision (u contractwith [heuvh*ue>Yignatrd EMS Service Provider 1Ik County Manager, fire chiefs of the SouthMills and South Camden'Shiloh Volunteer Fur Departments, and other County esdmirusrratnesia.fsJciigr-a.cd by the Managcr will Uercipctntible for reviewing the prtsr>o*al. received andmaking a recomjncndatiixi to ihc Board of CommiuMKiera.

2.2 Communication, with the County

From Ihe issue uUe ol Ihis RFP unul award .uinounceinent. the Camden County Manager willserve a> the County*t liaison with prospective Service Providers throughout the entireproposal period. Service Pimidcrs may contact only the Camden County Manager.Questions related to this RHPmust be surtrnittedin wnling via e-mail and be received no laterdian5:00 pro.Eastern Slnndaid Time. Wednesday. October 15,2014. Alsx>, any e-mail requestfor information mus include company name, contact namo. address, telephone number, findtheRFP name and number Verbal or in—person questions related to this RFP will be accepted onlyduring tlie Pre Pn.povjl ronference identified in Section 2 5

2-3 Interact AvaUabUir,

This RFP will be posted and accessible on the Counly's werntte homepage athltp:/*Wwsv camdencountyncgov. Applicants arc advised to check the site periodically foramendments to Inn RFP. particularly if the prospective Service Provider downloaded the RF?from the Internet initially Service Providers who requested received ihis REP via mail Irom theCounty will automatically receive amendments Note that no online submittals of the proposalwill be esccopicd


12 CounlyEMSand Ambulance Franchise Ordinance (Proposed) 387.3 UsOisg ofCurrent Volunteer FireDcpartinent Stations 47

Secllon.l Introtluctlan

1.1 Parpw

CamdenCc«»fy isseekinarxoposals fromqualified. NorthCaroliM-permined ambulancepro%idcn toprovide emergency ambulance service lordefined areas withm its242iquaremileteTTitory. Thesuccessful bidder, asdetermined hytheCounly. will berequired toprovide Ihcscservices in the manna docribed in this Requestlor Prupiitali (RFP) lor an initial contractttnnof three (3) yean

Theoverallobjective of CamdenCountyu loptov.deemergency medicalBervlces staffingattheadvancedlife ssie-port (ALS, loci svithinthe designaicdlegal rxwridarurs of the Counly 2* hoursperdayand365daysper year

Bidders shallbe iriponaiblefordetermining ihenumberol FMS"crews"" necessary lo rnectther^firrmancestandards otablnhed in IhisRequestfarProposal A"crew"shallconsistof twoEMS providers- oneemergency medical techruaarrparamedic andoneemagency medicalicchrucian-basic.with stroog preference fot this second crew memberto be credentialedat theintermediate level.

Inadditionto EMSpro.idernulling,ihcCounlydevitc* the.ucccvifulbioVlcr lo providebillingand colleciwms servicer in ill reaporwelo Ihis RFP

This KFTsolicitspropcia!. for penoane. only. Sekclrd Nvsldrr thai) ha.e stem lu and u»eoffacilities, equlpnseat, aad .appliesof theCamdenCouaryWluntter RtscurSqnad.

1.2 Backgrosind lafarmaiion

Since March200). emergency medicalserviceahavebeen providedvuian interlocalapeementbdweenCamdenCounlyand isngribonng Pasquotank County(i c PatquotarLkânulenEmergency MedicalServices). Theannualluunberof EMScallsdispatched withinCamdenCountyforfiscalyears(July1-JtDM 30)2011-2014 areas follows:

FY 2010-2011 460FY 2011-2012 621

FY 2012-2013 715FY 2013-2014 731

Over this four yearperiod, the ixiakdown of thosecalls by the County'scunendy cesignatedresponse subcategories wereapproximately SIS forAdvanced Life Support; 2IS forBatic I tieSupport; 20S rurfutal.and8S NoTi»sposrirCaricelIed Fnwuie

2.4 Prt-Propoial C oaifrrtnce

The date of issuance of this RFP is September H.2014 \ mandatory Prc-ProposalConferencehas been scheduled for Wednesday, September 24, 2014 at 200 p.m in Ihe conference room ofthe Camden Counly AdminiiTntion Building localod at 1JOUS llWY ISBEast in Camden. NCFirms wishing to respond to this RFP will be expected to have a representative present

The rjiffpotcof the confcirnce it to discuss with prospective providers the services bangrequested of them and allow them an opportumty lo ask questions regarding the REP. Verbalducussioni at me prc-fxoposal ccnferencc shall not be cnwidered part of the RFP unlessconfirmed tn writing by the County following the conference and irxorporated into this RFP asan addendum

Ouciturns aaked ai the ainfacncr lhal cannot be iiitmcdutely answered during the confeiencemaybe deferreil in enable Counly atalTtime ui mearth. clanfy or othcrwne adequatelyaddrcaithe question. A copy of the questions and ihe corre.p.»ndingantwers will be hisit lo ServiceProvidentwho attend the pre proposal conference

2.5 Pr©cureme..i Tlmetabl*

Thefollowang date*are set forthfor mfo«national and planningpurposes; however,theCc-urrryIhc right to change the datcv.

Issue REP Sepiernber8. 2014Pre Proposal Conference September 24, 2014Questions Due October 15. 2014Response to Questions UxuedOctober 22,2014Bid Propo>alt l>ue November 7. 2014Proposal UvaluafionVCommitlee Recommendation November 21, 2014Board of Ccranussioaeis Vote on Rccorrimeasdation December 15,2014Oiniract NegotiationsCocnpletedJ4Uiuary 15.2015Final Coritract Vote by Board of Ceiounissioricis Eebruary 2. 2015rVe-E>erloymen. Ciinfetence .Nlarch2. 2015Contract Cc>mm4nKernenl June 30. 2015

2.6 Submlnlon of Propoiali

Proposals must be reenved by 2:00pm, November 7. 2014. Proposalsformal suggested in this RIP and be delivered to

Camden Cnuniy Board of County CommisiionersATTN Michael Rcmhaw

Camden Covmiv Manageri'o-.cx ;-.

Camden, NC 27921

ill be prep*red in the



Omen. 252-J38-6KU eu 102

ixrui!:

The Countyratalreceiveell proposals at fte CounlyMerutâOtlrKA by 2:00(jro,Eastern Standard Time, November7,2014.Tltists a roaailaJary raqaiixroealrasd ssÎl notbewiiwdbytaeGstiery. AnybidrjroposaJrecr^^to tte Sereta Prosper, aexsrara*Prrasrfo^

timeto erourelnirtiyreceiptoflhdrprepeiali. iltslJ»Sav^Provt3a1iiii|iiiii>irii1ilytoensurethatthe proposal is receivedpriorta tlwcteairariaiîstmais^byiJwihieriattss^raisithttiittcbVranaîxrasiptrafuispror^âccepted. ScrtcaPivvidainitailltaushtfevahtaUao^r{Ua1aa> dtrarraibrdlltA^reqittrtnvcnlj of theRFPmaybedisquslJSed. VcrtulmforrastkxiprortrioJbytlwSavKcProvider •hatl notbeconsidered periof theSrrriceProvider p̂roposal

2.7 Propratad Capita

Tte Ce>aary rcqaraa Ihn the Sovta rYasite^srigrrnl-arsrllmlliv^mrrir^nfrruirrrripse.1 TrIA p~*»p rrmr^r.«.j Us.pnfm.U m... *-.reeled end tweled tviththe Service Piuvkkra uauas,easnesi end crjotactphoooiwrrnbrr eodmarked-Xa»r>dcotii] - CaradcaCounly BnctBcncy MedicalServicesRFP*2014«M/I -.

2J, Cover Letter with Slrnatttre

A coverletter,watchsrillbe considered aninttqralramoflhepropojaj,rriuilbe*igrjcdby(l!ctralividaalfj)»l»b(ar«)r3ithorn^rntistiiaivatttreicir^lerjtiaoorpracBaastdeafpitY a puma or pesma ssrho OMybe coratactod rasTfhMt the periodofOTMhiitaon withcaictiiocaerrastaitialraaotreetrsu^trjepborse raTTnbcr, cod c*tncu address.

UDtflaltloai

EMStcrnanotogy it usedthroughout thisdoairnoni. AIllonasvreos£ixidpttri»«rJ»Ch«pla131& Article 7ofd»torrh Carolina (atoira^SMedicalServices," andTiUe10A.SubchapterI)P, Section.0102of the tor* CarolinaAdrxuiiisriti™CoitoenuUcd"tacrsc^drfriitirataai^lnrajrpoiascdbynjfaTaiCT

9|f>ae>!

svooxver loctlcd. or requests far ra3arxtaVopae^ratra)e«**4cePros^<!crtCooratyvrill raMnrasda tatsrma^mtberidprrxpcijalorrJlr«ttsctYpooffawrisrax)aCoursty.An mearirssial aralbraiir^rcqtacstfodartfliatiaaResporjseishilltoratbrr^^theCoantyarequest Failure to complysrithrequests forrarMilioml rntxTOinon may resultinrejection of thebid proposal u raxKomplianl.

3.7 CealTkta of tatmet

Service Providersmm disclose any potrstafJcoriflicUofintcrrdllttthave

raVacWoCBgdientr»iaarjac>».winirjra«aasssx<

UFbaa*d4iSt4t>ssity

ServiceProviders will Include, in thoTechnical Proposal sectionof the proposal submittal(Section 63), the mod recent aadcomplete united tod certified flranriel statementof thecorporation,a satisfactoryrmdence of Iheirability to rurruiAthe serviea ra;ucr*edtoaraairdincs sirilh Ite train fe>l raaratitiran

maie the finaldrtammatwo ta to the SrxvinProsrisVaVebiSiylodoio.

3.9 Sen*. Frovlacr Default

ThoCoianty,reservesIheright,rncaseof ServieaProvide c^fcitt to rarfxuroujoara^rcci fromother so"jtccsaridrsoldthe deTsultinaSrnMMthereby.|f«ServiceProvider's defaulti»dueto a futureto perform.Use Oiurayreservestheright toranovo theService Provider fiom tbeCounlyaScrirWeProvidenliMroriiplntwcttly-four (24) months.

3.10 Rtstrkttve ar AraWgeaca SpcciTVaUoai

Eachprraspective ServiceProviderwill beaoWyrsapca^rê6wfesiessâ»ristcuirersTPpr>^raidto ncrafrCemdmCorarttyif the rpesriScarierfa rataacraaaarUy icKrio eraara^&soa. Ariycprocedures mustbe receivedin theCamdenGjuatyNsanaawaOfliconot less(bruitm(10)btrttnesidayi priorto thotime actfixr therccesT* offaroposiiSby tl»Cc«nty. Thesercojuircrncnti aba ajsply to tpcdficrasorii thttrniybei«erorct£d.3mWpiouj.

3.11 Sabcootracllai

Toe Gxir4ywiai»/*trd this propcrsaleofro*^Provide. TtsCrsaranarilMSciTitccrTOvidCTwithout(hepriorstriataconsent of theCrssdeoCountyBoardof Coi

tTajyxttodiicisTjuwtousaipelinaSc

3.1SCaalrYoraMal

TheCounty would prtfcr topaynotabsldy tatrl»eacnrir«reqttratralbeycir^thurr«rajewhkhtho Service Provida wiU eoOea (Varatcrv^

Section 4. Obllgattona, Rights, and Remedlei

4JCrnfjractTerrss

TImciaotcilfj of thoptracnaal faatati^mfrrrtffTI»|raM|rt»rirm Tr^n*Trrrirlr.rryrrialerfimiltedssnl1hoaaarisT3«B^craoaaclcanecn Ite Ccirantyend the »ra^rjtiBfmrifrfmmrrrlT'-^l,'~~"''m"'lV,y^to protectdie public"* uttcrcst

4J IncorparirJoo

AllspceiBcatians, drawitto, technical infotmslion, theRFP, theproposal award and similaritemsreferred toorattached orwhichan thobaa^stVthecontract nuy beAxmcdtnccrpoiracdby reference rs if actout fullyinthis RFP.

4J AUsratieas or Aaacodoasats

Moalterations, annxfaxats, chmjes. rnocUBcaticoicearlitsoajtolMoaotraashaaootheCoentyvrithout the priorwritteneppiovaloflheCoijnty.

TIw Scnm Provider will not rmign or aiai40ii^psaly,contpsriy. rjaaiisrnrrip, itKO^canacratofthe County.

Service Provider wrrrtnutotheCorasty thatalltervtcarcraacrcdsbancaa&rmtothcspccitaatiorna,popesaloroihgeVa*^Provider cxteadato theCountytil svaiiaaticstaTosvcd underNot* Qrc4ma

4a>Stverabilily

Ifanyprovision ofthecontract isdeclared illegal, void oriraraikerceaHe, therernoningprovisiooi shall oolbeaffected butshall remain ta force rasd tocflcct.

RegularMeeting - September 2, 2014

Section 3. Gstaeral Tcrnu A Condition*

3.1 Qaeitleas tad Rcqoctti for CUrl3eatJoa

SmwProvirlea erainvitedCo stajmUsntttm^rrârdmjthervj^.Thequcsricmsrjrrraiuraafareceivedby theCountyMemtcr't OffieobcltoSMpm.Es*cmStii>drri Tease,Octasbc 15^ 2014. Oral qvavsiauiassfflraottwia^^dariflcrHco,pcraiato • specificsectionof theRFP,tborata* andsectroonuau^t) matt bererVaTJCasd. Allaa>jnilmirl qui.iJi.Mi* anrl rim rnramy* rirrreweirifirKpj rrrpv-HCI IP thrrrf iprTtirrmorreqisea to cssTitlcalion ssrm boea^bMrccosânRrôncrrbefcceOctobCT22,20l4. IT*verbal irprracottiioni madebyill officersor<tnploycauolcunariircprcsecaaôm4reconfirmed in writingand inrMrpotated too uw RFP u addenda.

3J Refcmee Check,

TheCounlysttaH havodserightto caetaslanyKtVrctMtoassistio theevalrtaliess of &rr*i>poaal, to vrailViaJbsrnatioa crarat^^qiisrifsfatiota.

3 J Inforntatkm from Other Sources

The Countythai]havethe rightlo obtainandcoraitolnfannitionfj^m«herr<aurcc«cssoecrniltga Service Provider, inchaj theService Provider's caîc«liry arsdrxrsVmaKe aiderother

3j4Vcttiacatsraa of Bid Prsspesal Cosstcots

Thacootcaiof a proposal submitted byararopcOTve Servv»Providea rajbjmravedticatiortMi*l#arri«g orInanrnrala irirr.i.11mayp^rriljffAit^ffllfyrmn

3J Criminal History and Batkxrcrand Invettbostloa

ThcCcruraYrJssUrusrotluhrf^tocorirluOatnuôf Use Seiviea PmsrlrW Innfflrre.rllrorfm. «fi.nJinM«. ^ prfrlnrTf. tt lYtlltSmmitrTill,tti,sra-siaory, utd lirag pcraortwlreoi^contract.

JaaBUrYrapesalOicttlcilCtajiflrarJao

Ine Qxirayrcectva tte ri|^ toraxtacte Scivmtu theptarpots of ctaTiryuig abidpnpoial»inctudawrlitm questions,instrviess% sitevWa, arevieworput pcrflxrntneeif the ServiceProvidCTbajrjrosiacdscKidio»*x»>ioato*eCaxt^

101 P a »e

3.11 Propeeal rerasat

TrasCcaintyrcatrva tho ri*^ ta iit« aUpcitii^then diicdoeedin tha RFP process)thatmttfn affix«theCcrucs1y.jiideraeotastothesrjpropriatmcrj of anawardto thebctMvilaited ScrvimProvickr.TtssmTontutionriuybcipptadoJ to the proposalequation processresults, tnfcmutioo rcaardinga Service Providerfiomrdiablosources,andnot withinthe ServiceProvider, propose, rnayiJax) be rsotcdrmdnude put ofthe evaluation file.The County raW|he rerpramilile forrktmnlnlni a reliable

1n« CfMatjittterva the rtttt to ocsodrMthoSra^coProvidrCTprcecrairatrassyrrtnriisiiiiixu*îtuvri6**4 wiube toprovicWefawflcaisOoaraaesVrrainil rrineinarimupon whicfaBnin&rateddcsimi cm bo nsadewith ffi,pffft *oen awardthat is in tho best ustcrcatof the Cosasty.

3.13 OoilntM of Infertttttlaa

PerspeetivoService Providersarecaptionedthat failurelo include,any informatioorecjuecledmay be just cause tot rejectionof the proposal.

WUk tha Ccaanfy b eocmdcriisiibe prora^^services requested, ttwinsotbebraind taaward acastrao.

3.14.1 Asnnls«ill bo oiadoto the Sfa^sceProvidaofTrjinaCountywillnotboobKpted to acceptthelowcra (ariraal rarorsaial, bu will mike t» asvard baseden what it <rraVtmiJncito bo the hat iatcrcMpricerelated,havobeenevaluated

3.14.2ThoOxinry*sHllc**uarmdeY>Ju»orhoS«mMProServiceProvider toclarifyanyrratponae; corataa**sycumr4rsraefa&^rvira3rWidcratcmra^ MticH iriaceniatn lr«seek aad review toy other nsfcsTnabco deecoedperaata to the evsvtoat^

J.I4Jttbr»sjjbkthotoaTnrdriirtybenu*^withortprorsrrsasi isxdvod; aad posiiDiy wnla^Providers. Accordingly, proposals taiotaMcraatainttuiDoatmrafcteServiceProvidercansubmitto theCounty, Ihimbcaiia priceandaIccriru^ ttrmcôirilDONOT ASSUMEthatyouwillbocontacted oraflbrraradonoppcetuni^toclaailV.diacusJ.orreviseyout proposal.

3.14.4Awardwillbeby meansof awrittenra^t»»oa loihcriicceuM ServiceProviderFcJlowtnj which,A Ncftifictraoo of Irjtraj to Awra^ssÛ Ireamtto aUSixs>aProvidcn wtclestaBstcdpnaraatalav hleffXiats^

4.7 Govtntutg Law

The Uws of the StateofNorthCarolinashall fa>rraiithecoraari;aâUobtiganoiaofthcpartte are to be r^raibeirtod m Omdras Crju^CountyoatHhaveetcjuave aadcraracurrcctf/ariadictanofrmydis^

If theServiceProvider fail*to performorcomplywithanyprovision ofthoCrarstrael orthetermscecoocMiocaofoydocBgsia^.tfgusoid[tiiiiiaitetboeoiai^6t,mwiaateorMpaTtterribrxarnofrantrasx TsVa t̂a a r>erfaniiarâssessed farixjoîerlbrmaace pumunttot«tsoa}ôfthblVP.TboO>raoycxpreu]yrcudnsall Its rights and rcrocrflca providedbylawtocaaeofatsrasâadraaocrieaibytheCounryirianconstitutea waiverof anysaehriftst)ortcrnedia.bdieevcAofUrrraittraioafoCoucîTicrsqflwriaWtoraaTClirreto^proposals.

4.9 Irrdcroaiacatloo Jk Held Harmless

Tte SrrsicoProviclCT shall iodesnmiy,defend.««a^ratt s^ rarjra^yeca IhKI falfaeaa, clasnhliraitcdto rosaraaaUe aatrjasryifcnof, critint otdof, c*c!oeto breachof thecrjrj^far ercptoyrxecjcssTO to lay negBt^ actoroccursSerrsceProvider, itsasqrpUcra, a^ratiorcrepsoyoca

4.10RI|^ltolrisp*et

TheCr>untyCorrmiistnrirTiind/er theirdetiti>rat(»).rcacrvcnienf^torflalu»rxnoilicJTtTpTMiTm. "yrrrrr||tfigmxnnrr anrl mean,hsvrhlrA theciaWllLll arjvirXB arepufuTmcd. TheCrawly alsoreserves Iheright toaudit iheboob of tboacmceproiricVjtotborateraofservicoprovidedta Cemdm CouMy.

4.11 Kaai-Dtacrles*JitastloaA N«s>4:catfticl Stasteaacni

The ServiceProvsocr trjeca thatno penooon thes7Crirrabofhanditara,a^ra^rr>ax,reIipc«ranornitionalorijm. stall be excusedfromrartiriratimiiVOTberVcnkjtraaâttotcabaotlscrwiMraa>jected to dis«riniita>taêtnptoyment practices of theService Provito.TtaScrvtartovidCTstill. u{mproofofturArsmsEserirnirattaândapplicsnU notice, of noodisciOTiastioa TheServiea Provider eovenanti thatilcornpbessvithIte Fen-Wr^ tnd HoarUvra, lase Natiocud Ub^

Milage

^J

^J

^J


39

emptoymenl lainasapplicable, indading Enteral B-verify exaploymcnt. The Service Provideralto ccrvonints thattt doesnotengageInany illegalemrJoyntrotpractices.

4alCeraffl(t)0f(srercrt

Tla>S^rsdn ftavlslo covsmiats tlsit bdirectly ortraltnxtly anyinterest thai would eoraffia toasrynstraxrwn^ge<^ orpeaibnistavc ef ill samcca TheSrxiraaM aaxsuid providedssertmshallb^theCountyaswages, compensation, orgilhtaacraiiiiwto actu^theService Provider orasaconsultant tothoScrviee Provider incoraxetionvrfih anywraA orservice cootompUtcd at performed relative totrieCcotract.

4.13 Books aad Records

The Siavieo Provide rshall maantati ^tocbateaDcntpkya trtttiiêviitocepertilnhiatotbetCTVTCCTptrMcWsvailaito Bits office a sUrtBjrauaMotm^from thedtteof thefinal payment under theceatraetpcriceltoritiipectiootyother noverrnsental entity origencypaiticipa^tathafuncôfiheooritnaOTrayaiatbr>ria>>d agerato tfaereoP, eopixsof s^not iiscrurk thraR booka, docranscattcostof accnitrmgorefchvering thoservices governed byIlKCOatract.

Scctaoa S. Servlre ProviderRetpoialbUItlea; Tents and 0>ot!hioM

TTseimcweftMi ROTb to receiveproe^^the>iaro atsdtraMpcal of patlstti,w^^crdraCowty. Uhtmatray.tte OitaitVambulance services at tho tnoet rrasooable prico.

5.1.1 TteiiJcraaBnid Service Ftcrvitoto91leauTstbrreejurattjmvratvragrM

S.1J TlwCriuntycscslrcs cuaticil axixfiera^ iss^cuulaiun*mt,indaprofci»ira3alara^between theCounty andthoService Provider isexpsctedtobecsnoorcxiopcriaionandraMconflict

5.1.3to geracriltbotcTvicashelliiidrade.btfofett Service ProvkkrB*ir,rMrii^

in thomedicalcareCPt The specificpercentchangeto be iisodis tlicunadjusted CPRJformedical cereintheSouthRegion,AreaSize D,upuWitistd by*o Bureau of LaborStatisticson its web siteat www.bU.gov/cpi.

5.2.7The ServiceProvider will providea •standby* ambulance andraucraency medicalraassan^ w^rhto rteCrjrairy upon roÊmrjyoryMrtuayaiierdOoeiroSmptaVk raaWaTncy prcaratiV caiM or b r^

ttxidenls. This stall be within the gulckUna tperrovrod by *e Ensiisyrstyivt^tllctlServices Advisory Board (EMSAB).

5^1 Sub^ to tlw Scnicc PtovKkra'rcasoc*^same,the ServicePiravidcr shallf>erniilcoaeivitilTOmti»>toasry.TlteScrriCTProvider* policiesandpraxriurcamay adclrraj,enxingcri)cr things,rissiequiltiisexu ofwritteawaiverandiraaemrrhy lereementi, dresscodea.corsdiact coclc* aridthe kxe.

J.19 The Service Providermust cnrraply,mthseiterjtfîcei*eathe*tTviceilisisintractsdto provide wim trieCounty^ aV>curncntrfittcecttor rjttrtsadoptedandrrpproved by theCintdenCountyCuuuuiarioocri andthePasqiarjta^.Cai]ideo.Eliral>eth City Office ofEincigmcy Management whotievor theprovisionsof eachplanor plansarein effect

5.2.10The Service Providerfurtheragrees to rasTlidpratoal(ateiorie(l)raranrnuaiiydisaster&H pacalra>dir year,as direradtyfun- rrfPn - ,|..- j, SJ.n.^. .n. in ,~l ». I. w.|Sn- ISw. Or»^. PmUrlrA ~^™r». rÂgraiddincifor suchactivities.

5J.I1 Thi ServiceProvidermay not offer lasecnrivea, by way ofanosnsinalsalariesorwages,or conievtitaatod leaveof absenceto Cfstptoyeca basedupon the nuuihcrofprocedurespcrforeocdor based upon rnileagetor the provisionof ambulancell MUpOTtSttOO.

SJTraaspert

The Service Providererin provideciiirigfiicy patienttrprftpnrtservicesto the appropriatehealthcare feetKlyor other tocttion tbranpa*nratod»aseiYicerrea.tXthepetiemrequiresadvancedcarebeyond the capabilitiesofarea facilities, the pahcnlwill beUrau^rUitcdtotheckacrrtappiu^mofaaltlyislcrngMto^srcU cot jcrjprarjinthe patent's health.

17|.aa,t

5J.1.3 That the totalresponsetunc to all usdrlraitsuwlrirailittnrovidaa(Le.timeof dispBch-to-tiiric of arrival on scene)be no rnrjrrathantwdvc(l2)rrarrutcsto90 percentof all calls.

5.3.1.4That the inlcrvalresponsetime ragrnraooly referredto u'ciiuKtJsôsT time;i.e. timeof rJispefcaVfcvtime thatonboardernlwlsnce pcrsonrstl ccsmmttmcateto theCramnrimicaiioni Centermat mrorsn"ra^rorare*(ssiicdsti>3vir^riia[lbcriograta man riinety(90) ersrasdsfor el least 90H of£1 cells.

54 Response Thne

As usedberan,the term'cnsagEtseyrantest* *4sailirsclitdessnyrcsporiM by thaServiceProviderunderthecontractoranycmcrsyric^servicererjuertrecast by llicServiceProvider fromthe Ps*rootank<:jji>dcri.Eri»bcth CityCommumcitiontCcntCT.

5.4.1RetporaMtocmergeacyreeîratSilstilbedctcrmServicePowders rrmtmlsncr is notifiedof dieemergencyserviearcrjucat; I.e.•dUpstihtsl*.The ServiceProvider win ho rctpcemoloineachfasranee to notifytherrrmmiraeatioraCentgthat'aseyireretheir ttfacutc *\mumo* ttlwn"i"fiMtto)

5.6.2Notethatif, inanymonthlyperiod, theServiceProvtdofalU torcjporad to toerrstrgerwyrequest, or fails to respond vvttfunOwmirtlmumrinw intervalsandreqrircmcritsstipulatedin 5.6.1 there may be rwrs^crformtnoo liquidateddamagesassessed; perSection 5.22.

S.63 ForpOrpOSCS **• rlfrrrmrnrnjrtsrs <ji.tr. PWwirlr.^ nnwrptjenr^ with tboretporrsctime intervalsset forthin this RFP.evsêrrarrjmcyrrapesi tbren»brxl*s»cescrvi«becountedexcepta follows:

• Requestsduringadisaster,locallyor in a rxigMxirirfaituiafiction thaia ServiceProvider* tmboliace isditpstched lo.

- An Inrtencnt wetrhcr coadilion exists.

S-MTharrapransepanraraaaaaxyrTq^caniayMeager tascVor Euauguicy MccUcal Services Advisory Braerd (EMSAB) detarimthere ts other good eauec for an eauptaju.

The Service Providerwin be encouragedto cmrslcyAIJlovaJEMTs'eisdadiiitmrAairveandsupport staffwith localanosvtedga, experienceandanunrsrmanding of thehistoryof


andallactivities regarding billingandcollection forservices rendered.

5.1.4 l^Crandm County Miiur^vriU.rhmng Ihis proi,iiiil,iiwr.t,rrlrmrserindofthec«smssafnr*^^

Coe«rltoalor*,sjdtheCoiiMyîieiajnmwjiQ rcramto Ite Eirifa^raicy MedicalS^~4k~mÂ**^*r^tyfar<*i^mi^trg^*tntim8mm9raMa±rrnmKwTKCwi&the perfiormancc ttraderdssrir«Utsrf m trieatTetdtspran coratjacl.

5.2MtalBram Rra,rtlrcraests <tErpectatrooi withRegards toServices tobeProvided

The ServicoProvider mull assurecompliance, atall tirr>a andcarattawusly, winSuttiatorcgireanslic*3)staraofs«nriulai>^ IJ1E-151.1), that vehiclesr^fTtrr* ff,nn>-Tf—~ r^r-T»rf).liree»rfrmrl prrmitlrrl bythaHate (OS. IHE-1561. andthatallassigned peracond arecerttfacd bytheState(O.S. I5IE-154); rid,psittcuutrly,agrealooperatemcoenplasisawimthe rpfa^csWcer-nrJir^ Arlmintrtr«i« Ovria(KCAO -EmaQBiCf Medical ServicesandTnsumaRules*:thatwiUapplyundertherairvitieni of ItscsxaTaavrimCarisdenCotmty.iaonsututrayendadrmmsfrstive reci«lrssrtoriUoriTavBpriividerfc

5.2.1The ServiceProvider will provideandpay foraUraiiTslnistretiwfmdprolxiaa^penonodinitsemploy, including thoseresponsible forbilling fortheservices tendered,ajl spprefnito ir«aanca ccrsxriâ^rer^trttlctiags,ss>drisecUcadnarrpliamedical calls reterrcdto the Service IVovitoby tlscCouciry.

5.2.2The Servicer'rovtratr will allowirnbistrnccaandcrewiueeeSspatchcdiadmotuaiied by thePsûotarii-Cansdco-Brzarjcfh CityCentral Ccrmmnrnesfrora Cento.

3.2.3The Service Provitomuata^ly for,seairf^rjsdrocertifkatesorsimilar approvali wiuchaj^c«in»yc«feea4redbytheSmeofNorlhCaroUmor theNorthCarolina Offkeof Emergency MedicalServices(NCOEMS); tndrjrovide copiesof ellliraotses to IheCountyMena^ or Ms/oca-designee.

5.2.4 The Service I"rovida wiUaccept taagtmscm ofIrtoltcsrt beneto u payment sodshall cclbtUMccacarclscrttildiria for any acMWhsedicaiÔttieainaforvâxecviaTCT

5.2.JThe ServiceProvider will providesrxvica asdeeenhadin thisRFPto all personswithin the service areadefined; it Camden County

5.1a5Once fees forservicesto be billedarct^rcrdupraetsd approvedby theCounly.theywiU remain in tbrce, without racaislicri, fa lie tafoUveu of theServiceProviders coctract Afterthe firstyear,the Seninlôvicteraayarrniinlly adjustits Icesforserviceby a rractîy equalto therrtanrect^ly rajbli^ I2^trt>rimpraxrjlchtrige

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S4NcrHncation

Tte Courrry Maairss^ rwal borsodfidAnysingle incident oresxfcicn! dsstrcqtiaxstlwrestioranoftwoplorrnonn»a casualty tncMcrstKor a rnooperated ambulance

5.4.1The County Mantrcr, aocVor ancrmraîasjrotksigratedOassnlycrrtployrx,wUlhavethe tbilny to logon to the NCOEMS(OS arad/orPrlErllS)v»ebsiia[svimratiUtriymchrmgcrccrOra)toacc«MtT>drovî-rcidraru repc>riittgsa>d pcrfcrnnaaia

5j4.2The County Managermust be notified in writingwithin forty-eight (48)hours whenever the fbUowingoccurs;The cmployramtoraaaignrncmofanynewpersoninvolvedin Iheddivay of emcigcocynicdiceJ sxnrica is ccxirrtctcd; thonodfkatloa will providenrxcasatycertrfirationpjperssrork; thesepajaisoiv*JTminttion or the changeof stainsof my of theServiceProvider* crnpleyea irivotvedin theWivtôfr«rv(iasrriatadtotlrecootr«ct;and, toy s^stngefs) in the Service Ptiividcrs mattigciistut or superviaerypcatutiirrl or oi*pâ^fiorisJstiiHluiu.

5.4.3 The Service Providerwin notify the Prratruotsrik-Crrridai.Hizxbcm CityCommunicatioos Center dispatch personnel, viao-null, thenames of personnelandtheirunit assignmentat the startofeach*Wfl.This will includeshifts

SJ Avaflabiaty of EMS Service

ta Section5.12 theCounty statesthat this prsxranmentis to resultin a performancebasedcontractforernergencymedicaltersHr^s. Seaaion62, Ts^lirical rVieaaial, offas theService Provider the oprjorttmiiy to discott MwitcipcctimnjretiXrd/orraceedtheCounty's service expccttiions.

5.5.1Subaccjucrrtly, in additionto coovliancowiththe iegil EMS systemrcquircmcrusandrttlcssaMirnodat Sfrtjtioo i2\ the trtmatacapcrft)TTTOrico tecajaxntoals upoowhichthe Service Providershould Ca^cosatotht'ambtdatvcranlâvraUbility.shouldbebasedat the vaylrastcrarneraingthefiilosririf crtreria:

5.5.1.1There is staffingavailableto deliver ALS-levd emergencymedxal serviea 24hours perday 7 days perweek.

5J.l 2 That the ServiceProviderrrrsprands to 100pcrccnlofall callsto which it isdispatched.

CatrictaCorartyraamrarurrfpcmrivdy&caittto

firedrprsrtnsents, lawcnforraaixntandtheCouoty*citirens.

5.7.1 laOchtheCcaaeiyajsaltheSersHcer'eoviterequires(rofrassioaal and asttrtcousconduct at all times fromthe Service Providers fieldputcrancl. nuddlc ctsBsgerncot, as wet) as esxr-atives.The Service Providerwill sees toemploy highly trainedEMTs and toppcflstiffrorrrosiderattsrMca«rasdtoovtT*«rheEMS oprntions it hasagreedu provideon a iiay-to^y basis.

5.7.2EachEMT wiUbe pbyttcalfycapableof performingtto testa isarr^ by tt«jService Provider, shafl beclean indress andperson, rmdsl^laTsplay theirnameindcertificationon a photoidcntaficalion badrînraiîpropnaiamtriricrviifliletothiptrhcrd. Attyof Servicer^vida.crnr>!oyecs whooperate underthecontract shallconform to the Service Provider's dress code.

5.7J BaththeCountyendthe SciyjeaPmvlri-rnnrtrrararirl thattrrrlrirng rrylf>i*rtfyrm\reraatrrxnents chansy fromlimetreatmentsarcrspraoved and imptecnerated by IiieStat&TrasService ProIheeosl ofsoch traimni or education*nn be ttorravorta^lityofrho Service Providerand/orits cmplrayccs.

5.7.4The ServiceProvider willutilicsrcrisorutblc workachcdulca andshiftesrigretscntsthatallowpersonnel to workno moremraa24rxiriie«nidv»lv>urstblloeredl^r»lastliinthomfnimomtimeofUuty asidentified by Stateandfederal FLSArequirements. (Ifrequestedby the Provider,thoCounty will coMida oanarsxaw iWft hoiin beo*^ the 24itipulsied, howeva, c^y win iprarrapr^^such.)The ServiceProviderwill providewrarlingra»ditioe»end rrason«l>toassist in attractingand rcfiifartg bighry qualincd pummel.

5.7J The Service Providerwin utiltra manaiimfMra^rjir^ dirt rrotrrothat field(xrsrarrnd woAirig cxlraadral iMf^manrjatoryovraimscr« noleshasntcd to localesskills while crwhstyand providingthe tvoviceidcccritsrdherein.

5 7.6 The Service Providershall offer Coits etnptoyeca' a laotnceiissvtion and benefitspackagedasigtaed to (ttrssct liid R^fSBsaarsral Salaryandhcram^ dirjoldbe ca>»nd siarrraiancling csaaatis^ IWcaMyour prrapctsal; See Section 6.7 J.)

5.7.7The ServiceProvider wiUhavein placea program forrandomdruj screeningof ailpcooranclptsjvkung truwimrrunder its contractwith the County. Further,toe ServiceProvider win trtnrportto a tadlity fortratmganycresloyeesuspectedto beus^ orunder theInfluence ofdrugs oralcohol orother intosJcani; orlaveanagrnit ofatramngfacilitycometo uselocationof the crmsloyee to abtatoa rsraxssary simple Any eraployee

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40

suspectedof bong underthe mfiueneeofrUiyclrugortnraiicatiiurrelieved of dutyuntilthereb clinical prooftothecontrary.

5.7.8Shouldcomplaintsariseregarding the levelof care,caitbutance response,oremployeeactionsortackof action,they sviU bo(orw.mlcd to theServiceProvider by theCca^ktarugrJorlitsVhcrraasigricoiTrfactionstaken,includingranscipliniiy r*raie*i tnrlte

5.7.9h willbevery imporuntthatemployeesof to ServiceProvider striveto gainpre>ficiemltraswtalfocjthostreets**ôrderto choosethequickest,rnosteHrcrtri«aetoia>a5rxxrjocTtnyciriergrncytovAiehthey ere called.

5.7.10The ServiceProvider win provideamreaarJsmtirapprovedmethodformccitormg driverpcrfomiejv»f<>r ail ernbtiia^x^TheCountyis tobe provided withrerxatsrandrivrjrjerfrxTrattsccasrcqiicstcdbytheCountyManagerandthe rjr>cre^rjcy Mcriu^ ScrvrirÂdviswy Board(EMSAB).

5.7.11ServiceProvider win have staffavailabledthaîn^to"orvualoUGmpre3neciumbg,capableof rtrtcutsii^ tradrcsrjyiaamy

Sa fjeauity soapiUrvuiarnt

The ServiceProviderwill develop*i>dliavc in plaeoaccrnrjfdwtsivcqualityinsfrroveraent program forme EMSSystemandprovideaccasyofsuchprogram forreviewto theCountyManagerandthe rJncrgt^Medir^ ServicesAdvisoryBoard(EMSAB) priorto eornmeruementofthe contract

5.9 First Rtspoadrrs

h b smpottssldM te pcrspcesivedepartrncnts withinCamdenCountyamsiaJy do not fuia^msaMraiicd FirstReapendcrs.

5.10 Insurance Ra^rtirnncstts

Uponnotification oraward, andpriorto trieCkamr/ssigrsUura to tileultiraaecontrriathatb negotiated, theServicetovidcr will pircastt said rravld^companiesUcensedto do businessin the Slaloofr*iithCarolma,suJiirijtirrj>coMvrillprotectthe County fiom daims whichmay irt»OT result frrauicScrvira raw) deriorara^tieetiimdVr the criratnct, wProvideror by anyooodirectlyor mcsiteotlyoqkloyralbytbraa.orbyaacts too Service Providermay be (table.

5.10.1 The rroursooc required win be ssrrinm torraatleaathso thebniuci liabilityspecifiedend/orasrequired by law. All poliCiO sllill providetea JO^ynorioe to the

5.11.3Exceptu expresslyprravided herein,tocCosmtyrmr»oblig>atcmtorthcr»yiT>rniofany judgmentor the settlementof ray clanm squill ll»ScrvicoProvickro a resultoror relatingto obiigatiocsiiriderthe raxttrecL

5.11.4The Serviea Providerwill hrgrsfrfitaYly notify toCotictyefl^ claim cirsuitrnadcor filed agairral QseService Provisoto the Service Provider, crbfcgatioeaunder the contract, srjd win raMraattra, asaist tstdcotadl vrith tho County m me defense or invcan'gttioa tbcrcoC

5.11 Performance Based Contract

A significantaspectof this procttrcmcnl is tho factthat it wltl resultin the awardofapcfrutuisncr>tascjd cotitjact.SpecificaUy:

3.111 AmlxBeocu rcsprjnsetiran bum tnraatoSection 5.5 end 5.6.

5.V12 The Pasquotank^^rralco-aaabeth CfyCornrramkaticaoCrmtcrsvuiberesponsible fordtrpctchmg Ihe Service ProiooWsambutoccsuncto the ccrstjact.

5.124 Every sunbtrlfnceunit must at ill times tecqraippcdrmdstaffedto operateat 0»ALS levd end respondto all emergencycallsreceivedunderthe contract

5.12.4Clinicalperformance must be conaiitraitwrmr»ptrrvedrae*licdprotocols endthoguidelines let forthby lbsCounty'sMedical Director, theNCOEMS.and the State ofNorth Carolina.

5.12JTb*crao<ludofpraTOQrada«amdmTmbcpro

S.I2aSTheremostbe anunrclcriang effortto detectandselect piirvaiMfKcdVfiewtrsniandtoconimaouslyurjgredethorjcrfomun^

5.12.7Clinicalandresponsetime performancemust be atranely reliable,withequipment failureandhuinancrrraThcldtoanabitihitomminiuâttraction to protooola, procedures, rxrforrasnco auditing, andprompt anddefinitivecorrective action

5.12J This is cot 4 ttvetaf-eflort contract A ServiceProvida who WU to pcribroiwillbe promptlyreplaced, in thaihumanuves,ea^tBOtraetcryirjconvcnices^•take. Inacceptinga ServicerYraviclsys oiler,to CouraynelsonScsviwr^mdcrtlevd-or-dttaProvider* protnise toemploywhatever lcvvj^f<ffoclt*nu»,searj toariricvetodmical.rcspcrose thtie,raidotha perrcaminec stano

after the oinmittal deadline.

5.15J Praspocove ServiceProvidets maybemvind to maioraral raxsDiraiirans totheCooaiyManager endanyraVttinrstl seraiea'itaff peisesnraJprofaosalsreeeivod.

5.16 ComraseBcernenl ofContract

At thistimeit isajitidpited thatthecontract wiUcormrieaceluna 30,2015si6:00am.

5.17 ParfarmaacsReview (See(bo 5J2 and 5J3 bek>w|

TheCountyEJTjcrgency Mcdicsl Serviai Advusoiy Bcraaii (EMSAB)sl^ ccexiuct artaacmiiy evahatisn of the pcrleôf contract endquarterly thereafter utilinngarUriathcCcoiraydin^xnuncstoberrJcvanLhi e*1ditiaew theCûritymay iainehjaorel suchotherlimesasmaybesrassfiedbytheCewitty.ThbwiUtocludebrtlimitedto issuesof cetnpliance withthetermsof thecontract

5.17.1Tho Service Providershould seek to exceed llwranTicetruaKeexpectanonsandminimumrcquirensccrs idertaficd m thisRFP.

S.ltRcrarnealOptlea

Uponcxprnraao oflasstenrtsiheiiiitiaâgrccrascm laclwixaIheQsurttyarduponthe SesMceFtiavitira's stxsxs mthe raafairmaiin standards outlmcd m tliâgreedupon.

5.1R.ITheService Provider's price, atthetimeof renewal, rnaybeadjusted asrirovrdedwithin the contract arreerncnl.

5.19 Corrrpestsslietl

TheCounty would prayer topaynosubsidy rcqwra b̂eyond tharrroiocwiucb theService Providerwill coiled mxn servicesbilled,boweva all pnâosabwifl beceaasadercd.

5.19.1 Norsdditiociil chogestotheCountywillbe*Jlcrand tanlcaa sfedficd to theRFP.

$20 Respoosa Tlnie Perfermaoee & RrimbuxsesrarmU to Coeaty

Frallowing eaehmocitUyperiodoforprând crammriicuig onthefirst dayof operations, theSersinProvidrxwUlrcsraaradtoone


Ccraniyofcaarajjitirn ex altera^throstgh tholifeof thecontract; insurarsccÛeoughirmirTairttcd A-orbcttcrbyA.MBest, in the following rmnimil limits:

Crammcnasl general liability insurance • 52,000,000 pa occurrence endJ3.000JXJOannualaggregate.

Profcssiooalmedicalmalpracticeinsorarai-J2^X«O.OOOrjaoixurTraixai*dO,000,OWaggregate.

Worker's compensation coverage tortetutxaylimitsasrciiijircdbyUw;erjqjloycr'sliability insanmca oftaotten thubodilyinjuryby diseaseforeachemployee

Personal injury protection (PIP) ormedical psyment coverage asrequired by law.

"UnsorrJli''coveragein theetnwatoftllcMtt.OOtUlOOe^ccrtcrs^totJlaisjtalyuigUabihtypolicrra.

5.102 Aa>pjaf^6£yeoafkuieedaaeBtataisabeftanit6taii%toiaiaaQcmdai Ce>tsmy u sn'sslrlitindthe issuers sntlsoritcd reurcauiaave.

S.II tncstmniflcaUon

The ServiceProvideragreesto defend,Inrataixtiy andtold haralsrctteofficers, agents, emrtlovroei andrraareaerirarivra frisns tny enrl .11 rfalm. rlens^wtfliabilities, penalties, dailaifea; ca?crtaa eraljtidgn*IraJucfing butnotlimitedtoroarjaiUesaoiney. fracs, iraairroipaid becauseof thenegujence of foeService Provide erajerisirrgoutofdvapra-fommsceby UseServiceProvider, its employees,erregcmtaprcrrislmg imbalancearxvicothecontract for theCrjranty.

5.11.1 jlieScrsi»Pn>vtrJra?ar*nsafyrxrxcctton requiredby the cceitrectwothcr*4Kprovidedby tlMnowaylimittheresponsibility to ttsdemmfy, defend, tsvoandholdharmless theCountyoritselected officials, officers, crnplov/rxs. agraits\ assigris, srd inurementalities ashereinprovided.

5.11.2Ids Gsttntylaxirtt obligationto provUProvstorathecvcmu\aeruii,csaimorta3io^nota partyto thecocstract againtttheSenHccProvidcrasaresaJiofcerdatoigtoperformanceorcsbligsltonsof the sorsiccsunderlaVai corttract

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5.13 Useof Own Uiptrtris & .udgraeol

The Service ProviderIs specificallyavdviai>d to ua«its own bm expertisea^JnrlgrTirrtfarlrT^lnrjiiraintrlaiT^lWp«vfhrrnanr^n^frnliirirWr>êrvTrrisri Hy*Hs»riwl** Hi«r7»»Hy mem* rnmrsrn.itlAr,proaT*m f̂ls'fi teteraUiinaV pdeptovroctsttenImiqucs. and other mlmttl nsefhodswhich, taken toaitlm, contpnse thoStivice rstsvieatrtown stratifies sralu«ma

5.13.1ThoCountydesiresto raxxnotefnamaiJc^cfScrrocy.indsufjraior levelsof highratrlrjcmftnce.

5.14Costs Incurred ta Responding to Proposal

The Cotmtywill not payanycosts incun^mptovX^F«s»relicrri,picsrjtlitioaffrnaifiiii*ilrinortsstgflriatic<i)noccssiesfrservices. All costs ofproposalprtperetioo wiUbe braroo try to Service Provider.

3.14.1TTwr4t>peaa*s.n»rfirir^charts displays.taaScraufa^csuWof the County when received by the County and rruybociraradcrcdraaUicinfrarnisticnuncierapplicablelaw.

5.14.2The County assumesno liability foranycosts incurredby Service Providersduring tlie prcraireroenl and selection process.

5.15 Aradttoael tnfonnarjeo

Tha awardwin bo made to the most m paiuliKiupimtiTO and rcaMilcServiceProvider,not rscceaarilythat providrrtha c^rn tile losrcstovordloostbral the bestaervicc to the County and other entitles mtluefcd tisercin.

5.15.1E>xeptasotherwise-provided in mutualaid tumMmerus to County srillccotractwith a aingleentity foremergencytmbulancc/EMS services.

5.15.2TT»Countywill ramedule site visitsto to SenicsProvlcUx'stitiutia ma currentcrperfmotultitotocsrclertoaJieathocaptbUitvfulfill the requarerncots ofthis RFP.

5.15JIf&iriragthceTaauttiranproccsO,t^ProviCrcrtri»laytor»3ônn,IJieCoimryhoU^ServiceProvider's ability.The Service Prcrnda wiUbe nodtkri ii»JrjcrmittcdfivesTorkitgdays to oocttplywith any such request

5.15.4The County reservesthe right to cancelthu solidtation « any nme. priorto or

hundredpercent(100%)ofthe erncrgeccyrcqoc^ lo vrtechHa c!tsT)itchrai asset ftrrthinUse RFP. (Section 5J.12)

5.20.1 FailureofmeScmcerYovidcr to meet these rcqtunmscratsatayiesultmdlhcradeoaKtian ttem tho Sea>lco IVevidera rnc^

liCBidated dsmtges basedon the fellowiag:

Percentofresponses to emergency requeststhat satisfy stipulated response requiteoxnts

93.I00H

8545%

7545H

<75S

Utruidatcd DatnagestoCounty(previousmonthrataformance)

No lirpjidated DamagesS 1.000

Sa\000$ 5,000 and tcrtttinctiaa

The Service Providerstreet that the Ikjrjasirad daiiiagMemouiusofotherdamages thattheCountymaysuffa o mereiullof Ac Servia)IVovrda tailingto rneetthe performance rcqinrensertti TlieSra^ceProvictoeactual damages arising from sucha failure of pcrformiuxe vrosusl be irm^raeticabte andextremelydifficult to determineandthatIheaboveliquidated damagesums reprosentrxcrtmiMc UHrUlinll tffITITiynTllrT. TMr-rmwfy fsritww*jn. eisTrrrinM rtrsa tnearsS feilnreof perfoimanceby Service Provider.

SJISpccfflcPerfeatsuraKeCrttsrta

t irrn^t.lr r̂tims.fe.m.y elars hea^si»nitIbr- Krrvsra Pmvsder if il 11rfctmmntjLfoDcvwmgcbornotaluypcrfixrms^stipulatedmjisj.""" icspopst timerceptircrocols idenrified in sub sections5.6.13and5.6.14.

3J1 IntaTrjiratatloas and Clarlfkatkioi

tfo ciralirdeipiTaViorjs wiUbe mad^rccruirerraraitsaddrcaecd to thb RJTthcc<xitraadoctjracatlistUcxcaitcd.

523 Perfermaraca Baod

The succesaftilService ProvidermtrstiurrplysPcrformsrawlaorsuÔTcredit, mthotroourit of IOCi% oftbeyesriyssuîdyprib greater) foreachyearthatthecontractis in effect The C^>urjty reservesthe righttoreducebondingrerjuiremerib.Sorvicc Providerritsstl proassodsted with this bond. Bead recU>aiOTsriilocciffoo]yMcc»ttWbsaexl uponlatbixctory craotrsci rjerr^^

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^J

^J

<J

CAMDEN COUNTY BOARD OFCOMMISSIONERSRegular Meeting - September 2, 2014

41

534 Base Leesttoni

As nsn of to ce»jsirkra»lrin forto ServieoPrr^^County wQI provide oneortaore base loeahoratta staging Crj«mamtsmed Type inraibulaaees and Service Provider rjccscamd The ServteProvl^wuT beresponsible for roab«eiriing contents uivuigeonitspersonal properly.

Section 6. Propotal Format

6.1 sttstractleos

These tnttructiont prescribe the requested renratt aad content (generally) ofIhe proposaland are Intendedto tacllitatoa umfortn rrrviw process.

&I.1 l^nropcrsalits^betypswr^

6.13Theproposal winbedivided into twoparts: ITwTecitocsl Prcrposil;and,The Cost Proposal.

cU.3One(I) original, riiaikd asss^submitted pertheInstructions offered inSection 2.7and 2.8.

6.1.4If theService Provider wishes to reference ittisimrATtamrdiJed materials tosupport theinformation requested, reiertaic* to material where eppi»at)tutotosn'Apeajrada'or"Attachnicntt" serm^

CUTeeraakalPrepesal

Theteflowsrig docunsiTJUtioo is tobe provided:

63.1 Transmittal Utter, trieraaSngBgrtaaimandtittoo^rirrS^rirerl IrsmrMrrrtsnllyhind the Service Provider

632 TableofContents;including pagonambenof eachmajorproposal subjection

63.3 Executive Summary; rncrudi abriefdesxatipiioo of to services to FVovirlerbrjrora»mgto offtr, togetto wim corrctpr^priTTirliT'fili^ti",'*<^*^^'i''i*"'~"f'^rJ™rf*im<"*w*™^"^*ft^-*^'^fircvidersespcriraicesodtaauliarirywimtoAdnimtriririveCode,andOEMSrolesassociatodwith providing rlmr^s^rscyMexiicalServices within CarndcnCounty end to State of Norm Otrolma.

63.4 Scopeof Work; tattmingto minimum [9rttSystran txrrormtnce tecûKmcnts(tcction SJi. I)and hiving reviewed torequirrarntjcaa«riia^mtmirOT.rxiM5eidescription of theEMSsystemof services youprcrrxjre to provide toCerndcn County.

63.4.13 Describe how youwill function toyocrreiariorrjhipuimtoMcmcsiarcraor.

6J Barkgroand tavferiatatasai

The serviceprovidershallprovideto followinggcoctsl backgroundinformation.

6.3.1Natne,address, telephone rrumber, fixriumberendwrdmleraiclrcsfoftofinn.

6J3 b thecompanyunderwhosenamothis proeasra] is bcteg prcsersted s slrtgteincUvtciiallyowtM^cornpmy,ataibaihaiâraasaUy anarm oferaalalcr cecnpany "eUii^tins proposal?

6J J Any rjrevioujfirm namesor dWa's underwhich the Service Providerhasprovided

6.3.4 Formofto business entity, i.e., corpratation,pattnrrsm'p,etc.

6JS The names of PrirscipsI Officers ofthe fins, rjositloaê, rasdoffice lor^tion.

63.6 State of lnooiptnsaion.

6J.7Tt» location stsdieicpoecseinir^may relate to to Service Providers perfortnarsw urate to ternu of tins RFP.

6J.S Wbetherthe Service Provideris currentlyrevered to do baarincain NorthCarolina.

6.4 Eiperiraeea* Penenoei

Identify end provide:

6.4.1 Number ofyearsthe Service FHovidcr has bem fa busmess.

6.43 Number ofyearsrafcxpaiencewimrarravidirrgtotypesofsRFP

6.4.3 Describethe leveloftechnicalexperiencethe ServiceProviderimcndi to offer inprovklingtotvpraofsaviasicraghtbythlsRFP.

$.4.4la3tt»ofrefcrraxotTom.rartusn&than three (3) current or previous clients Iniosvicdrj^leoftoSrxviceProvioiT'ietrrrstt/panpatxmaracemrjrovidmgsrTvT^

6 J Addittosutl Considerations

TbeRFPdiclnratfaVrmcriTiVf^

designatedrexpraroibtlity ofto priir>ectivo Service Provider.If toto thoService Provider; Le.the oecaananityucaraatlrlttion^hesitatttooffer yourcommentsandiraararpraiate taiiseienicrjt fa

SeetJea 7.Appendix

7.1CountyEMSandAmbulance KrancUse Ordkuncc(Existing)

73 ProposedCounty EMS and Arnbuls«ceFrirvîta;(>diruuicc

7.3 lisTtngofCttrnct VolunteerFiroDepartmentStations

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Minimally, thenarrative should eaMrraa rd least to foUosviog:

63.4.1 Tho motorand position tittefs) ofto persoraiel mat vrould naffto ServiceProviders Cnnden County batefavrilities arrfboavro!la>jtaooaesaHoHbyteiis,tooversee and support EMS operatiratss, address s«fla^gitmci«^billing, etc. asweal asbeingavailable tosektanenyeiarstionsllwaieyeaitoreiaciderat rtutnafpiratstt, iocio^

6.2.43 Thenttmber ofpersonnel youenticipitsvritlbourigraiitoto&uisty.

6.2.4.3 Thelavdof certification of thepertermd thatyouexpecttoassign loto County.

63.4.4Mow to Service Provider winseektoassure thatto resprmseuidtorras^wietimerequirement* fairwlstcd tothb ruVP lain te rnet

634.5tnccapcrxting your response to63.43-63.44, describe your iailisl coverage planrjsdhowtoequliraccrtirsdpersollsdvswMtes^» mightssUrapsie rsrn^csirirjx; u wArrandillrastioas.

&Z4a5l>ra»enoe youroperating proeaxtênd maanfjmanee of records; i*. mde^dirpaiehral,radlrccesccna times, milesdriven, sodbillings, rale of collections forservices bitted, ando(«itioos endadministrative data.

63.4.7 Identify thetype ofreports end Inthraiaaon you »*T>cid expert torarovicfc trieCounly onaregular basis sad indicate whether thr *̂rorald berurraished arrÛy, rraarsthly.qtsTftcrly,etc.

634J Desvjto Isowyswservicewin mlt^Ôty CentralCrarrununlcation Center.

63.4.9Describe yourinleraal methods ofevaluation andongoingquality assurancepraetacca astheyrelate toIhereqiiiremeraaaddreswdtothbRFP.

634.10 licarnr*sto cxtcrt to which yealwin lurm*Jfr.,^ws«lmrriMr^pnTHM«rtând/cr to public at large.

6.2.4.11Describe how andtoextentto whichyoo yroiildcrpectto be available toranvisfostarsdbycravints « pratalie/o

6.2.4.12 Dctcribe howyouwinhandle anyservice irartuiriessraM»cx>mplainUl)ixntocoratrmtnily.

6.4,3 rYovido to erstraai,crodcnriBb aidihe manager,who win bo aaigned to thb eorstrect

4\5 FsBaaertab

Include the following:

6.5.1The Name,litlerpositioa andcontactinformation of three(3) financial references.

6.53 A copyof the mostrecentand completestadrtrdruidootifirffiniririalstitraTirTdofibe ccaporatitsn.

6.6 History

6.6.1 Duringthe last five (5) years,has the Service ritrridcr had a ccatiaet to servicesterminated forany reason?If so, please provide details relatedto Ihe terfflinstlon.

6.63 Duringthe past five (5) years,has the Service Provito been involved in anylitigationor legal tjtrpsitt retarding the srrvicoilprovioesce its rxrformaricota doingto? If so, pleaseexplain.

6.6J Duringthe peat five (S| years,has the service [aoviderdeclaredor filed forbciatuuptcy?

6.7 Coat Propoasl

Basedon the Infornutlcn providedin this RFPprovidea cost proposalto providothelevelof servicesaddressed in thb RFP,/or tht/tm/Mftar ofeptnaie*.

6.7.1 Wimregariiatobtlling tosrjvicsrsprrrvrcleriick^rateschedule for to foflowtng;

1) A13 Transports2) BLS Trrasports3) EaicrprtryRcspcieiae-ltoTransport4) Mileage Rates5) Stand By and/orother Scrvicca

6.73 If youhavonpcricnccdoruse additions) ordifferentcategories forthebillingofservices than these that arelisted, pleaseelaboratesnd includeto current ratesthairrpply.

&T\9lrzi*ttirbmtrtiMî.t4^<>r*A™rHWtA,,'**mflriyr-™rT*f*r,.i*™r*Abeucfits, by raasilton classtrscaaiori.

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Commissioner's Report

Vice Chairman Michael McLain mentioned the following items of interest:• Cathy Davison is the new Director of Albemarle Commission• SPCA building a new animal shelter on Pitts Chapel Road• Rabies Clinic in Camden

• US 158 competition date July 3, 2015

• Gumberry Road should be finished in the next two weeks

County Manager's Report

42

County Manager Michael Renshaw had the following items to report:

• Camden Historical Museum / Board of Elections should be ready for a final walk throughwithin the week.

• "Camden County" by Ann Jennings will be available by purchase September 15th

Information from Board and Staff

The following items were provided to the Board for their information, and a copy of these itemsis maintained in the Clerk's office.

A. Facilities Fee-Annual Report

B. Register of Deeds-July 2014

C. Finance Report

D. Library's Monthly Report - Aug 2014E. Sheriff's Monthly July-2014

F. Brunswick County - Resolution on Resettling of Illegal Immigrants IncludingUnaccompanied Minors

G. NC Rural Infrastructure Authority Grants

H. ECBH Finance Committee

Meeting Adjourned

At 7:50 PM, Garry Meiggs asked if there were any other matters to come before the Board ofCommissioners, hearing none, and by acclamation the meeting was adjourned.

ATTEST:

& UJagb^L,Angela lijA/ootenClerk to the Board


ard of Commissioners

regular meeting -september 2, 2014 - camden county...sss a*, no m m srsffs*"0 roll parcel mater...

Documents

regular meeting -september 2, 2014 - camden county...sss a, no m m srsffs"0 roll parcel mater...