relationship management) suppliers’ …kpa.co.ke/inforcenter/documents/srm suppliers user...
TRANSCRIPT
![Page 1: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/1.jpg)
THE SAP SRM
(SUPPLIER RELATIONSHIP
MANAGEMENT)
SUPPLIER’S USER GUIDE
![Page 2: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/2.jpg)
KPA SAP SRM Suppliers User Guide Page 1 of 64 Version 2
Table of Contents
1 INTRODUCTION .................................................................................................................. 2
1.1 The KPA ICT development.............................................................................................. 2
1.2 The SAP SRM (E-Procurement) ...................................................................................... 2
2 GETTING STARTED IN SRM.............................................................................................. 2
2.1 Logging in SRM ............................................................................................................... 2
3 THE RFx RESPONSE ............................................................................................................ 4
3.1 Confirmation of RFx Participation ................................................................................... 4
3.2 To display attachments on RFx cFolder ........................................................................... 6
3.3 Printing RFX From cFolders .......................................................................................... 11
3.4 Uploading attachment on RFX cFolder ......................................................................... 15
3.5 Submitting the RFx Responses ...................................................................................... 24
3.6 Opening C-Folders ......................................................................................................... 27
4 SUPPLIER SELF SERVICE ................................................................................................ 35
4.1 Create confirmation for Purchase Orders ....................................................................... 35
4.2 Creating Advance Shipping Notification ....................................................................... 39
4.3 Creating invoice for goods ............................................................................................. 46
4.3.1 Create invoice attachments ..................................................................................... 48
4.4 Create invoice for services ............................................................................................. 53
4.4.1 Create invoice attachments ..................................................................................... 60
![Page 3: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/3.jpg)
KPA SAP SRM Suppliers User Guide Page 2 of 64 Version 2
THE SRM SUPPLIERS USER GUIDE
1 INTRODUCTION
1.1 The KPA ICT development
The Kenya Ports Authority embarked on automation of the port operations in the year 2000 and
deployed the SAP ERP (Enterprise Resources Planning) system for all its Financial,
Procurement, Human resources and Engineering functions.
The Authority successfully upgraded its SAP ERP infrastructure to ECC 6.0 from R/3 4.6 C
early last year. In an effort to realize the governments’ vision of e-procurement, the Authority
has sourced for SAP SRM (Supplier Relationship Management) to facilitate Supplier
Collaboration
1.2 The SAP SRM (E-Procurement)
The SAPSRM solution offers an e-procurement platform for the Kenya Ports Authority and its
Suppliers. The SAPSRM shall enable the Suppliers to receive and respond to request for
quotations and Tenders online via the SAPNetweaver portal. The Suppliers shall also be able to
receive the Purchase order and creates a Purchase order response, confirmation, advance
shipping notification (Delivery Note Processing) and Invoice on the Supplier portal. The tender
opening process shall be done via the portal.
2 GETTING STARTED IN SRM
The SAP SRM is a web based application that requires one to log in to the web to access it:
2.1 Logging in SRM To access the application you enter /type the web address below and click enter.
http://sapcpq.kenya-ports.com:50000/irj/portal
Input the Portal address and clicking enter:
![Page 4: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/4.jpg)
KPA SAP SRM Suppliers User Guide Page 3 of 64 Version 2
The SAPNetweaver Screen appears as shown below:
Input the log on credentials as below
i. User : (to be provided)
ii. Password:
![Page 5: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/5.jpg)
KPA SAP SRM Suppliers User Guide Page 4 of 64 Version 2
3 THE RFx RESPONSE
The submission of the RFx (Quotation and Tenders) using the SAPSRM shall be done online and
therefore the Supplier shall be expected to execute the confirmation in the SAPSRM via the
confirmation process mentioned here under.
3.1 Confirmation of RFx Participation
To view new quotation and tenders you log in to go to your SAPSRM and display the tab RFx and
Auction.
Select the line item with the status not submitted
Select the tab create response:
![Page 6: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/6.jpg)
KPA SAP SRM Suppliers User Guide Page 5 of 64 Version 2
The SRM display RFx Screen appears as below:
Display RFx Screen
Click on the Participate button on the RFX to confirm that you will respond to
the tender.
Note that the icon Participate button is visible subject to payment of the tender fee .
![Page 7: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/7.jpg)
KPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2
3.2 To display attachments on RFx cFolder
Upon payment of the tender fee you shall be able to view the tender document and
download it to print or save on your computer as shown by the process below hereunder:
To access the Technical RFX you go and display the RFX as shown on the previous
process and select the Create response tab to view the screen below:
You click Technical RFx button .
![Page 8: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/8.jpg)
KPA SAP SRM Suppliers User Guide Page 7 of 64 Version 2
The cFolder Logon screen appears as below :
You enter the following details :
Vendor Code :
Password :
Click the O.K. Button:
![Page 9: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/9.jpg)
KPA SAP SRM Suppliers User Guide Page 8 of 64 Version 2
The cFolder screen appears as shown below:
cFolders
Follow the path Technical Details>External area>New document
Click the New Document (Attached File).
![Page 10: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/10.jpg)
KPA SAP SRM Suppliers User Guide Page 9 of 64 Version 2
The file attachment screen appears as below:
Select open button
![Page 11: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/11.jpg)
KPA SAP SRM Suppliers User Guide Page 10 of 64 Version 2
The Attachment opening screen appears as shown below:
Print Preview Screen
![Page 12: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/12.jpg)
KPA SAP SRM Suppliers User Guide Page 11 of 64 Version 2
3.3 Printing RFX From cFolders
To print the RFX document from the cFolder, you select the print icon from the print
preview tab.
The Printer tab appears as below:
Select the O.K. tab
![Page 13: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/13.jpg)
KPA SAP SRM Suppliers User Guide Page 12 of 64 Version 2
The print preview tab appears as below:
Print Preview
Select the print icon to print the document
![Page 14: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/14.jpg)
KPA SAP SRM Suppliers User Guide Page 13 of 64 Version 2
The cFolder screen appears as below upon printing:
cFolders
To exit the cFolder screen select the log out tab
![Page 15: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/15.jpg)
KPA SAP SRM Suppliers User Guide Page 14 of 64 Version 2
The cFolder Exit screen appears as below:
cFolder Screen
Click the close button to exit the cFolder screen
![Page 16: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/16.jpg)
KPA SAP SRM Suppliers User Guide Page 15 of 64 Version 2
3.4 Uploading attachment on RFX cFolder
Once you have responded to the RFx on soft copy and want to submit your response you shall
follow this procedure.
To access the Technical RFX you go and display the RFX as shown on below:
Display RFx Screen
Click Create Response button :
![Page 17: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/17.jpg)
KPA SAP SRM Suppliers User Guide Page 16 of 64 Version 2
The cFolder screen appears as shown below:
Follow the path: technical details collaboration >tech bid (file name)
![Page 18: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/18.jpg)
KPA SAP SRM Suppliers User Guide Page 17 of 64 Version 2
The cFolder screen appears as below:
Click the Create Button:
![Page 19: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/19.jpg)
KPA SAP SRM Suppliers User Guide Page 18 of 64 Version 2
The cFolder Screen appears as below:
Click Continue Tab .
cFolders
![Page 20: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/20.jpg)
KPA SAP SRM Suppliers User Guide Page 19 of 64 Version 2
The cFolders Appears as below:
Select browse
![Page 21: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/21.jpg)
KPA SAP SRM Suppliers User Guide Page 20 of 64 Version 2
The file to Upload screen appears as below
Click Open button .
![Page 22: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/22.jpg)
KPA SAP SRM Suppliers User Guide Page 21 of 64 Version 2
The cFolder Screen appears as below:
Click Save tab .
![Page 23: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/23.jpg)
KPA SAP SRM Suppliers User Guide Page 22 of 64 Version 2
The cFolders screen appears as below:
Click Save Button .
![Page 24: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/24.jpg)
KPA SAP SRM Suppliers User Guide Page 23 of 64 Version 2
The cFolder screen appears as below:
![Page 25: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/25.jpg)
KPA SAP SRM Suppliers User Guide Page 24 of 64 Version 2
3.5 Submitting the RFx Responses
To submit the result display the create response tab to view the screen below
Create RFx Response
Click Check button . to verify if everything is O.K.
Click Submit button .
![Page 26: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/26.jpg)
KPA SAP SRM Suppliers User Guide Page 25 of 64 Version 2
The RFx response message appears as shown below:
Display RFx Response Screen
Click Close button .
![Page 27: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/27.jpg)
KPA SAP SRM Suppliers User Guide Page 26 of 64 Version 2
The report shows that the status has been submitted
![Page 28: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/28.jpg)
KPA SAP SRM Suppliers User Guide Page 27 of 64 Version 2
3.6 Opening C-Folders
You shall be required to display the RFx in order to view the cFolder
Display RFx Screen
![Page 29: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/29.jpg)
KPA SAP SRM Suppliers User Guide Page 28 of 64 Version 2
Click Technical RFx button .
The cFolder log on screen appears as below:
Click OK button .
![Page 30: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/30.jpg)
KPA SAP SRM Suppliers User Guide Page 29 of 64 Version 2
The cFolder screen appears as below:
Expand the folder
![Page 31: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/31.jpg)
KPA SAP SRM Suppliers User Guide Page 30 of 64 Version 2
The cFolders screen appears as below:
Select the attachment.
![Page 32: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/32.jpg)
KPA SAP SRM Suppliers User Guide Page 31 of 64 Version 2
The cFolder screen appears as below:
Click Open button .
![Page 33: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/33.jpg)
KPA SAP SRM Suppliers User Guide Page 32 of 64 Version 2
The PDF document screen appears as below:
:
Click Close button .
![Page 34: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/34.jpg)
KPA SAP SRM Suppliers User Guide Page 33 of 64 Version 2
The cFolder Screen appears as below:
Click Logout button .
![Page 35: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/35.jpg)
KPA SAP SRM Suppliers User Guide Page 34 of 64 Version 2
The cFoder exit screen appears as below:
![Page 36: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/36.jpg)
KPA SAP SRM Suppliers User Guide Page 35 of 64 Version 2
4 SUPPLIER SELF SERVICE
This is the process ensuring online collaboration with the supplier for the Purchase Order
Confirmation process, advance shipping notification process. And invoicing process
4.1 Create confirmation for Purchase Orders
The Supplier acknowledge receipt of Purchase order online in this process .To execute this
function go to Purchase order tab to view the screen below
New - SAP Net Weaver Portal - Windows Internet Explorer
![Page 37: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/37.jpg)
KPA SAP SRM Suppliers User Guide Page 36 of 64 Version 2
New - SAP Net Weaver Portal - Windows Internet Explorer
Click Process button .
![Page 38: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/38.jpg)
KPA SAP SRM Suppliers User Guide Page 37 of 64 Version 2
The process Purchase Order Screen appears as below:
Select the confirm all items tab
![Page 39: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/39.jpg)
KPA SAP SRM Suppliers User Guide Page 38 of 64 Version 2
Process Purchase Order Screen
Click Send button .
![Page 40: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/40.jpg)
SRM Suppliers User Guide Page 39 of 64 Version 2
4.2 Creating Advance Shipping Notification
After successful confirmation of receipt of Purchase Order, you shall process an advance
shipping notification for the goods you want to deliver.
You select the tab Purchase order in SAPSRM and select the one from the list of Purchase
orders with the status as new:
Click the confirmation response number
![Page 41: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/41.jpg)
SRM Suppliers User Guide Page 40 of 64 Version 2
The Display Purchase Order screen appears as below:
Display Purchase Order Screen.
Select the Create ASN Tab.
![Page 42: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/42.jpg)
SRM Suppliers User Guide Page 41 of 64 Version 2
The Process ASN screen appears as below:
The Process ASN Screen:
Input the details:
Delivery time:
Means of transport:
Transport ID Code:
KRA Number:
Tick the propose quantity
Select propose outstanding quantities tab:
![Page 43: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/43.jpg)
SRM Suppliers User Guide Page 42 of 64 Version 2
The Process ASN screen appears as below:
Select the goods delivered to recipient.
![Page 44: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/44.jpg)
SRM Suppliers User Guide Page 43 of 64 Version 2
The Messages Screen appears as below:
The message changes have been adopted successfully appears
![Page 45: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/45.jpg)
SRM Suppliers User Guide Page 44 of 64 Version 2
Printing ASN
Select the Print tab
![Page 46: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/46.jpg)
SRM Suppliers User Guide Page 45 of 64 Version 2
![Page 47: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/47.jpg)
SRM Suppliers User Guide Page 46 of 64 Version 2
4.3 Creating invoice for goods
Access the tabNotification from Purchaser to view list Goods receipt processed
s Select the one with a new status
![Page 48: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/48.jpg)
SRM Suppliers User Guide Page 47 of 64 Version 2
Select accept
![Page 49: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/49.jpg)
SRM Suppliers User Guide Page 48 of 64 Version 2
Select create invoice
Enter the invoice no on the description
Select the appropriate tax
Select update prices button
4.3.1 Create invoice attachments
Select the add attachment button
![Page 50: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/50.jpg)
SRM Suppliers User Guide Page 49 of 64 Version 2
Select browse button
![Page 51: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/51.jpg)
SRM Suppliers User Guide Page 50 of 64 Version 2
Find the file where it has been saved by the browser
![Page 52: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/52.jpg)
SRM Suppliers User Guide Page 51 of 64 Version 2
Select open
Select upload button
The add attachment will appear as below
![Page 53: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/53.jpg)
SRM Suppliers User Guide Page 52 of 64 Version 2
Select the send button
The message will read your changes have been adopted successfully
Note the invoice reference number from the system.
![Page 54: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/54.jpg)
SRM Suppliers User Guide Page 53 of 64 Version 2
4.4 Create invoice for services
Once you confirmation for services has been accepted by the Purchaser, the information shall
be relayed to you on SRM, and You will open the tab of Confirmations, and view the
acceptance status:
To view the confirmations tab from the SRM window select the confirmation tab
![Page 55: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/55.jpg)
SRM Suppliers User Guide Page 54 of 64 Version 2
The report of list of confirmations will appear as shown below:
Select the purchase order with the status accepted by supplier
![Page 56: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/56.jpg)
SRM Suppliers User Guide Page 55 of 64 Version 2
The display confirmation screen will appear as shown below:
Click display document flow button
![Page 57: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/57.jpg)
SRM Suppliers User Guide Page 56 of 64 Version 2
The display confirmation screen will appear as below:
Click Display Document Flow button
![Page 58: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/58.jpg)
SRM Suppliers User Guide Page 57 of 64 Version 2
The document flow screen will appear as below:
Click Display Docu Click Display Document Flow bu tton ment Flow butto n
You will note that a goods receipt exists
Click Back to Document link label Click Back to Document link label
![Page 59: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/59.jpg)
SRM Suppliers User Guide Page 58 of 64 Version 2
The display confirmation screen will appear as below:
![Page 60: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/60.jpg)
SRM Suppliers User Guide Page 59 of 64 Version 2
Select the create invoice button
The process invoice screen shall appear as shown below:
Click 16% Inpu t Tax lis t i tem
Enter the following:
i. tax
ii. Quantity
Click Update Prices button
![Page 61: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/61.jpg)
SRM Suppliers User Guide Page 60 of 64 Version 2
4.4.1 Create invoice attachments
Select the add attachment button
Select browse button
![Page 62: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/62.jpg)
SRM Suppliers User Guide Page 61 of 64 Version 2
![Page 63: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/63.jpg)
SRM Suppliers User Guide Page 62 of 64 Version 2
Find the file where it has been saved by the browser
Select open
Select upload
![Page 64: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/64.jpg)
SRM Suppliers User Guide Page 63 of 64 Version 2
The add attachment will appear as below
The Process invoice screen shall appear as below:
Click Update Prices butt Click Update P rices button on
Click Send button .
![Page 65: RELATIONSHIP MANAGEMENT) SUPPLIERS’ …kpa.co.ke/InforCenter/Documents/SRM Suppliers User Guide.pdfKPA SAP SRM Suppliers User Guide Page 6 of 64 Version 2 3.2 To display attachments](https://reader031.vdocument.in/reader031/viewer/2022030509/5ab902647f8b9ac60e8d831f/html5/thumbnails/65.jpg)
SRM Suppliers User Guide Page 64 of 64 Version 2
The SRM Message screen will appear as below:
The message will read your changes have been adopted successfully
Note the invoice reference number from the system.