srm end user manual- vendor

Systems Management Group

AIR INDIA LTD

SRM END USER MANUAL-

VENDOR

1 SRM End User Manual for Vendors

Contents 1. Air India e-Procurement Guidelines .................................................................... 3

1.1. System settings ............................................................................................. 3

1.1.1. Operating System ...................................................................................... 3

1.1.2. Web Browser: ......................................................................................... 3

1.1.3. Browser Security settings ....................................................................... 3

1.1.4. Pop-ups: ................................................................................................. 4

1.1.5. Proxy/Firewall: ........................................................................................ 4

1.1.6. Adobe Reader: ....................................................................................... 4

1.1.7. Java: ....................................................................................................... 4

1.1.8. Installation of Digital Certificate: ............................................................. 4

1.1.9. Microsoft Visual C++ 2010 Redistributable Package (x86): .................... 4

1.2. System Access .............................................................................................. 4

1.2.1. Registration (for new vendors only): ....................................................... 4

1.2.2. Login id: .................................................................................................. 5

1.2.3. Digital Certificates: .................................................................................. 5

1.2.4. Training: .................................................................................................. 5

1.3. General Guidelines for bid process ............................................................... 5

2. Logging on .......................................................................................................... 7

3. Digital Certificate details ...................................................................................... 8

4. View RFx ........................................................................................................... 10

5. View RFx Details ............................................................................................... 13

5.1. RFx Information ........................................................................................... 13

5.2. Verify Signature ........................................................................................... 14

5.3. Questions .................................................................................................... 15

5.4. Notes and Attachments ............................................................................... 15

5.5. View Technical details ................................................................................. 16

5.6. View Items................................................................................................... 17

5.7. View PDF format ......................................................................................... 19

6. Intention to participate ....................................................................................... 21

7. Create/ Submit response .................................................................................. 22

7.1. Basic Data ................................................................................................... 22

7.2. Questions .................................................................................................... 24


7.3. Notes and Attachments ............................................................................... 25

7.4. Items ........................................................................................................... 28

7.5. Add Conditions ............................................................................................ 29

7.6. Print Preview ............................................................................................... 32

8. Save and encrypt bid ........................................................................................ 34

9. View/ Edit response .......................................................................................... 36

10. Pay EMD ........................................................................................................ 38

11. Submission of bids ......................................................................................... 46

11.1. Digital Signing and encryption of bids ...................................................... 46

12. Withdraw Bid .................................................................................................. 49

12.1. Withdraw submitted bid ............................................................................ 49

12.2. Resubmit withdrawn Bid .......................................................................... 51

12.2.1. Without any changes ......................................................................... 51

12.2.2. With Changes .................................................................................... 52

13. Question and Answers ................................................................................... 54

14. View Post Tendering details ........................................................................... 58

14.1. Technical Bid Information ........................................................................ 58

14.2. Price Bid Information ................................................................................ 59

15. View Negotiation details ................................................................................. 61

16. Reports ........................................................................................................... 66

16.1. View Your Purchase Orders/ Contracts ................................................... 66

16.2. View Invoice/ Payment Status ................................................................. 67

16.3. EMD Return ............................................................................................. 68

16.4. View Contract Information ........................................................................ 68

17. Annexure A ..................................................................................................... 69


1.1.1.1. Air India eAir India eAir India eAir India e----Procurement GuidelinesProcurement GuidelinesProcurement GuidelinesProcurement Guidelines

e-Procurement tender documents can be down loaded from Air India Website

https://erpportal.airindia.in/irj/portal .

1.1. System settings

All bidders are advised to refer to the “FAQ and system settings link” on our e-

Procurement portal for a document on system settings at their end. This document

details the system requirements/settings needed for transactions in the SAP SRM e-

procurement system in general and particularly for bidding activities involving digital

signing, decryption and encryption. Salient features are as follows:

1.1.1. Operating System

It is recommended to use a system which is running on Windows 7 or Windows 10

from Microsoft Corporation and is capable to run internet explorer of a version of at

least 8.

1.1.2. Web Browser:

The supported browser is Internet Explorer provided my Microsoft Corporation©™

(Other browsers Safari, Firefox, Chrome etc. are not supported). The browser should

be of at least version IE 8 and should be run in administrator mode. Higher versions

of IE should have the e-procurement URL set to run in compatibility mode. If Internet

explorer version is higher than IE 8/9, follow this process to access the e-procurement

site in compatibility mode.

1.1.3. Browser Security settings

Add the e-procurement web site URL to Trusted Site as below from internet options of

internet explorer. Following Custom level security settings need to be set as ‘enabled’

Allow Scriplets

Automatic prompting for ActiveX controls

Binary and script behaviors

Download signed ActiveX controls

Download unsigned ActiveX controls

Initialize and script ActiveX controls not marked as safe


Run ActiveX controls and plug-in

Script ActiveX controls marked safe for scripting.

1.1.4. Pop-ups:

Pop-ups should be enabled on Air India e-Procurement portal. This is required to view

tender documents and participate in e-tendering process.

1.1.5. Proxy/Firewall:

If you are unable to access Air India E-Procurement portal, check if you are using

proxy to connect to internet or if your PC is behind any firewall. Contact your system

administrator to enable connectivity.

1.1.6. Adobe Reader:

Adobe Reader should be installed on your computer for digital signing. You can update

this from the link http://get.adobe.com/uk/reader/

1.1.7. Java:

Java version should be at least 7. For Java download please go to URL

https://java.com/en/download/index.jsp

1.1.8. Installation of Digital Certificate:

Please follow the instructions from your digital certificate vendor to install the digital

certificate and associated drivers on your computer. The digital certificate should be

brought from a CA (Certifying Authority) licensed by the CCA (Controller of Certifying

Authorities) in India. The current CAs licensed by CCA can be seen at

http://cca.gov.in/cca/index.php?q=faq-page#n41

1.1.9. Microsoft Visual C++ 2010 Redistributable Package (x86):

This package is required for document signing using digital signature.

1.2. System Access

All bidders are required to have access to the Air India e-Procurement Portal. For this

purpose following activities are required to be done:

1.2.1. Registration (for new vendors only):

New Vendors can do free of cost Registration by accessing “Supplier Registration” link

on our e-Procurment Portal, at https://erpportal.airindia.in/irj/portal. All vendors who

are required to participate in an on-going tender, are required to complete the

registration process minimum 5 working days prior to close of the tender. Such

vendors are also advised to contact our help desk on email [email protected].

On completion of registration process, vendors would receive two system generated

mails, one for the user name and another for the password. In case vendors do not

received their log-in IDs/ passwords, 3 days prior to tender due date, should contact


our help desk on email [email protected]. Vendors are also advised to check

the spam/ junk folder before contacting the help desk.

1.2.2. Login id:

All existing vendors of Air India have been provided with login ID and password. In

case a vendor does not have his log in ID/ password, should send a mail from his/ her

registered email ID to [email protected] and obtain login details, minimum 3

working days prior to close of the tender. In case the email ID is changed/ deactivated,

vendors are required to submit a request on their company letterhead, duly signed and

stamped by the competent authority. It would be the responsibility of the bidder to

ensure safe custody of the log in details to Air India e-Procurement Portal. Air India

shall not be responsible for any misuse/ unauthorized access of the vendor ID on our

portal.

Vendors are prompted to change password after initial login. In case the vendors need

to reset the password, they can use the “forgot password” link. The new password

would be sent to the registered email address only.

1.2.3. Digital Certificates:

For submitting quotations online, Vendors are required to obtain Class 2/3 Company/

Organization type certificates (both encryption & signing- with token) from any of the

Certifying authorities authorized by Controller Of Certifying Authorities under Govt of

India IT Act 2000. Please note that individual type certificates are not acceptable. All

foreign vendors are also required to procure the digital certificates, issued by any of

the Indian Certifying authorities. The process of obtaining digital certificate takes some

time. Therefore, the vendors are advised to procure the digital certificates well before

the due date of the tender.

1.2.4. Training:

Self-learning Help files containing process of online bidding is available can be

accessed using “Guidelines to Bidders” link on our portal. All vendors are advised to

go through the training material prior to submitting on line bids. A help desk has been

set-up for vendors for providing on line assistance through remote access. Vendors

can contact our help desk on +91 22 2626 5841/2 or [email protected] for any

assistance required in submission of bids. In their own interest, vendors are advised

to contact the help desk at least 3 working days prior to the due date of tender.

1.3. General Guidelines for bid process

General guide lines for bidders to proceed further on Air India tender process are

available in Air India e-Procurement portal under “Guidelines to Bidders” link. Bidders

shall go through/read and understand the guidelines before submitting their bids on-

line.

1.3.1. For latest E-Tender guidelines bidders are advised to refer to Air India e-Procurement portal https://erpportal.airindia.in/irj/portal from time to time.


1.3.2. Bidder shall download digitally signed tender documents after logging into Air India e-Procurement portal only.

1.3.3. Bidders shall submit their bids before scheduled last date & time of submission through Air India e-Procurement portal (https://erpportal.airindia.in/irj/portal) only using their own Air India e-Procurement portal registered login id/password.

1.3.4. Air India e-Procurement portal will not allow bidders to submit their bids, after the scheduled date & time of submission. Mere saving of document on Air India e-Procurement portal does not means bid response has been submitted. Bidders have to show their positive intent by pressing “Submit”

tab in the bid concerned.

1.3.5. Bidder can alter n-number of times their technical & price bid before last date & time of tender submission. In such a scenario, only the last submitted bid would be considered as valid bid. In case the bidder alters and saves the bid, but does not submit the bid, none of his bid(s), would be considered as a valid response for the tender. In their own interest, bidders are advised to submit their bids, well before the close of tender and ensure the status of the response as “Submitted”. The e-bid response can be opened on line by Air India only after the time and date for opening of bid.

1.3.6. No part of bid response can be modified by any bidder, subsequent to the schedule time of submission of bids

1.3.7. No part of the bid is visible to Air India before opening of concerned section/stage of the bid.


2.2.2.2. Logging onLogging onLogging onLogging on

To access Air India e-tenders, navigate to http://erpportal.airindia.in/irj/portal and log

on with your username and password.

In case you are an existing vendor with Air India; and do not have a

username/password yet, please get in touch with [email protected] to

generate your login credentials.

If you are a new vendor and do not yet have a vendor code with Air India; please first

fill up the vendor registration form by click on the “Supplier Registration” link at the

bottom of the screen.

While you have not yet received your username/password, you can view a list of

current public tenders by clicking on the “Tenders” link at the bottom of the home page

https://erpportal.airindia.in/irj/portal.

In case you have forgotten your password, click on Forgot password. Enter your user

name and the valid email, as maintained in our system while registering and submit.

You would receive a system generated mail with your new password. You would be

required to change this system generated password on your first log-in.


Note: In case you do not receive your password mail, please check the spam/ junk

folder. If you need any further assistance regarding logging in, please contact the email

address as given in the login screen.

3.3.3.3. Digital Certificate deDigital Certificate deDigital Certificate deDigital Certificate detailstailstailstails

Once you login to the system, a screen with details of Digital certificate appears. You

are required to update this information in the system. This is a one-time activity.

Select the applicable Certifying Agency

Select the available certificate details


Enter the validity end date of the certificate and enter Confirm

If you choose to click on Ask Me Later, this page would appear on every log-in.


4.4.4.4. View RFxView RFxView RFxView RFx

To view a list of all RFx’s in which you can participate, Click on the navigation tab “RFx

and Auctions”.

Check that the current Active Query is eRFXs > All.

To view the most current results, click on the “Refresh” link at the top of the list output.

You can further narrow the search results using the following parameters:

Field Name Description User Action and Values

Event Number Tender Number Enter the RFx number if you know

it. You can also use “*” as a wild

card, e.g. entering 70* will fetch all

available RFx’s beginning with

70.

Event Status Tender Status – Current Choose from the dropdown; or

leave blank to view all RFx’s.


Tender or Past tender in

which you participated.

My RFx responses

from

Time period of

quotations entered by

you

Choose from the dropdown to

view

RFx’s with your quotations from a

specific time period, or leave

blank to

view all RFx’s.

All RFx, as per the search criteria are displayed.

You can view the following information in the output list details:

Field Name Description

RFx Number Tender Number

RFx Description Short description of the RFx

RFx Type Tender Type: Selective/ Public/ Direct etc.

Publication type Open Tender or Selective Tender

RFx Status Currently Published or Ended

RFx Version Current version of the RFx


Submission End Bid submission deadline date and time

Assigned RFx Whether you are already assigned to the RFx

Tech Bid Required If checked, this is a two-bid tender

Tech Bid Opening Date Date and Time for opening of technical bids

Tech Bid Opening Whether technical bid opening is already

completed

Price Bid Opening Date

Date and Time for opening of price bids. If this

date has Not been finalized, the date displayed will

be 31.12.9999

Price Bid Opening Whether price bid opening has been already

completed.

Response Number If you have created a bid for the RFx, bid no will

appear here.

Response Status Bid status, whether submitted or saved or

withdrawn etc.

Response Version Version no of the bid response


5.5.5.5. View RFx DetailsView RFx DetailsView RFx DetailsView RFx Details

Click on the link for RFx number to open the RFx details in a new window.

You can also navigate to this window by clicking on the link you received in the email,

in case you were specifically assigned to the RFx by the purchaser.

5.1. RFx Information

To view the details of the RFX, click on RFx Parameters under RFx information tab

This tab provides information regarding timelines, as applicable to the RFx, EMD

details, etc.

Field Name Description

Start Date Start date for bidding. If a date is entered here, you can

create bids only after this date.


Submission

Deadline

Last date and time for online submission of bids

Opening Date Price Bid Opening date and time.

End of Binding

Period

Date till which quotations are required to be valid.

Quota Split If checked, this indicates that the RFx quantity may be

allocated to (split between) two or more bidders.

Earnest Money

Deposit

amount

EMD amount

Earnest Money

Deposit

Submission

Deadline

Last date and time to submit the EMD. (If blank, last date

to deposit EMD is same as bid submission deadline)

Technical RFx

Response Opening

Date

Technical Bid opening date and time

5.2. Verify Signature

Click on the “Verify Signature” button at the top of the page to view the digital

signature of the purchaser.

Details of Buyer’s certificate would be displayed


5.3. Questions

Question Tab under RFx Information provide list of questions applicable to the RFx

Questions marked as * are mandatory. For multiple selection based question, click on

“Click Here” link to view the options.

Options are displayed

5.4. Notes and Attachments

To view notes and attachments, as applicable to the RFx, click on “Notes and

Attachments” tab under RFx Information

Click on each link to view the details of the notes.


5.5. View Technical details

Click on Technical RFx

A new window appears.

Click on the link given in the Name field under External Area

List of all applicable attachments appear

Click on the file name


Open or save the file

Similarly open all other attachments.

5.6. View Items

Click on Items tab


List of all items, as covered in the RFx, appear

Select one item and click on detail

You can view the details, such as the quantity required, Whether Sample required,

and the Delivery location, of the item under Item Data tab

To view the conditions as added by the buyer, click on Conditions tab


Note: While submitting response, you may add or delete any of the conditions.

5.7. View PDF format

To view the PDF format of the RFx, click on Print Preview

Open or save the PDF document


6.6.6.6. Intention to participateIntention to participateIntention to participateIntention to participate

You can notify the purchaser of your intention to participate in a particular tender.

As a first step, you may need to register yourself for a particular tender. (This step is

required in case you are not already assigned to the tender by the purchaser).

Click on the “Register” button on the top of the RFx.

Click on Participate

In case you do not wish to participate in the RFx, Click on Do Not Participate button

In case you wish to change your decision from participate to do not participate or vice-

versa, you can do so by clicking on Do Not participate or Participate button, as the

case may be.


7.7.7.7. Create/ Submit responseCreate/ Submit responseCreate/ Submit responseCreate/ Submit response

To create a bid for a RFx, first open the RFx display screen. On the top of the screen,

you should be able to view a “Create Response” button.

In case you cannot view this button, please ensure that you have Registered/ Updated

decision to participate as per step 4. Intention to Participate.

Click on the “Create Response” button to start creating your bid. The “Create RFx

Response” screen opens in a new window.

7.1. Basic Data

Mandatory attributes are displayed in the red.


On this screen fill up the following information

Field Name Description User Action and Values

Currency Currency for your quotation Select currency from

the dropdown.

This will be available

only if the purchaser

has allowed multiple

currencies for bidding.

Terms of

Payment

Payment terms Choose the payment

term from the

dropdown.

Incoterm Delivery Incoterms Chose the first field

from a dropdown, and

fill further location

details in the

second text field.

Quote Valid Unitl Quote validity end date Enter quotation valid till

date. For reference, the

minimum validity end

date required by the

purchaser is displayed

above in the “Binding

Period” field.

Select Payment Terms. This is a mandatory field

Select Incoterms


7.2. Questions

Click on Questions tab to enter response to the mandatory questions of the RFx, if

any.

Enter your response against each of the questions


7.3. Notes and Attachments

Navigate to the “Notes and Attachments” sub-tab under the RFx information tab.

In case of a single bid tender, you will see only one attachment section here – “Price

bid attachments”.

In case of a two-bid tender, you will see two attachment sections here – “Price bid

attachments” and “Technical bid attachments”.

Note: Please ensure that you are adding your technical envelope documents to the

“Technical Bid attachments” section in a two-bid tender, and not the “price bid

attachments” section. These attachments would not be visible to buyer at the time of

opening of the technical bids. Also do not attach any price information in the technical

bid section. Non-compliance to this may result in disqualification of your response.


To add technical details, click on Add attachment under Technical bid attachment

section

Browse the file to be attached and click OK.

You would be required to digitally sign the document. Therefore, before making any

attachments, ensure that your valid digital certificate token is attached to the desktop.


Select the appropriate certificate and click sign

Click OK on the confirmation screen

Technical document is digitally signed and attached

Similarly attach all other relevant documents.


To delete or change attachment, select the attachment and click on Delete button

Confirm your decision

Attachment is deleted.

Now you can attach another attachment as explained above.

7.4. Items

Click on Items tab to enter the price details


Select the line and click on details button

7.5. Add Conditions

Click on Conditions tab

Conditions as added by the purchaser are displayed

Enter the applicable information.

Note: Basic Rate is a mandatory field

In case any applicable condition is not displayed, you can add so by clicking Add

Condition tab


Click on down arrow key in empty field to add new condition


Select applicable condition

Enter the rates as applicable

Note:

1. Once added, conditions are displayed in alphabetical order. However, the same

are applied as applicable. To view the various conditions and applicability, refer

Annexure A.

2. The option to add Per Unit conditions has now been enabled. System

automatically calculates the value on the basis of the date entered by the

bidder. E.g. if the buyer has added Freight as Rs. 50 per piece, and the total

quantity is 100, system will add the value as 5000 for the line. Similarly, if the

additional charges applicable, are Rs 100 per 50, the system will add Rs 100

for the quantity of 100.


To remove a condition, select the condition and click Remove

After completing your inputs for the RFx response, you can click on check button to

confirm whether required information has been added.

7.6. Print Preview

Click on the “Print Preview” button on the top of the screen to view a summary of your

bid, including the total/ line item wise value of your bid considering taxes and

conditions.


Your bid response in PDF format gets opened

Note: Verify the contents of this document before submitting your bid


8.8.8.8. Save and encrypt bidSave and encrypt bidSave and encrypt bidSave and encrypt bid

At any time during bid submission, you may save the draft response. You must attach

your valid digital token to save and encrypt your draft response.

Click on save button to save the bid

Note down the response no.

A new window opens and select the appropriate digital certificate and click Encrypt

Bid

If prompted, enter your token password and click OK


System confirms that your bid has been saved

Note: In case you have saved your bid and not yet submitted, the same would not be

considered as a valid bid.

In case you edit a submitted bid and then save it, only the last submitted bid would be

considered as a valid bid.


9.9.9.9. View/ Edit responseView/ Edit responseView/ Edit responseView/ Edit response

To view and Edit your response, search the RFx as explained in an earlier section.

Select the RFx and scroll to the right

The response no and status is displayed.

Click on the response no to edit the RFx

Your response is opened in the display mode.

Click on Edit button to edit the response


You would require your valid digital certificate to decrypt the bid

Select the appropriate certificate and click on Decrypt bid

When prompted, enter your token password and click OK

Note: This certificate should be the same as used during encryption.

Now you can edit the response and make the desired changes


10.10.10.10. Pay EMDPay EMDPay EMDPay EMD

You can make online EMD payments by using Payment Gateway. To make online

payment go to Basic Data under RFx Information tab and click EMD Online Payment

EMD details are displayed.

Select the Payment Gateway option from the list.


Click Pay Online

Initiation of online payment is reflected.

Do not click on OK button at this stage.


Another page has opened in the background

Go to this page and click on Submit

Click OK

Click OK


Click OK again

Payment Gateway screen opens

For Credit Card payment, select Credit Card option and proceed with payment


For Netbanking Select your Bank under Netbanking option

After selecting the bank, click on Pay Now

Click Confirm button.

Your bank’s netbanking page opens

Log in with your netbanking user name and password


Click Submit

You would get a confirmation screen.

You can now close this window.

Now go back to the earlier bid response screen

Click OK


Screen will refresh and another button for EMD Payment Receipt appears. Click on

this button to generate the receipt

Click on open or save

EMD receipt is displayed. Payment status ’S’ indicates successful payment.

Note the Transaction Number for any future reference.


11.11.11.11. Submission of bidsSubmission of bidsSubmission of bidsSubmission of bids

Once the bid response is completed in all respects, click on Check button to view if

any errors exist for the response. IF so, correct the errors before submission of your

bid response.

Click on Submit

11.1. Digital Signing and encryption of bids

You need to digitally sign and encrypt the bid response before submission. Therefore,

ensure that both signing and encryption certificate tokens are attached to your system.


Select your valid digital signature for signing and click on Sign

Click OK

Now you need to encrypt your bid, select your valid digital signature for encryption and

click on encrypt bid


Your bid is now submitted and the status changes to Submitted. Also all the values

are now in encrypted form.


12.12.12.12. Withdraw BidWithdraw BidWithdraw BidWithdraw Bid

12.1. Withdraw submitted bid

In case you wish to withdraw your submitted bid, you can do so before the due date.

Navigate to the RFx, scroll to view the response no

You can see the status of the bid and the response version no against the response

number.

Click on response number to open the response

Click on Withdraw button

Select your digital signature and click on Sign


Click OK

Your bid is withdrawn


12.2. Resubmit withdrawn Bid

12.2.1. Without any changes

Open the response in display mode. In case you want to resubmit your bid, without

making any changes, click on Re-Submit

Select your digital signature and click on Sign

Click OK


Your bid is submitted again.

12.2.2. With Changes

Open response in display mode. Click on Edit button

Select your digital certificate for encryption and click decrypt bid


Make requisite Changes and click Submit


13.13.13.13. QuestionQuestionQuestionQuestion and Answersand Answersand Answersand Answers

During the bidding process, you can ask questions and view answers in Question and

Answers section.

Questions and answers window opens. By default, time stamp is checked. For better

viewing, maximise the window.


Enter your question and click on Send button


Your message is sent.

Note: This question is visible to the purchaser as well as other bidders.

The count reflected in the Question and Answers indicates number of messages in

this window. Click to view all the messages

All messages are displayed


14.14.14.14. View Post Tendering detailsView Post Tendering detailsView Post Tendering detailsView Post Tendering details

14.1. Technical Bid Information

All participated bidders of RFx can view this information only after buyer has opened

the technical bids. Here bidders can see list of bidders for the tender.

To view -- Navigate to RFx and Auctions > Overview then Search for the specific RFx

number.

Click on the RFx number to open the display view. Click on the “Tech bid information”

button. Please note that this button appears only after buyer has opened the technical

bid.


A new window opens

Note: Status will be “Under evaluation” till buyer takes final decision.

.

14.2. Price Bid Information

All technically qualified bidders can view this information only after buyer has opened

the price bids. Here bidders can see price information of all technically accepted bids.

To view -- Navigate to RFx and Auctions > Overview then Search for the specific RFx number. Click on the RFx number to open the display view. Click on the “Price bid information”

button. Please note that this button appears only after buyer has opened the price bids


A new window opens

This price bid information has following three sections

• Quote summary

• Line item details

• Conditions

Note: Only technically qualified bidder’s price information is shown here.


15.15.15.15. View Negotiation detailsView Negotiation detailsView Negotiation detailsView Negotiation details

After the completion of the competitive bidding process, Air India may carry out price negotiation with specific bidders as per guidelines. In case Air India purchasing department has entered into negotiation with you (bidder) with reference to a specific tender, the purchaser will then record the final negotiated rates as agreed with you with reference to your original quotation that you submitted for the tender. At this point you will receive an auto generated email from the purchaser

To view negotiation details, search for the RFx by entering the RFx No in the Event No, click Apply. The RFx details would be displayed. Scroll on the right side to view the response number.


Click on the Response No.

Click on Negotiation Details

You can view the negotiated Price, Conditions, attachments, if any, and Remarks.

Click on details link against the line item to view price breakup


Price details can be viewed as shown below.

Similarly, view details of other items as well.

In certain cases, more than one negotiation could have been held with the bidder. To

view all versions of negotiations, click on View Versions


Negotiation History screen opens and provide details of all the negotiations held with

the bidder. Scroll down to view other versions


Latest version can be viewed.


16.16.16.16. ReportsReportsReportsReports

16.1. View Your Purchase Orders/ Contracts


16.2. View Invoice/ Payment Status


16.3. EMD Return

16.4. View Contract Information


17.17.17.17. Annexure AAnnexure AAnnexure AAnnexure A

Price Condition

Description Explanation

Basic Rate Basic Rate

Discount % Discount(%)

Discount - Value Discount (Value )

Discount / Unit Discount / Unit

Freight % Taxable

Calculated on base price, part of taxable

amount

Freight -Val Taxable Absolute amount, Part of taxable amount

Freight/Unit Taxable Per unit value, Part of taxable amount

Pack&frwdg % Taxabl

Calculated on base price, part of taxable

amount

Pack&frwdg-Val Taxbl Absolute amount, Part of taxable amount

Pack&frwd/Unit Taxbl Per unit value, Part of taxable amount

Transport % taxbl

Transportation charges Calculated on base

price, part of taxable amount

Transport val taxbl

Transportation charges Absolute amount,

Part of taxable amount

Transport/Unit taxbl

Transportation charges Per unit value, Part

of taxable amount

Surcharge % Calculated on base price, part of taxable

amount

Surcharge Value Absolute amount, Part of taxable amount

Surcharge / Unit Per unit value, Part of taxable amount

Transport chgs - VAT

Transportation charges applicable in case of

vehicle procurement. This value will be

considered for calculation of VAT

Excise Duty Excise Duty

Infra Cess Infra Cess

Education Cess on ED Education Cess on ED

Hr.Edu Cess on ED Hr.Edu Cess on ED

Auto cess

Applicable in case of vehicle procurement.

This value will be considered for calculation

of VAT

Sales Tax/VAT Sales Tax/VAT

VAT incl transport

Applicable in case of vehicle procurement

and transportation charges will be

considered for VAT calculation

Service Tax-DeptCHGS

Service tax on departmental charge,

applicable for vehicle procurement


Swachh Bharat-DeptCH

Swachh Bharat Cess on departmental

charge, applicable for vehicle procurement

Service Tax Service tax on net value

Swachh Bharat Cess Swachh Bharat Cess on net value

Departmental Chgs % Departmental charges for DGCA contracts

Freight % on Basic

Calculated on base price, not part of taxable

amount and this value will be considered for

octroi calculation

Freight In Value

Not part of taxable amount and this value

will be considered for octroi calculation

Freight /Unit

Not part of taxable amount and this value


Addnl Chgs% on basic

Additional charges calculated on base price,

not part of taxable amount and this value


Addnl chgs value

Additional charges not part of taxable


octroi calculation

Additional Chgs/Unit

Additional charges not part of taxable


octroi calculation

Transit Ins%on basic

Transit insurance charges calculated on

base price, not part of taxable amount and

this value will be considered for octroi

calculation

Transit Ins value

Transit insurance not part of taxable


octroi calculation

Transit Ins/Unit

Transit insurance not part of taxable


octroi calculation

Octroi/Entry Tax % Octroi/Entry Tax %

Fuel Surcharge % Fuel Surcharge %

Freight % on total Calculated on total value inclusive of taxes

and octroi

Freight Val to total

Freight charges in lump sum, Will be added

to total value

Freight/Unit to totl

Freight charges in per unit, Will be added to

total value

Frt&fwd val to totl

Freight and Forwarding charges in lump

sum, Will be added to total value

Frt&fwd/Unit to totl

Freight and Forwarding charges in per unit,

Will be added to total value


Frt&Ins val to total

Freight and Forwarding charges in

lumpsum, Will be added to total value

Frt&Ins/Unit to totl

Freight and Forwarding charges in per unit,


G.T.O value G.T.O(Airport Entry) charges in lumpsum

G.T.O/Unit G.T.O(Airport Entry) charges per unit

Insurance % Insurance %

Transit Ins%on total Transit insurance % on total values

Pack&Frwdg %on total Calculated on total value inclusive of taxes

and octroi

Pkg&Fwd Val to total

Packaging and forwarding charges in

lumpsum,Will be added to total value

Pkg&Fwd/Unit to totl

Packaging and forwarding charges per unit,


Hndlng&Agent Chg val Handling/Agent Charges in value

Hndlng&Agent Ch/Unit Handling/Agent Chg./Unit

Addnl Chg to total

Additional charges in lumpsum,Will be

added to total value

Addnl Chg/Unit total

Additional charges per unit, Will be added

to total value

srm end user manual- vendor

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