release notes supplyon dms

SupplyOn Intern© 2015 SupplyOn AG

Release Notes SupplyOn DMS

Release SRM/Portal 2015-AGo Live: 22.03.2015

06.02.2014

SupplyOn, the shared supply chain collaboration platform in the manufacturing industry

2© 2015 SupplyOn AG | SupplyOn Intern|

Overview of new functionality

Functionality Effect on

User

Frontend

Effect on

Backend

Interface

Bidirectional supplier documents Seller Buyer

(*) Backward compatible – no changes are required at customer


From unidirectional tobidirectional communication

in SupplyOn documentmanagement


Summary Target & Group and Prerequisites:

The SupplyOn Document Management System is a supplier management system that allows to exchange documents betweenthe buyer and supplier. Bevore release 2015-A the communication between buyer and supplier was unidirectional with smallbidirectional features.

With release SRM 2015-A SupplyOn will widely enhance the bidirectional process range of the Document Management System with two new supplier driven processes.

New Functionality:

Supplier document process

Supplier are enabled to send documents based on a template. The template is like usual Buyer templates being cerated by theSupplyOn Consulting team. The document can be send from the supplier to the customer and is shown on a new supplier„outbox“ tab. The byuer by now only receives the document directly via backend interface.

Supplier request process

Supplier are enabled to send document requests based on a template. The template is like usual Buyer templates being ceratedby the SupplyOn Consulting team. The document (request) can be send from the supplier to the customer and is shown on a new supplier „outbox“ tab. If the document is a request, incoming documents from the buyer as answer to this request aremarked in the „outbox“. An automatic relationship (context) is being created between request and document based of a „ContextID“ in both documents. The buyer by now only receives the document directly via backend interface, answers can also only besent via the backend interface.

Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier driven communication use-cases


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier driven communication use-cases

Buyer Seller

Technical documentation

Supporting documentation

Measurement data

Confirmation of arrival

Document request

Materialinformation request

Puchase order document request

Technical documentation such as drawings, manuals

Supporting documentation such as letter ofconfirmation, certificates

Measurement data such as energy pass, clearance information, toxicology information,

saefty data sheets

Confirmation of arrival to confim that goodshave been send from Germany to EU

countries

Request documents such as drawings, manuals, standards, saefty information

Request material information such asproduct description, electro standards like

CEE, VDE, IEEE, SAE

Request additional purchase orderinformation such as drawings, hardcopy,

transport infromation, packaging informaton


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier document process

Buyer Supplier

2. SO-SellerDocument

1. Document Template

Seller Document


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier document process (Template selection)

1. Selection of customer and supported templates


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier document process (Create document)

2. Supplier fills in all fields of the template and sends the document to the customer


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier document process (Supplier document outbox)

3. In the outbox the supplier can see all sent documents


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier request process

Buyer Supplier

2. SO-SellerDocument

3. SO-Document

1. Request Template

Document Request

Request Answer

System createsrelation between

supplier request andcustomer answer

Buyergeneratesanswer torequest


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier request process (Template selection)

1. Selection of customer and supported templates


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier request process (Request)

2. Supplier fills in all fields of the template and sends the document to the customer


Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Supplier request process (Outbox with link to incoming files)

3. In the outbox the supplier can see all sent documents and if availble customer answers in the „Referencedfiles“ column


Supplier templates (designed by SO Consulting)

Flexible fields for use with supplier templates

New outbox tab for suppliers

System can create relations between supplier requests and customer answers

Backendintegration on buyside

KAM & Substitute support

Backend-Monitoring support

E-Mail Information on send documents

Upload of files to supplier documents

Automatic numeration of supplier documents

Release SRM/Portal-2015-A - Document Management EnhancementBidirectional communication – Features for supplier communication

Overview over new functions:


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Fragen?

SupplyOn AGTimo Bakenecker

Ludwigstraße 49

85399 Hallbergmoos

www.SupplyOn.com

[email protected]

release notes supplyon dms

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