report - analysis of stakeholders in pim development in binh dinh province

8/6/2019 Report - Analysis of Stakeholders in PIM Development in Binh Dinh Province

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VIETNAM ACADEMY FOR WATER RESOURCES

---------------------------

REPORTANALYSIS OF STAKEHOLDERS IN PIM DEVELOPMENT

IN BINH DINH

(In the framework of the Water Supply and Sanitation project funded by

Belgian Technical Corporation-BTC)

In charge: PhD. on Don TunPhD.Trn Ch Trung

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ANALYSIS OF STAKEHOLDER IN PIM DEVELOPMENT IN BINH DINH

Introduction

BackgroundThe Water Supply and Sanitation in Binh Dinh Province Project (Project VIE703511) fundedby BTC has four components, including the irrigation component of upgrading Hoc Mon Damin Phu My. The project supports not only for upgrading the works but also for improvinginstitutional capacity of participatory irrigation management (PIM) in the whole province ofBinh Dinh based on the pilot model in Phu My district.

The consulting center for participatory irrigation management (PIM consulting center) isselected to implement the stakeholders analysis of PIM development in Binh Dinh.

Objectives of consulting task:

Objectives of consulting task are to prepare and implement comprehensive analysis of

stakeholdersroles to have baselines for improving institutional capacity of participatoryirrigation management (PIM) in Binh Dinh based on the pilot model in Phu My district.

This task is the first step in the process of raising awareness, identifying participatingorganizations and commitments of leaders from different levels in developing the strategy,improving the institutional capacity and PIM management in Binh Dinh.

Implementation activities

Consultants activities to implement stakeholders analysis in PIM development in Binh Dinhare summarized in the following table.

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No Activities Time Results1 Collecting information and

preparing1-9 May - Understanding well about PIM

implementation in Binh Dinh- Planning for surveys, preparing surveyforms, organizations to interview and

communes to visit2 Surveys, investigation 9-21May

- Assessing the current conditions ofirrigation works in Binh Dinh-Assessing the management andexploitation of irrigation works of theprovince and of 4 selected communes inPhu My.- Assessing participatory irrigationmanagement in Binh Dinh

3 Preparing material for theconference Stakeholders

analysis in PIMdevelopment in Binh Dinh

22-31May

Preparing material for the Conference (4parts):

- Institutional framework for PIMdevelopment, experience of improvinginstitutional capacity of PIM in NinhThuan,- Assessing the management, theexploitation of irrigation works and PIMin Binh Dinh,- Analyzing the roles of stakeholders- PIM implementing process in Binh Dinh

4 Organizing the conferenceStakeholders analysis in

PIM development in BinhDinh

1-2 June - Holding the conference- Participants include relevant sectors of

provincial, district and commune levels.Representatives of Ninh Thuan are alsoinvited to attend the conference.- Cooperating with the projectmanagement board to hold the conference- Facilitating the conference

5 Analyzing stakeholdersroles in PIM development inBinh Dinh

3-10 June - Reporting stakeholders analysis in PIMdevelopment in Binh Dinh

II. Assessing the current management and exploitation of irrigation works inBinh Dinh,

2.1 Natural, socio-economic characteristics:

- Binh Dinh is of 6024.43 km2. Population 1,562,400 (2005), Kinh people account for98%

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- Topography consists of three kinds: medium and low mountains make up 249,827 ha,accounting for 41.5%; hilly region in the midland: 159,276 ha, accounting for 26.4%;plain and coastal land: 193,403 ha, 32.1% of the total land.

- Binh Dinh has two distinctive seasons: rainy season and dry season. Rainy season isfrom September to December and dry season is from January to August. Annual rainfall

is from 1600 3000 mm.- Binh Dinh has four main basins: Lai Giang, Kon, Ha Thanh and La Tinh- Agricultural land (2005): 136,659 ha. Area of annual crops is 98,478 ha, of which ricecultivation area is 53,915 ha. At present the rice cultivation area with poor yield is beingshifted/used to cultivate higher-yield crops; and two effective rice crops instead of threenon-effective ones are being performed.

Agricultural area in Binh Dinh

2.2 Current conditions of irrigation works

According to the irrigation planning, Binh Dinh is divided into three regions and 11 sub-

regions:+ Lai Giang river basin

An Lao river basin sub-region Kim Son river basin sub-region Northern Lai Giang river sub-region Southern Lai Giang river sub-region

+ Tra O Lagoon region.

+ Southern Binh Dinh Region: Northern La Tinh river sub-region Southern La Tinh Northern Kon river sub-region

Southern Kon river sub-region Ha Thanh basin sub-region Vinh Thanh sub-region Tan An - ap a sub-region.

So far Binh Dinh has constructed 356 works and ensured irrigation for about 92,000 hacultivation land, making up 57- 58% annual cultivation area, in which rice irrigation is about71%, other crops 15% and perennial trees 14%.

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No Crop 2000 2001 2002 2003 2004 2005

Area 201443 203088 195827 205109 207852 198791

A Annual crop 173344 173442 165924 174897 176478 162487

I Foodcrops 129713 132470 124323 132604 132667 119320

1 Rice 126873 128768 118445 125815 125444 111723a Winter-spring rice 46523 47310 47333 47168 47015 46794

b Summer-Autumn 40888 40988 36458 39697 39282 33682

c Seasonal rice 39462 40470 34654 38950 39147 31247

2 Corn 2840 3702 5878 6789 7223 7597


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- In addition, local people have built temporary works such as temporary dams, pumps toirrigate for about more than 20,000 ha.- Total canal length of the works is 1,653 km, in which 1,256 km needs to beconcreted/strengthened. So far only 150 km has been strengthened.

- Phu My district has 17 communes, 2 towns, natural area 55,000 ha, agricultural area 30,000

ha, in which argricultural production area 14,000 ha (rice 8,100 ha), irrigation area accountsfor 80% cultivation area. Water is supplied from irrigation works of the company, dams,pumping stations, temperory dams, ground water. There are 44 reservoirs with 44 million m 3

of water.

2.3 Management system of irrigation works

Admin system State management Exploitation Functions

Performing state managementof irrigation planning and

development

Providing consultancy for thePC about state management ofirrigation works

Managing the exploitation oflarge irrigation works

Monitoring the districtIrrigation exploitationcompany

Providing consultancy for thedistrict PC about statemanagement of irrigationworks in the district

Managing level 1, level 2,inter-commune canals system

Performing state managementof irrigation in commune

On-farm canals management

Supplied with water, payingon-farm irrigation fee.

Chart.1. Management system of irrigation works in Binh Dinh

Sub-DARD

District PC

Managementunits, village

6

Hnh 1 1.

Provincial PC

DARD

Irrigation exploitationcompany

Irrigation Sub-Department

Commune PC

Irrigation exploitationenterprise

Cooperatives

Water use households


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Management system of irrigation works in Binh Dinh consists of state management ofirrigation and management of irrigation exploitation works (Chart 1). State managementconsists of governmental organizations of provincial, district and commune levels andagencies that provide consultancy to the government about irrigation management.

Irrigation exploitation and management organizations consist of state enterprises and local

irrigation management organizations. State enterprises are the Irrigation ExploitationCompany, 16 member enterprises established based on river basins and cooperatives.

Chart 2. Organizing map of the Irrigation Exploitation Company

The company has 270 people for service and 24 people for business activities.

The company is managing large reservoirs, dams, main intake, canals level 1, 2, inter-districtand inter-commune canals irrigating many water use units, including:

- 12 reservoirs with volume of 565.95 million m3.- 22 weirs on Lai Giang, La Tinh and Kon River system- More than 550 km canals (30% consolidated canals, 70 % soil canals) and over 2,000on-canal works.

Management system of these enterprises is as follows:i) Lai Giang Irrigation System is managed by the Irrigation Exploitation Enterprise 1 in HoaiNhon, irrigating 1,500 ha/season. 32 staff are in charge.

ii) La Tinh Irrigation System is managed by the Irrigation Exploitation Enterprise 2 in PhuCat, irrigating 2,500 ha/season. 36 staff are in charge.

Directive Board

Financial division Admin divisionRural and worksmangement division

Economic and TechnicalDivision

6 managemententerprises 2 business enterprises

Irrigation group 1

1

Irrigation group 2

Cooperative

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iii) Kon River Irrigation System is managed by four Irrigation Exploitation Enterprises,(including 1 enterprise in charge of the main intake and 3 in charge of canals) irrigating17,500 ha/season. 170 staff are in charge.

The company signs contract to provide service (all year) with 115 water use units, reporting tothe Department of Finance to make plan for irrigation fee compensation. At the end of each

havest, investigation is done to identify area of water use units. Irrigation fee compensation in2009 was VND 33.3 billion/year. Also, the companys business revenue achieves VND 3billion/year.

Local irrigation management organizations are mainly cooperatives with irrigation services.These units are responsible for managing the exploitation of small irrigation works, managingand protecting on-farm canals; receiving water from irrigation works and higher level canalsto bring water to the farms.

Most of these units perform management based on commune border. Cooperatives establishirrigation groups, teams to drain irrigation water to farms. For localities where thecooperatives are not efficient and get dissolved, commune PCs establish irrigation groups or

assign for heads of villages to take responsibility of supplying water for households (such asHoi Son village, groups of Phuoc My-Quy Nhon, Cat Tuong-Phu Cat...).

Thn Thch

An

Thn i Thch

H2

Thn Bnh Ty

Thn Bnh Tnng

Thn Tr BnhTy

Thn Tr Bnh ng

H3

HiSn

Hi

sn

UBX

H2

H3

CBTN

CBTN

12tTN

11tTN

Chart 3. Management map of Dai Son reservoir, My Hiep commune, Phu My district

- Organizing and operating model of cooperatives is analyzed via the cooperative managingDai Son reservoir in My Hiep commune, Phu My district, irrigating for 669 ha, of whichwinter-spring crop is 392 ha, summer-autumn 277 ha of cooperative 2 and cooperative 3. MyHiep commune established Dai Son management unit for irrigation of these two cooperatives.

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The organizing and operating model of these cooperatives is summarized in the followingchart.

Organizing and operating model of cooperatives of My Hiep commune

Indicator Cooperative 1 Cooperative 2 Cooperative 3Agricultural area

670 ha (rice 425 ha) 400 ha(250 ha) Winter spring: 320 ha,summer-autumn:107ha, other crops 117 ha

Member 4421 (people of labourage, paying share)

2327 2984

Revenue(billionVND)

4.0 2.3 1.3

Service Irrigation (10%): on-

farm irrigation 1million/ha(receive/recover 90%)+irrigation feecompensation (Chi Hoa,Hoi Son)

Agriculturalsuppies(15%)Seedling (40%)Credit, concrete (10%)

Rural power (25%)

20 %: On-farm

irrigation (1 millionVND/ha)+irrigationfee compensationHoi Son, Dai Son

3010

50

21%: On-farm

irrigation fee (winter-spring: 30,000 vnd,Summer-Autumn:8000 vnd, M:7000 )+compensation .Sn,..61267

Organizingmap

Irrigation group isnominated by members,the group is able tooperate and supply waterfor members2 staff manage from themain intake to on-farmcanals27 staff manage fromon-farm canals to fields

- For large works under district management, a district irrigation management board isestablished (this model is not common and only available in some districts such as PhuMy, tay Son and Hoai An), this model is running quite well because staff in chargewere trained and are capable of performing technical operation.

- Dai Son management unit was approved by Phu My Agriculture Sub-DARD and thedecision of establishment was signed by the Chairman of the district. Head of the unit

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is the Deputy of the district who is in charge of agriculture area, Deputies of the Unitare two chairpersons of cooperatives, members are accountants, cashier of thecooperative 3 which has large irrigation area, and communal irrigation staff (Chart 3).The staff receive an allowance of 300,000 VND/month.

2.4 Irrigation effectivenssOver the last few years, the Irrigation Company and the current cooperatives have madepositive contributions to the exploitation and protection of irrigation works, to the allocation ofwater, prevention of waterlogging and drought.However, the irrigation works are not efficient enought, achieving only 57% -58 % cultivationarea. Most works irrigating agricultural land were built 15-20 years ago with small scale. Sofar, many have been downgraded and having poor quality.

Some main causes of poor irrigation quality:

- Most irrigation works were built 15-20 years ago with small scale. Maintenance and

service are not done frequently/well enough, many problems are not fixed and watersupply is not operated properly.- Irrigation technology is old, water supply and distribition are not sensible. Water is

being used wastefully in certain places.- Lack of water. Mainly water for summer-autumn crop, the beginning of crops,

household use or other sectors. Water is also lost underground.- Construction is not synchronized/sensible: main intake and mail canals are complete,

but on-farm canals are not and there is lack of on-canal works due to lack of capital.Irrigation canals are mainly soil canals, which leads to serious seepage, erosion afterflooding seasons. Many systems have to use drainage canals and temporary works toprovide irrigation. The irrigation is not effective.

- The system of exploiting and managing irrigation works is not efficient.- Local staff who manage local irrigation works (including reservoir, pumping stations,dams) are not trained technically; therefore, they are not able to perform technicaloperation;

- On-farm canals are not managed well by cooperatives; local people do not dredge themproperly. Water is lost because there are no irrigation organizations to manage in manyplaces.

- There is lack of water in summer-autumn crop, lack of plan for water distribution andregulation causes loss of water.

- It is difficult for cooperatives to collect on-farm irrigation fee because local people donot pay, difficult to establish irrigation groups. There are no irrigation groups in many

places), local people destroy/damage/break canals (30% cooperatives).- Some communes do not have cooperatives, villages manage irrigation works- There are no technical staff in some mountainous areas, local authority do not want to

receive the hand-over of irrigation works (small reservoirs)

Some difficulties related to irrigation works exploitation and management is as follows:

- Irrigation works are not decentralized; main-intake canals are not identified for cooperativesmanagement.

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-Management ability of cooperatives and local people is limited-Investigating and inspecting documents for irrigation fee exemption are a lot of work, whichrequires a funding mechanism for Irrigation Sub-Department and Sub-DARD.- PIM development in pilot models lacks of cooperation, integration among projects. Capacitybuilding and training are done via workshops, not learning through practice, practicing

together; therefore efficiency achieved is not high.

III. Stakeholder analysis in PIM implementation in Binh Dinh

3.1. PARTICIPATING ORGANIZATIONS TO DEVELOP PIM

Experiences of many localities in the whole country have shown that Participatory Irrigationmanagement (PIM) is very important to improve the irrigation works management. However,PIM is a concept easy to understand but difficult to implement. Implementing PIM requiresthe participation of many sectors and departments of different levels, including provincial,district and communal levels. In order to evaluate the roles of organizations participating inand implementing PIM, these organizations are analyzed through three main aspects: (1)

Functions and legal status; (2) Resource and responsibility; (3) Relationship with otherorganization.

a) Provincial organizations participating in PIM development

Provincial People Committee (PC)

+ Functions and legal status

- Irrigation works exploitation and protection ordinance regulates: the Provincial PeoplesCommittee (PC) performs the state management of irrigation works exploitation andprotection in the whole province.

+ Resource and responsibility:

- To support fund for construction and management, exploitation of irrigation works

- To issue the provincial regulations and protocols of construction and management,exploitation of irrigation works

+ Relationship

- To direct the Department of Agriculture and Rural Development (DARD), Departmentof Finance (DoF), Department of Planning and Investment (DPI), district PC to fulfill theconstruction and management, exploitation of irrigation works

Department of Agriculture and Rural Development (DARD)+ Functions and legal status

- The DARD provides consultancy for the PC to perform of the state management ofirrigation works exploitation and protection in the whole province. In particular, theDARD provides consultancy for the provincial PC to issue regulations, reformedmanagement system to improve the irrigation works management.

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- In the past, the DARD had an Irrigation and Works Construction Division in charge ofconstruction and irrigation management consultancy. From 2011, DARD establishedIrrigation, Dyke and Flood Prevention Sub-Department.- The Irrigation, Dyke and Flood Prevention Sub-Department provides consultancy andsupport for the DARD to issue documents, regulations of reforming the management system

for more effective irrigation works exploitation.- To direct, guide the organization and decentralization of the irrigation works management- With the PIM, DARD has consulted with the Provincial PC about issuing the Decision (No.26/2009/Q-UBND) of irrigation fee, Regulation Draft of decentralization of irrigation worksmanagement. These documents are to reform the management and enhance the water userparticipation and to improve the irrigation works exploitation efficiency.

+ Resource and responsibility

+ Resource:

- DARD has 46 staff, in which the Irrigation Division has 4 people. The Irrigation sub-department is allocated with 22 permanent staff (there are only 11 people at present).Technical staff of the Irrigation Division and the Irrigation Sub-Department areimportant in the PIM implementation.

+ Responsibility:- To perform policy management, guide and monitor the implementation of the provincialregulations of irrigation works management and exploitation.- To inspect irrigation areas based on the irrigation fee exemption policy.

+ Relationship

- In collaboration with the Department of Finance and DPI, guidance is given to district PCs toimplement the provincial regulations of irrigation works management- To direct the Irrigation Works Exploitation Company, Sub-DARDs at district level to

perform the provincial regulations of irrigation works management- When an irrigation works has any problem, cooperatives report to the district level and areport will be made to DARD for solution.

Department of Planning and Investment (DPI)


- To make plan for using fund from the national support and the provincial budget forirrigation works construction and management


- According to the investment management decentralization, irrigation works of largeinvestment capital are under the provincial management. DPI prepares a construction andfixation portfolio for these works.

+ Relationship

- To cooperate with DARD, DoF, district PCs to make a plan of budgeting for irrigation worksconstruction, exploitation and management.

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Department of Finance (DoF)


- The DoF provides consultancy and support the provincial PC to perform state managementof finance in the whole province

- To perform management of the fund from the national support and provincial budget forirrigation works construction, exploitation and management.+ Resource and responsibility

- To allocate fund and supervise the Irrigation Exploitation Company and district PCsirrigation construction and management financially.- To fulfill irrigation fee exemption policy; the DoF allocates and supervises irrigation feecompensation policy implemented by the Irrigation Exploitation Company and cooperatives.Cooperatives are allocated with irrigation fee compensation fund via sub-department offinance.- Irrigation fee compensation of the province in 2010 was VND 90 billion, in which VND 35billion was for the company and VND 55 billion for cooperatives.

+Relationship

- To cooperate with the DPI to submit to the provincial PC the decision of investment capitalallocation, list of irrigation projects using public budget- To cooperate with the DARD to investigate and allocate irrigation fee compensation fund forIrrigation Exploitation Companies and district PCs.

Irrigation works exploitation company


- To manage, exploit and protect irrigation works of medium and large scale, complicated

operation techniques and built from government budget in the province.+ Resource and responsibility

Resource:

- Total staff: 270 people. They are trained in irrigation and have many years of experience inirrigation works management and exploitation (not including 24 staff of sales)

Responsibility:- There are 159 reservoirs in the whole province. In the past, the company managed 22reservoirs and now are managing only 12 medium and large reservoirs (including one recentlybuilt). From 2003, 11 small reservoirs have been transferred for districts and cooperatives.- Previously, the company managed from the main intake to on-farm canal; after 2005, 20 on-

farm canals (25km) was transferred for cooperative management.+ Relationship

- The company operates in accordance with the business law, under the direction of theprovincial PC, implement the guidance of irrigation works exploitation and management ofthe Irrigation Sub-Department and the DARD.- To cooperate with district PCs, Sub-DARDs to perform irrigation works exploitation andmanagement

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- To provide irrigation services for cooperatives via economic contracts

b) District organizations involved in developing PIM

District PC

+ Functions and legal status- District PCs perform state management of irrigation works exploitation and protection in thedistricts.


- To partly support fund for irrigation works construction, management and exploitation- To allocate irrigation fee compensation fund for cooperatives (water use organizations)- To approve for operation protocols/charter for cooperatives, water use organizationsmanaging inter-commune works.- To solve water disputes among localities, violations in the works operation and protection

+ Relationship- To cooperate with DARD, DoF to implement the provincial regulations of irrigation worksmanagement and exploitation.

- To direct Sub-DARD, cooperatives to implement the provincial regulations of irrigationworks management and exploitation, including regulations of irrigation fee exemption policy.

Phu My Sub-Department of Agriculture and RD


- The Sub-Department of Agriculture and RD provides consultancy for the district PC to

perform the state management of irrigation in the district.- For PIM development, the Sub-Department of Agriculture and RD provides consultancy forthe district PC about suitable operation/activities of water use organizations for the locality.

+Resource and responsibility

Resource

- Phu My Sub-DARD has 8 staff, including 1 head and three deputies, 1 water engineer incharge of irrigation and technical management of 45 small reservoirs in the district

Responsibility:

- The Sub-DARD performs technical management of irrigation in the district, monitors how

the cooperatives manage irrigation works. The cooperatives which do not operate efficientlyare recommended to be assigned to communal PC

- To guide the operation techniques of irrigation works for water use organizations.- To inspect and support flood prevention activities for the safety of reservoirs and dams

+ Relationship

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- The Sub-DARD operates under the direction of the district PC, implements the DARDsirrigation guidance and fulfils guidance of cooperative management of the EconomicDepartment.- To cooperate with Sub-DoF in allocating district, provincial supporting fund for irrigationworks construction, management and exploitation.

- To provide technical guidance, support for communes in difficulty and inspect floodprevention for reservoirs.

Sub-Department of Finance

+Functions and legal status

- To manage the financial source from the district/provincial support for irrigationmanagement and exploitation in the district.- The Sub-Department of Finance allocates irrigation fee compensation fund for cooperatives.This fund is to create good financial conditions for cooperatives and to operate and maintainirrigation works.

+ Resource and responsibility- To allocate irrigation fee compensation fund for and inspect the financial use of cooperatives(water use organizations) in irrigation works construction and management.

+Relationship

- To cooperate with the Sub-DARD to allocate irrigation fee compensation fund for andinspect the financial use of cooperatives (water use organizations) in irrigation worksconstruction and management in the district.

c) Communal organizations involved in PIM development

Communal PCs+ Functions and legal status

- Communal PCs perform state management of irrigation works exploitation and protection incommunes


- To decide the consolidation and establishment of water use organizations to manage theworks providing irrigation and drainage for one village or more.- To manage and monitor the operation of water use organizations- To solve constraints of the water use organizations in their operation- To solve disputes among water using households, settle violations in management andexploitation of irrigation works.- Social unions in community such as Farmer Union, Women Union play important role inadvocating and encouraging local people to implement PIM.

+ Relationship

- To cooperate with the Sub-Department of Agriculture and RD to implement the provincialregulations of irrigation management and exploitation in communes.- To manage, monitor water use organizations in their irrigation management, exploitationand protection.

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Agricultural cooperatives

+Functions and legal status

- To provide general services for agricultural production, including irrigation .

+ Resource and responsibility- Irrigation staff have good understanding of irrigation works and field in the community- Management unit and members take high responsibility for irrigation works management,operation and maintenance.

+ Relationship

- Agricultural cooperatives are given support and direction by communal PCs, technicalsupport for irrigation management in the communes by the district Sub-DARD, Sub-DoF.

- Cooperatives management units are nominated by local people and representatives of waterusers.d) Water use community

- Water use community is an important entity in PIM implementation.- Good undersatnding of rights and obligations of water users in irrigation management makean important contribution to PIM success.

e) Role assessment of organizations involved in PIM development

Roles of organizations involved in PIM development are summarized in the following table:

OrganizationImportant roles of organizations

Ways to involve in PIM developmentFunctionsand legalstatus

Resource andresponsibility

Relation

Cp tnhProvincial; PC + + + - Issue regulations/projects of irrigationworks management decentralization,regulations/projects of strengthening,establishing water use organizations- Establish Steering Board for PIMdevelopment- Establish a provincial Team for PIMdevelopment

DARD + + + - Develop and guide the implementationof irrigation works managementdecentralization project

- Develop and guide the implementationof water use organization establishmentproject- Develop and guide the implementationof technical-economic norm, irrigationworks management and operation

DPI o + - - Plan and budget for the implementationof irrigation works managementdecentralization project; water use

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organization establishment project,capacity building for water useorganizations

Department ofFinance

o + - - Allocate sensible irrigation feecompensation fund for management andexploitation organizations

- Organize training and provide guidancefor using irrigation fee compensationfund for water use organizations

Irrigationworksexploitationcompany

- + + - Propose options for irrigation worksmanagement decentralization; identifythe amount, scale of the workstransferred, size of the main intake to on-farm canals, irrigation fee compensationfund transferred for water useorganizations who manage the worksdecentralized.

District level

District PCs + + + - Establish district team for PIMdevelopment- Approve for the charter or operationprotocols of agricultural cooperatives,inter-communal water use organizations- Solve water disputes among communes- Sign contracts with water use units

Sub-DARD + + - - Manage the operation of water useorganizations- Guide how to strengthen, establishwater use organizations; strengthenexisting cooperatives or establish suitable

new water use organizations- Provide irrigation works managementand operation techniques for water useorganizations- Guide, inspect irrigation areas providedwith irrigation fee compensation fund forwater use organizations

Sub-DoF - + - - Guide the implementation and auditirrigation fee compensation fund forwater use organizations

Commune levelCommunal

PCs

+ + + - Manage, monitor the operation of water

use organizations- Solve the constraints/issues of water useorganizations operation

AgriculturalCooperatives

+ + - - Cooperatives need strengthening tomeet the PIM criteria

Note: +: StrongO: Average -: Weak

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18

Organizations withimportant roles in

relationship

Organizations with importantroles in functions and legal

status

Organizations withimportant roles in resource

and responsibility

Provincial PC

DARD

District PCs

Commune PCsNN&PTNT

Irrigation ExploitationCompanySub-DARD

CooperativesNN&PTNT


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3.2. MAP OF ORGANIZATIONS INVOLVED IN PIM DEVELOPMENT

Each organization position in PIM development is demonstrated in the following map

Direct the implementationCooperate to implementGuide, monitor

+ Relationship between organizations involved in PIM development:

- The Provincial PC directs DARD, district PCs and relevant sectors to implement- The DARD directs the Irrigation Works Exploitation Company, district Sub-DARDs- The DARD cooperates with the DPI, the Department of Finance- The Irrigation Works Exploitation Company provides technical support for water use

organizations- District PCs direct district Sub-Departments of Agriculture and RD, communal PCs- Sub-Departments of Agriculture guide monitor and inspect cooperatives operation- Sub-Departments of Finance cooperate with Sub-Departments of Agriculture- Communal PCs direct, support cooperatives- Cooperatives are strengthened to turn into water use organizations according to guidance ofdistrict Sub-DARDs and consultants

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PIMdevelop

ment

DARD

District PC

Provincial PC

CommunePC

Sub-DARD

Irrigation ExploitationCompany

Sub-DoF

DPI

DoF

Cooperatives

Consultant


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3.3. SUMMARY OF ACTIVITIES AND STRATEGY SELECTION OFORGANIZATIONS

a) DARD

+ Activity summary:

Chart 6. Structure map of DARD

- To implement irrigation planning of Binh Dinh Province (2008-2009)- To transfer small scale irrigation works in one commune for local community managementfrom 2005.-To regulate irrigation fee compensation fund for cooperatives, in particular 30% foradministration and 70% for maintenance and repair of the works.

+ Strategy selection:

- To decentralize the management; to strengthen and establish effective water useorganizations

b) Department of Finance+ Activity summary:

- The Department of Finance has three divisions: Finance division in charge of financefor enterprises, Budget division in charge of finance for district and InvestmentManagement. With the irrigation fee exemption policy, the Finance division is in chargeof Irrigation Works Exploitation Company and Budget Division in charge of districts(cooperatives).

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DirectiveBoard

Technicaldivision

Statemanagement

Sub-departments

Organizations

OfficeIrrigation

Sub-department

Plantprotection

Irrigation,flooding

preventionand dyke

protectionniu

AquacultureFrom

governmental budget

Self-funded


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- The Department of Finance cooperates with the DARD to issue the Decision No.915 guidingthe use and budget for irrigation fee

- In 2009, irrigation fee compensation fund was VND 83.29 billion, the disbursement did notcomplete. In 2010, the irrigation fee exemption compensation fund was VND 87 billion, thedisbursement completed, in which the company did VND 37 billion, districts VND 50 billion.- Every year, the Department of Finance sends a team to the company and district Sub-DoF toinspect the use of irrigation fee.- In 2010, the Department of Finance and the DARD jointly held 2 workshops for 160cooperatives about the use of irrigation fee. Participants were mainly accountants, heads ofcooperatives

b) Irrigation Works Exploitation Company

+ Operation summary:

- The company has 4 functional divisions, 6 irrigation enterprises and 2 business enterprises(design survey and fish breeding, construction), total number of 270 staff in charge of190,000ha.- 4 functional divisions include: financial affairs, water management, techniques and science,and administration- 6 irrigation enterprises operate based on 3 irrigation systems (river basins):

Ministry of Finance

Department offinance

Sub-department offinance

District-Commune-Cooperatives

Irrigation ExploitationCompany

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- Dai Giang irrigation system: Irrigation exploitation has 32 staff in charge of irrigationfor 1500 ha.- La Tinh irrigation system: Irrigation exploitation has 38 staff in charge of irrigation for2500 ha.- Song Con-Nui Mot irrigation system: 4 Irrigation exploitation enterprises have 170

staff in charge of irrigation for 17,000 ha- Under enterprises are Irrigation Teams- At present, 115 cooperatives signs contract of irrigation and drainage with the company- In the past, VND 11-12 billion was collected from irrigation fee, achieving 80% plan. In2008, VND 5 billion was owned. The Ministry of Agriculture has allocated VND 2.5 billion,the rest is exempt.- At present, irrigation fee compensation source is VND 34 billion and VND 2.5 billion isfrom business operation. In comparison with the past, the current revenue is much higher.- Having experiences in implementing PIM model in pilot areas of My Hiep, My Loccommunes of Phu My Irrigation Project funded by BTC; in pilot areas of My Hiep communeof Irrigation Support Project in Central Region (ADB4) funded by Asian Bank.

+ Strategy selection- Management decentralization of small irrigation works, simple operation techniques forcooperatives, effective human resource and irrigation management are applied.

c) Phu My Sub-Department of Agriculture and RD

+ Operation summary:

- Some works, especially inter-commune works require complicated operation techniques,sub-DARD does not assign cooperatives to manage them. An Irrigation management Unitunder the Sub-DARD is set up to manage irrigation works requiring complicated operationtechniques and serving more than one commune. For example, Diem Tieu irrigation worksirrigates 4 communes; its management unit, self-funded, has three staff belonging to the sub-DARD. The same model applies for Tay Son and Hoai An.

- To establish the Management Board to manage irrigation works serving many communes,and cooperatives. For example, Dong Khanh Reservoir management unit, established in 2001,irrigates 3 cooperative of the town and My Hoa commune (4 cooperatives in My Hoa united tobe one). This model gives solution for water supply cooperation between the ends of thecanals.

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Phu My Sub-DARD holds irrigation management capacity building for cooperatives once ayear. The district Centre of Agriculture Extension also attends the training.

+ Strategy selection:- To strengthen and establishing water use organizations to perform sustainable and effectiveirrigation management.- To develop water use association model to perform inter-commune irrigation management.

d) Cooperatives

+ Operation summary:- Many cooperatives, such as My Chau, My Hiep, provide effective irrigation service andother services for agricultural production. However, about 1/3 cooperatives do not operateeffectively.

In Phu My, there are no cooperatives in 2 towns and 5 communes at present; irrigation-agricultural teams are set up to manage irrigation works.

District PC

Sub-DARD Sub-DoF.

District Treasury

Water useorganization

Managementcost(20%)

Construction cost(80%)

Chart.8. Map of irrigation fee exemption policy in districts

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Some cooperatives have not established Irrigation teams.- Experiences of PIM implementation of Phu My Irrigation Project (2 communes of My Hiepand My Loc) and ADB4 project (9 communes of La Tinh irrigation system) are very useful forstrengthening and establishing water use organizations in Binh Dinh- The cooperative in My Duc was dissolved in 1997 due to poor operation. At present, an

irrigation team is set up for irrigation management.- Hoc Mon Reservoir has area located in My Duc commune, but at present only 20ha is forMy Duc, the rest is mainly for My Chau. Phu My has planned to set up inter-communeirrigation works management unit, however this does not happen yet and there is no effectivecooperation between two communes.

Apart from Hoc Mon Dam, Government and local people in My Duc commune haverequested for upgrading Phu Ha Reservoir. Phu Ha reservoir has a volume of 4.9 million m3,irrigating for 100 ha, existing main intake 1.2 km, recommended irrigating area of 400 ha forrice and other crops; winter-spring crop only of 165 ha, summer autumn of 142 ha andseasonal crop of 30 ha. Original plan was to consolidate 1.2 km of the existing soil canal,

improving 4 km for bringing water closer to center of communal PC, building pumping stationto bring water to the irrigation area.

+ Strategy selection:

- To strengthen cooperatives or establishing new water use organization, involving localpeople to perform sustain and effective irrigation works management.- To develop water use associations to perform inter-commune irrigation management.

Activities and strategy selection of organizations are summarized in the following table:

Organization Functions, obligations and

strategy selection

Operation field,

influence scale

Relation with other

organizationsProvincial PC - State management of

irrigation works exploitationand protection- Strategy: sustainable andeffective irrigation exploitationmanagement

- Issue regulations,management guidelinesof irrigation works inthe province

- Direct DARD, districtPCs and relevantsectors to implement

DARD - Provide consultancy for provincial PC to perform statemanagement of irrigation- Strategy: decentralizemanagement, strengthen and

establish water useorganizations to performsustainable irrigationmanagement

- Developdecentralization Projectof irrigationmanagement, Project ofestablishing water use

organizations in theprovince

- Guide the IrrigationExploitation Company,district agriculture sub-department toimplement

- Cooperate with DPI,DoF and district PCs

DPI - Plan for budget of irrigationworks construction andmanagement

- Budget fordecentralization Projectof irrigationmanagement, Project ofestablishing water use

- Cooperate withDARD

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organizationsDoF - Finance management for

irrigation construction andmanagement

- Allocate fund fordecentralization Projectof irrigationmanagement, Project ofestablishing water use

organizations- Allocate irrigation feecompensation fundcompensation fund forwater use organizations

- Cooperate with DPI,DARD

IrrigationExploitationCompany

- Manage irrigation works ofmedium and large-scale,complicated operationtechniques- Strategy: Assign smallirrigation works for water useorganizations to manage

- Assign smallirrigation works, intra-field channel within 1commune for water useorganizations- Give technicalsupport for water use

organizations

- Cooperate withdistrict sub departmentof agriculture

District PCs - State management of irrigation exploitation andprotection in the district

- Decide to establishcooperatives, inter-commune water useorganizations- Provide some fund forwater use organizationsto fix irrigation works

- Direct district sub-department andcommune PCs toimplement

Sub-departmentof agriculture

- Provide consultancy fordistrict PC to perform statemanagement of irrigation.- Strategy: strengthen

cooperatives or establishsuitable water use organizationswithin 1 commune and inter-commune) to performsustainable irrigationmanagement.

- Manage, guide andmonitor the operationof water useorganizations

- Provide technicalsupport for water useorganizations

- Cooperate with Sub-department of finance,commune PCs

Sub-departmentof finance

- Finance management forirrigation construction andmanagement in the district

- Allocate irrigation feecompensation fundcompensation fund forwater use organizations

- Cooperate with Sub-department ofagriculture

Commune PCs - Perform state management ofirrigation works exploitation

and protection in communes- Strategy: strengthen andestablish water useorganizations to performefficient and sustainablemanagement of irrigationworks.

- Manage, guide andmonitor the operation

of water useorganizations

- Manage the operationof water use

organizations

Cooperatives - Manage small irrigation - Strengthen - Cooperatives operate

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works, intra-field channel.- Strategy: Strengthencooperatives to involve morepeople in efficient irrigationmanagement

cooperatives to meetPIM criteria- Participate in wateruse inter-association toperform inter-communeirrigation works

management

under communal PCsmanagement andtechnical guidance ofSub-DARD and Sub-DoF

3.4. POWERS OF ORGANIZATIONS PARTICIPATING IN PIM DEVELOPMENT

Powers of organizations involved in PIM development are evaluated via providingimplementation scheme, human resource allocation, regulation of roles/obligations oforganizations and reward/punishment. Powers of these organizations are summarized in thefollowing table:

Organization

Implementin

g scheme

Resource

allocation

Regulated

roles andobligations oforganizations

Implementation Regulated

reward andpunishment

Total

Provincial PC 3 3 3 3 3 15DARD 3 1 3 3 3 13DPI 1 3 1 1 1 7DoF 1 3 1 1 1 7The IrrigationExploitationCompany

1 2 1 1 1 6

District PC 2 2 2 2 2 10Sub-DARD 1 3 1 1 1 7


1 2 1 1 1 6

Commune PC 2 1 2 1 2 8Cooperative 1 1 1 1 1 5

Notice: 3: strong2: average1: weak

- The Provincial PC has the strongest power, issuing implementation scheme, allocating

resources, regulating roles and obligations of organizations, regulating rewards andpunishment for organizations participating in PIM development.- DARD also has high power in developing implementation scheme, regulating roles andobligations of organizations, regulating rewards and punishment for organizationsparticipating in PIM development and submit to the Provincial PC for decision. DARD is notstrong in human resource allocation for PIM development.- District, commune PCs have strong power in developing implementing scheme, regulatingroles and obligations of organizations, regulating rewards and punishment for organizations

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participating in PIM development as regulated by the Provincial PC. However, District,commune PCs are weak in allocating human resource for PIM development.

+ Action plans to change power correlation among organizations.- The Irrigation Exploitation Company and Sub-DARD need increasing powers to enhance

PIM development, especially power of issuing and implementing regulations of roles,obligations, rewards and punishment for organizations involved in PIM development.

+ Does PIM development program change power correlation of organizations: No

3.5. INTEREST AND OPERATING SCOPE OF ORGANIZATIONS

Organizations interests in irrigation management and PIM development, influence level oforganizations on PIM development is summarized in the following table:

Organization Effects to PIM development Ability of effecting PIM developmentA lot Little No

Provincial; PC X - Documents, implementing schemeDARD X - Implementing guidelinesDPI X - BudgetingDepartment of Finance X - Financial allocationThe IrrigationExploitation Company

X - Management decentralization,technical support for water useorganizations

District PC X - Deciding legal status for water useorganizations, support fund to build andrepair construction works for water useorganizations

Sub-DARD X - Guiding, monitoring operation of

water use organizationsSub-department offinance

X - Allocating irrigation fee compensationfund for water use organization

Commune PC X - Monitoring, supporting activities of water use organizations

Cooperative X - Strengthening cooperatives

Current issues and ability of extending operation of organizations

Organizations Current issues Ability of extending

operation of organizationsProvincial PCDARD - The management decentralization project

is a draft at present. To implement theproject, there is constraint on regulatingmain intake to on-farm canals, allocatingirrigation fee compensation fund for wateruse organizations managing over the mainintake.

- Implement the managementdecentralization project, wateruse organization establishmentproject in the whole province.

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- Fund is needed to implement themanagement decentralization project, wateruse organization establishment project- There is no fund for the Irrigation Sub-

department to monitor and inspect irrigation

fee exemption cases- No sufficient power is given forimplementing punishment on violations ofirrigation works protection.

DPI - Appropriately budget for themanagement decentralizationproject, water use organizationestablishment project; capacitybuilding training andworkshops for water useorganizations.

DoF - Allocate fund for

implementing the managementdecentralization project, wateruse organization establishmentproject; capacity buildingtraining and workshops forwater use organizations.- Supplement fund for Sub-Department of Irrigation, Sub-DARD to supervise, inspectirrigation fee exemption areas

The IrrigationExploitation Company

- Provide efficient irrigation for an area ofabout 50% compared with the design, much

water loss- Works repair expenditure, using irrigationfee compensation source and including 10%VAT tax is not reasonable.- The reservoir of 4-5 million m3 has beentransferred for the local government;meanwhile the reservoir of 6000 m3 ismanaged by the company.- Many canals level 2 need transferring forcooperatives- The company wants to hand over somesmall pumping stations, but the local

government does not want to receive themyet.- Management decentralizationimplementation will produce redundanthuman resource and it is difficult to solve.- The company does not know about theresults of water use organizationsestablishment (PIM component) of ADB4carried on La Tinh irrigation system.

- Decentralize management ofsmall irrigation works with

simple operation techniques forwater use organizations.- The company needs toparticipate in PIMimplementation.

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- When lack of water, there was disputeamong Irrigation Exploitation enterprises.- Due to the inflation, irrigation feecompensation rate is not of the same valueand this affects the company.- Local people destroyed canals to get

water; the company detected that but cantfine them. The violation was reported to thecommune government, but it could not besolved.

District PCs - Apply administrative sanctionfine on violations- Cooperate with the IrrigationExploitation to implementirrigation managementdecentralization.

Sub-DARD - There is no fund for the Sub-DARD tomonitor and inspect irrigation fee

exemption area- Some Sub-DARDs perform statemanagement and also establish themanagement units to manage and exploitirrigation works.

- Develop water use associationto manage inter-commune

irrigation works


- Guide and audit irrigation feecompensation fund for wateruse organizations

Commune PCs - Violations of destroying canal to get water are not solved. Only education, no properpunishment is applied.

- Commune PCs need toprovide strong support for wateruse organizations.- Apply administrative sanction

fine on violationsCooperatives - 1/3 cooperatives do not operate efficiently

- The cooperatives that manage irrigationcanals of area over the main intake scalehave not received funding from thecompany (at present the company istransferring 40-50 million/year forcooperatives)- Irrigation fee compensation rate 60% forstations pumping water from the companysirrigation systems is not fair.- Lack of funding for maintenance and

repair.- Much water loss, cooperatives at the endof system lack of water (My Chau, MyDuc), water disputes occur in summer-autumn season.- No technical staff to ensure the safety ofreservoirs- In some localities, local people do not

- Establish water useorganization in the communeswhere no cooperatives areavailable (Phu Cat, Phu My)- It is important to consolidatecooperatives meeting PIMcriteria.- Develop water use associationto manage inter-communeirrigation works based ondistricts decision

- Management capacity buildingworkshops for cooperatives- Cooperatives of the main-intake need to organizeirrigation teams and collect on-farm irrigation service fee. Forexample, Nhan Loc cooperative(An Nhon), My Hiep I

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follow water supply timetable; they alsodestroy canals to get water- Some main intake cooperatives do nothave irrigation teams- Water use organization association modelto manage inter-commune canals is not

effective. For example, Hoc Monmanagement board does not show effectivecooperation between My Chau and My Duccommunes. District PC has not made anydecision. Water supply timetable is notfollowed.- Many cooperatives face difficulties incollecting on-farm irrigation fee, forexample My Duc commune.- Funding for training and workshops is notavailable.- Local people do not participate actively,

encouragement is not efficient.- Water use organization models establishedare not effective.

cooperative (My Hiep) - theirrigation teams operate welland local farmers are notallowed to get water on farm bythemselves.- Separate accounting for

irrigation service.- More monitoring activities

3.6. IMPACTS OF ORGANIZATIONS PARTICIPATING IN PIM DEVELOPMENT

Influences of organization on PIM developmentOrganizations L

Level ofinfluences

Provincial PC +2 +2: Strong influence

+1:Medium influence0: Influence on some activities-1: Some influence-2: No influence

DARD +2DPI 0DoF 0Irrigation ExploitationCompany

+1

District PC +2Sub-department ofagriculture

+2

Sub-department of finance 0Commune PC +2Cooperative +2

- The Provincial PC, DARD, district PCs, sub-department of agriculture and commune PCshave strong influence on PIM development- The Irrigation Exploitation Company and cooperatives also have influence on PIMdevelopment- Also, the DPI, DoF, sub-department of finance have partial influence on PIM development

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+ Proposals of solutions to enhance the participation of organizations in effective PIMimplementation

- The Irrigation Exploitation Company plays an important role in PIM development. Itsparticipation has strong influence on the success of PIM development thanks to thesupport of the technical staff.

- Enhancing the collaboration between the company and water use organizations andensuring the effective irrigation exploitation from the main intake to on-farm canals areimportant to improve irrigation management.

3.7. FEEDBACKS OF ORGANIZATIONS PARTICIPATING IN PIMDEVELOPMENT

Reactions expressing agreement or disagreement attitude of organizations in PIM and relevantpolicy implementation, such as irrigation management decentralization, fee exemption policy,are summarized in the following table:

Support Organization No support

++Provincial PC

++ DARD

+ DPI

+ DoF

+The Irrigation ExploitationCompany -

++ District PCs

++ Sub-department of agriculture

+Sub-department of finance

++ Commune PCs

+Cooperatives

-

Notice: ++: Strong support+ : Support- : Partly no support-- : Completely no support

+ The Provincial, district, communal PCs and DARD, Sub-department of agriculture andcooperatives strongly support for the PIM program to run sustainable irrigation management.+ The DPI, DoF and sub-department of finance support for PIM implementation.

+ The Irrigation Exploitation company does not support because:- Implementing management decentralization will cause some issues affecting thecompanys revenue and redundant human resource.

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- ADB4 project has implemented PIM component of consolidating and establishing pilotwater use organizations in La Tinh irrigation system. It did not develop PIM systematicallyin the whole province. The company did not participate in establishing and consolidatingwater use organizations in this project.

- Some cooperatives do not support because:

- Some irrigation works provide service for one commune, but the operation techniques arecomplicated and the cooperatives are not capable of managing.

- The irrigation fee compensation rate for electric pumping stations using water from thecompanys irrigation system is very low (60%) and because of the inflation, the cooperativescould not work out the balance.

- There are no regulations of the main intake and this causes lack of managementresponsibility between the company and cooperatives.

+ Proposed solutions to enhance organizations support in PIM implementation

- Performing management decentralization, regulating the scale of works and level ofcomplication in managing and operating the works decentralized for water use organizationsmanagement.- Regulating capacity and experience of water use organizations that can perform irrigationworks management- Regulating irrigation fee compensation fund when water use organizations manage the worksover the scale of the main intake.- Recommending to readjust irrigation fee compensation rate for pumping stations using waterfrom the companys irrigation system (100%) in consideration of the inflation rate.- Only the Irrigation Exploitation Company allocates irrigation fee compensation fund. Thecompany signs contract with cooperatives to transfer this fund. The models advantage is thatthe fund can be used for repairs and maintenance of the irrigation system sensibly withoutbeing divided up based on localities.

3.8. TRUST LEVEL OF ORGANIZATIONS PARTICIPATING IN PIMDEVELOPMENT

The trust level of participation capacity among relevant organizations is assessed via twoaspects: one organizations trust level in other o organizations and the trust level oneorganization receives from other organizations. Trust level of participation capacity in PIMimplementation is summarized in the following table:

Provincial PC

DARD

DPI DoF IEC Provincial PC

DistrictPCs

Sub-DARD


Cooperatives

Trustin otherorganization

ProvincialPC

5 3 3 4 5 5 3 5 4 37/9=4.1

DARD 5 3 3 4 5 5 3 5 4 37/9=4.1

DPI 5 5 2 3 5 5 2 4 3 36/9=4.0

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DoF 5 5 2 3 5 5 2 4 3 36/9=4.0

The IEC 5 5 2 2 5 4 2 5 3 33/9=3.6

DistrictPCs

5 5 2 2 3 5 2 5 4 33/9=3.6

Sub-DARD

5 5 2 2 3 4 2 5 4 32/9=3.5

Sub-DoF 5 5 2 2 3 4 4 4 4 34/9=3.8

CommunePC

5 5 2 2 3 4 4 2 5 32/9=3.5

Cooperative

5 5 2 2 3 4 4 2 5 32/9=3.5

Trusted 45/9=5.0

45/9=5.0

20/9=2.2

20/9=2.2

29/9=3.2

41/9=4.6

41/9=4.6

20/9=2.2

42/9=4.7

34/9=4.2

Notice: 5: Very much trusted3. Not much trusted

1. Not trusted

+ In general, organizations believe in the participating capacity of relevant organizations inPIM implementation.+ The governmental organizations, including the provincial, district, communal PCs and theDARD, the Irrigation Exploitation Company, Sub-DARD and cooperatives much trusted byother organizations, are important to perform sustainable and effective irrigation management.

+ Solutions to enhance cooperation among organizations participating in PIMdevelopment

- It is important to regulate the effective cooperation between the Irrigation ExploitationCompany and communal, district government in irrigation management and PIMdevelopment.- The provincial PC monitors and supervises organizations during the process of PIMimplementation.- The relationship of participating organizations in the program needs to be strengthened andbuilt up.

3.9. IDENTIFYING DISAGVANTAGES AND ENHANCING ACTIVEPARTICIPATION IN PIM DEVELOPMENT

Active or inactive resources (human resource, capacity, finance, infrastructure) for PIM

implementation are analyzed in the following table:

Organizations active or inactive resources (human resource, capacity, finance,infrastructure) for PIM implementationOrganization A

ssessmentProvincial PC +2 +2: Active resource

+1: Partly activeDARD +1

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0: Little active-1: Quite inactive-2: Completely inactive

DPI +2DoF +2Irrigation ExploitationCompany

0

District PC +1

Sub-department ofagriculture 0Sub-department of finance +1Commune PC +1Cooperative -1

+ The DARD, district PCs, Sub-DoF, commune PCs are partly active in providing fund andtechnical support for PIM development.+ The Irrigation Exploitation Company and Sub-DARD are active in human resource, but notin finance for PIM development.+ Cooperatives are inactive in human resource for PIM implementation, lack of capacity for

irrigation works management and fund for establishing water use organizations.+ Proposed solutions for empowering, enhancing the organizations active participationin PIM development

- Implementing the project of irrigation management decentralization, regulating themain intake scale, and identifying management responsibilities and financial scheme.

- Implementing water use organization establishing and consolidating project.- Implementing capacity building training program for water use organizations- The Irrigation Exploitation Company, Sub-DARD provide technical support for water

use organizations- The Department of Finance organizes fund for training programs and workshops

- Regulations on the rights and authorities of cooperative/water use organizations,obligations and rights of local people need to be clear.- Advocacy of awareness raising for community about PIM is important.

3.10. EQUALITY OF WOMEN

- Women play an important role in effective irrigation management.- Women play an important role in economical use of water because most of water collectionand storage on farm is done by women.- However, because of the typical qualities of management and irrigation operation work, mostof the leading boards of the DARD, Sub-Department of Irrigation, management units ofCooperatives and Irrigation Teams are male, the female participation rate is still low and notequal to male.

+ Proposed solutions to implement gender equality in PIM development

- Encouraging women to attend the Directive Boards of DARD, Sub-Department ofIrrigation, Irrigation Exploitation Company and Management Units of Water useorganizations.

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IV. PIM implementation process in Binh Dinh

+ The importance of PIM development:

Irrigation system in Binh Dinh is important in supplying water for agricultural production,

however the efficiency of irrigation exploitation and management is still low. PIM is vital forthe improvement, therefore, PIM implementation in the whole province of Binh Dinh isessential to enhance the efficiency of irrigation exploitation and management and the socio-economic growth.

+ Method and approach:

PIM l khi nim d hiu, nhng kh thc hin, do thc hin pht trin PIM lin quan nnhiu ban ngnh khc nhau cc cp, t tnh, huyn n x nh phn tch trn. Do vy thc hin PIM thnh cng, cn c phng php, cch tip cn ph hp.

3

Strengthen andestablish water use

organizations

Strengthen and

establish water useorganizations

Supporting water useorganizations

Supporting water use

organizations

Raising awareness,capacity

Raising awareness,capacity

Empowerparticipatorymanagement

for local people

Consultants(consulting

community)

Consultants

(consulting

community)

Consultant

- community

Consultant

- community

Consultant community,

organizations do

together

Consultant community,

organizations do

together

Community,organizations do by

themselves

Community,organizations do by

themselves

Chart 9. Method and approach of PIM implementation

- Appropriate PIM method and approach

Implementing PIM development wih the collaboration of many sectors andorganizations.

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Appropriate approach: Agreement from relevant authorities, activeparticipation of community

+ PIM implementation process

No Activities Responsibilities 2011 2012Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q41 Design PIM institutional

organization capacityassessment (IOCA):Assessing existing regulations,mechanisms; number, models,capacity, efficiency, trainingneeds of irrigationmanagement organizations inthe localities

Consultants,cooperating withDARD, the IrrigationCompany

2 Implement institutionalcapacity assessment- IOCA DARD, the IrrigationCompany, Sub-DARD

3 Implement the process oflearning and workingtogether to improve thecapacity for the pilot modelHoc Mon, Phu My

DARD, the IrrigationCompany, Sub-DARD,communes/cooperatives with support ofconsultants

4 Designing the Program/Planof PIM institutional capacity:Improving institutionalcapacity, suitable water use

organizations, implementationmethods and process, trainingfor water use organizations

Consultants,cooperating withDARD, DPI, DoF,Irrigation Company

5 Implementing theProgram/Plan of PIMinstitutional capacity (PhuMy): PIM development(implement, monitor, evaluate)ensuring: (1) Leaders support,(2) stakeholders participate, (3)gradually improvinginstitutional capacity of

participating organizations

DARD, IrrigationCompany, district PC,Sub-DARD,communes/cooperatives with support ofconsultants

6 Revising the program/plan ofPIM applied in Binh Dinh:Evaluating the pilot model inPhu My, request formodification and improvementof PIM and training for wateruse organizations in Binh Dinh

Consultants,cooperating withDARD, the IrrigationCompany, district Sub-DARD,communes/cooperatives

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V. Conclusion and recommendations

+ Conclusions:

Participatory irrigation management is important to improve irrigation exploitation andmanagement. However, PIM is easy to understand and difficult to implement because PIMdevelopment relates to many different sectors of provincial, district and commune levels.

This report presents the activities of consultants and the analysis results of stakeholdersrolesare baselines for improving institutional capacity of PIM in Binh Dinh. This is the start of theprocess of raising awareness, identifying participating organizations and leaderscommitmentsin strategy development and institutional improvement toward enhancing water usersroles inthe province.

This report refers to the method of analyzing stakeholders roles recommended by GTZ (10marks) in order to analyze PIM stakeholders roles in Binh Dinh. Analysis results have shown

that in order to implement (PIM) successfully, it requires participation of 10 relevantorganizations from different levels and also of water use organizations. In which,organizations that play an important role, have legal functions and authority and makedecisions of allocating human resources of PIM are Provincial PC, DARD, the IrrigationCompany, district PCs, Sub-DARD and commune PCs.

+ Recommendations

- (PIM) is vital to improve irrigation works, therefore, it is important to implement PIM in thewhole province to improve the irrigation management and exploitation and create socio-economic change.

- To implement PIM successfully and sustainably, it should be carried out with the

collaboration of many sectors and organizations of provincial, district and communal levels.- The effective direction from higher level, approval of all government organizations/agenciesand active participation are essential for the implementation process.

- To implement PIM in the whole province of Binh Dinh, the start should include institutionalcapacity assessment of PIM implementation to get an overview picture, then develop a pilotmodel of PIM in Hoc Mon Dam, Phu My, draw a lesson and experience to build an effectivePIM program in Binh Dinh.

INDEX 1

Conference stakeholders analysis in PIM developmentTime Content In charge

Date 2/6/20117.30-8.00 Welcome guests PMU8h00-8h10 Introduction PMU8h10-8h20 Opening speech, introducing purpose and

content of the conferenceMr. Tm-Director of theProject

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8h20-8h30 Introduction of the water supply andsanitation project, irrigation supportcomponent, the purpose of improvinginstitutional capacity of PIM

Mr. Jozef DE SMET-Project Adviser

8h30-9h30 Framework of PIM (management, policy

and implementation)

Mr Tun- Director of

Center of PIM9h30-10h30 Experience of improving institutionalcapacity of PIM in Ninh Thuan province(Presentation and discussion)

Mr. Dng Action Groupof PIM, PIM Project inNinh Thun

10h30-10h45 Break 10h45-11h15 Assessment of current situation of PIM. and

exploitation in Binh DinhMr Tun- Director ofCenter of PIM

11h15-11h30 Discussion of solutions for improvingirrigation works efficiency, the importanceof PIM development.

Mr Tun- Director ofCenter of PIM

11h30-13h30 Lunch

13h30-14h15 Analysis of stakeholders in participatoryirrigation management (Part Irelevant organizations, relationship oforganizations, activities of organizations, powers and resources, interests andinfluence scope of organizations)

Mr Trung- PIM specialist

14h15-15h15 Discussion about stakeholders inparticipatory irrigation management (Part I(Dividing into two groups: one withrepresentatives of district and provincial

organizations and one with representativesof communal organizations)

Mr Tun, Mr. Trung guidethe discussion

15h15-15h30 Break

15h30-16h15 -Representatives of two groups present,discuss and come up with an agreementabout the roles of stakeholders in PIM (PartI)

Representatives of twogroups

16h15-17h00 Analysis of stakeholders inparticipatoryirrigation management (Part II

Organizationsimpacts on PIMdevelopment, organizationsviews in PIMimplementation, organizations cooperationin implementing PIM, womenroles in PIMimplementation)

Mr Trung- PIM specialist

Ngy 3/6/20118h00-8h15 Review of discussion results from the

previous dayMr Trung- PIM specialist

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8h15-9h15 Discussion about stakeholdersroles inparticipatory irrigation management (Part II(Dividing into two groups: one withrepresentatives of district and provincialorganizations and one with representatives

of communal organizations)

Mr Tun, Mr. Trung guidethe discussion

9h15-10h00 Presentation of two groups representativespresent, discussion and agreement about theroles of stakeholders in PIM (Part II)

Representatives of twogroups

10h00-10h15 Break 10h15-10h45 Process of PIM implementation in Binh

DinhMr Tun- Director ofCenter of PIM

10h45-11h20 Discussion about the Process of PIMimplementation in Binh Dinh

Mr Tun- Director ofCenter of PIM

11h20-11h30 Closing up the conference, summarizingdiscussion results and agreeing about

stakeholdersroles

Mr. Tm-Director of theProject

11h30-12h30 Lunch

INDEX 2Conference participants

Agencies, organizations Number ParticipantsProvincial levelProvincial Administration office 1 person - in charge of agriculture

DPI 3 persons - Leader - Head of the Economic Division- Officer

DARD 3 persons - Deputy Director in charge ofIrrigation- Head of Irrigation Sub-Department- Head of Irrigation Division

DoF 1 person - Leader of Budgeting DivisionIrrigation Company 3 persons - Leader of the Company, leader of

Irrigation Exploitation Enterprises II,officers

Management Units of ADB4Project

1 person - Leader of management unit of PIMcomponent

District level (Phu My)District PC 1 person - District leader Agriculture Division 2 persons - Head of Agriculture Division, officer

in charge of irrigationFinancial Division 1 person - Leader of Sub-DoFDistrict project management unit 1 person - Head of the unit/accountant

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District agricultural extensioncenter

1 person - Leader of the center

District Farmer Association 1 person - Leader of the associationCommune levelMy Hiep commune 6 persons - Leader of the commune, 3

chairpersons of cooperatives, 2 headsof irrigation groups of the cooperativesmanaging Dai Son Reservoir

My Loc commune 5 persons - Leader of the commune, 2chairpersons of cooperatives, 2 headsof irrigation groups of the cooperativemanaging Cay Sung Reservoir

My Chau commune 5 persons - Leader of the commune, 2chairpersons of cooperatives, 2 headsof irrigation groups of the cooperatives

My uc commune 3 persons - Leader of the commune, head of

communal irrigation groups, irrigationofficersMy Tai commune(ADB4 project) 2 persons - Leader of the commune, chairperson

of cooperativeTotal 40 persons

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INDEX 3Some pictures of consulting task

Downgraded dams, canals are not frequently maintained

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Consultants activities of surveying and investigating fields and holding workshops