request for proposal of outsourcing of pharmacy … · request for proposal of outsourcing of...

RFP for outsourcing of Pharmacy for IITB Hospital

REQUEST FOR PROPOSAL

OF

OUTSOURCING OF PHARMACY FOR IIT BOMBAY HOSPITAL

INDIAN INSTITUTE OF TECHNOLOGY BOMBAY

MMD, IIT Bombay Page No.1 o f 25


Table of Contents

SECTION 1 – INVITATION OF THE BIDS

SECTION 2 – ELIGIBILITY CRITERIA

SECTION 3 – INSTRUCTIONS TO BIDDERS

SECTION 4 SCOPE OF WORK

SECTION 5 LIST OF MEDICINES

SECTION 6 – TERMS AND CONDITIONS OF CONTRACT

SECTION 7 – COMMERCIAL BID

SECTION 8 ANNEXURES

Annexure A1 : Bidder's Information

Annexure A2 : Declaration Regarding Clean Track by Bidder

Annexure A3 : Declaration for Acceptance of RFP Terms and Conditions

Annexure A4 : Declaration Of Annual Turnover And Income Tax Return

SECTION 9 CHECK LIST



SECTION 1 – INVITATION OF THE BIDS

RFP No. MMD/PHARMACY/RC/201617

RFP Date 16th February 2016

Advt. No. Advt. No. A 49/1516

Item Description Annual Rate Contract for outsourcing Pharmacy of IIT Bombay Hospital

Category Goods

Pre Bid Meeting Date & Time 7th March 2016 at 11.00 a.m.

PreBid Meeting Place Materials Management Division, IIT Bombay, Powai, Mumbai 76.

Last date & time of submission of Tender :

23rd March 2016 upto 1.00 p.m.

Place of Submission of Bids Materials Management Division, IIT Bombay, Powai, Mumbai 400 076.

Submission of Bids Two Bid System : The two bid system will be followed for this tender. In this system bidder must submit their offer in separate sealed envelopes as – Technical Bid and Commercial Bid. Both the technical bid and commercial bid envelopes should be clearly marked as “Envelope No. 1 Technical Bid" and "Envelope No. 2 Commercial Bid" and both these sealed covers are to be put in a bigger cover which should also be sealed and duly superscribed with our Tender No. & Due Date and to be submitted to the concern department/section mentioned in tender document.

Opening Date & Time of tender 23rd March 2016 at 3.00 p.m.

Tender Fees Tender Fee of Rs. 500/ (Rs. Five Hundred Only) in the form of Demand Draft in the favour of 'The Registrar, IIT Bombay' payable at Mumbai' to be submitted in Technical Bid “Envelop 1.”

Earnest Money Deposit Earnest Money Deposit (EMD) of Rs. 3,00,000/ (Rs. Three Lac Only) in the form of Demand Draft in the favour of 'The Registrar, IIT Bombay' payable at Mumbai to be submitted in Technical Bid “Envelop 1.”

Place of Opening Tender Materials Management Division, IIT Bombay, Powai, Mumbai 400 076.

Any Clarification Name : Deputy Registrar Dept : Materials Management Division ,IIT BombayEmail : [email protected] No. : 0222576 8805


mailto:[email protected]


SECTION 2 – ELIGIBILITY CRITERIA

1. The Chemist / Firm must hold valid drug License as on date of Bid opening. The successful bidder should apply and procure a valid drug licence from appropriate govt. agency/authority (from the Drugs Control Department, Govt of Maharashtra, under the provisions of The Drugs and Cosmetics Act, 1940 and The Drugs and Cosmetics Rules, 1945) for operating the proposed pharmacy at the Hospital. (Enclose copy of valid Drug License of the Chemist/Firm).

2. The Chemist / Firm bidding should have established the Pharmacy for at least five consecutive years at Mumbai or Thane. (Enclose Certificate of Incorporation/ Registration of pharmacy/chemist/firm).

3. The Chemist / Firm should have the experience for at least Five years in similar field as stated in the “Scope of Work . Preference will be given to the chemist/firms from‟ Mumbai or Thane only. (Enclose atleast 3 purchase orders or 3 contract copies of various government/semi government /PSU/Private hospital's pharmacy).

4. Enclose copy of PAN CARD of the firm.

5. The Chemist / Firm should engage all the time a two qualified pharmacist with a diploma / degree from a Government recognized Institute (Recognized by Pharmacy Council of India). (Attach qualification certificate of atleast of two permanent pharmacist).

6. Enclose Chemist / Firm's Information as per Annexure A1.

7. The Chemist / Firm should not have been convicted by any Drugs Control Authority and no case should be pending under the Drugs and Cosmetics Act and Rules. The Chemist / Firm must not be blacklisted/Suspended or any service related dispute with any Govt. Organisation/Semi Govt. Organisations/ PSU/Private institutions/ various Banks in India or outside India. Annexure A2.

8. The Chemist / Firm should accept RFP Terms & Conditions Annexure A3.

9. The Chemist/ Firm's Annual Business Turnover for last two financial years ie. 201314 & 201415 should not be less than Rs. 2 crores p.a. (Enclose copy of Audited Annual Accounts) Annexure A4.

10. The Chemist / Firm should have submitted filed ITR for last two years i.e. A.Y. 201314 & A.Y. 201415. (Enclose copy of Acknowledgments.) Annexure A4.

11.Enclose copy of valid Sales Tax/VAT Registration certificate.



SECTION 3 – INSTRUCTIONS TO BIDDERS

SUBMISSION OF OFFER:

1. The Quotation MUST BE ENCLOSED IN A SEALED COVER superscribing Tender number / due date & should reach the undersigned on or before due date mentioned in the tender notice. If the quotation cover is not sealed, it will be rejected.

2. Tender should be dropped in the tender box kept in the office of concerned Department. No tender is to be handed over to our staff personally unless otherwise specified. All communications are to be addressed to the undersigned only. In case due date happens to be holiday the tender will be accepted and opened on the next working day.

3. The bid can be submitted in person or through post/ courier (IIT Bombay shall not be responsible for any postal delays or any other reason for not submitting the bid in the specified time and resulting in disqualification / rejection of any bid) so as to reach on or before the due date and time.

4. The leaflets catalogue, etc. should be sent invariably so that a proper evaluation of the equipment offered is possible.

5. The medicines should be supplied as per mentioned & approved brands by Hospital authorities.

COMMERCIAL BID : Bidders are requested to give discount for all items mentioned.

BID OPENING PROCESS: The Technical Bid will be opened in the first instance in the presence of

representatives of the bidders at IIT Bombay. Financial bids of only those bidders, whose bids are found technically qualified, by

the Technical Evaluation Committee, will be opened in the presence of the vendor’s representatives subsequently at a later date for further evaluation.

One authorized representative of each of the Chemist / Firm would be permitted to be present at the time of aforementioned opening of the bids.

The authorized representative of bidders, present at the time of opening of the bids shall be required to sign an attendance register as a proof of having attended the commercial bid opening.

CANCELLATION OF TENDER:

1. Not withstanding anything specified in this tender document, Purchaser / IIT Bombay in his sole discretion, unconditionally and without having to assigned any reasons, reserves the rights:

a) To accept OR reject lowest tender or any other tender or all the tenders. b) To accept any tender in full or in part. c) To reject the tender offer not confirming to the tenders terms. d) To give purchase preference to Public Sector undertakings when applicable as per Govt. Policy/ Guidelines.

2. Conditional Tenders and Unsigned Tenders will also be rejected.



LATE BIDS : IIT Bombay will not be responsible:

i) For delayed / late quotations submitted / sent by post / courier etc. ii) For submission / delivery of quotations at wrong places other than the

mentioned in the tender.iii) Fax / Email / Telegraphic / Telex tenders will not be considered. iv) Any bid inadvertently received by IIT Bombay after the deadline i.e. due date & time for submission of bids, will not be accepted and

returned unopened to the BIDDER.

VALIDITY OF THE OFFER : 180 Days from the date of opening of the Technical bid.

TRANSFER AND SUBLETTING : The seller shall not sublet, transfer, assign or otherwise part with the acceptance to the tender or any part thereof, either directly or indirectly, without the prior written permission of the Purchaser.

EVALUATION OF OFFER :

1. IIT Bombay evaluate technical and commercial acceptable offers on landed net Price basis.

2. Offer which deviates from the vital conditions (as illustrates below) of the tender shall be rejected:

a) Non submission of complete offers. b) Receipt of offers after due date and time and or by email / fax (unless specified otherwise). c) Receipt of offers in open conditions.

3. In case any BIDDER is silent on any clauses mentioned in this tender documents, IIT Bombay shall construe that the BIDDER had accepted the clauses as per the invitation to tender no further claim will be entertained.

4. No revision in the terms and conditions quoted in the offer will be entertained after the last date and time fixed for receipt of tenders.

5. In case of two bid system the date and time of Price Bid opening shall be intimated to technically qualifying bidders only.

DEADLINE FOR SUBMISSION OF BIDS : Bids must be received by IIT Bombay before the due date and time at the address

specified in the tender document. In the event of the specified date for the submission of bids being declared as a holiday for IIT Bombay the bidclosing deadline will stand extended to the next working day up to the same time.

COST OF BIDDING :

• The Chemist / Firm shall bear all costs associated with the preparation and submission of its Bid and the Purchaser shall not be responsible or liable for those costs regardless of the conduct or outcome of the bidding process.

AMENDMENT OF BIDDING DOCUMENTS : At any time prior to the deadline for submission of bids,IIT Bombay may, for any reason,

whether on its own initiative or in response to the clarification request by a prospective



BIDDER may modify the bid document. All prospective BIDDER who have downloaded the bidding document may visit IIT

Bombay, website for amendments / modifications which will be binding on them.



SECTION 4 – SCOPE OF WORK

The Outsourced Pharmacy will stock the drugs and medicines of mentioned in List of Medicines prescribed by the Institute Medical Officers and the Visiting Consultants and dispense the same to the beneficiaries of the Institute at the agreed discount rates.

Preference will be given to Mumbai based chemist/firm only. The Outsourced Pharmacy must be kept open from 7 am to 3 pm & 3 pm to 11 pm on

working days and on holidays & sundays from 8 am to 4 pm. Drugs must be issued at all times. Adequate number of pharmacists, depending on the requirement, must be provided by the approved chemist. If any deficiency is found, the IIT Bombay shall have the power to cancel the chemist/firm without any notice.

The Outsourced Pharmacy will be established inside the outlet provided in the Institute Hospital of IIT Bombay.

IIT Bombay Hospital will not provide any labour/person to outsourced pharmacy. The Chemist / Firm should engage all the time a two qualified pharmacist with a diploma / degree from a Government recognized Institute (Recognized by Pharmacy Council of India).

The Chemist / Firm shall arrange and will be responsible for all clearances / formalities including drugs license from State Drug Controller for opening chemist / pharmacy shop in the allotted space.

All medicines should be embossed with “Not for sale”. The medicines should be supplied as per mentioned & approved brands by Hospital

authorities.



SECTION 5 – LIST OF MEDICINESLIST OF APPROXIMATE ANNUAL CONSUMPTIONS OF MEDICINES & CONSUMABLES

SR. NO.

NAME OF THE ITEMANNUAL

CONSUMPTIONBrand

MEDICINES

1 DERIPHYLLIN RETARD 20000

2 DULCOFLEX 4000

3 PRIMOX 6000

4 REGISTRONE 5 4000

5 RIDOL 9000

6 DOLO 500 118000

7 LORVAS 2.5 1200

8 FERONIAXT 86000 S ASCORBATE & FOLIC ACID

9 ISMO 20 13000

10 ACILOC 150 176000

11 MEBEX TAB 14000

12 TINIBA 300 13000

13 NAPROXYN 250 15000

14 COLIMEX TAB 5000

15 ZOSTA 10 15000

16 NORFLOX 400 12000

17 TEGRITOL 2500

18 MYMOX 125 11000

19 NURIL 5 28000

20 BECOSULE Z 176000

21 DIVOL/DIGINE 12000

22 MULTIVITE FM 42600

23 AMOPOXIN 500 46000

24 ECOSPRIN 75 180000

25 VOVERAN 50 23000

26 COMBIFALM TAB 55000

27 GLYCOMET 500 421000

28 DOLONEX DT 14000

29 NEUROBION FORTE 203000

30 CORINITE TAB 113000

31 ATPARK 50 18000



32 OSPOMAX 250 65000

33 CITZINE 10 79000

34 MEFTAL SPAS 16000

35 GLIMER 1 96000

36 AMLOPIN 5 220000

37 LOSAR 50 100000

38 ELTROXIN 100 37000

39 EVION CAP 20000

40 DAIONIL 5 5000

41 ATPARK 25 34000

42 TRAZINE H 6000

43 PIOZ 15 22000

44 LIPICARD 200 19000

45 ASTIN 10 226000

46 PHEXIN KID 6000

47 RESTYL 0.25 11000

48 OMP 20 110000

49 GRETACAL 500 304000

50 ZYLORIC 100 16000

51 METAPRO XL25 130000

52 FOLIC ACID 5 55000

53 FLAGYL 400 17000

54 RAMICHECK 5 200000

55 CIPBACT 500 11000

56 METAPRO 50 5000

57 ROBINOXAL 14000

58 BANOCIDE FORTE 8000

59 CLOPIDOGRIL 75 20000

60 NATRILIX SR 34000

61 MINIPRESS XL 48000

62 GLYNASE 5 12000

63 GLYCOMET SR 500 207000

64 LANOXIN 2500

65 TRYPTOMER 25 2000

66 PZA 750 3000



67 EPTION 100 4000

68 LASIX 40 13000

69 ELTROXIN 50 90000

70 HYDRAZIDE 12.5 17000

71 COMPLAMINA 2300

72 DIAPRIDE 2 82000

73 MAXEPA 11000

74 ELTROXIN 25 42000

75 NOVONORM .5 9000

76 ATORBIG 20 50000

77 TELMIROL 40 75000

78 GLYCOMET SR 1G 153000

79 CINZAN 25 7000

80 BENADON 40 2500

81 COMBUTOL 800 3000

82 COMBUTOL 200 1200

83 R.CINEX 450 3200

84 CALCIROL 2400

85 OVERALL 2940

86 BIDURET 18000

87 DOMSTAL 10 18000

88 DIAMICRON MR30 49000

89 DOXTS 6000

90 ZITA 100 45000

91 AVIL 25 4800

92 SPIROMIDE 3000

93 OPTISULIN 33000

94 ATIVAN 1 4000

95 LIPBOTRYP 12.5 3000

96 WYSOLONE 5 3600

97 NICARDIA R20 6000

98 PRODEP 20 2500

99 VALPRIN 200 1500

100 THYRONORM 75 600

101 CIPLAR 10 7500



102 SORBITRATE 10 1500

103 ZATHRIN 500 10000

104 NORFLOX 100 2000

105 LASIX INJ 100

106 NASIVION P DOPS 350

107 XYLOCAINE JELLY 60

108 AEKNIL INJ 20

109 DIPROVATE RD 1800

110 MOISOL DROPS 2500

111 BETADINE TUBE125 20

112 DULCOFLEX INJ 100

113 PHENARGAN SYRUP 200

114 GENTAMYCIN INJ 50

115 MEBEX SUSPEN 500

116 ZOLE CREAM 1300

117 OTOREX EAR DROPS 1200

118 H MIXTARD 50 200

119 VOVERAN INJ 1500

120 ATROPINE INJ 500

121 MEASLES VAC 100

122 RANTAC INJ 3000

123 TRIPLE ANTIGEN 120

124 MMR 127

125 NEURIBION FORTE INJ 200

126 AUGMENTIN INJ 1000

127 DERIPHYLLIN SYRUP 300

128 VITAMIN INJ 100

129 MONOCEF 1G INJ 1000

130 OMEZ INJ 500

131 TT INJ 1300

132 CIROHIST SYP 380

133 ORASEP GEL 2000

134 FORTWIN INJ 100

135 ARACHITOL 3L 1500

136 NORMAL SALINE 300



137 OSTOCALCIUM B12 900

138 WATER FOR INJ 3500

139 NEOSPRIN OINT 3900

140 GLARITUS INJ 600

141 LASIX INJ 150

142 NASIVION P DOPS 320

143 HUMAN MIXTARD 40 1160

144 XYLOCAINE PLAIN 80

145 RINGER LACTATE 300

146 NORMAL SALINE 100 1800

147 EMSET INJ 2000

148 BETADINE TUBE 15 200

149 TRAINCAINE MPS 2600

150 CROCIN SYRUP 1900

151 XYLOCAINE WITH ADR 120

152 BETADINE 250 40

153 KLOFEN GEL 120

154 MAXTRA SYRUP 2800

155 DOMSTAL SYRUP 350

156 ZOLE F 2500

157 OPV 6

158 COLIMEX DROPS 200

159 TYPHOID VACCINE 130

160 BUDECORT 0.5 1700

161 BUDECORT 1 1700

162 DNS 600

163 HUMAN ACTRAPID 550

164 DEXTROSE 5% 250

165 NIRLYTE P 100

166 PYRICESIC 500

167 CREMAFIN LIQ 1200

168 AMIKACIN 500 200

169 FALCIGO INJ 50

170 TAXIM 1G 100

171 FERROCHELATE SYP 450



172 FERROCHELATE DROP 300

173 BETADINE SOL 50

174 AVIL INJ 280

175 FLAGYL IV 660

176 TRAMAZAC INJ 100

177 COMBIFLAIM SYP 650

178 CERTION 10K 70

179 DEXTROSE 25% 110

180 CHLORO APPLICAP 50

181 CIPLOX EYE DROP 2000

182 CANDID CREAM 1000

183 NASIVION A DROP 1400

184 QUADRAVAX 150

185 PENTAVAC 150

186 DUOLIN RESP 1500

187 IPV 200

188 ASTHALIN RESP 100

189 AMPOXIN 500 80

190 GLYCOPYROLATE 100

191 CALMPOSE 30

192 VISYNERAL Z 150

193 DPT 150

EMERGENCY MEDICINES 1 SIGMA/GSK/ARISTO/REDDYS/NEON/RANBAXY/CADILA ETC

CONSUMABLES

194 XRAY 10X12 600

195 VENFLON 22 500

196 B.D. DISPO NEEDLE 21 1000

197 SCALP VEIN 24 250

198 SCALP VEIN 22 1500

199 THREE WAY COCK 1000

200 B.D. DISPO SYRINGE 5 15000

201 ZIG ZAG COTTON 50

202 POP 6" (GYPSONA) 500

203 GLOVES 6.5 (NULIFE) 2500



204 B.D.DISPO NEEDLE 22 20000

205 XRAY 12X15 KODAK 2400

206 BANDAGE 4" 250

207 DISPO I V SET 1800

208 SUCTION TIP 25


210 DYNAPLAST 10CM 100

211 STERILIZATION POUCH 20

212 TINCTURE B SMALL 60


214 COTTON ROLL BIG 200

215 SPIRIT DENATURED 600

216 DISPO NEEDLE 20 2000

217 BANDAGE 6" 200

218 MICROPORE TAPE 200

219 ELECTRAL POWDER 24000

220 DISPO SYRINGE 10 5000

221 XRAY 8X10 (KODAK) 1500

222 XRAY 6.5X8.5 (KODAK) 1750

223 BANDAGE 2" 200

224 GAUZE 450

B.D. DISPO SYRINGE 2CC 15000

B.D. DISPO NEEDLE 26 3000

225 B P APPARTUS 60 DIAMOND DLX

226 HAND GLOVES 7.5 30 NULIFE

227 DISPO INSULIN SYNG 5000 B.D.

228 ASTRO RAZER 600

229 XRAY DEVELOPER 18 PRIEMER

230 XRAY FIXER 18 PRIEMER

231 XRAY REPLINISHER 18 PRIEMER

232 LIFE BUOY SOAP 50

233 FORMALIN SOL 50

234 URINE CONTAINER 18000

235 STERILE URINE CONT 1200

236 DETTOL LIQUID 150



237 GLYCERINE 20

238 VIM POWDER 50

239 PARAFIN LIQUID 20

240 ECG ROLLS 100

241 EXAMINATION GLOVES 20000

242 POP 4" (GYPSONA) 500

243 TISSUE ROLLS 200

244 HAND CARE GLOVES 5000 HICARE

245 COTTON ROLL SMALL 100

246 ADHESIVE TAPE 4" 200 BDF

247 HAND GLVOES 6 2500 NULIFE

248 HAND GLVOES 7 3000 NULIFE

249 URINE BAG 150

250 ULTRA SOUND GEL 20

251 CONTOUR STRIPS 100 SIEMENS

252 TROP T 15 ROCHE

253 DENTAL CONSUMABLES 1 DENTSLAB/DPI/MANI/GCINDIA

PATHALOGY CONSUMABLES

254 PREGCARD TEST 2 ACON

255 1.5 SAMPLE CUP 4 SIEMENS

256 CUVETTE CARTRIDGE 6 SIEMENS

257 GLUCOSE 10 SIEMENS

258 ABS 3 SIEMENS

259 CHOLESTEROL 12 SIEMENS/BIOSYSTEM

260 TRIGLYCERIDES 12 SIEMENS/BIOSYSTEM

261 AHDL 24 SIEMENS

262 BUN 14 SIEMENS/BIOSYSTEM

263 CREATININE 14 SIEMENS/BIOSYSTEM

264 TBI 12 SIEMENS/BIOSYSTEM

265 DBI 12 SIEMENS/BIOSYSTEM

266 URIC ACID 12 SIEMENS/BIOSYSTEM

267 CALIBRATORS 9 SIEMENS

268 HBA1C 30 SIEMENS

269 SNAP PACK 12 ROCHE



270 NUTRIENT AGAR 250 PERFECT

271 DISTIL WATER 450

272 WRIGHT STAIN 100 MERCK

273 MACONCKEY AGAR 100 PERFECT

274 AMALYSE 4 BIOSYSTEMS

275 HDL 3 SIEMENS/BIOSYSTEM

276 CELL PACK 22 TRANSASIA BIOMED

277 STROMATOLYZER WH 35 TRANSASIA BIOMED

278 CELL CLEAN 4 TRANSASIA BIOMED

279 THERMAL PAPER 30 TRANSASIA BIOMED

280 PM KIT 1 SIEMENS

281 DIASTIX 15 SIEMENS

282 DENGUE 80 J. MITRA & CO.

283 TRIDOT HCV 100 DIAGNOSTICS ENTERPRISES

284 TRIDOT HIV 6 DIAGNOSTICS ENTERPRISES

285 WIDAL 10 BEACON

286 MALARIA ANTIGEN 12 J. MITRA & CO.

287 ENTROCHECK 24 TULIP ZEPHYER

288 SYPHILIS RAPID 3 ASPEN BIOMED

289 HAEMTEST 3 BO LAB

290 RHELAX RA 12 TULIP ZEPHYER

291 SS AGAR 30 DYNAMICRA

292 BLOOD AGAR 40 DYNAMICRA

293 GRAM NEGATIVE 212 20 PATHOTEC

294 GRAM POSITIVE 112 20 PATHOTEC

295 URINARY TRACT 312 24 PATHOTEC

296 PPD 10 TU 10 BEACON

297 PPD 5 TU 5 BEACON

298 ANTIBIOTIC DISC 250 PATHOTEC

299 SGOT 18 SIEMENS/BIOSYSTEM

300 SGPT 18 SIEMENS/BIOSYSTEM

301 MULTISTIX SG 96 SIEMENS

302 VACUTAINER PLAIN 25200 B.D.

303 VACUTAINER FLORIDE 10800 B.D.

304 VACUTAINER EDTA 25200 B.D.



SECTION 6 – TERMS AND CONDITIONS

AWARD OF CONTRACT :

1. Only one highest discount offering Chemist / Firm shall be selected for rate contract.2. Preference will be given to Mumbai based company/firms only.3. IIT Bombay reserves the right to reject or accept the highest discount offering Bid or any

Bid and also reserves the right of accepting the whole or any part of the Bid and Bidder shall execute the scope of work.

4. The Empaneled outsourced pharmacy will be abide by all the Terms & Conditions of the Tender Document.

5. The empaneled outsourced pharmacy will be empaneled initially for the period of one year and maybe extended further for two years subject to annual revision, if their performance found satisfactory.

6. The services of the empaneled outsourced pharmacy will be reviewed by committee during contract period and IITB reserve right to add or delete bidders in rate contract based on performance if necessary without intimation.

EARNEST MONEY DEPOSIT & SECURITY DEPOSIT :

While submitting bid, the BIDDER shall deposit an amount mentioned in tender document as Earnest Money, with the IIT Bombay through the following instruments:

1. Earnest Money Deposit (EMD) of Rs. 3,00,000/ (Rs. Three Lacs Only) in the form of Demand Draft in the favour of 'The Registrar, IIT Bombay' payable at Mumbai to be submitted in Technical Bid. Failing which, submitted bid will be Rejected.

2. EMD of unsuccessful bidders will be returned within 30 days after the award of the contract.

3. For successful bidder, EMD will be converted to security Deposit and will be retained with IIT Bombay till the expiry / termination of rate contract without interest.

4. EMD of a tenderer will be forfeited, if the tenderer withdraws or amends its tender or derogates from the tender in any respect within the period of validity of its tender. Further, if the successful tenderer fails to furnish the required performance security within the specified period, its EMD will be forfeited.

5. In case there is loss or damage to the drugs/medicines or unsatisfactory services provided to IIT Bombay by the outsourced pharmacy then such losses will be adjusted from the Security deposit.

6. If the quality of medicines/consumables/pathological kits products and services provided is not found satisfactory, IIT Bombay reserves the right to cancel or amend the contract without notice.

TERMS OF PAYMENT :

The Outsourced Pharmacy shall present the Bill together with prescriptions to the Chief Medical Officer for the dispensing made during each fortnight (1 to 15 & 16 to 30/31) within a month of closing of each respective fortnight. The bill should clearly indicate the details of the dispensing made each day such as name of the item, name of the manufacturer, batch number, date of manufacture & expiry date, name of the patient, prescription slip number with date, as per contract etc. and any other



information required by the IIT Bombay Authorities. Payment within 30 days from the date of submission of bill completed in all respects

as mentioned above. Payment shall be made by Cheque or such other mode / electronic fund transfer

offered by the Bank.

PENALTY :

In the event of any breach of any of the terms & conditions of the contract or bidder neglects, delays or fails to perform the contract, IIT Bombay reserves rights to forfeit the security deposit. The security deposit shall not bear any interest.

FORCE MAJEURE : Force Majeure will be accepted on adequate proof thereof.

In the event of any dispute over this contract, IIT Bombay's decision shall be final and

binding.



SECTION 7 – COMMERCIAL BID

To, Date : The Deputy RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Dear Sir,

1. I / We offer to stock the mentioned list of branded medicines/drugs of certified reputed Companies as prescribed by the Institute Medical Officers and dispense the same to the Beneficiaries as per the prescription of the Institute Medical Officers and the Visiting Consultants at the rates in percentage given below:Uniform Discount on the Maximum Retail Price (M.R.P) Offered by me/our Firm shallbe:

a. _______________________________________________________(in percentage term – in figures)

b. _______________________________________________________(in percentage term – in words)

2. I/We undertake to keep the above quoted rate of discount on the Printed Maximum Retail Price on all items stocked and dispensed valid till the duration of this contract/extension of contract. No other taxes or charges, including VAT, shall be leviable on the uniform discount quoted above by me/us.

3. I/We also undertake that the medicines/ drugs shall be stocked as per the prescription and dispensed as per the contract/extension of contract and no “Substitute Medicines/Drugs” will be stocked/ Dispensed.

4. I/We also assure that all stock of medicines/drugs mentioned in list of medicines should be embossed “Not for Sale”.

Place : VAT Registration No :

Date : TIN Registration No :

Signature :

Name :

Office Address :

Affix Rubber Stamp:



SECTION 8 ANNEXURES

ANNEXURE A 1 : BIDDER'S INFORMATION (On Company / firm's Letterhead)

Details of the bidders :

1 Name of the bidder

2 Address of the bidder

3 Status of the Chemist/Pharmacy (Pvt.)

4 Details of the Incorporation of the Chemist/Pharmacy Date:

Ref. Document

5 Valid Sales Tax Registration No. (if any)

6 Valid Service Tax Registration No. (if any)

7 Permanent Account No. (PAN)

8

Name & Designation of the Contact person to whom all references shall be made regarding this tender.

9 Telephone No. (with STD Code)

10 Email Address of the Contact person

11 Fax No. (with STD Code)



ANNEXURE A2 – DECLARATION REGARDING CLEAN TRACK Declaration of Clean Track Record (On Company / firm's Letterhead)

To, Date : The Deputy RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,

Re: RFP No. MMD/Pharmacy/RC/201516 dated 16th February, 2016 for “Outsourcing of Pharmacy for IITB Hospital”

I/we carefully gone through the Terms & Conditions contained in the above referred RFP. I/we hereby declare that my company / firm is not currently debarred / black listed/convicted by any Government / Semi Government Organizations / Institutions in India like Drugs Control Authority and no case should be pending under the Drugs and Cosmetics Act and Rules or abroad. I/we further certify that I'm competent officer in my company /firm to make this declaration.

Or

I/we declare the following

No.

Country in which the company is debarred / blacklisted / case is pending

Black listed / debarred by Government / Semi Government Organizations / Institutions

ReasonSince when and for how long

(NOTE : In case the company / firm was blacklisted previously, please provide the details regarding Period for which the company / firm was blacklisted and thereason/s for the same)

Yours faithfully

(Signature of the bidder)Printed NameDesignationSealDate :Business Address :



ANNEXURE A3 : DECLARATION FOR ACCEPTANCE OF RFP TERMS AND CONDITIONS(On Company / firm's Letterhead)

To, Date :The Deputy RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,


I/we carefully gone through the Terms & Conditions as mentioned in the above referred RFP document. I/we declare that all the provisions of this RFP are acceptable to my company. I /we further certify that I'm an authorized signatory of my company and am, therefore, competent to make this declaration.

Yours faithfully,




ANNEXURE A4 : DECLARATION OF ANNUAL AND INCOME TAX RETURN

(On Company / firm's Letterhead)

To, Date: The Deputy RegistrarMaterials Management DivisionI.I.T. Bombay,Powai, Mumbai – 400 076.

Sir,


1) I/we hereby declare that, our firm's Annual Turnover as follows, and I/we have also supported an Audited Accounts for your references :

F. Y. 2013 – 14 F. Y. 2014 – 15

And,

2) I/we hereby declare that, our firm had filed Income Tax Returns for last two years i.e. 201314 & A.Y. 201415. Supported by copy of ITR.

Yours faithfully,


Encl : As above



SECTION 9 CHECKLIST

The following items must be checked before the Bid is submitted:

1. Envelope “1” Technical Bid

a) Demand Draft for Rs. 500/ (Rs. Five Hundred only) towards cost of Bid

document

b) Demand Draft for Rs. 3,00,000/ (Rs. Three Lacs only) towards Earnest Money

Deposit.

c) Eligibility Criteria Responses (each pages duly sealed and signed by the

authorized signatory)

d) Copy of this RFP document duly sealed and signed by the authorized signatory on

every pages.

e) Annexure A1 : Bidder's Information

Annexure A2 : Declaration Regarding Clean Track by Bidder

Annexure A3 : Declaration for Acceptance of RFP Terms and Conditions

Annexure A4 : Declaration Of Annual Turnover And Income Tax Return

2. Envelope “2”

a) Commercial Bid :

Your quotation must be submitted in two envelopes Technical Bid (Envelope 1) and

Commercial Bid (Envelope 2) superscribing on both the envelopes the Tender no. and the

due date and both these sealed covers are to be put in a bigger cover which should also be

sealed and duly superscribed with our Tender No. & Due Date.


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