requesting design consultant services using icms · design services < 50m design services >...
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Requesting Design Consultant Services using ICMS
Overview for Managers
Design Consultant Procurement
ICMS (Integrated Contract Management System)• Web based application
• Replaced request form HC190 and CONR 389
• Advertisements are created within the application
• Main office review and funding approval through the application
• Reports are available to check status of requests (till designation)
Design Consultant Procurement
How to access the ICMS application
Use your workstation daily login User ID and Password (If you do not have user rights contact Contract Management Bureau)
Design Consultant Procurement
Menus
Horizontal Menu
Ver
tica
l Men
u
Request is considered “PENDING” until submitted to the Main Office
Design Consultant Procurement
ICMS Advertisement Process OverviewComplete ICMS Request MO Program
Area ReviewMO Funding
Approval
Assign MO Ad drafter
Assign Program Area Ad drafter
Contract Analyst Assigned and Coordinates the Draft Ad Prep
Detailed Advertisement Finalized – Published in Contract Reporter & Posted on DOT
Website
Program Area/RegionConsultant
Management BureauChief Engineer’s Office
Contract Management Bureau
Contract Management Bureau
Design Consultant Procurement
Completing ICMS Request
Regional Office Main Office
Design (Regular and RDSA Assignments) Design RDSA Parent Agreements
Traffic Engineering & Planning TASS
Highway Safety Investigation Environmental TERM agreements
Construction Inspection (Regular &TERM) Traffic Engineering & Planning agreements
Subsurface Utility Engineering
Value Engineering
Biennial Bridge Inspection
Overhead Sign Structures
Underwater Diving Inspection
Construction Inspection Umbrella Contracts
Design Consultant Procurement
Creating a Request in ICMS
Design Consultant Procurement
To start a new request
To work on an already started request
Select Request TypeRequest Types
Bridge and Culvert Inspection
Construction Inspection
Construction Inspection Services Umbrella Program
Design
Design Services Agreement Program
Environmental
Highway Safety Investigation
Overhead Sign Structure
Subsurface Utility Engineering
TASS
Traffic Engineering and Planning
Traffic Engineering and Planning Services Umbrella Program
Underwater Bridge Inspection
Value Engineering
Design Consultant Procurement
Most of the regional design staff should be selecting this choice
Services Under Design Type
Bridge Design
Highway Design
Constructability Review
Construction Support
NOTE: Request Type cannot be changed once the request is submitted
DSA choice is for RDSA parent agreements only; not for individual project assignments
Selection Methods
• Consultant Selection Methods• Process I
Process I is selected along with Design Request Type to request an assignment under an existing RDSA
• Process II – Electronic Consultant Selection. New individual and parent RDSA requests follow this process. This process creates a shortlist of consultants to be evaluated by committee from the list of all the consultants expressing interest to the advertisement. The shortlist is created based on the inventory of projects completed by the consultant and work load.
Design Consultant Procurement
ICMS Request – Input Categories
Design Consultant Procurement
Design Consultant Procurement
Project Types Under Design option
Access Management
Assignment to DSA
Design Services < 50M
Design Services > 50M
Design Services Small Projects
ITS - Design
Rest Areas
BASIC INFORMATION -1
Project Title– Possibly same as PSS
Include purpose of the request, type of project, services required (250 Char max)
A more detailed description of design work products, design skills required, scope of project such as length, number of bridges, any specific tools to be used etc
Intersection or landmarks such as library, school etc within the project limits which can be used to compute distance from consultant’s office to site
Design Consultant Procurement
BASIC INFORMATION -2
Complexity
Routine
Moderately Complex
Complex
Design Consultant Procurement
BASIC INFORMATION -3
Service Types
Asbestos Assessment and Remediation
Bridge Design
Bridge Diving Inspection and Fathometer Survey
Bridge Inspection
Constructability Review
Construction Inspection
Construction Support
Hazardous Material Assessment & Remediation
Highway Design
Highway Safety Investigation
Other
Overhead Sign Structure Inspection
Planning/ Traffic Engineering and Analysis/Design
Project Scoping
Subsurface Utility Engineering
Survey or ROW mapping
Value Engineering
All the anticipated consultant services
should be added even if all the services are not required initially
Design Consultant Procurement
FUNDING
100% state funded projects require consultants to meet
MWBE goals, whereas, federally funded projects
require consultants to meet DBE goals
Design Consultant Procurement
PROJECT MANAGEMENT
Design Consultant Procurement
SUPPORTING INFO Type of Data
Bridge Rehab Project Report
Consultant Justification Memo
Attachment A/B
Design Approval Document
Executive Summary
Expanded Project Proposal
Ground Survey
Initial Project Proposal
Photogrammetric Mapping
Project Location Map
Request for Qualifications
Resource Estimates
Scope of Services
Screened Enlargements
Soils Report
Subsurface Information
Traffic Data
Click this icon to select files on your computer
--Required
Design Consultant Procurement
ENGINEERING TASKS
Scroll down for more sections
Completing this section helps with developing the consultant scope of services
and advertisement preparation
Design Consultant Procurement
ENVIRONMENTAL TASKS
Design Consultant Procurement
FACTORS AND WEIGHTS – Process II (Individual Designation)
4. A&B Borrow
from I. A
Design Consultant Procurement
FACTORS AND WEIGHTS – Process I (Assignment to RDSA)
When you select Request Type as “Design” and choose “Process I” initially to request an assignment to RDSA; and finally assign the request to an umbrella RDSA the factors and weights are automatically changed to what’s shown below
1. A Sub Factors
• The weight of each sub factor determines the share of that sub factor in the total I. A & C score
• The total weight of sub factors must be 100%
• Do not change the committee weights
• Include all factors that are expected to be part of the project – even if the factor will not be assigned a weight
Design Consultant Procurement
1.A Sub Factors
Design Consultant Procurement
Factor DescriptionFactor Weight
M01. Planning Study (Highway)
M02. Planning Study (Bridge)
M03. Project Scoping (Highway)
M04. Project Scoping (Bridge)
M05. Preliminary Design (Highway)
M06. Preliminary Design (Bridge)
M07. Final Design (Highway)
M08. Final Design (Bridge)
M09. Design Survey & Mapping
M10. ROW Survey & Mapping
E01. EIS
E02. EA
E03. Noise Study
E04. Air Quality Study
E05. General Ecological Study
E06. Endangered Species Study
E07. Surface Water Bodies Study
E08. Wetlands Study
E09. Navigable Waters Study
E10. Coastal Zone Management
E11. Wild, Scenic and Recreational River
E12. Storm Water Management
E13. Ground Water Study
E14. Flood Plain Evaluation
E15. Cultural Resources Survey
E16. Section 4(f) Evaluation
E17. Section 6(f) Evaluation
E18. Hazardous Waste Materials Screening
E19. Hazardous Waste Materials Assessment
E20. Asbestos Preliminary Investigation
E21. Asbestos Sampling, Testing and Specifications
E22. Farmland Protection Assessment
E23. Energy Analysis
E24. Visual Impact Assessment
E25. Adirondack Park Agency Involvement
E26. Landscape Design
E27. EIS Chapter IV ONLY
E28. EA Chapter IV ONLY
Total: 0
4. A Standard Factors
• These are used to rate consultants based on their experience as listed in the NYSDOT’s inventory.
• Include all factors which will be part of the project. Assign “0” weight when you do not want to assign a weight to a factor.
Design Consultant Procurement
4. A Standard Factors
Factor DescriptionAutomated Shortlisting
Committee
O01. Traffic Forecasting
O02. Soil and Geologic Studies, Foundations
O03. Movable Bridge Design
O04. Bridge Carrying a Railroad
O05. Historical Bridge Design
O06. Final Design Urban Arterial Interconnected Signal Design
O07. Final Design Retaining Walls - Over 10 Meters in Height
O08. Final Design Complex MPT - Over 75 MPT Sheets
O09. Final Design Highway Lighting
O10. Extensive Capacity Analysis of Urban Freeway Mainline and Interchanges
O11. Community Participation
O12. Involvement with NYC Agencies
O13. ITS/Electronic Highway Operations
O14. Intermodal Scoping/Design Analysis
Total: 0 0
Design Consultant Procurement
4. B Special Factors
• Describe special factors
Design Consultant Procurement
4. B Special Factors
Factor Number
Factor TitleAutomated Shortlisting
Committee
Design Consultant Procurement
Design Consultant Procurement
ASSIGN TO UMBRELLAChoose RDSA parent agreement to which this
requested project needs to be assigned and click “Select”
Design Consultant Procurement
SUBMIT TO CMB
Perform Error Check prior to Saving and Submitting
Consultant Management Bureau(Mike Tegza)
Chief Engineer’s Office (Doreen Schwartz)