P20 Reports for Community and Technical Colleges

Research and Planning Commission2012Conference

November 9, 2012

Katie Weaver Randall Education Research and Data Center

Office of Financial Management

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AgendaWho we areWhat are we doing

ARRA P20 GrantERDC/Grant Work plan and products

P20 for K12 reports – lessons learnedAvailable data for research and reporting

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Education Research & Data CenterVisionTo promote a seamless, coordinated preschool-to-career (P-20)

experience for all learners by providing objective analysis and information.

MissionTo develop longitudinal information spanning the P-20 system to

facilitate analyses, provide meaningful reports, collaborate on education research, and share data.

ValuesCoordinate, facilitate, build upon and enhance the education data

collection and analysis already being done by multiple agencies and institutions.

Adhere strictly to both the letter and spirit of privacy laws affecting individual student record data and be sensitive to other privacy concerns.

Achieve consensus wherever possible among participating agencies and institutions in determining the best data and research available to help guide the implementation of P-20 goals.

Conduct all business, data development and research in an open and transparent fashion (to the extent allowed by privacy laws), with the full inclusion of education agencies, organizations, and institutions as well as legislative participants.

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Background2005-06: Washington Learns – established the need

for P-20 research and data

2007 Legislature (E2SSB 5843) created ERDC within Office of Financial Management (in collaboration with LEAP)

2009 Legislature (ESHB 2261) directed ERDC to “identify the critical research and policy questions” and adds P-20 data governance role. Also, directs ERDC and OSPI to “take all actions necessary to secure federal funds to implement sections 201 through 203 of this act.”

May 2010– ERDC and OSPI receive ARRA funding for P-20/Workforce data system ($17.3 million).

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What are we doing?ERDC and P20 Grant Activities

Data governance

Building data infrastructure

Working with partners and stakeholders

Research and reporting activities – Datasets (many flavors), Research briefs, & reports

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Data GovernanceMOU with organizations contributing data to

P20W data warehouseData sharing agreement template for data

contributorsData access guidelines based on privacy lawsData request and reporting guidelinesResearch review processP20W research policy, data stewards, and

data custodian committees

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Research and ReportingSpecific products that have been developed to date under the P20 grant

Research Briefs:• Research Brief #1 –

Who Leaves Teaching and Where Do They Go?• Research Brief #2 – Post Secondary Enrollment Patterns

P20 Reports:• P20W Report to High Schools (2009 – 2010) –

http://www.erdcdata.wa.gov/

Datasets:• DSHS Data Set – identity matched & linked education records

for 1.4M DSHS clients resulted in the report - High School Outcomes for DSHS-Served Youth.

• Research Data Set for Gear Up Study resulted in the report - Making the Dream a Reality Report

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P20 Reports for K12

• Reports for 2009, 2010 high school graduates

• Characteristics include pre-college coursework, GPA, number of credits, math and reading assessment levels, and demographics

• Postsecondary enrollment data from SBCTC, PCHEES, and NSC

• Public display shows aggregated percentage ranges based on size

• Student-level data files are in the process of becoming available to districts

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What we have learned from the K12 reports that we can apply to the CTC reports?

• One report doesn’t meet everyone’s need. Don’t invest all your effort in producing the perfect report.

• Public reports• Aggregate datasets• De-identified datasets• Personally identifiable datasets

• Seek input from your customers (data users)

• Be clear about what data you can share under FERPA. Many ways to share data that allow for analytical flexibility.

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Student-level datasetsCan share identified data with the CTCsWorking out the details of the data share agreements

so we are ready to go when data is prepared. There are 2 options:1. DSA between each CTC, ERDC, OSPI, and the 6 Public

Baccalaureates (each CTC would have 8 agreements).2. DSA between each CTC, ERDC, each school district, and

the 6 Public Baccalaureates (each CTC would have approx. 300 agreements).

ERDC would provide files to SBCTC to distribute to CTCsAt a minimum files would contain data used for public

facing reports. All CTCs would receive the same data elements.

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Input from Customers (data users)Survey Monkey

Feedback from CTCs who are using the P20 reports for K12

Research and Policy meeting in October

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Age/gender/race of enrollees

GPA

Assessment proficiencies

ACT/SAT scores

FRPL eligibility information

Workforce and employment characteristics

0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00

Students Entering CTC's: Please rate the im-portance of each characteristic:

Transfer to another CTC

Transfer to a 4-year institution

Coursework and GPA in a 4-year

institution

Employment status

Wages and indus-try of employment

3.10 3.20 3.30 3.40 3.50 3.60 3.70 3.80 3.90 4.00

Students leaving CTC system: Please rate the importance of the following information:

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Piece of data that would help the most

Highest HS Math course and GPA

high school math taken, date, and gradeTransfer status of students leaving the CTC and attending 4 year universitiesWhat courses students took in high school and how they did. Even if it was something like highest math, highest English -- or a yes/no for key courses

HS transcripts

What 4 year school CTC graduates transfer to

whether transfer students eventually earn a BA degreewhere community college students go after leaving the CTC system and how well they do (whether in further higher education and/or entering the workforce)

The crosswalk of SSIDs and postsecondary IDs

where transferred students go and how they are doing thereInformation on incoming high school graduates' preparation in math and English (courses and grades). The ability to match the high school data with student performance in college courses would also be very helpful (if not by individual student, then at least by high school attended).Post-Attrition Data: If possible, what becomes of the students that stop out without a degree or certificate, or do not transfer?

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What I would like to know from you all?Which CTC students would you follow in a

report of this nature?What are the questions you would want to

answer with this data?

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ClosingERDC can support P20W longitudinal data and

research needsERDC strives to conduct all business in an open and

transparent wayJoin our ListServe to stay informed

-http://www.erdc.wa.gov/Contact us if you are interested in being involved in the

development of the P20 reports/products for CTCs

ContactKatie Weaver Randall

katie.weaver-randall@ofm.wa.gov; 360-902-0664