Event FAQs March 2019 – V5

BACKGROUND Mighty Hoopla - Saturday 8th June Mighty Hoopla is an 18+ LGBTQ-friendly pop music festival. The festival has taken place previously in Victoria Park in 2017 and in Brockwell Park in 2018. The Mighty Hoopla line up is packed with a mix of diverse legendary artists, new live artists and the finest of London’s queer night culture. The event offers a mix of 80s, 90s and current artists. The first wave of artists to be announced for this year’s Mighty Hoopla are All Saints, Bananarama, Liberty X, Jamelia, Samantha Mumba, Tove Lo + Club Night Bill, with more artists to be announced. The programming across the event is largely pop music focussed to create a fun, party atmosphere. The Mighty Hoopla event site will consist of 5 stages, a mix of outdoor stages and stages inside tented structures. The maximum capacity of Mighty Hoopla 2019 is 19,999, this is an 18+ event. The food is curated by Clapham’s street market Venn St Market ensuring there is more than something for everyone with over 45 outlets on offer. Cross The Tracks - Sunday 9th June Cross The Tracks is a new family-friendly music and food focused festival open to all ages, delivering a day of music, food, workshops, talks and more; celebrating the world of soul, funk, Motown, R&B and jazz with a mix of international artists and local homegrown talent. Cross The Tracks invites a mixture of legendary and upcoming artists representing a hybrid of jazz, soul, funk whilst welcoming over 40 of London’s most talked about street food traders, alongside the city’s finest craft beer brewers. The first wave of artists announced for the festival include Chaka Kahn, Martha Reeves and The Vandellas, Masego, Ashun, The Comet is Coming, Nubya Garcia and more. The Cross The Tracks event site will consist of 4 stages – a mix of outdoor stages and stages inside tented structures.

The maximum capacity for Cross The Tracks on Sunday 9th June is 15,000, this is an all ages event.

Key Changes

Besides the ongoing improvements to the operational plans for the event, these are the key changes being made for the 2019 event:

1. Reduced Event Days Event days are now only Saturday and Sunday (no Friday show)

2. Reduced Capacity 2018 had 37,500 on Saturday and 20,000 on Sunday 2019 has 19,999 on Saturday and 15,000 on Sunday

3. Reduced Site Footprint 2018: 160,000 m2 2019: 85,000 m2

4. Reduced Total Occupancy 2018: 20th May – 10th June = 22 days 2019: 30th May – 16th June = 18 days

5. Reduced number of stages 2018: 6 stages 2019: 5 stages (3 of which are small, low capacity stages)

6. New event management company Loudsound Ltd will manage the 2019 event

Management Team The Mighty Hoopla and Cross The Tracks promoters have engaged a professional production management team to oversee the delivery of the events. The production team have experience of running a number of award-winning music festivals & events around the UK over the last 15 years. The production team are well-versed in the delivery of largescale, metropolitan music events and have a trusted track record in delivering safe, enjoyable events including: British Summer Time concert series 2013 - present, Hyde Park, London (65,000 capacity) All Points East concert series 2018 - present, Victoria Park, East London (40,000 capacity) Field Day 2010 – 2017, Victoria Park, East London (35,000 capacity) Mighty Hoopla 2017, Victoria Park, East London (7,000 capacity) Steel Yard 2017, Victoria Park, East London (15,000 capacity) Winterville 2018, Clapham Common, South London (5,000 capacity) Common People 2015 – 2017, Oxford + Southampton (15,000 capacity) Corona Sunsets 2014 – 2017, Greenwich Peninsula (5,500 capacity) Invictus Games Ceremonies 2014, QEOP Stratford (26,500 capacity) With a keen focus on community impact management, the production team will take on board the debrief reports and information that has been made available from the delivery of the 2018 events and will look to improve upon these for 2019. EVENT DETAILS Operating Schedule

Mighty Hoopla Sat 8th June

Cross The Tracks Sun 9th June

OPEN CLOSE OPEN CLOSE BOX OFFICE 12:00 22:30 12:00 22:00 ARENA 12:00* 23:00 12:00* 22:15 ENTERTAINMENT 12:00 22:30 12:00 22:00 BARS 12:00 22:00 12:00 21:15 FOOD TRADERS 12:00 22:15 12:00 21:45

* The premises license application has been applied for with an 11:00am site open time as contingency to deal with a potential build up of early arrivals. The advertised site open time will remain at 12:00.

Use of the Park The footprint of the event site has been reduced for the 2019 events with fence lines being brought away from park paths where possible. This map shows the event site boundary comparisons between 2018 and this year. Red line represents the 2018 site boundary. Blue line represents this years reduced site boundary.

This year the event will have a reduced site footprint of 85,000 m2 (compared to 160,000 m2 in 2018). The key facilities and amenities in the park will remaining accessible for the park users throughout – this includes the lido, tennis courts, BMX rack, bowling green, Brockwell Hall and café, the all-weather football pitch, miniature railway, childrens play area, and biodiversity gardens.

During the events build & break phases, a cross path will be in operation as per the following map. Green line represents the cross path open during build & break of the event. This cross path will only close when the site is deemed unsafe for public access (Friday 7th – Monday 10th June). Orange dotted line represents the park paths which will be open as usual.

Stage Locations This map shows the locations of the 5 stages.

Build & Break Schedule Due to the reduction in the event footprint, this also reduces the time to build and remove the event, so the event will be onsite for less time than in 2019. As a result of these reductions there will be no phased build and break of the event site, the event footprint will be maintained for the build and break of the event with cross paths facilitating access through the park. Lambeth Parks and Events teams will perform a full site check and sign over the portion of the park to be used for the event on 29th May. The build will commence on 30th May. The break period will conclude on 16th June, with a post-event site check and handover scheduled for 17th June.

EVENT PLANNING The event organisers are committed to making sure that event management plans minimise disruption to park users and the local community. This includes management plans surrounding transport, sound management, litter and anti-social behaviour. A Safety Advisory Group is set up including members of the Local Council, Police and other agencies to agree these management plans and ensure they are implemented. INGRESS & EGRSSS Public Transport

Public Transport Overground stations Feedback from the Train Station managers noted that stations were used by festival goers but with no significant impact on any of the stations. We’ll work with the stations again this year Buses This network was used by a high volume of festival goers coming to and from the event in 2018. We are in conversation with TFL Buses again this year and will as in 2018 manage the road closures to ensure that Buses have access through the road closures when in place. Taxi pick up point We are working with Uber and other taxi companies to put in place set pick up points to further manage the impact of vehicles in the area. Parking Learnings from the 2018 events at Brockwell Park indicate that the audience will not drive to the event. Attendees will be advised through all communications that there is no parking near to the site and they will be actively encouraged to use public transport to access the event. There will be some parking restrictions in close proximity to the park to facilitate safe access for pedestrians, temporary bus standing areas, and to support diversion routes. There will be a small car park within the event site for attendees with accessibility requirements, access to which is organised on an individual basis. Entry Queues There will be two public gates into the event. One servicing the bulk of the audience, which will be arriving from Brixton tube station, and another located at the Herne Hill gate into the park for those arriving via Herne Hill, Tulse Hill, North Dulwich or the various bus routes into the area. Throughout the history of the event, there have been no incidents of delays when entering. This is due to the detailed planning of entry gate infrastructure and resource, based on worst-case flow-rate calculations. These calculations are undertaken by an independent, qualified health and safety officer, and allow for a full egress in less than 15 minutes. Additional emergency exits to be used when necessary allow for a full emergency evacuation of the site in less than 7 minutes.

Road Closures The following map shows the road closures and diversions required to facilitate the safe movement of vehicles and pedestrians in the pre, during and post event phases. The full plans will be consulted and agreed with Transport For London, the Highways Agency, Met Police and other relevant agencies.

Egress Management In order to prevent public urination along the routes between the event entry gates and local transport hubs, a number of toilets will be positioned and maintained by a dedicated waste management team. The proposed location for these toilets are likely to be:

- Brockwell Park, towards the Brixton Water Lane gate - Halfords / PC World car park (closed during egress) - Windrush Square - Herne Hill Station

Anti-social behaviour by those under the influence of alcohol will be minimised by closing the event bars a minimum of 30 minutes before the stages finish, and 1 hour before the site closes. In addition, attendees will not be able to leave site with alcohol. Any drinks being carried will be confiscated on exit, which will also help reduce littering. Egressing crowds will be directed by large-format signage to ensure the shortest route is taken to their chosen transport hub. Signage will also instruct attendees to leave in a quiet and orderly fashion, and to be mindful of local residents. The routes to these locations will be managed by team of stewards, traffic management personnel and crowd-control infrastructure, to ensure the designated route is being followed. Roaming teams of SIA security will be on call to respond to incidents and complaints received. There will also be a bolstered police presence along key egress routes. Drugs Policy Statistically, Mighty Hoopla enjoys very low numbers of drugs-related incidents when compared to other music events, and the event has taken place for the last two years with no objection from local police or other responsible authorities on the grounds of public safety, including drug use. The event will implement a robust search police, with 100% bag search, 100% pat-down and the use of drugs dogs at both entry gates. This will be reinforced by strong messaging pre-event through the event’s marketing channels and direct communications with ticket holders. Relevant signage will also be on display on arrival at the entry gates to re-iterate the stringency of our drugs policy. Amnesty bins will be offered at several points during the arrival process, to offer attendees the opportunity to surrender illegal substances before being flagged by the drugs dogs - at which point a dim view will be taken, with police on hand to make arrests where necessary. Security Management Nationally recognised and industry-leading security provider Showsec have been contracted to manage crowd safety and entry searches at the event. They have decades of experience in managing large-scale events, and have won several awards for the quality of their provision.

Showsec were also the appointed security contractor for the 2018 event so know the event and the surrounding areas well. In addition, CCTV cameras will be installed at every entry gate, and along the ingress/egress routes within the park, with footage streamed directly to our event control and to the MET police for surveillance and analysis. Security response teams dedicated to the external areas will be on call to deal with any incidents that occur outside the event perimeter, and along key egress routes to local transport hubs. Litter Bins will be positioned along key egress routes, and throughout the local area to discourage littering. Organisers are working with Lambeth councils dedicated waste management contractor to remove dropped litter and empty the bins when necessary. Larger units will be concentrated at the following locations: park gates, Brixton Water Lane, Halfords / PC World car park, Windrush Square, and Herne Hill Station. The alternative routes to transport hubs will be patrolled by cleansing teams on schedule, to cover areas used by those with local knowledge who have ignored our instruction. Noise Management The organisers are required to make sure that the noise from the event is controlled to limits agreed with the local authority. A team of noise consultants monitor levels throughought the event. The sound systems will be tested the day prior to the event taking place to ensure that they do not breach the noise limits on the licence. There will be a further brief period of testing on the morning of the event. If you have concerns about noise levels directly generated during the period of the event, you can contact the Resident’s Hotline which will be set up for the event. Vehicle Movement During the event period, there will be a higher volume of vehicles in the park; all traffic will be escorted by traffic marshals and/or festival buggies and will travel at a maximum of 5mph (festival buggies are the only event vehicles that will be moving through the park without an escort). Unlike previous years Brockwell Park Garden gate will not be used for event vehicles, unless deemed necessary for emergencies. Vehicle movement will be kept to a minimum and any vehicles moving throughout the park will adhere to park speed limits.

COMMUNITY ENGAGEMENT Community Fund In 2018, the organisers set up the Field Day Community Fund which saw 14 local organisations receive funding from the events to a total of £24,000. The event organisers are looking to build on this for the 2019 events. The Mighty Hoopla Community Fund (which is made up from guestlist donations from both Mighty Hoopla and Cross The Tracks festivals) will be awarded to Brockwell Park groups, organisations & initiatives. The panel will consist of the BPCP chair, Mighty Hoopla director, Cross The Tracks director and ward councillor, and will be allocated within 28 days of the festival taking place to help fund projects within Brockwell Park. Local Music Competition Mighty Hoopla and Cross The Tracks are working with Lambeth Music Service and running a competition for young people up to age 25 to perform on the Mainstage on Saturday 8th and Sunday 9th June. This will be judged by Lambeth Music Service, Mighty Hoopla, Cross The Tracks and present local musicians with a fantastic opportunity to perform on the mainstage. Work Experience The event management team are in discussions with local charities and organisations to offer work experience and placements to local young people in the fields of social media, artist liaison, marketing & PR & Event Production over an agreed period through to delivery of the festival. Any local residents interested in working on the event should email their CV to community@mightyhoopla.com. Trader Applications Any traders wishing to trade at the festival should send their details to kate@vennstreetmarket.co.uk to be considered for a pitch. Local Media Partnerships The organisers are looking to build on the partnerships formed in 2018 with Reprezent radio (based in POP Brixton) and Bussey building in nearby Peckham about forming partnerships. Resident Ticket Ballot The event is running a resident ticket ballot to give away 250 tickets per day of the festival to local residents. The deadline for entering the ballot is 29th March. Full details of how to apply can be found on the Community pages on both event websites: https://www.mightyhoopla.com/info/

https://www.xthetracks.com/community Community Liaison Manager A Community Liaison Manager has been appointed as a dedicated point of contact for local residents, businesses and community groups for both events. During the events tenancy in Brockwell Park, a dedicated Residents Line will be set up for local residents to contact the organisers. An event information leaflet will be distributed to approximately 6000 local residents, and displayed on the Lambeth Events, Mighty Hoopla and Cross The Tracks websites. This letter will include key event details and the contact details for our community liaison manager and resident hotline. The Community Liaison Manager can be contacted at community@mightyhoopla.com and can deal with enquiries relating to both event days (Mighty Hoopla and Cross The Tracks). Local Businesses In the lead up to the event our Community Manager will liaise with local forums (such as the Herne Hill Forum, Herne Hill Traders Association, and Brixton BID) and community groups representing a large number of local businesses and park users to discuss event plans and opportunities to get involved. Local groups will be kept abreast of:-

- Up to date event Information and contacts - Impact on their business - How the event could create business opportunities