WELCOMER O TA RAC T O R S

R O TA RY I N T E R N AT I O N A L D I S T R I C T 3 0 5 1

DISTRICT ROTARACT COUNCIL 3051

iNternship @ Rotaract ORIENTATION PROGRAM

ROTARACTA YO U T H W I N G O F R O TA RY C LU B

WHAT IS A ROTARACT CLUB?

WHAT IS A ROTARACT CLUB? Rotaract Club is a Rotary sponsored service club for

the youth aged between 18-30 years. Rotaract Clubs are either Community or University

based. Every Rotaract Club is sponsored by a Rotary Club

also know as a Parent Club, which makes them true “Partner in Service” and a key member of Rotary Family.

Rotaract Clubs are a part of global effort to bring peace and international understanding to the world through framework of fellowship, friendship & service.

ORIGIN OF ROTARY-IN-ACTION Rotaract Club was started in the year 1968. The first Rotaract Club was Rotaract Club of North

Charlotte, North Carolina, USA, Chartered on 13th March, 1968.

The Rotaract Movement has a dynamic history and a fast growth with 8232 clubs in 170 countries with 189,336 Rotaractors. (sources)

It is reckoned as one of the fastest growing movements having a rate of 2.24%

FIRST SIX CHARTERED CLUBS OF

Rotaract Club of Secunderabad: 2nd April 1968.

Rotaract Club of Tanjore: 16th May 1968.

Rotaract Club of Patna: 20th May 1968.

Rotaract Club of Bijnor: 3rd June 1968. Rotaract Club of Ambernath: 6th

August 1968. Rotaract Club of Hyderabad: 3rd

SeptemberINDIA

THE “GOALS” OF ROTARACT MOVEMENT To develop Professional & Leadership skills. To emphasis on respect for the rights of others, based on

recognition of worth of each individual. To recognize the dignity and the value of all useful

occupations as an opportunity to serve. To recognize, practice & promote ethical standards as

leadership qualities. To develop knowledge and understanding of the needs,

problems & opportunities in the community and worldwide.

WHAT DOES A ROTARACTOR DO??

E X P L A I N …E X P L A I N …E X P L A I N …

WHAT DOES A ROTARACTOR DO?? Rotaract Club organizes a variety of Projects & Activities, depending

primarily on the interest of the club members. The basis of all projects is the four + 1 main avenues of the service. Club Service Community Service Professional Service International Service Public Relation

CLUB SERVICE Celebration & Fellowship all starts here!! Club service is the most primary avenues of Rotaract which keeps the team energetic & motivated.

Events like Movie Fellowship, Team Outings, Group Dinner etc falls under the Club Service Avenue which helps the team to get a stronger bonding and lead the club.

EVENTS UNDER CLUB SERVICE AVENUECharter Day CelebrationBirthday Celebration of Members.Club Picnic.Club Game Activities (cricket,snooker,tennis etc)

Club Movie Fellowship.Club Supper/Dinner Outings.

COMMUNITY SERVICE The second most important chapter of Rotaract

Movement is Community Service. As a youth wing of Rotary Club it is a responsibility of

a Rotaract team to do good for the society they live in. Rotaractors need to work on the social aspect of their

locality and need to work for the betterment of the community standards every month.

We need to figure out the necessities that our society needs and create projects accordingly.

EVENTS UNDER COMMUNITY SERVICE AVENUE Cleanliness Drive in our City. Tree Plantation. Orphanage and Shelter Home Visits. Finding free schools and admitting street hawker’s children. Traffic regulation. Providing Monetary support to patients belonging to poor

family. Conducting Free Health Camps in the rural areas.

PROFESSIONAL SERVICE Professional service is an avenue where a Rotaract Club has

to emphasis on a professional growth of the entire team. Conducting Seminars, Orientations, Skill Development test

are the key factors to encourage Rotaractors to stable up in the personal lives.

The main aim of Professional Service is to benefit its members to outcast themselves and become leaders tomorrow.

EVENTS UNDER PROFESSIONAL SERVICE AVENUE Seminars on Career Development. Industrial Visit. Conducting Aptitude Test for the Members. Seminars for schools students. Team organizing District Assembly & Conference. Participating or Organizing RYLA. Organizing Vocational Courses

INTERNATIONAL SERVICE•Every Rotaract clubs tries to broaden their Horizon on the perspective they have on International Matters, vitally exploring inter-cultural diversities.• It is all about making friendship and broadcasting your club activities with one another.

EVENTS UNDER INTERNATIONAL SERVICE AVENUE TWIN Club Agreement. Celebrating International Day with Similar Banners.

Joint Club Bulletin. Club Visits via Rotary Program.

PUBLIC RELATION Public Relation is a new Chapter added in the subject

of avenues. Public Relation Avenue helps the club to showcase

their activities and promote Rotaract Movement to the World.

On networking platforms like Facebook, Twitter, Website, Instagram etc

Public Relation Team is also helpful to be a eye catcher for a sponsoror.

A healthy PR Team will always create a goodwill for its club, across the globe.

HOW A CLUB WORKS!!L E T S U N D E R S TA N D T H E F O U N D AT I O N L E V E L

ROTARACT CLUB HAS 11 BODY COUNCIL….CORE TEAM President Vice President Secretary Jt. Secretary Treasurer SGT-at-Arms

MAIN BODY Club Service Director Community Service Director Professional Service Director International Service Director Public Relation Officer

HOW TO CREATE AN EVENT?

It should pass the Rotary Four Way Test. It should be written & submitted to the President. The Project Should have its own committee under

the leadership of Project Chairman & Project Co-chairman.

The Project Banner should have the Rotary Logo, Rotaract Logo, District Logo, & R.I. Theme.

A budget of the event sheet should be presented to the Board.

EVENT BUDGET SHEET

Rotaract Club of XYZEvent Name:   PROFIT/LOSS 0Event Date:

Time:Avenue:  

EXPENSES INCOMES.NO PARTICULARS QTY RATE AMOUNT S.NO PARTICULARS QTY RATE AMOUNT

1 VENUE       1 REGISTRATION      2 ELECTRICITY       2 TITLE SPONSOR      3 LIGHT       3 CO-Sponsor      4 SOUND       4 Banner Sponsor      5 STATIONERY       5        6 PRINTING       6        7 CERTIFICATES       7        8 WATER       8        9 MISCELLANEOUS       9        

10         10        TOTAL 0 TOTAL 0

MAKING A COMMITTEE

Organising CommitteeDisciplinary CommitteeHospitality CommitteeSponsorship cum Finance Committee Food CommitteeKit Committee

RAISING SPONSORSHIP Raising funds for the club is one of the challenging task for the Finance

Committee. Raising Sponsorship is a creativity which a President should guide to all his

club members. We should target only those corporates who will have a follow on or

reaches in our event. A Fund Raising Event like a Fancy Dress Competition, the targated Sponsor

should be from Textile, Kids School, Stationery Mart etc as they will find their direct market to showcase their product to the right crowd.

Once the sponsorship amount is received it is duty of the Hospitality Committee to keep the sponsor updated about the event proceedings.

Benefits to the Sponsors as mentioned should be provided and a post event thanking letter should be sent as a form of greetings to the sponsor, these kind act will raise the club’s goodwill and they would show interest in your upcoming projects too.

EXECUTING EVENT Have a pre planned agenda with all committee heads. Have a direct one-to-one communication during the event. The Dignitaries on the Dias should have a copy of agenda and

a hospitality team engaged with them. The host of the show can welcome the guest after a session is

over, not in between. The Seargent-at-Arms team should maintain discipline and run

the program as directed in Protocols Chapter of the District Directory & should avoid loitering of memebers in the arena, with the gates closed during the event.

POST EVENT WORK OUTS

Once the event is over the Venue Committee appointed should clear off the left outs in the arena or the sight.

Finance Committee should collect the bills from the vendors, prepare vouchers and make the payment as per the conditions made prior to the event.

Organizing Committee i.e. Project Chairman, Project Co-Chairman, President & Secretary should convey their “Thanks Greetings” directly to all the guest and members present in the meeting.

Public Relation Officer should collect the photographs and shall make it available to the press media for broadcasting it on their respective channels and on social networks.

MOTIVATION Rotaract movement has everything for which we are becoming a follower of it.

Rotaract teaches Leadership. To be a Leader, one should be a motivator, who in both profit or loss, keeps his team motivated.

THANK YOU

T E A MR O TA R A C T C LU B O F G A N D H I D H A M