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SAIOSH CENTRAL FREE STATE BRANCH HSE CONFERENCE
BLOEMFONTEIN, 21 NOVEMBER 2013
LINKING DESIGN HIRAS, THE H&S SPECIFICATION,
THE H&S PLAN, AND THE H&S FILE
PROF JOHN SMALLWOOD
DEPARTMENT OF CONSTRUCTION MANAGEMENT,
NELSON MANDELA METROPOLITAN UNIVERSITY, SOUTH AFRICA
PRINCIPAL
CONSTRUCTION RESEARCH EDUCATION AND TRAINING ENTERPRISES
(CREATE)
Copyright: Prof. JJ Smallwood, November 2013
2
Introduction (1)
The Construction Regulations were not accompanied by
guidelines
The collective built environment understanding and
appreciation of construction H&S issues is limited
The construction contracting sector’s understanding and
appreciation of the role of all built environment stakeholders
in construction H&S is limited
Design hazard identification and risk assessments (HIRAs) are
not pervasive
In general, H&S specifications are a regurgitation of the OH&S
Act and the Construction Regulations and not a product of
client and design HIRAs and ‘real’ requirements
As a result, in general, H&S plans are not H&S plans
© 2013 : Prof JJ Smallwood
3
Introduction (2)
The H&S file is perceived to be ‘the contractors H&S file’
Risk management is a project management knowledge area
and ‘the’ key issue ito construction management
Raw risk and residual risk
‘Only a bigger fool transfers risk to another fool’
© 2013 : Prof JJ Smallwood
4
Introduction (3)
Construction H&S occurs in a macro environment:
© 2003 : Prof JJ Smallwood
Figure 1: Construction H&S – the macro environment (Smallwood, 1995)
5
General design (1)
© 2008 : Prof JJ Smallwood
Bahia Temple, Delhi, India (Smallwood, 2005)
General design (2)
Bahia Temple, Delhi, India (The National Spiritual Assembly of the Bahia’is of India, 2002)
General design (3)
Bahia Temple, Delhi, India (The National Spiritual Assembly of the Bahia’is of India, 2002)
8
Designing for ergonomics and H&S (1)
© 2003 : Prof JJ Smallwood
Precast concrete stair flights, Port Elizabeth (Smallwood)
9
Designing for ergonomics and H&S (2)
© 2003 : Prof JJ Smallwood
Precast concrete stair flights, Port Elizabeth (Smallwood)
10
Construction Regulations (1)
Clients required to: 4 (1) (a) Prepare and provide Principal Contractor with H&S
specifications (PM, designer, and QS input)
4 (1) (b) Provide PC with any information that may affect H&S (PM, designer, and QS input)
4 (1) (f) Provide sufficient H&S information when changes made to design and construction (PM and designer input)
4 (1) (h) Ensure that PCs have made provision for the cost of H&S in
their tenders (PM, designer, and QS input)
4 (2 ) Discuss contents and approve H&S plan (PM, designer, and QS
input)
Clients may:
4 (5) Appoint an agent in terms of the responsibilities, but in terms of
4 (6) must be competent and have the resources
© 2003 : Prof JJ Smallwood
11
Construction Regulations (2)
Relative to Structures 9 (2) designers are required to:
(a) Provide clients with all the relevant information that may affect the pricing of the work (H&S Specification)
(b) Inform Principal Contractors (PCs) of any dangers or hazards and provide information for the safe construction of the design (H&S Specification)
(c) Include a geo-science technical report, the design loading of the structure, and the methods and sequence of construction (actually ‘design and construction’ method statements) in a report made available to the PC (H&S Specification)
(d) Modify the design or make use of substitute materials where the design necessitates the use of dangerous structural or other procedures, or materials hazardous to H&S (if not then include in the H&S Specification)
© 2003 : Prof JJ Smallwood
12
Construction Regulations (3)
(e) Consider H&S during maintenance subsequent to the completion of the project
(f) Conduct inspections to ensure conformance of construction to design
(g) Stop construction work not in accordance with design
(h) Conduct a final inspection and issue a completion certificate
(i) Minimise ergonomic hazards – commissioning and other phases
© 2003 : Prof JJ Smallwood
13
Construction Regulations (4)
To meet these requirements requires designers (and clients,
PMs and QSs) to:
Identify hazards and assess the risk
Mitigate or eliminate the hazards and risks
Record the residual risk, if any (H&S Specification)
Document the design HIRA process
All project phases: project initiation and briefing; concept and
feasibility; design development; tender documentation and
procurement; construction documentation and management,
and project close out
Required following any redesign during construction phase
Ergonomic related hazards require analysis, evaluation and to
be addressed in the risk assessment
© 2003 : Prof JJ Smallwood
14
Reduction of risk through design and specification (1)
Optimum approach – prevent hazard arising and avoid
risk – are there alternatives?
If not reasonably practicable - then combat at source
If not reasonably practicable - then priority for
measures to control risk that provide communal
protection
Specification of PPE to control risk is a last resort
© 2003 : Prof JJ Smallwood
15 © 2005: JJ Smallwood
Reduction of risk through design and specification (2)
(Steel Construction, 2004)
16
Reduction of risk through design and specification (3)
(Steel Construction, 2004) © 2005: JJ Smallwood
17
Reduction of risk through design and specification (4)
(Steel Construction, 2004)
© 2005: JJ Smallwood
18
Reduction of risk through design and specification (5)
© 2003 : Prof JJ Smallwood
‘Bush-hammered’ concrete, Port Elizabeth (Smallwood)
19
Reduction of risk through design and specification (6)
© 2008 : Prof JJ Smallwood
‘Melting’ mastic asphalt, Canal Walk, Cape Town (Smallwood, 2000)
Reduction of risk through design and specification (7)
20
© 2007 : Prof JJ Smallwood
Shoring of building with excavation at base of building (HSE, 1999)
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Reduction of risk through design and specification (8)
© 2003 : Prof JJ Smallwood
Thermal Lance, Mount Road Police Station, Port Elizabeth (Smallwood, 1987)
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Documentation of process
Name(s) and function(s) of the assessor(s) / team
Date of HIRA
Work breakdown structure (WBS) / Elements / Finishes /
Activities
Hazards and risk / the above
Response
H&S specification reference
Details of subsequent monitoring arrangements e.g.
construction and requirements for further risk assessments
© 2003 : Prof JJ Smallwood
23
Do designers consider / refer to H&S? (1)
© 2003 : Prof JJ Smallwood
Table 1: Frequency at which Architectural practices consider / refer to H&S on various occasions (MS: 1 - 5) (Smallwood, 2000)
Occasion
Response (%) Mean
score Rank
Never Rarely Some-
times Often Always
Don’t
Know
Site inspections/ discussions 3.0 17.2 23.2 26.3 30.3 0.0 3.64 1
Site meetings 3.1 17.3 23.5 32.7 23.5 0.0 3.56 2
Site handover 9.1 18.2 19.2 19.2 33.3 1.0 3.50 3
Preparing project documentation 7.1 26.3 24.2 18.2 23.2 1.0 3.24 4
Pre-tender meeting 11.2 24.5 20.4 20.4 22.4 1.0 3.19 5
Working drawings 11.2 25.5 20.4 18.4 23.5 1.0 3.18 6
Evaluating tenders 15.0 23.0 19.0 16.0 25.0 2.0 3.13 7
Detailed design 11.2 26.5 20.4 20.4 20.4 1.0 3.12 8
Pre-qualifying contractors 10.1 25.3 28.3 17.2 18.2 1.0 3.08 9
Constructability reviews 12.2 24.5 22.4 19.4 17.3 4.1 3.05 10
Design coordination meetings 10.3 34.0 24.7 15.5 14.4 1.0 2.90 11
Client meetings 11.1 30.3 29.3 14.1 13.1 2.0 2.88 12
Concept (design) 19.2 27.3 21.2 15.2 16.2 1.0 2.82 13
Deliberating project duration 15.8 29.5 23.2 15.8 11.6 4.2 2.77 14
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Do designers consider / refer to H&S? (2)
© 2003 : Prof JJ Smallwood
Table 2: Frequency of which Architectural practices consider / refer to H&S relative to various design related aspects
(MS: 1 - 5) (Smallwood, 2000)
Aspect
Response (%) Mean
score Rank
Never Rarely Some-
times Often Always
Don’t
Know
Specification 6.1 17.3 20.4 25.5 28.6 2.0 3.54 1
Method of fixing 6.1 16.2 19.2 34.3 23.2 1.0 3.53 2
Position of components 8.1 15.2 21.2 33.3 18.2 4.0 3.40 3
Edge of materials 11.1 20.2 15.2 22.2 27.3 4.0 3.36 4
Content of materials 8.1 20.2 22.2 25.3 22.2 2.0 3.34 5
Details 12.2 15.3 22.4 24.5 22.4 3.1 3.31 6
Finishes 9.2 21.4 20.4 23.5 21.4 4.1 3.28 7
Type of structural frame 9.1 22.2 19.2 25.3 20.2 4.0 3.26 8
Plan layout 12.2 19.4 21.4 19.4 22.4 5.1 3.22 9
Texture of materials 13.1 18.2 26.3 20.2 19.2 3.0 3.15 10
Design (general) 11.2 23.5 28.6 18.4 17.3 1.0 3.07 11
Schedule 14.4 20.6 21.6 21.6 15.5 6.2 3.03 12=
Surface area of materials 17.3 18.4 19.4 21.4 17.3 6.1 3.03 12=
Elevations 15.3 23.5 22.4 15.3 18.4 5.1 2.98 14
Site location 18.0 26.0 20.0 14.0 19.0 3.0 2.90 15
Mass of materials 13.3 26.5 26.5 16.3 12.2 5.1 2.87 16
25
Integrating design and construction ito H&S (1)
© 2009 : Prof JJ Smallwood
Figure 2: Elevation of masonry Bridge over the Tweed at Coldstream, 1866 (Irwin and Sibbald, 1983)
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Integrating design and construction ito H&S (2)
© 2009 : Prof JJ Smallwood
Figure 3: Centering for masonry Bridge over the Tweed at Coldstream, 1866 (Irwin and Sibbald, 1983)
27
Integrating design and construction ito H&S (3)
© 2013 : Prof JJ Smallwood
Bloukrans Bridge (p. 11, Concrete Beton, 1983)
28
Integrating design and construction ito H&S (4)
© 2013 : Prof JJ Smallwood Bloukrans Bridge (Inside Front, Concrete Beton, 1983)
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Integrating design and construction ito H&S (5)
© 2013 : Prof JJ Smallwood
Bloukrans Bridge (Outside Back, Concrete Beton, 1983)
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Integrating design and construction ito H&S (6)
Bloukrans bridge project (Steele, 1983):
“…notable for the close cooperation and team effort which were achieved by the consultant and contractor, and encouragement given by the client.”
“… consulting engineers had clearly indicated in their design how the task should be tackled and worked closely with the contractors in converting the drawings they had supplied to reality…”
© 2013 : Prof JJ Smallwood
31
Injaka Bridge Collapse (1)
© 2003 : Prof JJ Smallwood
Injaka Bridge collapse, Mpumalanga (Travers, 1998)
Injaka Bridge collapse (2)
Causes (Department of Labour, 2002):
The slide path was not under the webs
The placing of the sliding pads between the deck and temporary bearings was not as specified
Insufficient reinforcement in the deck section, especially the bottom slab
The failure to fully appreciate the implications of the early cracks
The acceptance and approval of a launching nose which was substantially less stiff than that prescribed in the project specification
The deviation from the project specification regarding the automatic pier deflection monitoring at pier 2
The deviation from the project specification regarding the height tolerances of the temporary bearings on pier 3
The use of design and construction personnel, at decision-making level, without appropriate qualification and experience in incremental launched bridges
© 2013 : Prof JJ Smallwood
Injaka Bridge collapse (3)
No independent design reviews were conducted of either the
temporary or permanent works
Contributory causes (Department of Labour, 2002): The lack of experience on the part of design personnel in
incremental launching techniques resulted in poor communications between the parties to clarify understandings and interpretations regarding the slide path position
The lack of clear instructions in the project specification and clear indications on the consulting engineers’ design drawings as to the position of the sliding path, resulted in incorrect interpretations being made
© 2013 : Prof JJ Smallwood
34
Rationale for H&S specifications (1)
© 2005 : Prof JJ Smallwood
Helicopter crash, Strand Street, Cape Town (Vosloo, 1999)
35
Rationale for H&S specifications (2)
© 2005 : Prof JJ Smallwood
Helicopter crash, Strand Street, Cape Town (Vosloo, 1999)
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Rationale for H&S specifications (3)
© 2005 : Prof JJ Smallwood
Helicopter crash, Strand Street, Cape Town (Vosloo, 1999)
37
Rationale for H&S specifications (4)
© 2005 : Prof JJ Smallwood
Helicopter crash, Strand Street, Cape Town (Amalgamated Press, 1999)
38
Rationale for H&S specifications (5)
© 2008 : Prof JJ Smallwood
Mist, Aerial Cableway Station, Table Mountain (Deacon, 1997)
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Rationale for H&S specifications (6)
© 2003 : Prof JJ Smallwood
Site establishment, Aerial Cableway Station, Table Mountain (Deacon, 1997)
40
Rationale for H&S specifications (7)
© 2008 : Prof JJ Smallwood
Shear-face construction, Aerial Cableway Station, Table Mountain (Deacon, 1997)
41
Rationale for H&S specifications (8)
© 2008 : Prof JJ Smallwood
Shear-face construction, Aerial Cableway Station, Table Mountain (Deacon, 1997)
42
Rationale for H&S specifications (9)
© 2008 : Prof JJ Smallwood
Shear-face construction, Aerial Cableway Station, Table Mountain (Deacon, 1997)
43
Rationale for H&S specifications (10)
© 2008 : Prof JJ Smallwood
Transportation of materials and waste, Aerial Cableway Station, Table
Mountain (Deacon, 1997)
44
Design HIRA (1)
© 2003 : Prof JJ Smallwood
Precast planks / ribs and blocks to composite slab, Plettenberg Bay (Hamp-Adams,
1994)
45
Design HIRA (2)
© 2003 : Prof JJ Smallwood
Precast planks / ribs and blocks to composite slab, Plettenberg Bay (Hamp-Adams,
1994)
46
Design HIRA (3)
© 2013 : Prof JJ Smallwood
Figure 4: Design HIRA for erecting precast plank and hollow block composite
slab
An example of a generic risk assessment form (GRA) -Page 1
NAME OF ORGANIZATION
NAME OF PROJECT
ACTIVITY
COVERED Erecting precast plank and hollow block composite slab
SIGNIFICANT HAZARDS ASSESSMENT OF RISK
LOW MEDIUM HIGH
1 People falling 3 X 3 = 9
2 Materials falling 3 X 2 = 6
3 Collapse of structure 1 X 3 = 3
4 Pinching 3 X 1 = 3
5 Manual handling 3 x 2 = 6
6 Tripping 3 x 2 = 6
7 Failure of blocks (material) 2 X 3 = 6
Design HIRA (4)
Positioning pre-stressed precast hollow core slab using cranage and a lifting beam
(SA Builder Bouer, 2004a) © 2005 : Prof JJ Smallwood
Design HIRA (5)
Positioning pre-stressed precast hollow core slab using cranage and a lifting beam
(SA Builder Bouer, 2004b)
© 2005 : JJ Smallwood
49
H&S Specification - Sections
Project details
Client’s considerations and management requirements
Environmental restrictions and existing on-site risks
Significant design and construction hazards
H&S file
© 2003 : Prof JJ Smallwood
50
H&S Specification - Project details
Project location including:
Access e.g. Infrastructure such as railway routes and roads
Fauna and related e.g. crocodiles, malaria, and snakes
Services e.g. electricity, gas, sewage, and water
Socio-economic issues such as crime, and vandalism
Weather e.g. precipitation, temperature, and wind
Other e.g. landmines
Project description
Phases and programme
Details of client, designers, and other consultants
Extent and location of existing records and plans
© 2003 : Prof JJ Smallwood
51
H&S Specification - Client’s considerations and
management requirements
Structure and organisation – general including H&S
H&S goals for the project
H&S monitoring and review
Permit and authorisation requirements
Emergency procedures
Site rules and other restrictions on contractors, suppliers
and others e.g. access arrangements to those parts of
the site which continue to be used by the client, shift
work, night work, restricted hours
Mandatory client provided H&S training
Activities on or adjacent to the site during the works
Arrangements for liaison between parties © 2003 : Prof JJ Smallwood
52
H&S Specification - Environmental restrictions and
existing on-site risks
Safety hazards, including: Boundaries and access, including temporary access
Adjacent land uses
Existing storage of hazardous materials
Location of existing services – water, electricity, gas, etc.
Ground conditions e.g. geotechnical report
Existing structures – degree of stability, or fragile materials
Health hazards, including: Asbestos, including results of surveys
Existing storage of hazardous materials
Contaminated land, including results of surveys
Existing structures - hazardous materials e.g. asbestos containing
Health risks arising from client’s activities
© 2003 : Prof JJ Smallwood
53
H&S Specification - Significant design and construction
hazards
Design assumptions and control measures e.g. design and
construction method statements – composite slabs, and
structural steel
Arrangements for co-ordination of on-going design work
and handling design changes e.g. Nominated
subcontractors’ shop drawings
Information on significant hazards identified during design
e.g. bush-hammered concrete
Materials requiring particular precautions e.g. heavy blocks,
and precast concrete kerbs
© 2003 : Prof JJ Smallwood
54
‘As built’ drawings and plans
Design criteria e.g. design loadings
Potential hazards included in the structure
Construction methods and materials used
Record of hazardous processes e.g. removal of asbestos
containing materials (ACMs)
Equipment and maintenance facilities
Maintenance procedures and requirements
Manuals (operating and maintenance) for plant and
equipment
Location and nature of utilities and services
H&S Specification - H&S file
© 2003 : Prof JJ Smallwood
H&S Specification - Research method and sample
stratum
2007 Study (Smallwood, 2007):
27 General contractors (GCs) which achieved a place in the
Building Industries Federation South Africa (BIFSA) / Master
Builders South Africa (MBSA) National H&S Competition on one
or more of their projects during the period 1995 – 2005
11 GCs responded, which represents a response rate of 39.3%
2010 Study:
13 Members of the Association of Construction Health and
Safety Management (ACHASM) responded
81 Delegates attending Construction Research Education and
Training Enterprises (CREATE) H&S Specification Workshops
responded
© 2011 : Prof JJ Smallwood
H&S Specification - Research findings (1)
Mean percentage (approximate) of projects for which
H&S specifications are provided is:
ACHASM: 56% (2010)
Workshops: 71% (2010)
GCs: 59% (2007)
These are notable findings in that H&S specifications
are required for all projects
© 2011 : Prof JJ Smallwood
H&S Specification - Research findings (2)
Degree to which H&S specifications are project specific:
GCs: 3.57 / 5.00 (2007)
ACHASM and Workshops: 3.09 / 5.00 (2010)
© 2011 : Prof JJ Smallwood
H&S Specification - Research findings (3)
Table 3A: Length of H&S specifications provided to respondents (GCs: 2007)
Category Response per range of number of pages (%)
Unsure 1-5 6-10 11-20 21-30 31-40 41-50 > 51
Shortest 9.1 54.5 9.1 27.3 0.0 0.0 0.0 0.0
Average 0.0 0.0 9.1 63.6 18.2 0.0 9.1 0.0
Longest 9.1 0.0 0.0 9.1 9.1 18.2 18.2 36.4
© 2011 : Prof JJ Smallwood
Category Response per range of number of pages (%)
Unsure 1-5 6-10 11-20 21-30 31-40 41-50 > 51
Shortest 27.3 18.2 9.1 36.4 0.0 9.1 0.0 0.0
Average 9.1 0.0 9.1 18.2 36.4 9.1 18.2 0.0
Longest 9.1 0.0 0.0 0.0 27.3 9.1 18.2 36.4
Category Response per range of number of pages (%)
Unsure 1-5 6-10 11-20 21-30 31-40 41-50 > 51
Shortest 27.0 25.7 16.2 16.2 10.8 0.0 2.7 1.3
Average 27.0 5.4 12.2 10.8 21.6 14.9 5.4 2.7
Longest 26.7 1.3 4.0 6.7 10.7 5.3 20.0 25.3
Table 3B: Length of H&S specifications provided to respondents (ACHASM: 2010)
Table 3C: Length of H&S specifications provided to respondents (Workshops: 2010)
H&S Specification - Research findings (4)
Table 4: Extent to which various aspects / issues are addressed in H&S specifications (Part A) (2010).
© 2011 : Prof JJ Smallwood
Aspects / Issues ACHASM Workshops Mean
MS Rank MS Rank MS Rank
Existing services e.g. high voltage cables 2.92 5 3.82 1 3.37 1
H&S file e.g. format & frequency of amendment 3.00 3 3.62 3 3.31 2
Client restrictions e.g. traffic 3.00 2 3.52 4 3.26 3
Client’s activities e.g. sewerage works 3.15 1 3.30 11 3.23 4
Client specific requirements e.g. daily removal of rubbish /
waste & security cards 2.92 4 3.47 5 3.20 5
Health hazards e.g. sewerage works 2.92 6 3.46 6 3.19 6
Client specific H&S requirements e.g. permit to work
procedure 2.69 9 3.65 2 3.17 7
Materials containing hazardous chemical substances
(HCSs) 2.92 7 3.38 10 3.15 8
H&S Specification - Research findings (5)
Table 4: Extent to which various aspects / issues are addressed in H&S specifications (Part B) (2010).
© 2011 : Prof JJ Smallwood
Aspects / Issues ACHASM Workshops Mean
MS Rank MS Rank MS Rank
Project location details e.g. adjoining structures or
geographical features 2.75 8 3.39 8 3.07 9
Hazardous processes e.g. bush-hammering concrete 2.62 10 3.13 13 2.88 10
Environmental hazards e.g. contaminated ground 2.31 14 3.39 9 2.85 11
Heavy materials e.g. blocks & precast concrete kerb
sections 2.54 11 3.11 14 2.83 12
Details of existing structures e.g. fragile materials 2.23 15 3.41 7 2.82 13
‘Designer’ design & construction method statement e.g.
reference to temporary works required 2.42 13 3.11 15 2.77 14
Design principles & assumptions e.g. stages of instability 2.45 12 2.84 16 2.65 15
Permissible design loadings for stages of structures 2.00 17 3.16 12 2.58 16
Geotechnical reports 2.11 16 2.83 17 2.47 17
H&S Specification - Research findings (5)
Table 5: Extent to which respondents concur with various H&S specification related statements
(2010). © 2011 : Prof JJ Smallwood
Aspects / Issues ACHASM Workshops Mean
MS Rank MS Rank MS Rank
H&S specifications should be a useful reference 4.77 1 4.48 1 4.63 1
H&S specifications are a useful form of reference 4.23 4 3.95 2 4.09 2
Designers are incapable of compiling H&S specifications 4.31 3 3.05 7 3.68 3
Project managers are incapable of compiling H&S
specifications 4.38 2 2.95 8 3.67 4
H&S specifications are a ‘regurgitation’ of the Construction
Regulations 3.58 6 3.49 3 3.54 5
Clients are incapable of compiling H&S specifications 3.85 5 3.13 6 3.49 6
Contractors are expected to provide H&S plans when
inappropriate H&S specifications are provided 3.50 8 3.40 4 3.45 7
Contractors are expected to provide H&S plans when H&S
specifications are not provided 3.50 7 3.32 5 3.41 8
H&S consultants are incapable of compiling H&S
specifications 2.62 9 2.63 9 2.63 9
62
H&S Plans - Introduction
Constituted better practice prior to the Construction Regulations
Major feature of the UK Construction (Design & Management) Regulations 1994
Should be a function of an H&S specification
Essential element of planning
Forms basis for systematic management approach in which risk assessment is pivotal
Goal is effective H&S management and work procedures that ensure maintenance of healthy and safe working conditions and practices
© 2005: Dr TC Haupt
63
(adapted from Summerhayes, 2002)
H&S Plans - Systems Approach
INPUTS CONVERSION CONVERSION OUTPUTS
SOURCES OF INFORMATION
Site visit
Surveys
Risk assessments
Risk assessments
Method statements
Permits to work
CONTRACT DOCUMENTATION
Specification
Drawings
BoQ
Minutes of meetings
H&S SPEC
H&S PLAN
Safe work procedures
PPE
Procedural Statements
INTERFACES
Site rules
Ongoing occupancy
Co-contractor tenders
Induction talks
Meetings
PHASING OF WORKS
INVENTORY OF OCCUPANTS’
DISABILITIES
H&S File
© 2005: Dr TC Haupt
64
H&S Plans - Construction Regulations (1)
‘Principal contractor (PC) and contractor’:
5 (1) PC is required to provide and demonstrate to the client a suitably documented H&S plan based on the client’s H&S specification
5 (4) CC is required to provide and demonstrate to the PC a suitably documented H&S plan based on the PC’s H&S specification
5 (5) PC is required to discuss and negotiate the contents with and approve the CC’s H&S plan
3 (1) PC is required to ensure that each CC’s H&S plan is implemented and maintained
3 (1) (d) PC is required to stop any CC from executing work not in accordance with the PC or CC’s H&S plan
© 2003 : Prof JJ Smallwood
65
H&S Plans - Construction Regulations (2)
5 (6) PC is required to ensure that a copy of PC’s H&S plan and CCs’
H&S plans are available
Client:
4 (1) (d) is required to ensure that each PC’s H&S plan is
implemented and maintained
4 (1) (e) is required to stop any contractor from executing work not in
accordance with the PC’s H&S plan
© 2003 : Prof JJ Smallwood
66
H&S Plans - Rationale and approach (1)
Integrated approach to H&S
Set out the H&S goals
Explain how the key H&S issues will be managed
Explain the action needed to control key risks and provide details of good working practice
Needs to incorporate / refer to any required method statements, H&S rules and monitoring arrangements
Amount of detail depends on the nature and extent of the project and contracting arrangements
Level of detail should be proportionate to the risks
© 2003 : Prof JJ Smallwood
67
H&S Plans - Rationale and approach (2)
Types:
Pre-tender phase and construction phase
Pre-tender phase plan facilitates appropriate allowance for
H&S in tender / bid
Pre-tender phase plan facilitates construction phase
Incorporate H&S specification pre-tender phase
Pre-tender phase plan is not a requirement in the
Construction Regulations, but recommended best practice
© 2003 : Prof JJ Smallwood
68
Pre-tender phase H&S Plan (1) (Description of project)
Project description and programme details
Details of client, designers, and other consultants
Extent and location of existing records and plans
© 2003 : Prof JJ Smallwood
69
Pre-tender phase H&S Plan (2) (Client’s
considerations and management requirements)
Structure and organisation
Safety goals for the project and arrangements for monitoring
and review
Permits and authorisation requirements
Emergency procedures
Site rules and other restrictions on contractors, suppliers
and others e.g. access arrangements to those parts of the
site which continue to be used by the client
Activities on or adjacent to the site during the works
Arrangements for liaison between parties
© 2003 : Prof JJ Smallwood
70
Pre-tender phase H&S Plan (3) (Environmental
restrictions and existing on-site risks) (1)
Safety hazards, including: Boundaries and access, including temporary access
Adjacent land uses
Existing storage of hazardous materials
Location of existing services – water, electricity, gas, etc.
Ground conditions
Existing structures – stability, or fragile materials
Health hazards, including: Asbestos, including results of surveys
Existing storage of hazardous materials
Contaminated land, including results of surveys
© 2003 : Prof JJ Smallwood
71
Pre-tender phase H&S Plan (4) (Environmental
restrictions and existing on-site risks) (2)
Existing structures - hazardous materials
Health risks arising from client’s activities
© 2003 : Prof JJ Smallwood
72
Pre-tender phase H&S Plan (5) Significant design and
construction hazards)
Design assumptions and control measures
Arrangements for co-ordination of on-going design work
and handling design changes
Information on significant risks identified during design
(H&S risks)
Materials requiring particular precautions
© 2003 : Prof JJ Smallwood
73
Outline:
‘As built’ drawings and plans
Design criteria e.g. design loadings
Potential hazards included in the structure
Construction methods and materials used
Equipment and maintenance facilities
Maintenance procedures and requirements
Manuals (operating and maintenance) for plant and equipment
Location and nature of utilities and services
Budget
Pre-tender phase H&S Plan (6) H&S file
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Construction phase H&S Plan (1) (Description of
project)
Project description and programme details
Details of client, designers, PC, CCs, major plant suppliers,
and other consultants
Extent and location of existing records and plans
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Construction phase H&S Plan (2) (Communication and
management of the work) (1)
Management structure and responsibilities
H&S goals for the project and arrangements for monitoring
and review of H&S performance
Arrangements for:
Regular liaison between parties on site
Consultation with the workforce
The exchange of design information between the client, designers,
and contractors on site
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Construction phase H&S Plan (3) (Communication and
management of the work) (2)
Handling design changes during the project
The selection and control of contractors
The exchange of H&S information between contractors
Security, site induction and on site training
Welfare facilities and first aid
The reporting and investigation of accidents and incidents including
near misses
The production and approval of risk assessments and method
statements
Site rules
Fire and emergency procedures
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Construction phase H&S Plan (4) (Arrangements for
controlling significant site risks) (1)
Safety risks: Services, including temporary electrical installations
Preventing falls
Work with or near fragile materials
Control of lifting operations
Dealing with services (water, electricity and gas)
The maintenance of plant and equipment
Poor ground conditions
Traffic routes and segregation of vehicles and pedestrians
Storage of hazardous materials
Dealing with existing unstable structures
Accommodating adjacent land use
Other significant safety risks
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Health risks: Removal of materials containing asbestos
Dealing with contaminated land
Manual handling
Use of hazardous chemical substances
Reducing noise and vibration
Other significant health risks
Construction phase H&S Plan (5) (Arrangements for
controlling significant site risks) (2)
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Outline: ‘As built’ drawings and plans
Design criteria e.g. design loadings
Potential hazards included in the structure
Construction methods and materials used
Equipment and maintenance facilities
Maintenance procedures and requirements
Manuals (operating and maintenance) for plant and equipment
Location and nature of utilities and services
Budget
Contributors
Meetings
Construction phase H&S Plan (6) (H&S file)
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H&S Files - Construction Regulations
‘Principal contractor (PC) and contractor’ 5 (7) requires
the opening of a file which includes all documentation
required in terms of the Act and Regulations
‘PC and contractor’ 5 (8) requires the PC to hand over
the file to the client upon completion – must include a
record of all drawings, designs, and materials used and
other similar information
‘PC and contractor’ 5 (9) requires the PC to include a list
of CCs, CC agreements and details of the type of work
being done
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H&S Files - Rationale
A record of information for the end user
Alerts those responsible for the structure and
equipment, of the significant H&S risks that need to be
dealt with during subsequent use, construction such as
alteration and refurbishment, maintenance and cleaning
work, and demolition
Can provide information for future H&S plans
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H&S Files - Contents (1)
‘Record’ of ‘as built’ drawings and plans used and produced throughout the project
Design criteria such as design loadings for structural elements
Potential hazards included in the structure e.g. pre or post-tensioned beams or slabs – details should be provided
General details of the construction methods and materials used
Details of the equipment and maintenance facilities within the structure
Maintenance procedures and requirements for the structure
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H&S Files - Contents (2)
Manuals produced by suppliers and specialist contractors, which outline operating and maintenance procedures and schedules for plant and equipment
Details of the location and nature of utilities and services, including emergency and fire-fighting systems
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H&S files - Evolution
Establish procedures for obtaining and collating the
information – what information is to be collected, how it
is to be collected, presented and stored
Origins in the initiation phase
Design phase information will be included
Should be discussed at project progress meetings
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H&S Files - Format
The volume of information may require a document that
summarises the key elements i.e. a quick guide
Possibly in two parts:
Day to day use e.g. operational and maintenance manuals
Long-term use e.g. drawings required when major alteration
work
Ideally stored electronically
Drawings are an ideal medium for recording H&S
information
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References (1)
Amalgamated Press. 1999. Chopper inferno. Eastern Province
Herald. 11 February, p. 1.
Department of Labour. 2002. Section 32 Investigation Report
into the Injaka Bridge Collapse of 6 July 1998. Pretoria.
Health & Safety Executive (HSE). 1999. Health and safety in
excavations Be safe and shore. Norwich: HSE.
Irwin, A.W. and Sibbald, W.I. 1983. Falsework A Handbook of
Design and Practice. London: Granada Technical Books.
Republic of South Africa. 2003. Government Gazette No 25207
Construction Regulations 2003. Pretoria.
SA Builder Bouer. 2004a. Cover story. Echo marks 20 years of
achievement. SA Builder Bouer, Nov / Dec, pp. 46-47.
SA Builder Bouer. 2004b. Cover story. Concrete flooring
excellence. SA Builder Bouer, Nov / Dec, p. 46.
© 2003 : Prof JJ Smallwood
87
References (2)
Smallwood, J.J. 1995. The Influence of management on the
occurrence of loss causative incidents in the South African
construction industry. Unpublished MSc (Constr Man)
Dissertation, University of Port Elizabeth, Port Elizabeth.
Smallwood, J.J. 2000. A study of the relationship between
occupational health and safety, labour productivity and
quality in the South African construction industry.
Unpublished PhD Thesis. University of Port Elizabeth, Port
Elizabeth.
Smallwood, J.J. 2007. The nature and contents of health and
safety (H&S) specifications, In: Proceedings of The Second
Built Environment Conference, Port Elizabeth, 17-19 June, pp.
337-349.
© 2003 : Prof JJ Smallwood
88
References (3)
Steel Construction. 2004. Mining Engineering Category
Winner 12 North Shaft Headgear – Impala Platinum. Steel
Construction, August 2004, pp. 32-34.
Steele, D. 1983. Bloukrans Bridge. Concrete Beton, Nr 30 1983
06, pp. 10-11.
Summerhayes, S. 2002. CDM Regulations Procedures Manual.
Second Edition. London: Wiley & Sons.
The National Spiritual Assembly of the Bahia’is of India. 2002.
The Dawning Place of the Remembrance of God. New Delhi:
Thomson Press.
Travers, R. 1998. Lowvelder, 10 July, p.1.
Vosloo, L. 1999. Their final papers. Cape Times. 11 February,
p. 1.
© 2003 : Prof JJ Smallwood