SCHOOL SITE COUNCIL

FIRST MEETING

SEPTEMBER ___,2015

Call the Meeting to Order Roll Call of Members Public Comment SSC Training Election of Officers/DAC

Representative Review Budget Transfers Next Meeting: October

SCHOOL SITE COUNCIL

AGENDA

SSC TrainingDiscuss School’s Achievement

Scores/State & Federal Accountability Programs

Discuss Roles and Responsibilities of SSC

Discuss Single School PlanDiscuss Parent Involvement Plan &

Parent Compact

SCHOOL SITE COUNCILAGENDA

SCHOOL SITE COUNCIL

Discuss School’s Achievement Scores/State & Federal Accountability Programs Review School Accountability

Report Card from link on District website Go to “About VUSD” from the

VUSD Home Page Click on:

SARC/SSPSA/Safety Plans/LEA Plan/ELMaster Plan

Select your school

SCHOOL SITE COUNCILSSC TRAINING

Basic Principle for Legislating School Site CouncilsThe California Legislature believes that the individuals who

are most affected by the operation of the school should have a major role in the decisions regarding how a school functions.

Legislative IntentEducation should be a joint effort of parents, teachers, administrators, and other school staff.

SCHOOL SITE COUNCILSSC TRAINING

SSC ResponsibilitiesThe California Education Code requires the school site councils to:

– Measure effectiveness of improvement strategies at the school.

– Seek input from school advisory committees.– Reaffirm or revise school goals.– Revise improvement strategies and expenditures.– Recommend the approved single plan for student

achievement (SPSA) to the governing board. – Monitor implementation of the SPSA.

SCHOOL SITE COUNCILSSC TRAINING

SSC ResponsibilitiesNEW

–Provide input on District LCAP.–Provide input on school allocated

LCAP fund expenditures.

SCHOOL SITE COUNCILSSC TRAINING

What is our Process for:

• Measuring student growth in interventions?

• Gathering input from ELAC, PTA, Booster Clubs?

• Revising strategies and expenditures?

SCHOOL SITE COUNCILSSC TRAINING

Elementary Composition

Parent or community membership is equal to school staff membership.

Classroom teachers must be in the majority of the staff side.

“Other School Personnel” includes: Other administrative positions, other non-classroom teacher positions, and all site classified personnel.

Smallest council is composed of 10 members.

Principal (1)Teachers (3)Other (1)Parents (5)

SCHOOL SITE COUNCILSSC TRAINING

• Parents or community members and students equally share ½ of the council.

• Classroom teachers must be in the majority of the staff side.

• “Other School Personnel” includes: other administrative positions, other non-classroom teacher positions, and all site classified personnel.

• Smallest council is composed of 12 members.

Secondary Composition

Principal (1)Teachers (4)Other (1)Students (3)Parents (3)

SCHOOL SITE COUNCILSSC TRAINING

Definitions regarding selection/ election of SSC members

• “The council shall be composed of the principal and representatives of: – Teachers selected by teachers at the school;– Other school personnel selected by other school

personnel at the school; – Parents of pupils attending the school selected by

such parents; and– In secondary schools, pupils selected by pupils

attending the school.”

• Community members may serve on the SSC if they are selected by parents.

SCHOOL SITE COUNCILSSC TRAINING

Check Bylaws First

Schools are encouraged to have procedures for the

selection/election of members written into the

SSC’s bylaws.

SCHOOL SITE COUNCILSSC TRAINING

The Principal

• The principal is an active member of the school site council. He/she has no administrative authority over the council.

• SSC attendance and responsibilities CANNOT be assigned to a vice principal or other designee. The principal must be an active participate of SSC.

• In addition, the principal may not veto a decision of the council nor make plan or budget changes without SSC approval.

SCHOOL SITE COUNCILSSC TRAINING

The Principal’s Responsibilities

• Is a voting member of the council;

• May not veto a council decision;

• May not change the approved plan;

• Provides training to SSC members on their roles and responsibilities;

• Provides leadership to the council on federal and state regulations;

• Assists the chairperson in establishing agendas for the meetings;

• Provides or coordinates budget and plan updates to the council;

• Provides student achievement information to the council;

• Provides council with planning information (e.g., program requirements);

• Provides council with budget information (e.g., personnel costs, allowable expenditures); and

• Assumes responsibility for the implementation of the approved plan.

See your site’s School Innovations & Advocacy, Administrator’s Guide to School Site Councils for all SSC

rules and requirements to maintain compliance

SCHOOL SITE COUNCILSSC TRAINING

Agenda Requirements

• Must be posted in a public place 72 hours prior to the meeting.

• Includes the date, time, location, and each item of business.

• Provides time on the agenda for public comment.

SCHOOL SITE COUNCILSSC TRAINING

Conducting the Meeting• Provide a sign-in sheet for attendees.

• Provide copies of the agenda and all materials to SSC members and the public.

• Follow the contents of the posted agenda.

• Use an agreed upon procedure (e.g., Roberts’ Rules of Order- 10th Edition) for conducting business.

• Provide opportunities for all members to discuss items on the agenda.

• Maintain minutes of the meeting.

• Forward a copy of the agenda, minutes, handouts, and sign in sheet to State & Federal Projects at the District office.

• Maintain minutes of the meeting for 3 years.

SCHOOL SITE COUNCILSSC TRAININGConducting the Meeting

(Greene Act)• The council cannot act on any item that was not included on the

posted agenda.

• Exception: If an action is needed and was not known at the time the agenda was posted, the SSC may, by unanimous vote, add the item on the agenda for action.

• Questions and brief statements for clarification may be made as long as there is no impact on students or staff.

• If these procedures are violated, upon demand of any person, the council must reconsider the item at its next meeting, after allowing for public comment on the item.

SCHOOL SITE COUNCILSSC TRAINING

Effective School Site Councils...

• Focus on improving student achievement for all students;

• Maintain a high degree of collaboration;

• Provide opportunities for shared leadership;

• Demonstrate good problem solving skills;

• Allow for all members and the public to freely express their opinions and points of view;

• Recognize and respect the individuality and creativity each member brings to the team;

SCHOOL SITE COUNCILSSC TRAINING

Effective School Site Councils...

• Come prepared with their materials and good ideas;

• Communicate with the larger school community about their progress;

• Encourage the use of good listening skills;

• Seek out information from broader school community; and

• Utilize a procedural guide (e.g., Roberts’ Rules of Order ) to assure that meetings are properly managed.

ELECTION OF OFFICERS

ElectionsLetter

Ballot Summary

CommitteeFormation

Agenda MinutesSign InSheets

Meeting Announcement Flyers

DAC Rep

YearlyMeetingDates

• See Administrators Guide to SSC for guidelines on this procedure.

• The following grid indicates the documentation to have on file at the district office. Please utilize the Document Submission Check-Off Sheet when submitting. This document in linked on the State & Federal Projects Department website.

District Advisory Committee

2015 – 2016 Meetings

October 20, 2015 January 19, 2016March 15, 2016May 17, 2016

SELECT A REPRESENTATIVE TO ATTEND DISTRICT ADVISORY MEETINGS (DAC)

District Advisory Committee

• DAC Representative- SELECT A REPRESENTATIVE TO ATTEND DISTRICT ADVISORY MEETINGS (DAC)

• Elect Committee Officers (as indicated by SSC bylaws)

Please submit yearly schedule of meetings to Paula Kreger in State & Federal Projects

Single School Plan

Explain the purpose of the plan

Discuss how it addresses school needs

Goals of the Plan All students will be effective learners, have

access to essential courses and content, and graduate college and career ready

Reduce chronic and irregular attendance for all students

Reduce incidents that lead to suspension and expulsion

Increase parent/community/business partnerships to support increased student success & Increase opportunities for parent education to support student success

All facilities will be safe, clean, secure, and well-maintained

Single School Plan

Discuss what services are being provided focusing on English Learners, Low Income Students, and Foster Youth

Discuss Student Achievement Scores and their role in the School Plan

Parent Involvement

Review District Involvement Plan

Review School Compact

SCHOOL SITE COUNCIL

Parent Involvement Policy and School Parent Compact1. What is effective about

our Parent Involvement?2. What might we include or

change?

*Record ideas/suggestions in meeting minutes.

SCHOOL SITE COUNCIL

Review Budget Transfers

SCHOOL SITE COUNCIL

End of Meeting

Future Meetings:• October• November• March• May Please submit yearly schedule of meetings to Paula Kreger in State & Federal Projects.