september- october accomplishment report-mm _repaired_ _repaired
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Accomplishment report:
For: MERCEDITA P. JABAGATRegional Director andProject Director, KC-KKB
Thru: MITA GUPANA-LIMAsst. Regional Director andProject Manager, KC-KKB
CC: AC MARIFI VILLAMunicipal Area Coordinator
Pilar, Surigao Del Norte
From: MICHAELLESTER O. MONTERON
Municipal Monitor
Pilar, Surigao Del Norte
Date: October 28, 2010
Acknowledgement:
Grateful thanks to Municipal Mayor Lucio Gonzales and his Municipal Coordinating Team for
their warmest accommodations and hospitality, for providing convenient working space, and allowing me
to use some of the office materials.
Executive summary:
September to October 2010 Makamasang Tugon Project implementation is generally satisfactory
in terms of level of participation among the residence and the support of LGU towards the project. This is
observed during the Municipal Orientation that was attended by involved sectors of the community both
direct and indirect beneficiaries of the project. The first Barangay Assembly has a participation
percentage ranges from 82% as lowest while 100% as the highest rate of participants attended.
Volunteers composing of old and newly elected ones are expressing their willingness to learn and
to execute implements of the project. This is one of the observations done during the conduct of CSW andPDW. Their attentive and responsive attitude towards the implementing activities of the project is very
impressive. From the beginning of the activity until the end of the session they tend to clarify things and
personally ask questions to the MCT members for technical assistance. As personally observed it during
the workshop, there was a mutual interaction between the participants and speaker with MCT members.
MCT staffs are exhibiting their innate and achieved aptitude in dealing with people and
community organizing. They are expressing competency and capacities in executing the implements of
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the project. This will somehow warrant the successful implementation and accomplishment of the project.
The Municipal Area Coordinator was formerly the area coordinator of Kalahi-CIDSS in Vereuala,
Agusan Sur, is now the current MAC of the Makamasang Tugon Project in Pilar. The MCfs have already
engaged and have their experienced in previous 3 year cycle of Kalahi-CIDSS implementation and some
of them are formerly an active BSPMC and Volunteers during those years. This is an assurance that
everything concerning the processes of the project will be fully carried out towards its accomplishment.
The community in general is performing so well, close coordination of MCTs, brgy.
captains, and other concerned offices is being assured for the smooth implementation of the project and so
that they must be able to capture all the activities as already being planned. Timetable of activities are
strictly followed, thus, activities undertaken are placed according to its timeframe.
Introductory statement:
The highlights of this report are the major activities have been done in the month of
September to October in Municipality of Pilar. The Municipal Orientation-MOA or project lunching is
conducted last September 21, 2010; weeks after, the first Barangay assembly is conducted; October 9-13-
a five days activity is devoted for the reviewing, revisiting and evaluation of PSA result from the previous
KALAHI-CIDSS implementation and supplemented with CBMS data result in the last three years and
Barangay Development Plan in identifying issues and concerns; the criteria setting workshop is took place
last October 14, 2010- this is a one day activity workshop, and the following day October 15-16 two
days activity is set for project development workshop.
The abovementioned activities involved several documents that embedded in the
process. These are as well included in this report base on its purpose. These documents includes
resolutions, program of activities of activity undertaken, detailed data on level of participation, minutes of
each major activity and different forms- brgy. monthly report, PDW report which are to be filled-out by
CFs; site validation forms for sub-projects: roads, post harvest facilities, buildings, and water system; andSub Project Concept Form of the said projects.
Date
Accomplishments/ Major Activities Activities Undertaken
Sept
21,201
0
Municipal Orientation & MOA signing
Figure 1. FrontPage
of program
As shown in figure 1, the program is started by
an invocation, followed by singing of national anthemand a welcome address of Mayor Lucio Gonzales-
introducing the provincial officials, MIAC members,
DSWD team, 15 brgy captains, SB members, 4Ps
members, and other guests. He gave a heartfelt welcome
to them and seeks for their best support for the program.
Afterwards, the MC gave the floor to RIE MacSumagang for the orientation.
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RIE: discussing the Makamasang TugonProject as LGU-lead-implementation during
the preparation, designing, and development of
community sub-projects and packaging ofcommunity project proposals
Emphasizing the following aspects:a. The role of established MCT andMunicipal monitor as front liner
during the implementation.
b. CDD-LPP harmonization processc. Project principles and objectives.d. Project backgrounde. The role of peoples participationf. Organizational structure and
staffing
g. Community planning and sub-project cycle/ CEAC
h. Importance of volunteers in theproject implementationi. Local counterpart
Right after the orientation, MOA signing is
followed, and it is represented by DSWD Head,Division Office Ramil F. Jamen, Gov. Sol F. Matugas,
Mayor Lucio Gonzales and DILG representative. This is
witnessed by 15 brgys captains, media, SB members,
volunteers and MIAC members and other residencepresent during the program.
In his speech more focusing on how the
prevailing principles of the project must be highly
practiced. Quoted he said: I will make sure that the
prevailing principles of the project which participatory,
transparency, and accountability must prevail in alltransactions more on financial matters and these must be
highly observed. This statement matters most,
particularly for us implementers and for thosebeneficiaries. This will somehow conveys an assurance
that the project will be truthfully implemented without
disparity, discrepancy, and anomalies.
He thanks the grateful welcome of LGU to
Makamasang Tugon project and for their continuous
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support and for good performance for the three years
cycle of Kalahi-CIDSS project implementation. He
further emphasized that this project is a bonus price for
them for having a job well done. And since this is LGU-implemented with their counterpart from the province,
municipal and brgy fund, DSWD is still monitoring and
supervising in its entire implementation by providingwith them the technical assistance they will need.
In her speech, she is expressing a grateful
gratitude to DSWD for continually providing
opportunities-facilities in her respective Province of
Siargao. She underscores the importance of having thesefacilities in the community which helps the people a lot
in terms of improving their livelihood and income
generation. And gradually alleviate the incidence of
poverty. Also, emphasizing the salient function of
establishing school buildings in line with her prioritizedprojects to improve the level of education among youths
of the province.
His speech is consistent with Gov. Matugas,
similarly pronouncing his full support and acceptance of
the project. Accordingly, he is one of those officialsappreciating and valuing facilities sub-project of the
province. Through which people could retain their
confidence that they can attain a quality of life.
Promised to have a full-blown supervision of the
project.
Participation Rate: Project lunching
To ensure full participation among thestakeholders of the municipality rigid followed up is
made by Municipal Local Government of Pilar. And
after the program there is an estimates of 98.56%
participation percentage generated from the target
participants:
1. Municipal Mayor2. Sanguniang Bayan Members
Municipal Planning and
Development Officer3. Municipal Social Welfare and
Development Officer
4. Municipal Health officer5. Municipal Agriculture Officer6. Municipal budget officer7. Municipal Treasurer8. Municipal Engineer9. Municipal Local Government officer
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Congregated pictures show the level of participation during
Orientation and MOA signing.
10. Community Environment andNatural Resources Officer
11. District Superintendent of the DepEd12. All Barangay Chairman of the
municipality and councilors
13. Representative from POs, NGOs,religious sectors and academe.
14. 4ps membersSetting: Venue of the Program
Tables and chairs are arranged in an oblique form
facing the front of the Gymnasium. There are
participants sat at the side portion and the government
officials, DSWD team and other VIPs sat in thepresidential table. Sound system is well managed
amplified volume is used so that everybody can hear
during the orientation. Well placed projector and has a
wide coverage of presentation.
After the Orientation, they took their lunch breakwhile the municipal area coordinator personally calls
the attention of brgy. captains for the meeting after the
break. The meeting is for the scheduling of 1st Barangay
assembly and the clustering of brgy according to the
assigned MCFs. And also to introduce the MCTs andother team involve during the implementation of the
sub-project.
Right after they agreed among themselves and
have decided that the following schedules and
agreements reached/settled are official and it should be
followed accordingly.
Table 1. Schedules of BA and clustering of brgy
according to MCFs assigned
Barangay assembly is conducted from the month of
September 27-30, 2010.
Excerpts from the minutes:
Among others, there are issues have been raised
during the said meeting. Since the duration of the
project is so short. They suggested a reevaluation of the
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non-prioritized sub-projects identified during last KC
implementation. What follows are the sub-projects
suggested for reevaluation:
Table 2. list of identified sub-projects
After the meeting is adjourned, RIE calls for a
meeting together with MPDC, DILG representative,MCTs, foreign observer and MM for further
instructions:1. Set of activities to be undertaken2. Role of MM in the area3. Staffs of MCT must render full time service4. MPIP-harmonization process5. Sympathizing for full support of the project.
After then, MCTs and MM are both busy for the
preparation of coming brgy assembly. There are
rehearsals of presentation of each MCF on how they
will deliver the report. This is done to ensure the quality
of information they can provide to the residence of each
brgy and to mitigate lapses.
Sept
.
27-
30
Barangay Assembly As agreed among brgy captains during themeeting that there will be a parallel
sessions of Barangay assembly to be
conducted morning and afternoon.
The first brgy assembly is conducted inbrgy Asinan and it is assisted by MMparticularly in discussing the
harmonization process of LPP and CDD.
Most of the discussions are well explainedby the MCF alone, thinking that rehearsals
made help them a lot in familiarizing the
topics being discussed.
Alternate joining of MM from differentbrgys assembly and providing themaccurate assistance, helps them more in
performing their job.
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Overall MCFs are doing so well despitethe absence of MAC that time.
Level of participation:
Participation rate vary according to areas.
The highest participation percentage obtainedranges from 82%-100%. Those previously known
as outstanding brgys in terms of performance level
in sub-project implementation are still reining.Highest participation rate connotes greater
possibility of achievements towards the sub-project
implementation and more projects to be offered.
This is the thing being emphasized to those brgywith unsatisfactory rating.
Table 3. Participation rate of each brgy
Based on personal observation, in the height of
coming election-people are political incline. Eachconflicting party intends to defeat one another forthe sake of political position. They wont and dont
want to engage any activities related to the
opposition. This might be the reason why some ofbrgys have less participation rate.
Excerpts from the minutes of brgy assembly;
Among other things, during the conduct of brgy
assembly there are certain clarifications have beenraised from the volunteers themselves. These are as
follows;
Overview:
Honorarium for volunteers After the sub-project turn over into the
brgy, who is responsible for maintenance
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and operation.
Why there is a need to repeat the processor CEAC when the brgy had alreadyidentified major problems and already had
their proposed (non-prioritized project)
project.
Questions concerning these matters have been
accommodated by providing with them enoughand accurate information.
The project has the sense of ownership interms of process and benefits. You as
volunteers and residences are the directbeneficiaries of the sub-project and to thateffect as owners as well.
Turnover could be mean of full rights,privileges and responsibilities of the given
sub-project are being entrusted to therightful owner.
CEAC or CDD is the central focus of thisproject implementation, by not solelygiving them the sub-project they need, aswell, teaching the LGU and the residence
on how people be able to chart, shape,
formulate, decide, design, a form of
development in their own terms-inadherence to the principles of
participatory, transparency and
accountability.
Schedules of BA can be read in the previous p.
Oct
14,
201
0
Criteria Setting Workshop
It is a major activity conducted to let theBrgy formulates the criteria for rankingsub-project concept. It is done only for the
purpose of prioritizing sub-projects in the
context of limited funds.
This activity is formally started at 7:30 am
with prayer and the singing of national anthem
through power point presentation facilitated byMunicipal Area Coordinator. Then, Mayor LucioGonzales gave his opening remarks. The Mayor
was creatively facilitated the introduction of
participants.
All the expected participants are present:1. Barangay representation team2. Municipal Mayor3. AC4. CFs
Materials to be used in this program are well
prepared ahead of time:
1. Minimum criteria for ranking2. Mechanics for ranking
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Figure above is the program flow of theCSW
3. Proposed rules on decorum4. Sample Tally5. Agenda in cartolina ( already presented)6. Objectives in Cartolina (already presented)7. Attendance sheet ( facilitated by FA)
The objectives of CSW is presented by the
Municipal Area coordinator which discusses thefollowing points:
1. Minimum criteria for ranking the sub-project
2. The mechanics for ranking- votingprocedure, resolutions, complaints
mechanism
3. Rules of decorumAnd also discusses the basic principles on
prioritization/ranking:
1. SP should not be in negative list2. Should identify the most important needs of
the community
3. Voting system should be democratic4. Considered the needs of those who are in
needs
5. Should encourage participation6. Easy to understand
The participants are given the opportunity to laythe criteria and ground rules/or mechanics of
ranking the sub-project. And present it into their
co-participants on how each of the criteria beingset is weight.
The revisited PSA output is also presented by the
municipal area coordinator and followed bypresentation of Municipal Development Plan-
discussed by Alex Literato.
The criteria for ranking is composite of two parts:1. Quantitative criteria
1.1 percentage of local counterpart2. Percentage of household attendance in
BA3. percentage of direct beneficiary
Qualitative Criteria:
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1. Responsiveness2. Strategic value3. Environmental impact4. Benefits for the poor5. Urgency6. Seriousness7. Extent8. Consequence Overall assessments:
1. They able to formulate the criteriafor ranking the sub-projects andcollaboratively discuss current
problems confronting their
respective brgys.2. They able to present the PSA output
and MDP
3. They able to formulate themechanics for the conduct of MIBF
a) Voting procedureb) Decorumc) And come up with three
resolutions
The three resolutions are presented in the rightcolumn. These resolutions are for Technical
assistance fund. TAF is subsidized funds grantedto communities with prioritized sub-projects whichtechnical Assistance for planning, designing and
supervising requires actual cost. As follows:
001-Adopting and approving the resultof the expanded municipal developmentcouncil- inter barangay criteria setting
for the implementation of makamasang
tugon project.
002- approving the six brgy of themunicipality og pilar,sdn as contracting
parties of the service provider fortechnical assistance fund (TAF) of their
eligible community priority sub-projects.
003-designating and authorizing brgyasinan as the lead brgy in contracting
with service providers for the technicalassistance fund for and in behalf of thesix brgys.
1. Water system2. Street travelling3. Construction of cum
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fishermen warf4. Rehabilitation and
upgrading seawall
5. Road for crossing tobrgy proper
6. Construction of sea wall 004-requesting to avail Technical
ASSITANCE Fund amounting
to one hundred thirty fivethousand pesos for the payment
of professional fee or service,
reproduction of plans and othertechnical documents neededduring the preparation of
detailed sub-project proposals of
the three brgys.
Presentation of PSA and identified problems ofeach brgy.
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October 15-16
Excerpts from the minutes of criteria setting: Otherdiscussions raised
Overview:
Declaration of qourom;acquisiting for best support ofresidence and officials to
cooperate during theimplementation
Discussion of local counterpartdistribution of the project- from
provicial, municipality and brgy.
They agreed that each of the brgymust avail the project.
This is a training activity that involves
hands-on capability building process where the
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Project Development Workshop
participants are taught on procurement process,filling out the Sub-project concept form and
familiarization of different attachments necessary
during the actual implementation of the sub-
project. After this activity, local volunteers must atleast familiarize the basic process in sub-project
preparation, designing, and development of
community projects, and also the packaging ofcommunity project proposal.
This activity is started with a prayer andfollowed by singing of national anthem. Anopening remark is initiated by Mayor Lucio
Gonzales and introducing the participants and
recognizing the presence of the guest speaker.
In this activity, the participants are sought to give
an expectations on the topics to be discussed.Expectations are divided into four categories
namely: venue, topic, speaker, participants.
Common among the expectations are;speaker:
1. The discussion must be simplified2. Full of excitement, there is no place for
boredom3. Do not use English
Venue:1. Peaceful2. Wide3. Cold
Participants:1. Responsive2. Attentive3. Good listeners
Topics:1. Procurement2. Proposal3. POW4. And many others
The guest speaker is introduced by Municipal
Area Coordinator, in a way or sort of
autobiographical presentation. He is the RegionalInfrastructure Engineer, act as a consultant that
provides training and extend technical assistance tothe volunteers and even to the MCTs.
RIE: discussions on;
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1. what is community project2. site validation3. environmental scanning4. project development and management5. filling up the sub-project concept form6. presentation and critiquing of output7. discussion on complete documents on sub-
project full blown proposals8. appropriate technology9. engaging service provider and technical
assistance fund10.sub-project technical standards11.packaging proposal and approval12.discussion on the policy and compliance of
the subproject environmental and socialsafeguards
13.environmental and social safeguards14.environmental management plan15.critiquing of social and environmental
management plan
16.orientation on the operation andmaintenance of the proposed sub-project
17.formulation of the o&m core group18.Tariff setting
The above discussions are facilitating in
nature which there is no place for boredom. He putsome add-ons of exercises undertaken by therespondents just to let them feel rejuvenate from a
load of so much familiarization. For example,
during discussions in environmental scanning- EngMac used the San Francisco plant with 22 leaves
being placed in a distance and letting the
participants count the leaves from a distance till
closer to the plant. This has an implication toenvironmental scanning. Every part of the
discussion, he deliberately imparts sort of greenjokes, wisdom to whisper, realistic ideas and the
like.
And also at the first part of the workshop, the
Municipal Area Coordinator has presented the final
revisited PSA output and final criteria adopted bythe MIBF for the ranking of the sub-project
concept. Presentations pertaining to it are alreadybeing presented in the previous page.
Right after the discussions, the participants started
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After the community consultation-
they decided to propose a one unit room forpre-school within the existing elem. Area.
filling out the sub-project concept form, assistedby MCFs. And these are subject for presentation
and critiquing.
Excerpts from the minutes of PDW;
Critiquing: focuses in;
On how to work with negative conditionsthat created the sub-project.
It should be convincing to the readers There should be a difference from
conditions before and after the
establishment of the sub-project.
Entries in project type according to three:enterprise, public goods and humanresource development
How to sustain the project.
Estimated damages will be done toenvironment and how to mitigate it.
Percentage of beneficiaries Technical aspect is to be fill-out by
MDAC
Crucial issue: Operation and Maintenance of thesub-project.
During the presentation of SPCF of brgyCaridad, Eng Mac has found out that they are
proposing a project that is, already being
established in the area (water system level II). Thisis strictly not allowed in Makamasang Tugon
project. And he further inquires, if there is an
existing O&M primarily responsible for the sub-project. Accordingly, there is, yet, the problem isthey pay it expensively and the residence
themselves do not pay the exact amount imposed.
Eng Mac, see it difficult to resolve rather headvised to conduct community consultation with
brgy officials and some community residence todiscuss this issue and propose another sub-project.
Then, Eng Mac, give his go signal to every brgy to
proceed in POW except from Caridad.
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Site Validation: October 17, 2010
Afterwards, MCTs facilitated the giving ofCertificate of Attendance to the participants,
together with the Eng Mac and Mayor LucioGonzales.
After that, Eng Mac calls the attention of MCTsand MM for the meeting after the program. This is
each of us are required to shared their evaluationand assessments of undertook workshop. Ourobservations based on venue, discussions,
learnings and recommendation or improvements
are sought. This is accordingly a tradition rightafter the program end.
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One community volunteer per clusteredbrgy. This activity is simultaneously
conducted in three clustered brgy.
Instruction of taking picture is just see to it
that you can mark the three vantage points.
Example picture:
Asinan; rehabilitation of brgy road
For road sub-project, the beginning point
and the end point are needed to be markedKatipunan; Health Station
Rural access component;
Structural representation of volunteers by clusteredbrgy.
Structural model for taking picture on site
validation
Site validation forms;
Post harvest facilities:
Buildings:
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Bridges
Road;
Since then, MCTs and MM are both busy helping
each other preparing the documents necessary foreach sub-project proposed based on the checklist
provided by Eng. Mac.
Checklist; Buildings
Bridges and drainage
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Water system;