session 4 responding to an emergency. objectives at the end of this session, you will: be familiar...
TRANSCRIPT
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Session 4
Responding to an Emergency
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Objectives
At the end of this session, you will:
• Be familiar with the RC/HC Handbook and the Emergency Checklist
• Be able to identify the main steps to take when responding to an emergency
• Be able to identify what support exists and how to access it
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Handbook for RCs and HCs on Emergency Preparedness and Response
Key actions to prepare for and respond toemergencies
What is your role When and how Remember! Which tools, service and mechanism to use Good to know Where to go for more information
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Case Study
Identify
(i) Main emergency response steps during
first 24 hours first week
(ii) Main tools and services to use
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Actions to take within 24 hours0. Account for your staff
A. Alert and preliminary scenario Alert OCHA Contact the Government Assess if an international response is warranted
Tools and services:- Global Disaster and Alert Coordination System
(GDACS)- Reliefweb
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B. Leading Capacity Assessment
Review the Inter-Agency Contingency Plan Re-assess the capacity of your office
Tools and services:- OCHA surge capacity- UN Disaster Assessment and Coordination
(UNDAC) team
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C. Establish Coordination Mechanisms
Convene a Humanitarian Country TeamUse existing coordination structures and
mechanisms Include national authorities
Establish clusters
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D. Needs Assessment
Use preliminary scenario to inform initial response decisions
Act on the best information available
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E. Operational Response
Coordinate response activities through regular meetings with the HCT and Cluster Leads
Ensure the release of at least one situation report Establish appropriate contact with domestic and
foreign military forces in-country
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E. Operational Response
Tools and services:- International Humanitarian Partnership (IHP)- Humanitarian Information Centre (HIC)- Foreign Military and Civil Defence Assets (MCDA)
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Additional tools and services- On-site Operation Coordination Centres (OSOCC)- Virtual On-site Operation Coordination Centres (V-OSOCC)- Urban Search-and-Rescue (USAR) teams - OCHA stockpile- Sphere Minimum Standard in Disaster Response
E. Operational Response
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F. Resource Mobilization
Ascertain donor intentions Trigger humanitarian funding mechanisms
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F. Resource Mobilization
Appeal mechanisms:- Flash Appeal: for acute needs for up to six months
Funding instruments: - Emergency Cash Grants - CERF loan element- CERF rapid response window- CERF underfunded emergencies window
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G. Media Relations
Establish an emergency public information team to develop a crisis communications plan
Agree on who speaks to the media Hold a press conference, if possible jointly with
the national authorities Issue a press release / official statement
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H. Safety & Security
Assess the impact of the disaster on the security situation
Activate any related security contingency plans Convene a UN SMT Assess appropriate or reinforce existing means of
collaboration on security matters with non- UN actors
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Actions to take within the first week
A. Capacity Assessment
Regularly review capacity in your office Request additional human resources from
OCHA if necessary
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B. Coordination Mechanisms
If an UNDAC team is deployed, organise meetings with the Government and the HCT to Review coordination mechanisms and
structuresAgree on appropriate UNDAC support to the
humanitarian response operation.
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B. Coordination Mechanisms
Inform the Government and partners of cluster coordination arrangements
Regularly review coordination structures and modify if necessary
Establish an early recovery network and develop an Early Recovery Strategic Framework
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C. Needs Assessment
Lead the HCT and Cluster Leads in conducting a joint multi-sectoral initial rapid assessment
Ensure timely reporting of assessment results to feed into the draft Flash Appeal
Within two weeks: lead a multi-cluster rapid needs assessment
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D. Response Plan
Develop a strategic humanitarian response plan
In consultation with the HCT and national authorities
Based on the Inter-Agency Contingency Plan Including early recovery Including a protection strategy
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E. Operational Response
Regularly meet with the HCT to coordinate response activities
Liaise with domestic and foreign military forces in-country
Assign an information management focal point If necessary, request OCHA to set up a
Humanitarian Information Centre
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E. Operational Response
Tools and services:- Humanitarian Information Centre (HIC)
Additional tools and services- Partnerships with private sector (by OCHA)- Who does What Where (3W database)
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F. Resource Mobilization
Liaise with donors and regularly chair donor briefings
Lead the Humanitarian Country Team in producing a draft Flash Appeal
Approve the final draft of the Flash Appeal and send it to OCHA HQ
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F. Resource Mobilization
If funding is likely to be inadequate for life-saving activities
Inform the ERC of the need for a CERF Rapid Response Grant
Assign a CERF Focal Point within your office Lead the Humanitarian Country Team in
determining funding priorities Review and approve projects for CERF funding
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G. Access
Negotiate with all parties, including non-state actors, for access for humanitarian staff and goods
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H. Media Relations
Regularly brief the media and hold press conferences
Ensure regular release of Situation Reports
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I. Safety & Security
In cooperation with UNDSS CSA:
Update security risk assessments Review Security Phases and evacuate/relocate
UN personnel and dependants if required Liaise with appropriate Government institutions,
Police, Ministry of Defense
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I. Safety & Security
In cooperation with UNDSS CSA:
Establish contact with the command of all parties to the conflict
Review the need for more security officers and request surge capacity from DSS if needed
Ensure the safety and security of UN staff Reassess means of collaboration on security
matters with non-UN actors
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Remember
The response must be needs-based, quick, and effective Don’t hesitate to ask for help All necessary information can be found in the Handbook