SESSION: What Makes an Effective EMS?Los Angeles County Metropolitan Transportation Authority (LA Metro) Environmental Management System

Cris B. Liban, D. Env., P.E.., Los Angeles County Metropolitan Transportation Authority

The Los Angeles County Metropolitan Transportation Authority (LA Metro) has used its Environmental Management System (EMS) as the tool to promote i) environmental compliance, ii) enhanced sustainable work spaces, and iii) a spirit of empowerment through the process of continual improvement.  Operational cost savings and value creating ideas has been the cornerstone of LA Metro's EMS.  The agency has embarked on a major re-thinking of EMS implementation not only in how it continues to roll out the Plan-Do-Check-Act process agency-wide, but more importantly, to use these principles in the implementation of the rest of its sustainability programs in the backdrop of an extraordinary transit expansion program.   This talk will outline LACMTA's EMS vision that is unique to the agency but nationally implementable; and the lessons learned that others can build upon to commence or jumpstart their organization's EMS.

Cris B. Liban, D.Env., P.E. currently oversees the Los Angeles County Metropolitan Transportation Authority’s (LA Metro's) environmental compliance, environmental remediation, energy and renewable energy management, climate change management, environmental management system, policy development and implementation, environmental liability reduction, real estate due diligence, and electric vehicle charger programs; while supporting LA Metro’s $40B transportation expansion program. He is also the project manager of several LA Metro research projects funded by the Federal Transit Administration, California’s South Coast Air Quality Management District, the California Energy Commission, and the California State Water Resources Control Board. Dr. Liban was recently appointed by the Los Angeles City Mayor as one of the Commissioners of the City of Los Angeles' Board of Transportation Commissioners, and he also serves on several American Public Transportation (APTA) Working Groups. A licensed professional engineer in California, Cris has degrees in geology (magna cum laude), civil and environmental engineering, and environmental science and engineering.

On An Agency’s Transformative EMS2014 TRB Sustainable and Resilient Infrastructure WorkshopNew York, NY

Cris B. Liban, D.Env., P.E.Los Angeles County Metropolitan Transportation Authority

June 17, 2014

Outline

> LA Metro EMS Overview> EMS Best Practices> Emerging EMS Issues> Questions/Discussion

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LA Metro is Los Angeles County’s…

Regional Transit Planner/Funder

Regional Transit System Builder

Regional Transit Operator

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An Integrated Approach

Carbon Credits Administration (Green Fund) (06/2014)

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EMS Implementation Timeline

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EMS Implementation Tips• Environmental Case Business Case• ISO 14001 certified pilot site as agency-wide template• Roll-out through a multi-site process • Streamlined documentation and implementation

EMS Multi-Site Structure

EMS Admin Team

EMS Core Team,

Division 10

EMS Core Team, Red Line Yard

EMS Core Team, etc.

• Environment

• Energy

• Climate Change

Red Line Yard (Division 20)(R)Red Line Yard (Division 20)(R)Division 10(B)

Total Metro Facilities- Four Rail(R) Facilities- 10 Bus(B) Facilities- Central Maintenance Facility- One Headquarters

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Central Maintenance Facility(B)Division 10(B)Red Line Yard (Division 20)(R)Division 21(R)Union Station Headquarters

Division 9(B)

Division 11(R)

Division 22(R)

Division 7(B)

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Total Metro EMS Facilities- Four Rail(R) Facilities- Three Bus(B) Facilities- Central Maintenance Facility- One Headquarters

EMS Best Practices• Develop Ancillary Policies and Plans• Management/Frontline Support and Collaboration• Environmental Training Institute• Key EMS Collateral

• Print• Electronic• Video

• Partnerships• Funding for pilot efforts

Aspects Poster

Awareness Poster

An EMS for All: Benefits

• A program of empowerment• Comprehensive and promotes cultural change• The tool for implementing Environmental Policy• Plan-Do-Check-Act process is foundational• Improved, enhanced and transparent operations• Cost savings and cost avoidance• A different perspective of transit

How Much Do These All Cost

> 2007 Budget: $0> 2009: $250,000/yr (interdepartmental contribution) > 2010: Sustainability Capital: $2M/yr revolving loan based on

future cost-savings> 2014: Green Fund: $4M/yr to address additional capital/O&M

>2014 Projected Cost Savings: About $4.5M

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Emerging Issue: Managing Commitments

PolicyCommitment to

Compliance, Pollution Prevention

and Continual Improvement

Planning• Objectives

Targets• Aspects,

Impacts, Risk • Legal & Other

Req.

Implementation

• Resource, Roles, Resp.

• Competence, Training

• Communication• Doc Control,

Records• Operational

Controls• Emergency

Preparedness

Checking• Monitor,

Measurement• Evaluate

Compliance• Nonconformanc

e/CAPA• Internal Audit

Management Review

Environmental

Commitments

•APTA Commitm

ents

•Energy/GHG

•Water

•Others

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Emerging Issue: ISO 14001:20151. Scope2. Normative references3. Terms and definitions4. Context of the organization

– Understanding the organization and its context– Understanding needs and expectations of

interested parties– Scope of the management system– Management System

5. Leadership– Leadership and commitment– Policy– Organizational roles, responsibilities and authorities

6. Planning– Actions to address risks and opportunities

• General• Environmental aspects• Compliance obligations• Significant environmental aspects and

organizational risks and opportunities• Planning to take action

– Objectives and planning to achieve them• Environmental objectives• Planning to achieve objectives

7. Support– Resources– Competence– Awareness– Communication

• General• Internal communication• External communication and reporting

– Documented information• General• Creating and updating• Control of documented information

8. Operation– Operational planning and control– Value chain control– Emergency preparedness and response

9. Performance evaluation– Monitoring, measurement, analysis and evaluation

• General• Evaluation of compliance

– Internal audit– Management review

10. Improvement– Non conformity and corrective action– Continual improvement

KEY:Black – Core Management System Requirement, Comparable to 14001:2004.Red – New Management System RequirementsBlue – ISO 14001, Discipline-Specific Requirements

Questions/Discussion

Cris B. Liban, D.Env., P.E.p: 213/922-2471c: 213/792-5777e/m: LibanE@metro.net

www.metro.net/ecsd213/922-1100

sustainability@metro.net