sgt deleon, j.. s1 certification course day 2 briefs

SGT

DE

LE

ON

, J.

S1 Certification S1 Certification CourseCourse

Day 2 BriefsDay 2 Briefs

S1 Certification CourseS1 Certification Course

OUTLINEOUTLINE Mission Defense Military Pay Office Finance Battalions Daily Register of Transactions Leave Report Format Identification Promotions Leave and Earning Statement Unit Commander’s Finance Report Points of Contact

III Corps, Finance OperationsIII Corps, Finance Operations

MISSION STATEMENTMISSION STATEMENT

Ensure finance readiness of III Corps units prior to deployment. On order, deploy and conduct finance support for all Soldiers and units within the III Corps area of responsibility and redeploy.


DEFENSE MILITARY PAY OFFICE DEFENSE MILITARY PAY OFFICE (DMPO)(DMPO)

Copeland Soldiers Center (Bldg 18010) Services Provided by DMPO

IN/OUT Processing Travel Advance/Settlement PCS/TDY Dislocation Allowance (DLA) Do It Yourself (DITY) Move Separation/Retirement


FINANCE BATTALIONSFINANCE BATTALIONS

15th Finance Battalion Bldg 28000 – 1st Cavalry Division

230th Finance Battalion Bldg 410 – 4th Infantry Division (Mech)

Bldg 2805 – III Corps, 13th COSCOM, and Brigade Separates


SERVICES PROVIDEDSERVICES PROVIDED Advance Pay Advance Station Housing Allowance (ASHA) Leave and Earning Statement (LES) Request/Unit Commander’s Finance Report

(UCFR) Temporary Lodging Expense (TLE) Temporary Lodging Allowance (TLA) Debt Management/Reenlistment/Bonus Finance Documents (Pay Inquiry, BAH etc.)


The purpose of the DROT is to provide feedback to the PACs on documents they have submitted to finance for processing. The DROT shows what transactions have processed, rejected, or have recycled. DROT Management:

Retain the DROT for the current month plus 2 months The PAC clerk should maintain a DROT suspense file containing copies of all documents submitted to finance on a UTL

DAILY REGISTER OF TRANSACTIONS DAILY REGISTER OF TRANSACTIONS (DROT(DROT))


DROT Management (cont): Compare the DROT against the suspense file to ensure all transactions were input and accepted If transaction processed, place a copy in Soldier’s “SMIF” file Request status from the finance control section if transaction shows as a reject or recycling

DAILY REGISTER OF TRANSACTIONS DAILY REGISTER OF TRANSACTIONS (DROT(DROT))


Daily Register of Transactions (UH099CA04) Unit: 13th Finance Group ADSN: 4833 - Updates: 03-02 to 03-02

Source Code: AA STATUS SSAN Name FID Variable Data Errors DTR Date Cycle Number Processed 3501 050201 201A0000000000 05-02 05/02/22 A5 Processed SB03 050115050215A0001AA62199000 07-02 05/02/22 F2 Recycle LH04 980301C RAH 07-02 05/02/22 F2 Reject MD05 050101 35 MOF PBF 07-02 05/02/22 A0

DAILY REGISTER OF TRANSACTIONS DAILY REGISTER OF TRANSACTIONS (DROT)(DROT)


LEAVE TRANSACTIONS REPORTLEAVE TRANSACTIONS REPORT

The purpose of the Leave Transaction Report (Unit Leave Report (UPL)) is to provide feedback to the leave clerk on DA Form 31(leave) documents they have submitted to finance for processing. The UPL shows transactions processed or rejected and number of days charge.


LEAVE TRANSACTIONS REPORTLEAVE TRANSACTIONS REPORT(cont)(cont)

Upon receipt of the UPL the leave clerk updates the leave control log (DA Form 4179-R) by entering the following data:

The date of the UPL in the “Report Date Column”

Number of days leave posted by finance office is entered in the “Number of Days Column”


DATE: 050320 PAGE: 1Privacy Notice – This report may contain data regulated by thePrivacy act of 1974 (Public Law 93-579). Adequate safeguards

Must be applied to the handling and use of such information.

Leave Transactions Report

4833: Update 0301-0310 Process Date: 2005 -03 - 18

Status SSAN Name Tran UIC Update Start Stop Type LV Control # Err Code SvcSta Seq Cycle User IDPROC 111111111 BROWN SB03 FI 03-06 050301 050311 A FI04419 4833 00010 E4 E4833**

PROC 000000004 REDD SB03 FI 03-08 050220 050315 A FI04416 4833 00015 E3 E4833**PROC 111115555 SMITH SB03 FI 03-08 050203 050315 A FI04410 4833 00017 E4 E4833**PROC 111116666 GARCIA SB03 FI 03-09 050304 050310 A FI04422 4833 00011 E1 E4833**

LEAVE TRANSACTIONS REPORTLEAVE TRANSACTIONS REPORT


FORMAT IDENTIFICATION (FID)FORMAT IDENTIFICATION (FID)

ALLOTMENTS PAY ENTITLEMENTSAB BONDS 01 BASIC PAYAC CHARITY 02 FRN LANGUAGEAD DEPENDENCY 09 BAH DIFFAH HOME 10 DEMO PAYAI INSURANCE 12 FLY PAYAS SAVINGS 22 FGN DUTY PAY 23 HOSTILE FIRE PAY

DEBTS 30 SDADB SGLI 33 SRBDC DENTAL INS 35 BAQDD SOLDIER HOME 40 BASDF ART 15/COURT MARTIALS 46 COLADG GPLD 65 FAMILY SEPDV ADV PAY REPAY 66 INTERIM VHA(ONLY 60 DAYS)DW CASUAL PAY REPAY 68 VHA

Commonly Used FIDs & Action Indicators


TAX INFORMATION ACTION INDICATORS FD ADDITION WITHOLDING 01 START FF MARTIAL STATUS 02 STOP FG NBR EXEMPTIONS 03 REPORT MG STATE TAX 04 CHANGE 05 CORRECTION 06 CANCEL PERSONNEL ACTIONS 07 INCREASE MA SSAN 08 DECREASE MB NAME AND SSAN MC NAME COLLECTION AND BONUS ACTION MD GRADE 11 PAY UNIT ASSIGNMENTS 13 RELEASE HELD IN SUSPENSE LC SERVICING FINANCE OFFICE 18 SUSPEND LG PACIDN 20 RESUME LH/LK PAY OPTION 21 REMIT 26 RELEASE ON TIME PAYMENT



PAY DATAPA ADVANCE PAYPC CASUAL PAYPK PARTIAL PAYPL SRB PAYMENT DUTY STATUSSA ON STATION SJ AWOLSB LEAVE SK CONFINEDSC LES ADDRESS SL DECEASEDSF SICK/INJURED SP DESERTEDSG PCS ARRIVAL ST SUSPENDED STATUSSH PCS DEPARTURE



PSB is responsible for all promotions and reductionInterface between HRC and DFAS databases On a case to case basis, when personnel is unsuccessful making a grade change, finance can make input. Unit Procedures:

Obtain copy of personnel report reflecting that Soldier’s grade is correct on the DA System and Local SIDPERS

Obtain memo from PSB, signed by personnel detachment commander or warrant officer, requesting finance grade change override.

Take memo, printout, and copy of the orders to servicing finance unit, NCOIC of Customer Service.

PROMOTIONSPROMOTIONS


LEAVE AND EARNING STATEMENTLEAVE AND EARNING STATEMENT (LESs)(LESs)

LESs are extremely important to Soldiers and their families. Therefore, it is critical that each agency in the LES Distribution Process do its part to ensure that LESs reach the Soldiers in an efficient and timely manner. We print the LESs and distribute them to the PACs at our monthly LES distribution meeting. Thus, the LESs go from Finance to the PAC to the unit to the Soldier.


LEAVE AND EARNING STATEMENTLEAVE AND EARNING STATEMENT (LESs)(LESs)

PAC Responsibilities: The primary responsibility of the PAC is to facilitate the transfer of the LESs from the local finance office to each company level unit. To distribute the LESs and UCFRs in a timely manner PAC should perform their duties. The main action required at the PAC level is to compare the LESs received from finance with the unit’s AAA-162 Roster to ensure that all assigned Soldiers receive an LES. It is critical that this review occur each and every month at the LES distribution meeting.


LEAVE AND EARNING STATEMENTLEAVE AND EARNING STATEMENT PAC Procedures:

Attend the monthly Finance LES Distribution Meeting.

Review the LESs received with the AAA-162 Roster. Complete the “LESs Needed” form as necessary for

any missing LESs. Turn in the “Missing LES” form to the finance

representative prior to leaving the meeting. Return to finance the day following LES distribution

for all requested LESs.


LEAVE AND EARNING STATEMENTLEAVE AND EARNING STATEMENT PAC Procedures (cont):

Insert these LESs into the proper packets for distribution to the units.

Distribute all LESs to the units.

Ensure you give Company Cdrs or 1SGs their unit’s LES as soon as possible.

There is no reason for the PAC to hold them for any length of time.


Management tool provided to unit commanders once a monthMonthly roll-up of a Soldiers’ pay accounts Provides unit commanders:

An immediate way to resolve discrepancies with a Soldier’s pay List of Soldiers assigned to your unit Eliminates time consuming review of Soldiers’ LESs

UNIT COMMANDER’S FINANCE UNIT COMMANDER’S FINANCE REPORT (UCFR)REPORT (UCFR)


Each month, Unit Commanders must review UCFR: Ensure all Soldiers in unit are reflected.

Add names of Soldiers in unit but not on UCFR and attach copy of orders or DA Form 4187 assigning them to unit Line through names of Soldiers who have departed unit and provide gaining unit information or copy of reassignment orders Line through names of Soldiers who were never members of the unit

Annotate any and all entitlement or status changes on the UCFR and attach supporting documentation Place the certifying statement on the UCFR and sign verifying the UCFR is correct with those changes.Signed UCFRs must be returned to finance NLT 10th of the monthSigned UCFRs must be returned to finance NLT 10th of the month



UCFR Turn-in Procedures to Finance Office

Follow your unit’s standing operating procedures

Return completed UCFR by the suspense date

Utilize a Unit Transmittal Memorandum (UTM) to account for documents



Failure to Turn-in UCFR

1st Offense: Memorandum to you requesting reason of non-submission per Army Regulation

2nd Offense: Memorandum to battalion executive officer

3rd Offense: Memorandum to battalion commander

If you foresee missing the suspense date, notify your finance POC immediately



Page: 1 ?? /? ? /? ?

Unit: XXXXXXXX

GR Name SSAN EOM PAY POPT Allotmnts BAH BAS Leave ETS TDY FSH FDP HFP OHA COLA IPAY

E5 BROWN FREDE 123456789 759.18 CHEK 86.00 QTR 29.5 000701 NO NO NO NO W/OWD2 NO

O1 CAMPBELL DE 987654321 1,034.56 CHEK 336.00 W/O YES 15.5 990918 NO NO NO NO W/OW/O NO

E4 DAVIS J ULIA 192837465 733.04 CHEK 57.16 QTR 16.5 990409 NO NO NO NO W/OWD1 NO

E4 GARCIA FRAN 918273645 897.85 CHEK 507.50 REB 28.5 980104 NO NO NO NO NO W/O NO

O6 HILL GREG 123459876 4,524.87 CHEK 60.00 QTR YES 75.5 888888 NO YES NO NO NO WD3 NO

E2 J ONES TIMOT 987651234 418.15 CHEK 199.00 REB 0.5 001113 NO NO NO NO NO B/C NO

E8 MILLER CYNT 546372819 1,005.68 CHEK 208.21 QTR 36.0 020716 NO NO NO NO NO WD3 NO

03E PHILLIPS TR 564738291 1,551.70 CHEK 400.00 QTR YES 23.5 888888 NO NO NO NO NO WD1 YES

This Report is Subject to the Privacy Act of 1974

Unit Commander's Finance Report: ? -? ? ? ? ? 9?

1 2 3 4 5 6 7 8 9 10 11

1213

1415

16 17

Commanders and First Sergeants use this section as a reference guide when reviewing the UCFR. If you follow these steps thoroughly for each Soldier listed, this will ensure that you are

providing the best service possible to your Soldiers.

UNIT COMMANDER’S FINANCE REPORT (UCFR)UNIT COMMANDER’S FINANCE REPORT (UCFR)


1 Grade Two letter grade designation 2 Name Last Name - Space - First Name (Field contains only 11

characters) 3 Social Security Number Full Social Security Number 4 End-of-Month Pay Amount received by Soldier for current end-of-month pay 5 Pay Option Shows the Pay Option the Soldier has elected 6 Allotments Total amount of all allotments disbursed for the current

month 7 Basic All. for Housing The type of housing allowance the Soldier is receiving, if

any 8 Basic All. for Subsistence The type of subsistence allowance the Soldier is receiving 9 Leave The Soldier’s current leave balance as of the last day of

the current month 10 Expired Term of Service The Soldier’s ETS date (new ETS date will not update

until old ETS date passes) 11 Temporary Duty “YES” if the Soldier received an Accrued Per

Diem payment through his LES 12 Family Separation All. “YES” if Soldier was paid this entitlement for any portion of

the current month

UCFRUCFRLegendLegend


13 Foreign Duty Pay “YES” if Soldier was paid this entitlement for any portion of the current month

14 Hostile Fire Pay “YES” if Soldier was paid this entitlement for any portion of the current month

15 Overseas Housing Allowance Displays type of OHA paid to Soldier, if any 16 Cost of Living Allowance. Displays type of COLA paid to Soldier, if any 17 Incentive Pay “YES” if Soldier was paid this entitlement for any portion of

the current month

UCFRUCFRLegendLegend


This statement must be included in or attached to the UCFR

“I certify that I have reviewed the accountability and duty status of the soldiers on this UCFR, and they are assigned or attached to my unit, unless annotated otherwise. To the best of my knowledge, this information is correct or has been corrected on this report.”

I. M. INCHARGECPT, INCommanding

UNIT COMMANDER’S FINANCE REPORT UNIT COMMANDER’S FINANCE REPORT (UCFR)(UCFR)


Office POCPhone

Number Office POCPhone

Number

Commander COL A.P. Gillison 287-7808 Commander LTC Hay 287-4809CSM CSM R.A. Edwards 287-8826 CSM CSM Jones 287-1886

Chief MAJ Chambliss 287-6773 Commander CPT Blair 287-5363

NCOIC SFC Casey 288-2205 Det SGT SSG Robinson 286-6795Commander MAJ Ramos

Commander CPT Roberts 287-0276

Chief Mr. Gary Penn 287-7815 Det SGT SFC Armenta 288-5201In/Out Processing Mrs. MaGahee 287-6406Retirements & Separations Mr. McGriff 287-7433 Commander CPT Velez 288-5999

Reserve Pay Ms. Asare 287-1180 Det SGT SFC Vasquez 287-6911

Commander LTC Fey 287-0962 Commander CPT Ramsey 288-0909CSM CSM Mailou 287-6109 Det SGT SFC Delgado 288-0930

Commander CPT Sheppard Commander CPT Brown 287-7106Det SGT SFC Lewis 287-8919 Det SGT SFC Sansom 287-7846

E Det

HHD

A Det

B Det

Finance Operations

15th Finance Battalion(Rear)

Defense Military Pay Office

B Det

D Det

230th Finance Battalion13th Finance Group

Points of ContactPoints of Contact


ARMY GOOD CONDUCT MEDAL (AGCM)

REFERENCES:

MILITARY AWARDS - AR 600-8-22 (CHAP 4)

MANAGEMENT AND ADMINISTRATIVE PROCEDURES - DA PAM 600-8

SUSPENSION OF FAVORABLE PERSONNEL ACTIONS (FLAGS) - AR 600-8-2

Bravo Detachment, 15th Personnel Services Battalion

• Awarded on a selective basis to each soldier who distinguishes himself or herself from among his or her fellow soldiers by their exemplary conduct, efficiency, and fidelity throughout a specified period of continuous enlisted active federal military service

There is no right or entitlement to the medal until the immediate commander has approved the award and the award is announced in permanent orders


ARMY GOOD CONDUCT MEDAL

35

ELIGIBILITYEligible soldiers:A. Active component enlisted soldiersB. Active guard reserve (AGR) enlisted personnelServing on extended periods of active duty (for otherThan training) under title 10, with certain stipulations

Ineligible soldiers:A. Soldiers with an approved bar to reenlistmentB. Soldiers convicted by court-martial terminates a Period of qualifying service


36

QUALIFYING PERIODS OF SERVICE• Each 3 years of continuous active enlisted service

• Upon ETS of less than 3 years, but more than 1 year (First award only)

• Upon termination of service of less than 1 year when final separation was by reason of physical disability or for individuals who died in the line of duty (First award only)


BASIS FOR APPROVAL• Based on company commander’s decision

On personal knowledge and of the individual’s official records for the period for which the awardis to be made


DISQUALIFICATION• The commander will prepare a statement of rationale Memorandum• This memorandum will be referred to the individual concerned• The individual will acknowledge/respond to the memorandum • The commander will make the final decision of:

A. Award the medalB. Forward the disapproval memorandum to the

PSB for filing and records annotation


1. Log on to eMILPO. Click on REPORTS. Based on your units UIC you will print an AAA-199 roster Verify soldier information.

2. Commanders will circle yes or no by each soldiers name

3. S1 will be responsible for cutting the orders and maintaining an order log.

4. PSB will monitor 20% of the AGCM order log to ensure AGCMS are being process in a timely manner.

PROCESSING STEPS OF THE AGCM


VERIFY SOLDIER’S INFORMATION

1) Check eMILPO if BASD and PEBD dates are the same then the that’s a good sign

2) If they are not the same then you will need to check the soldiers enlistment contract to get the actual date in which the soldier was actually in the Army, this is the date that you will use.

3) Another area that may need your attention is if the soldier was ever disqualified from receiving the AGCM


ORDERS FILING AND DISPOSITION• FN: 600-8-105c • Title: Permanent order record sets• Authority: NC1-AU-80-26• Privacy Act: Not applicable• Description: "Record set" of permanent orders, issued

by any element of the Army, and DAGO issued by HDQA. These orders pertain to such matters as organizational actions, awards, and decorations. These record sets will not be charged out or posted.

• Disposition: Permanent. Cut off annually and retire with the next

regular retirement or transfer.


EREC ADDRESS

Commander, USAEREC

ATTN: PCRE-FS8899 E. 56th StreetIndianapolis, IN 46249-5301


Managing The Officer Evaluation Reporting System

AR 623 –105

DA Pam 623-105


http://www.leavenworth.army.mil/wocc/images/w5n.bmp

OUTLINE

• Purpose• Types of reports and codes• Rating chain qualifications• Evaluation Form• Common mistakes• Processing


THE OFFICER EVALUATION SYSTEM

PURPOSE: Determine the best qualified officers for

-Promotion -Assignment -Retention -Elimination


TYPES OF REPORT AND CODES


CODES AND REASON• 03-Change of Rater• 04-Change of Duty or PCS• 05-Annual• 18-Relief for Cause• 21-Complete The Record• 22-SR Option


CHANGE OF RATER (03)Mandatory:

• Rated Officer ceases to serve under the immediate supervision of the rater

• Rater dies, relieved, declared missing or becomes incapacitated


CHANGE OF DUTY (04)

Mandatory:

• Rated Officer has a change in principle duty, even though Rater stays the same

• Rated Officer is separated from Active Duty• Rater declared missing or becomes a prisoner of

war (rating chain time requirements do not apply)


ANNUAL (05)• Mandatory on completion of one calendar year

of duty following the “Thru” date of the last report


RELIEF FOR CAUSE (18)• Used when an officer is relieved based on

performance of duty• Reason for relief will be stated on the report• Rated officer must be notified


COMPLETE THE RECORD (21)

Submitted at the rater’s option on those eligible

for consideration by DA centralized boards for:

• Promotion (in or above the zone)• School• Command (Battalion or Brigade Level)


SENIOR RATER OPTION (22)• Change in senior rater occurs• Rated officer had not received a report in the

preceding 90 calendar days• An evaluation report is due within 60 calendar

days of the change in senior rater


Rating chain qualifications


RATER

• Immediate supervisor for at least 90 days• Senior in grade or DOR• NO grade minimum for US Government

employees, but must be designated supervisor


INTERMEDIATE RATER• Supervisor between the rater and senior rater for

60 days• Senior in grade or DOR to rater and rated officer• NO grade minimum for US Government

employees, but must be designated supervisor


SENIOR RATER


OFFICER EVALUATION REPORT (DA FORM 67-9)

Rating chains use this form to evaluate the rated officer’s performance and potential


ADMINISTRATIVE DATA (PART I)• Head to toe• Last, First, Middle Initial (capital letters)• SSN with hyphens• Authorized abbreviation (CPT, LTC)• Date of rank, four digit year and date format

(19980730)• Enter branch abbreviation (FA, SC, IN)• Specialties codes that identify the commissioned

officer’s designated specialties (PMOS for warrant officers)


ADMINISTRATIVE DATA (PART 1) CON’T

• Unit, organization, station, zip code and major command

• Code and reason for submission• From and Thru dates (19990501-20000430)• Rated months and nonrated months• Disposition of rated officer copy leave blank• Date, PSC initials, CMD code and PSC code

(Leave blank)


AUTHENTICATION (PART II)• Rater, Senior Rater identification• Name• SSN• Rank• Position• Senior rater organization, phone number, e-mail• Rated officer is unavailable, unable or fails to

sign, the senior rater will explain in part VIIc


DUTY DESCRIPTION (PART III)

• Principal duty title• AOC, five, seven or nine characters if required• Written in Prose (not bullet) format• Duty description should reflect narrative on OER

support form• Key elements, number of personnel supervised,

amount of resources under ones control and scope of responsibilities


DUTY DESCRIPTION (PART III) CON’T

• Clear and concise• Emphasize specific functions required of the

officer• Duty description remains extremely important

for:

Selection boards understanding position

Scope of responsibilities


PERFORMANCE EVALUAITON (PART IV)

• Rater will check either a “yes” or “no” in the values blocks

• Mandatory comments are required for all “no” entries

• Comments will be made in Part Vb• Rater must check “yes” or “no” for all 16 boxes• One attributes (Qualities and Characteristics)• Two skills (Competence)• Three actions (Leadership)


PERFORMANCE EVALUATION (PART IV) CON’T

• APFT type “PASS or “FAIL” • APFT Date, month and 4 digit year (JAN 1998)• “PROFILE”, month and 4 digit year profile was

awarded (MAR 2000)• Rater will explain APFT of “FAIL” or “PROFILE”• “FAIL” entry will address reasons for failure and

note progress


PERFORMANCE EVALUATION (PART IV) CON’T

• “PROFILE” entries will describe officer ability to perform assigned duties

• If APFT has not been take within 12 months of the thru date entry will be left blank

• Rater will explain absence of an APFT in Part Vb• Will mark yes or no if the rated officer rates any

LTs/WO1• NA part if rated officer does not rate LTs/WO1s• Comments are mandatory for a “no” entry and

are written in Part Vb


PERFORMANCE/POTENTIAL EVALUATION PART V

• Rater compares rated officer’s performance and potential for promotion with that of his or her contemporaries

• Address key items mentioned in the duty description

• Duty objectives and contribution• Comments should be specific and address the

officer’s potential for promotion, military and civilian schooling

• Narrative comments indicating any unique skills/expertise


SENIOR RATER (PART VII)• Assesses officer's potential to perform duties and

responsibilities at the next higher grade• Comments are mandatory for “Do not Promote” or

other• Total number of officers currently senior rates in that

grade• Identify upper third in each grade (above center of

mass, center of mass, retain, do not retain)• Comments should focus on officer potential and future

assignments• Three recommended future assignments for which

officer is best suited and career field for CPT through LTC


NARRATIVE GIMMICKS ARE PROHIBITED

• Handwritten comments• Wide spacing between selected words, phrases,

or sentences of the narrative• Excessive use of capital letters• Underlining/Bold specific comment• Italics and similar techniques• Exaggerated margins (e.g. picture framing)


CHECK YOUR WORK WITH A “CRITICAL EYE”

OFFICER EVALUATION REPORTFor use of this form, see AR 623-105; the proponent agency is ODCSPER

j. RATEDMONTHS

l. NO. OFENCL

SEE PRIVACY ACT STATEMENTON DA FORM 67-9-1

p. PSBCODE

WERE DEVELOPMENTAL TASKS RECORDED ON DA FORM 67-9-1a AND QUARTERLY FOLLOW-UP COUNSELINGS CONDUCTED?

d. JUNIOR OFFICER DEVELOPMENT - MANDATORY YES OR NO ENTRY FOR RATERS OF LTs AND WO1s.

b.3. ACTIONS (LEADERSHIP) (Select 3) Major activities leaders perf orm: influencing, operat ing, and improving

Displays self-control; calm under pressure

DATE

PART I - ADMINISTRATIVE DATA

Demonstrates sound judgment, critical/creativethinking, moral reasoning

Possesses the necessary expertise toaccomplish all tasks and functions

TECHNICAL3.CONCEPTUAL YES

a. ARMY VALUES (Comments mandatory for all "NO" entries. Use PART Vb.)

Develops detailed, executable plans that arefeasible, acceptable, and suitable

k. NONRATEDCODES Date

NAYES

f.

(Select 2)

b.2 SKILLS (Competence)

Inspires, motivates, and guides others towardmission accomplishment

Seeks self- improvement and organizationalgrowth; envisioning, adapting and leading change

MOTIVATINGDisplays good oral, written, and listening skillsfor individuals / groups

TACTICAL Demonstrates proficiency in required professional knowledge, judgment, and w arfighting

Possesses desire, will, initiative, and discipline

MENTAL

c. SIGNIFICANT DUTIES AND RESPONSIBILITIES. REFER TO PART IVa, DA FORM 67-9-1

a. NAME (Last, First, Middle Initial) b. SSN c.RANK d. DATE OF RANK e. BRANCHYear Month Day

DESIGNATEDSPECIALTIES

PMOS (W0)

g. UNIT, ORG., STATION, ZIP CODE OR APO, MAJ OR COMMAND

i. PERIOD COVEREDFROM

h. REASON FOR SUBMISSION

THRU

m. RATED OFFICER COPY (Check one and date)

1. Given to Officer

2. Forwarded to Officer

n. PSBINITIAL

o. CMD CODE

PART II - AUTHENTICATION (Rated officer's signature verifies officer has seen completed OER Parts I-VII and the admin data is correct)

a. NAME OF RATER (Last, First, MI)

b. NAME OF INTERMEDIATE RATER (Last, First, MI)

c. NAME OF SENIOR RATER (Last, First, MI)

SSN

SSN

SSN

SENIOR RATER'S ORGANIZATION E-MAIL ADDRESSBRANCH

RANK

RANK

RANK

POSITION

POSITION

POSITION

SIGNATURE

SIGNATURE

SIGNATURE

DATE

DATE

DATE

SENIOR RATER TELEPHONE NUMBER

d. This is a referred report, do you wish to make comments? e. SIGNATURE OF RATED OFFICER

PART III - DUTY DESCRIPTION

a. PRINCIPAL DUTY TITLE b. POSITION AOC/BR

PART IV - PERFORMANCE EVALUATION - PROFESSIONALISM (Rater)

CHARACTER Disposition of the leader: combination of values, attributes, and skills affecting leader actions

1. HONOR: Adherence to the Army's publicly declared code of values

2. INTEGRITY: Possesses high personal moral standards; honest in word and deed

3. COURAGE: Manifests physical and moral bravery

4. LOYALTY: Bears true faith and allegiance to the U.S. Constitution, the Army, the unit, and the soldier

5. RESPECT: Promotes dignity, consideration, fairness, & EO

6. SELFLESS-SERVICE: Places Army priorities before self 7. DUTY: Fulfills professional, legal, and moral obligations

b. LEADER ATTRIBUTES / SKILLS / ACTIONS: First, mark "YES" or "NO" for each block. Second, choose a total of six that best describe the rated officer. Select one from ATTRIBUTES,two from SKILLS (Competence), and three from ACTIONS (LEADERSHIP). Place an "X" in the appropriate numbered box with optional comments in PART Vb. Comments are mandatory in Part Vb for all "No" entries.

Fundamental qualities andcharacteristics

b.1. ATTRIBUTES (Select 1)

Skill development is part of self-development; prerequisite to action

Method of reaching goals whileoperating / improving

INFLUENCING

Short-term missionaccomplishment

OPERATING

Long-term improvement in the Armyits people and organizations

IMPROVING

c. APFT: DATE: HEIGHT: WEIGHT:

1.

COMMUNICATING

YES NO

1. NO

4.

Maintains appropriate level of physicalfitness and military bearing

PHYSICAL2. YES NO

Shows skill with people: coaching, teaching,counseling, motivating and empowering

INTERPERSONAL2. YES NO

EMOTIONAL3. YES NO

YES NO

1. YES NO

PLANNING4. YES NO

Invests adequate time and effort to developindividual subordinates as leaders

DEVELOPING7. YES NO

Employs sound judgment, logical reasoningand uses resources wisely

DECISION-MAKING2. YES NO

Shows tactical proficiency, meets missionstandards, and takes care of people/resources

EXECUTING5. YES NO

Spends time and resources improving teams,groups and units; fosters ethical climate

BUILDING8. YES NO

3. NO

Uses after-action and evaluation tools tofacilitate consistent improvement

ASSESSING6. YES NO

LEARNING9. YES NO

YES NO

YES

DA FORM 67-9, OCT 97 REPLACES DA FORM 67-8, 1 SEP 79, WHICH IS OBSOLETE, 1 OCT 97

Yes, comments are attached No

YES NO YES NOYES NO

NO

Year Month YearDay Month Day

Yes NoYes No

USAPA V2.00


OER ADMINISTRATIVE CONTROL REQUIREMENTS

Unit must establish an SOP that will work for themand meet guidance IN AR 623-105 table 3-8

The S1 must monitor their internal unit loss roster for all required change of rater or senior rater optionreports

The S1 must monitor all upcoming annual reportsby using PMDS or any other internal tracking system


ADMINISTRATIVE CONTROL REQUIREMENTS Cont

The S1 will forward an OER shell or memorandum to theunit/rater with information outlined in table 3-8

The S1 notifies each rating official of the suspensedate returning the completed report in order to meet the 60 days from thru date suspense to the PSB

The S1 will thoroughly review completed OER foradministrative accuracy before forwarding to the PSB



The S1 will provide the PSB with the original OER on a DA Form 200 error free NLT 60 days from the thru date

All errors identified at turn-in will be corrected by the S1 after notifying the rated officer and senior rater of any changes made

The S1 will forward the error free OER to arrive at HQDA NLT 90 days from the thru date

The S1 and PSB will monitor PMDS and IVRS for the final processing of the report


Questions ?


Managing The Noncommissioned Officer Evaluation Reporting System

AR 623-205


OUTLINE

• Purpose• Types of reports and codes• Rating chain qualifications• Evaluation Forms• Common Mistakes• Processing


PURPOSE• Strengthen the ability of the NCO Corps

• Ensure selection of best qualified NCOs

• Contribute to Army-wide improved performance and professionalism

• Ensure sound personnel decisions and NCO development


TYPES OF REPORT AND CODES


CODES AND REASON• 2-Annual• 3-Change of Rater• 4-Complete the Record• 5-Relief for Cause• 7-Sixty-Day Rater Option• 8-Senior Rater Option


ANNUAL (2)

Mandatory:• Submitted 12 months after ending month of last report or effective date of promotion to sergeant• Rater must meet 90 day minimum qualification• Report will not be signed prior to the first day of the month following the ending month of the report


CHANGE OF RATER (3)Mandatory:• Rater or Rated NCO is reassigned (over 90

days position)• Rater will submit report upon retirement• Report will not be signed before date change

occurs (exception - report may be signed up to 10 days prior to PCS)


COMPLETE THE RECORD (4)

Submitted at the rater’s option on those eligible

for consideration by DA centralized boards for:

• Promotion• School• CSM Selection


RELIEF FOR CAUSE (5)• Removal from position based on personal or

professional conduct/performance

• Reason for relief will be stated on the report

• Rater/Senior Rater qualifications is 30 days

• Report may be signed during the closing or following month of the report


60 Day Option (7)• When one of the conditions described in

paragraphs 3-29 through 3-31 occurs but there are fewer than 90 rated days but more than 59 rated days

• NCO must be serving overseas on a designated short tour for a period of 14 months or less

• Senior Rater must meet time in position requirements

• Senior Rater must approve submission of the report


Senior Rater Option (8)• Senior Rater has served in that position for at least

60 rated days• Rater meets minimum requirements to give a report• Rated NCO has not received a report in the

preceding 90 rated days• If an evaluation would be due within 60 days after

the departure of the Senior Rater, a Senior Rater Option report will be submitted


Rating chain qualifications


RATER

• Immediate supervisor for at least 90 days• SGT or higher, Senior in grade or DOR• U.S Civilian, GS-6 and above, when in best

position to rate NCO


RATER SENIOR

• Designated minimum of 2 rated months• Senior to the Rater in grade or DOR• U.S Civilian, GS-6 and above, when in best

position to rate NCO


REVIEWER

• Officer, Warrant Officer, CSM or SGM• Senior to the Senior Rater in grade or DOR• U.S Civilian, GS-9 and above, if appointed by

the commander• No minimum time period is required


NONCOMMISSIONED OFFICER EVALUATION REPORT (DA

(FORM 2166-8)

Rating chains use this form to evaluate the rated NCO’s performance and potential


ADMINISTRATIVE DATA (PART I)

• Head to toe• Last, First, Middle Initial (capital letters)• SSN with dashes• Authorized abbreviation (SGT, CSM)• Date of rank , six-digit date format (yymmdd)• PMOSC (up to nine digits)• Unit, Org., Station, Zip Code or APO,

Command Code


ADMINISTRATIVE DATA (PART 1) CON’T

• Reason for Submission (enter report code)• Period Covered (four-digit year)• Rated Months• Non-Rated Codes• Disposition of rated NCOs copy and Date• PSC initials (receiving PSB clerk)• CMD code (two-character command code) • PSC code (two character alphanumeric code)


AUTHENTICATION (PART II)

• Rater, Senior Rater, and Reviewer identification• Name (Last, First, MI)• SSN• Signature, Date (Sign and date in succession)• Rank • Position• PMOS or Branch• Organization and Duty Assignment


DUTY DESCRIPTION (PART III)

• Principal duty title• Duty MOS Code (five, seven or nine characters)• Daily duties and scope • Area of special emphasis (line number 3 for

rater, senior rater and reviewer’s email address only)

• Appointed duties• Counseling dates


VALUES/NCO RESPONSIBILITES (PART IVa)

• Rater will place an “x” in either a “yes” or “no” box

• Comments are mandatory comments for all “no” entries

• Comments will be made and must be specific in the area that the NCO needs improvement


VALUES/NCO RESPONSIBILITES (PART IV b-f)

• Rater indicates level of performance (Excellence, Success, Needs improvement)

• Comments are mandatory for Excellence and Needs Improvement selections

• Comments must be double spaced and preceded by a small letter “o”,

• Comments must be short, concise, and to the point


VALUES/NCO RESPONSIBILITES (PART IV b-f)

• Enter Height and Weight (in pounds and inches)

• Enter APFT data (Pass, Fail or Profile, Year and Month)


VALUES/NCO RESPONSIBILITES (PART V a-d)

• Rater will place an “x” in either Among the Best, Fully Capable or Marginal box.

• Rater lists up to three (min two) positions in which the NCO could serve in current or next higher grade

• Senior rater evaluates overall performance and potential by placing one “x’ in the appropriate box (Successful-Superior, Fair, or Poor)


VALUES/NCO RESPONSIBILITES (PART Ve)

• Enter “Senior rater does not meet minimum qualifications” when qualification is not met

• Bullet comments are mandatory (unless Senior rater does not meet qualifications)

• Marginal and fair or poor ratings must be must be addressed by Senior rater in part V

• Bullet comments should focus on potential, but may address performance


NCO-ER ADMINISTRATIVE CONTROL REQUIREMENTS

Unit must establish a SOP that will work for themand meet guidance IN AR 623-205 Table 3-7

The S1 must monitor their internal unit loss roster for all required change of rater reports

The S1 must monitor all upcoming annual reportsby using PMDS reports or any other internal trackingsystem



The S1 will forward a NCO-ER shell or Memorandum to unit/rater with information outlined in table 3-6

The S1 notifies the rater of the suspense date for returning the completed report in order to meet the 30 Days from thru date suspense to the PSB

The S1 will thoroughly review the completed NCO-ER for administrative accuracy before forwarding to the PSB



The S1 will provide the PSB with the original report on a DA Form 200 error free NLT 30 days from the thru date

All errors identified at turn-in will be corrected by the S1 after notifying the rated NCO of any changes made



The PSB will forward the error free NCO-ER to arrive at EREC NLT 60 days from the thru date

The S1 and PSB will monitor EREC IWRS and PMDS for the final processing of the report


Questions ?


Promotions Agenda• Senior Enlisted• Officer

– 2LT/WO1 Promotions – Service Obligations– Voluntary Indefinite Status

• PV2/SPC Advancements • SGT/SSG Promotions• New Promotion System


Senior Enlisted Promotions

• Promotion orders published by PERSCOM via Department of the Army Special Orders (DASO) at end of each month for SFC and above

• PSB verifies eligibility and issues orders the last week of month

• PSB notifies S1s for pickup• Incur 2 year ADSO upon promotion to SFC,

MSG or SGM


2LT to 1LT Promotions

Criteria:• IAW AR 600-8-29 :

– 2 years from Active Date of Rank (ADOR)* or– 18 months from Entered Active Duty date (whichever date is earlier is PED)* = date is adjusted to match USMA graduation date if officer was appointed and came on Active Duty during

1 May-30 June of that specific year group

- Request S1s confirm officer Promotion Eligibility Date (PED) upon arrival to unit and cross-check with PSB


2LT to 1LT PromotionsProcessing:• PSB should forward 78R (Recommendation

for Promotion to 1LT) to S1 at least 60-120 days prior to Promotion Eligibility Date (PED)

• S1s obtain CO CDR’s recommendation and BN CDR’s approval and return to PSB

• If BN CDR disapproves, there is a mandatory 6 month probationary period (MILPER Message 02-022) If after prob. period, still disapproves, final separation authority is first O6 in chain, promotion review authority.


WO1 to CW2 PromotionsCriteria:• Promoted after 24 months as a WO1Processing:• Upon promotion, must execute DA Form 71 (Oath of

Office) in order to effect commission status and accept or decline Voluntary Indefinite (VI) status

• 78R processing procedures 60-120 days in advance• If 78R is disapproved, officer does not have a six

month evaluation period; 78R must be referred to promotion review authority for discharge NLT 90 days


DA FORM 78 PROCESSING

• The Supervisor/Rater recommends the soldier (is/is not recommended for promotion )

• The Approving official (CDR, LTC OR ABOVE) recommends approval/disapproval of the supervisor/rater recommendation


DA FORM 78 PROCESSING• If approving authority recommendation leads to

soldier being promoted forward 78R to serving PSB for orders

• If approving authority recommendation leads to soldier not being promoted forward 78R to the Promotion Review Authority (PRA) as applicable


DA FORM 78 PROCESSING• If PRA (GCMA/COL +) directs promotion of

soldier PSB will cut orders• If PRA denies promotion soldier will be

separated IAW AR 635-100 or 635-120• The DA Form 78R will serve as the order for

promotion to 1LT and CW2


Service Obligations

• IAW AR 600-8-29, officers accepting promotion to the ranks of CW3, CW4 and CW5 incur a two year additional service obligation

• DA’s Intent: must accept Regular Army status to be promoted to CW3; incur 2 year obligation upon promotion

• Declining RA means declining promotion as well


Service Obligations

• Warrant officer will be released from active duty within 90 days if he/she declines RA

• However, for MAJs and above, to retire or separate in that rank, must serve for:– MAJ (6 months TIG)– LTC, COL, BG, MG (3 years TIG)


United States Army Reserve Officers (USAR)

• Upon promotion to MAJ or CW3, USAR officers must complete a DA Form 71 (Oath of Office), integrating them to RA status

• Any commissioned officer may administer regardless of rank-- must be within 30 days of promotion; PSB faxes to DA

• USAR 1LT (P)s must accept or decline voluntary indefinite status within 30 days of promotion list release date


United States Army Reserve Officers (USAR)

• Accepting VI status adds 1 year to current ADSO, declining VI status means officer gets out on ESA date (pay stops on that date), neither accepting nor declining within 30 day period results in acceptance by default


Bottom Line

• Promotions are always sensitive• Take a vested interest in every promotion

on behalf of your commander• Know the regulations; use PERSCOM on-line as an up-to-date reference (www.perscom.army.mil)• When in doubt, call or visit your servicing

PSB if you have any questions


Rank TIS (months) w/WAIVER TIG(months) w/WAIVERPV2 6 4 NA NA PFC 12 6 4 2SPC 24 18 6 3• Advancements must be done on a SIDPERS3 DA Form 4187• Points to remember when computing waivers:

•Use correct BASD dates•Use correct waiver percentages•Run ADHOC queries correctly•Effective 1 Oct. 2000, promotion to E3 and E4 is automatic upon reaching TIS/TIG requirements

JUNIOR ENLISTED ADVANCEMENTS

Advancement Timeline

• AAA-117/119 Unit Enlisted Advancement/Waiver Allocation Report (see next page for an example)


NAME SSN MOS RNK BASD TIS DOR TIG EDU LVL PSS PHY ADVANCEMENT ACTION CAT PFC ELIGIBLE PROJECTED MONTH

JOHNSON, MIKE 000-35-5656 71D PV2 971015 026 981015 014 F A YES NO

PFC ELIGIBLE WITH TIS/TIG WAIVER PROJECTED MONTH

GEER, DAVID 002-43-4545 55B PFC 971223 023 981120 012 Y A YES NO

PFC NOT ELIGIBLE

WARE, MANDY 767-78-7878 77F1 PV2 980917 014 990801 003 Y A YES NOJOHNSON, MARK 878-09-0909 92A1 PV2 971017 026 980901 016 Y A YES NO WT CTL

STEWART A. SMITHCPT, ODCommanding

UNIT ENLISTED ADVANCEMENT REPORT

AAA-117/119 UNIT ENLISTED ADVANCEMENT/WAIVER

ALLOCATION REPORT

19991105 AAA-117

UIC: WH4PAA Proj Mo: 9912

DATE SUSP DUE: 19991120

SGT/SSG Promotion Point Breakdown

Category PointsMilitary Training 100Duty Performance 150Awards 100Military Education 200Civilian Education 100Promotion Bd. Pts. 150TOTAL 800

125

SGT/SSG INITIAL RECOMMENDATIONS

• SGT/SSG Initial Qualifications--use cutoff scores as reference for determining eligibility• Suspense to PSB is normally the 10th of the month prior to board month• IAW AR 600-8-19 conduct board NLT 15th of the month • Promotion board proceedings due to PSB no later than 72 hours after board has convened•EFFECTIVE 1 OCTOBER 2000 THE BNS1 MUST SUBMIT A DA FORM 3355 ON EVERY FULLY QUALIFIED SOLDIER ON THE AAA-294


EDAS C-10 REPORT

• PSB requests from EDAS monthly • Units conduct monthly verification of scores (have soldiers initial next to score)• Review report for barred soldiers and initiate removal procedures (HQDA bars, local bars and declination of continued service statements) after verification• PSB can provide an updated copy upon request


PROMOTION VALIDATION

• All soldiers with less than 700 points must validate points at least every 24 months using the reevaluation process• Monthly review of the EDAS C10 report for soldiers with less than 700 points• Unit commander counsels soldiers with less than 700 points at the one year mark and again 6 months and 3 months before the 24 months have been reached


PROMOTION REEVALUATION

• Administrative Reevaluation-- add 20 points anytime by submitting a memorandum from Company Cdr

• Total Reevaluation--may be requested 6 months after last reevaluation or initial board appearance by submitting a new DA Form 3355

• Scores of 781 or higher may submit with less than 20 points with PSB Cdr’s approval


PROMOTION POINT ADJUSTMENTS

• Documents used for adjustment must be dated prior to date of last action (board appearance, last reeval or last adjustment)

• Point adjustments are requested by submitting a memorandum from the Company Cdr


EDAS (SGT/SSG) PROMOTIONSBY NAME LISTING

• PSB requests listing from HQDA NLT 15th of each month

• Promotion orders prepared by the PSB; S1s notified when orders are available for distribution


STAR MOS’• A MOS management tool; are posted on last page of monthly PERSCOM NCO cutoff scores • Include MOS’ in which more soldiers could have been promoted had they been eligible (boarded/on list for at least 60 days)• Key tool for leaders to identify Army needs and provide quality soldiers opportunity for excelled promotion• Star MOS soldiers should be given a high priority for PLDC attendance• Star MOS soldiers still required to meet or exceed the announced cutoff scores and all other promotion requirements


MOS/MEDICAL RETENTION BOARD (MMRB)

•AR 600-60 *PHYSICAL PERFORMANCE EVALUATION SYSTEM

•DA PAM 611-21 *ENLISTED CAREER MANAGEMENT FIELDS AND MILITARY OCCUPATIONAL SPECIALTIES

•AR 40-501 *STANDARDS OF MEDICAL FITNESS

Installation Management Agency, Installation Management Agency,

Copeland Soldier ServiceCopeland Soldier Service CenterCenter

PURPOSE OF THE MMRB

Determine whether soldiers can perform in their PMOS or specialty code in worldwide assignments under field conditions.



MMRB CONSIDERATIONS

•Soldier worldwide deployable

•Basic soldier physical tasks

•Specific MOS and skill levels

•APFT



REFERRAL TO THE MMRB

Soldiers issued a permanent physical profile with a

3 or 4 in one or more of the physical profile serial

(PULHES) factors are required to appear before

an MMRB

*Note: medical treatment facility (MTF)

commanders can refer Soldiers directly to an MEB



MMRB NOT REQUIRED

•A numerical factor of 2 in one or more of the PULHES factors -Commander’s referral for permanent profile reevaluationPossessing temporary profiles•Approved service retirements•DA/locally imposed bars to reenlistment•Pending administrative separation



MMRB NOTIFICATION AND RESPONSE

•Notification memorandum to unit commanders

•Commanders must write an evaluation of the soldier’s physical capability and the impact on the performance of the soldier’s PMOS



MMRB CONVENING AUTHORITY

•Reclassification

•Probationary status

•Retain

•Physical disability system



RECLASSIFICATION

Soldier cannot physically perform the full range of PMOS duties but possesses the physical ability to perform a current shortage or balanced MOS



PROBATIONARY STATUS

Condition prevents a soldier from performing PMOS in a worldwide field environment but may improve through a program of rehab and physical therapy



PROBATIONARY STATUS KEY POINTS

• Period will not exceed 6 months

• Commander will evaluate progress after 90 days

• If progress is not noted the commander will refer the soldier to the MMRB

• End of probationary period MMRB will reevaluate the soldier



RETAIN IN PMOS

Medical condition does not preclude satisfactory performance of PMOS physical requirements in worldwide field environment



PHYSICAL DISABILITY SYSTEM

Medical condition precludes satisfactory performance in any MOS for which the Army has a requirement in a worldwide field environment

Installation Management Agency, Installation Management Agency, Copeland Soldier Service CenterCopeland Soldier Service Center

Points of Contact

Ms. Dutcher, 287-0096 Ms. Dorsey, 287-8983


MILITARY AWARDS

REFERENCES AND FORMS USED

• AR 600-8-22 (DATED 25 FEB 1995)

• FORSCOM SUPPL 1 TO AR 600-8-22

• DA FORM 638


APPROVAL AUTHORITY:• AAM LTC CDR• MOVSMLTC CDR• ARCOM COL CDR• MSM MG CDR• LOM LTG CDR(RETIREMENT OR POSTHUMOUS)• LOM GEN CDR (PCS)• DSM CHIEF OF STAFF OF THE ARMY


DISAPPROVAL AUTHORITY:• Commanders may disapprove the next higher award normally associated with their grade •Disapproval authority must be delegated in writing by the approval authority


ADDITIONAL REQUIREMENTS

Letter of lateness needed if award is late

Desired presentation date is required for all awards

LOM and higher: Copy of ERB/ORBSeparate one page narrativeSeparate page nine line citationDSM’s require a nineteen line citation


ETS, PCS & RETIREMENT AWARDS• ETS awards: include number of years (example:

ETS-9 yrs)

• PCS awards: include destination (example: PCS-Ft Jackson, SC)

• Retirement awards: include number of years(Example: ret-20 yrs). Period of award is last ten

years (example: 1 Aug 87 to 31 Jul 97)• A flag for APFT/overweight does not precludeETS, PCS or retirement awards


TIME LINES

• All awards which require approval atHeadquarters, III Corps, should arrive NLT 30 days prior to desired presentation date/endingperiod of the award• All awards requiring approval at higherHeadquarters should arrive at headquarters, IIICorps NLT 90 days prior to desired Presentation date/ending period of award• Send copy of downgraded recommendations to EREC for OMPF performance fiche


MILITARY OUTSTANDING VOLUNTER SERVICE MEDAL

(MOVSM)


MOVSM• The MOVSM is a service medal (no ordersOr certificate are issued)• The MOVSM can be accompanied by an ArmyCertificate of achievement• Commanders in the rank of LTC are Approval

authority• The MOVSM is not forwarded for filing inOMPF (approved or disapproved)• Bn S1 will forward a copy approved MOVSMto PSB for update of the ERB/ORB• The original is returned to the commandFor presentation


QUARTERLY REPORT

All units with awards approving authority are required to submit a quarterly statistics report. Reports will be consolidated at the highest level and submitted to headquarters, III Corps on DA form 4612-R, dated Oct 93.


• Anyone may submit an award recommendation

• Non-approval authorities may only return aRecommendation for format error (missing data)

• Cdrs reporting to iii corps (that approveAwards) are delegated disapproval authority forThe next higher award

REMEMBER


MS. SCHROETER AT 287-6420

POINT OF CONTACT


REFERENCES• Centralized at installation• Receives assignments from DA • Cap/RFOs• Notifies soldier/unit• Determines eligibility• Provides briefings• Processes deletions/deferments• Publishes orders• Obtains portcall/prepares travelope• EFMP• Dependent travel


• Passports

• Start early - - -

• Work all issues thru reassignment branch- - -

• Keep soldiers/families needs in mind

• POC Mrs. Crooms 618-7253


SEPARATIONS – Transition Services ETS - Transition leave 45 days - S1 check the status of orders Retirements - submit 12 months out, not less than 4 months Chapters - clear with memo - escort Medical - separation date established by DA


• Other - School early Out - Christmas Drop Centralized at Installation -120/90 days prior to ETS Special Program - SSB/VSI - Early Retirement Unit Support Consider needs of soldiers/families

POC: Mr. Mathes 287-7695


• Mission• Briefing• Common problem areas

–Not in uniform IAW FH Reg 612-3–Not attending briefing IAW FH Reg 612-3–No DA Fm 31, orders or memo–No escorts with chapters

• New out-processing procedures• Questions period


POINTS OF CONTACT

CLEARANCE OFFICE - 287-4628

Mr. Melecio, IOP - 287-1864


Lautenberg Amendment Reporting Lautenberg Amendment Reporting ProceduresProcedures

It is a felony for any person who has been convicted of a misdemeanor crime of domestic violence to ship, transport, possess, or receive firearms, explosives or ammunition. The transfer, issuance, or sale of firearms to a person known to have such a conviction is also a felony. Current Army Policy precludes Soldiers convicted of domestic violence from being assigned to positions which require access/use of firearms.

III Corps, G1III Corps, G1Field Operations DivisionField Operations Division

References:

HQS PERSCOM (TAPC-EPC-O) MILPER MESSAGE 02-165, 23 MAY 2002 SUBJECT: PROCEDURAL GUIDANCE ON THE REPORTING OF SOLDIERS AFFECTED BY THE LAUTENBERG AMENDMENT

27 NOVEMBER 2002 DOD MEMORANDUM, SUBJECT: DEPARTMENT OF DEFENSE (DOD) POLICY FOR IMPLEMENTATION OF DOMESTIC VIOLENCE MISDEMEANOR AMENDMENT TO THE GUN CONTROL ACT FOR MILITARY PERSONNEL http://www.dtic.mil/whis/directives/corres/dir3.html

AR 220-1 Unit Status Reporting


http://www.dtic.mil/whis/directives/corres/dir3.html

A “qualifying conviction” includes a conviction for a “crime of domestic violence” tried by general or special court-martial which otherwise meets the definition of a misdemeanor crime of domestic violence.

A conviction of an offense meeting the definition of a “felony

crime of domestic violence” adjudged on or after 27 November 2002, shall be considered a qualifying conviction.

The term “qualifying conviction” does not include summary

court-martial convictions, imposition of non-judicial punishment (Article 15, UCMJ), or deferred prosecutions or similar alternative disposition in civilian courts.


Lautenberg Amendment Reporting ProceduresLautenberg Amendment Reporting Procedures

Unit Commander’s ResponsibilitiesO Immediately retrieve all Government issued

firearms and ammunition, suspend the member’s authority to possess government issued firearms or ammunition, and advise them to dispose of their privately owned firearms and ammunitions lawfully. These actions shall also be taken if there is reasonable cause to believe a military member has a qualifying conviction.



Unit Commander’s ResponsibilitiesO Afford military personnel who have qualifying

convictions a reasonable time to obtain an expungement or pardon of the qualifying conviction. If time is granted to a service member for this purpose, however, Commanders shall retrieve all Government-owned or issued firearms and ammunition and suspend the service member’s authority to possess firearms and ammunition until expungement or pardon is obtained.



Unit Commander’s ResponsibilitiesO Commanders will add soldiers identified as non-

deployables under this policy to Unit Status Reporting (USR). Personnel identified will be added to non-deployable total under the code “LA” IAW AR 220-1, Chapter 4, Paragraph 10 (e).

O Provide pertinent information to the Unit/Battalion S-1 for further action.



S-1 Personnel Responsibilities

O Obtain supporting documents certifying the soldier’s conviction. This may be provided by either the individual concerned, the local Provost Marshall Office or Bn/Bde legal personnel

O Prepare DA 4187 requesting change of Assignment Eligibility Code L9 (ASCO “Q”)

O Obtain unit commander’s signature block and Battalion Commander’s memorandum of endorsement.



S-1 Personnel ResponsibilitiesO Ensure commander’s have access to DD Form

2760 (Qualification to Posses Firearms or ammunition) available and use this form to monitor the number of Soldiers affected by the Lautenberg Amendment. This form is completed by all soldiers certifying whether or not they have a qualifying conviction. (Available on Form Flow).

O Forward to the servicing Personnel Services Battalion, Records section for further processing.



PSB ResponsibilitiesO Review all supporting documents to include the

DA Form 4187 and memorandum of endorsement for verification purposes

O Input data into eMILPO by entering the Assignment Considerations Area (AEA) and entering the Assignment Eligibility Code “Q” (Ineligible under Lautenberg Amendment)



PSB Responsibilities

O Successful processing of this transaction will automatically generate a change to the individual’s Assignment Consideration Code (ASCO) reflecting a “L9” code..

O Forward to the servicing Personnel Services Battalion, Records section for further processing.


PSB ResponsibilitiesEnsure all actions are followed to REMOVE individuals’“expunged” of original conviction. This can only be done by the same court level (or higher) that originallyconvicted him/her.

Ensure all personnel are identified as such on the Unit Status Report



Family Care PlansFamily Care Plans

Reference: AR 600-20 Army Command Policy Paragraph 5-5

PurposePurpose

To ensure family members are properly and adequately cared for when the soldier is deployed, on temporary duty (TDY), or otherwise not available due to military requirements.


Family Care PlansFamily Care Plans

Commanders must stress the soldier’s obligation to both the military and to his/her family members. The Family Care plan is “evidence” that the soldiers have made adequate arrangements for the care of their dependent family members in the event that the mission requires the Soldier’s absence.


Why are they important?Why are they important?o FCP’s are the Army’s tool used to assist soldiers in providing for the care of his/her family members. MISSION, READINESS and DEPLOYABILITY NEEDS especially affect Active Army, ARNG, and USAR single parents and dual military couples with family members. FCP’s enable the soldier to perform required duties without neglecting the needs of his/her family members.

o Soldiers are responsible for implementing the Family Care Plan and thus ensuring the care of their family members. When operational or security considerations prevent the soldier from implementing the plan, it will be used by appropriate military or civilian authorities to obtain care for such family members.


Who is required to have a FCP?Who is required to have a FCP?

o Any Soldier regardless of rank when the following applies:

Is pregnant and:

(a) has no spouse; is divorced, widowed, or separated; or is residing without her spouse.

(b) Is married to another service member of an Active or Reserve Component of any service (Army, Air Force, Navy, Marines or Coast Guard).




Is categorized as half of a dual-military couple of the Active or Reserve Component of any service (Army, Air Force, Navy, Marines, or coast Guard) who has joint or full legal custody of one or more family members under age 19 or has adult family member(s) incapable of self-care regardless of age.


Who is required to have a FCP?Who is required to have a FCP?o Any Soldier regardless of rank when the following applies:

Has no spouse; is divorced, widowed, or separated; or is residing apart from his/her spouse who has joint or full legal and physical custody of one or more family members under the age of 19 or who has adult family member(s) incapable of self-care regardless of age.


Who is required to have a FCP?Who is required to have a FCP?o Any Soldier regardless of rank when the following applies:

Is divorced (not remarried) and who has liberal or extended visitation rights by court decree which would allow family members to be solely in the soldier’s care in excess of 30 consecutive days.




Has a spouse incapable of self-care or is otherwise physically, mentally, or emotionally disabled so as to require special care or assistance.


Commander’s ResponsibilityCommander’s Responsibilityo Counseling

DA Form 5304-R (Family Care Plan Counseling Checklist) will be used to counsel soldiers who require FCP within 10 days of arrival or when change of soldier’s status occurs.

Pregnant soldiers must be counseled using DA Form 5304 as soon as pregnancy is determined and NLT 90 days prior to expected delivery date.


Commander’s ResponsibilityCommander’s Responsibilityo Monitor/Approve FCP

DA Form 5304-R (Family Care Plan Counseling Checklist) will be used to counsel soldiers who require FCP within 10 days of arrival or when change of soldiers’ status occurs.

Pregnant soldiers must be counseled using DA Form 5304 as soon as pregnancy is determined and NLT 90 days prior to expected delivery date.


Required DocumentationRequired Documentation

o DA Form 5304-R (Family Care Plan Counseling)

o DA Form 5305-R (Family Care Plan)

o Letter of Instruction (How will the Plan work?)

o DA Form 5840-R (Certificate of Acceptance as Guardian or Escort) MUST BE NOTARIZED – Need a separate certificate for the Long Term Guardian and the Short Term Guardian


Required DocumentationRequired Documentation

o DA Form 5841-R (Special Power of Attorney for Guardianship) MUST BE NOTARIZED –Need a separate POA for the Long Term Guardian and the Short Term Guardian. *ORIGINAL 5841-R is to be retained by the Guardian.

o DA Form 1172 (Application for Uniformed Services Identification Card/DEERS enrollment) REGARDLESS OF AGE

o DA Form 2558 (Allotment Authorization) or other Financial Support Plan Documentation


Time Frame for CompletionTime Frame for Completiono 30 days from Initial Counseling

o 60 days maximum from date of Initial Counseling

o Revised/Recertified within 30 days of findings (when found to be invalid during testing)

o Recertify during anniversary of approval, last change or birth month

o 30 days from date of disapproval to submit additional documents, actions or evidence


Soldier ResponsibilitiesSoldier Responsibilitieso Implement Plan

o Brief Guardian/Escorts and provide them a complete copy of the FCP

o Provide original Power of Attorney to both the Long and Short Term Guardian

o Keep Command informed on changes/issues that may affect the validity of the FCP

o Keep family informed

o Establish a good financial plan to ensure family members are well taken care of during absence


Common ProblemsCommon Problems

o References Outdated or not available

o Cdr’s/1SG’s not knowledgeable on proper process/preparation

o Inability to identify soldiers requiring an FCP

o Approved Plan not workable either because it is not IAW AR 600-20, the Cmd does not validate or recertify, documents are missing or incorrect filing procedures.


How to fix…How to fix…o Read and familiarize yourself with AR 600-20

o Train Commander’s and First Sergeants

o Identify soldiers requiring an FCP

o Ensure FCP counseling is part of In-processing Procedures and a Training Room requirement upon receipt of Pregnancy Profile

o Conduct validity testing PRIOR to approval

o Conduct recertification

o Initiate involuntary separation/bar to reenlistment for disapproved FCP’s


How to fix…How to fix…

o Inspect during CIP’s

o Family Care Plans will be retained with Rear Detachment Commander when deployed

o Maximum feasible testing of the validity and durability of FCP’s will be accomplished (for example during exercises, alerts, and other unit activities).


sgt deleon, j.. s1 certification course day 2 briefs

Documents

finance office

finance operationsservices

finance battalion bldg

finance control section

finance group adsn

conduct finance support

corps units

separationretirementiii