sharepoint 2016 & office 365: a look ahead to what's coming - sps vancouver
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@RHARBRIDGE
SharePoint 2016 & Office 365: A Look Ahead To What’s ComingPresented By: Richard Harbridge
RICHARDHARBRIDGE
My twitter handle is @RHarbridge, blog is http://RHarbridge.com, and I work at
SPEAKER | AUTHOR | SUPER FRIENDLY
@RHARBRIDGE
WARNING: IT MAY BE HARD TO KEEP UP
Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}
Information!
WHERE WE WANT TO BE ISN’T WHERE WE ARE TODAY…
We all aspire help our organizations achieve more meaningful results.
IF WE DON’T KEEP DRIVING…
We will never get to be where we want & need to be.
WE WANT TO BE BETTER THAN AVERAGE…
Many orgs are successful, but what about those really successful cases?
ARE YOU READY FOR TODAY’S DEMANDS?
What about tomorrows demands? Are you ready for those?
USERS WORK ANYWHERE…
By 2016 40% of the workforce will be mobile - Gartner
USERS WORK WITH MORE PEOPLE…We work with more people on a day-to-day basis today than ever before.
60% of employees report working with 10 or more people on a day-to-day basis.
Half of these employees work with more than 20.
USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION…
We also work with contractors, customers or partners more…
DON’T FALL BEHIND…It is more challenging to meet expectations on legacy technology.
THE MODERNORGANISATION
Being prepared really means meeting modern Enterprise needs.
HOW DO WE REDUCE UNCERTAINTY?
We look for signs and to be informed on what route is best.
HOW DO WE REDUCE UNCERTAINTY?
We look for signs and to be informed on what route is best.
1 23
4
5
6 7 8 910
Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road
I AM GOING TO BE YOUR GPS TODAY…
Imagine you change your GPS voice settings to Richard Harbridge…
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft Graph
NEXT COMES OFFICE 365…
If you are using SharePoint Online then it makes sense to leverage Office 365…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft Graph
HOW DOES DELVE FIT IN?
Delve is an experience that presents Office Graph data to the user.
New profiles for users are rolling out in Office 365 Delve.
NEW PROFILES…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft Graph
SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL…
Consider PowerPoint recording with Office MIX https://mix.office.com/
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft Graph
With messaging, calendaring, file sharing, and more.
CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…
CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE…
Based on what the user does put the best technology together to improve that.
Skyp
e
…Ou
tlook
OneD
rive
Cale
ndar
OneN
ote
Yam
mer
Dyna
mics
CR
MDe
lve
Office 365 Groups
One membership to rule them all?
GROUPS BEHIND THE SCENES…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft GraphCodename
Infopedia
Articles
Microsites
Auto-saved as you work
Friendly URLs
Looks great across your devices (phone, tablet
and PC)
Connected to social (Yammer)
Fast and fluid navigation
Compliant and secure
Natively embed Office 365 documents and
videoWill be used to create
pages in Blog, Office 365 Groups, Codename
“InfoPedia” and more
ARTICLES…
It all starts with easy to author articles. Then Microsites and codename Infopedia.
Basic site hierarchy
allows sections
and organizatio
n
Includes both explicit, curated
content and dynamic related content
Absolutely the best
way in the world to
talk about a set of Office
documents
Badging denotes
authoritative content
Modern, on rails authoring
canvasMICROSITES…
Going beyond Delve Boards and providing great content experiences.
INFOPEDIA…
Sections, TOCs, & Entire “Infopedia” collections of articles/microsites.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft GraphCodename
Infopedia
Articles
Microsites
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft Graph
HOW WE MAKE DECISIONS TOGETHER HAS CHANGED…
No longer combing through excel work sheets to get an update on status.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft Graph
OFFICE 365 PLANNER…
Microsoft Office 365 Planner further changes importance of Groups.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Microsoft Graph
ROUTE 2: SHAREPOINT 2016
The second route starts with SharePoint 2016 but uses Office 365…
CONSIDER SHAREPOINT 2016…Features available on SharePoint Online – If they can be backported = in 2016.
Migration Process
Prep
arati
onAs
sess
men
tM
igra
tion
Testi
ng/
Valid
ation
Post
Mig
ratio
n
For Office 365 Migrations
Analyze Existing Content
(Location, Quantity, Solutions)
Determine Migration Priority
Create New Site(s) In Office 365
Validate Content Based On Content
Map/Schedule
Launch New Site (w/ Training)
Assess Office 365 Environment
Identify Source Content To Be
Migrated
Determine Ownership Of
Content
Clean Up Content/Content Refresh
Prepare Office 365 EnvironmentDefine Content Map
Owner Review Of Content (Training
Opportunity)
Migrate Content Based On Map/
Schedule
Define Migration Schedule
Approved
Delete Source Content That Has
Been Migrated
Set Source Content To Read Only Review Feedback
Resolve Issues
Plan Launch Efforts
HOW DO I GET TO SP 2016?
Upgrade “2010 Mode” Sites to “2013 Mode” and Content DB 2013 to 2016.
WHAT DO WE GET WITH 2016?
Starting with the management improvements…
WHAT DO I GET WITH SHAREPOINT 2016?
From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack.
Smaller update footprint Reduced number of MSI and MSP In-place, online, installation
MSI MSP
Increased List Threshold >5000
List Threshold
Content database sizing into TB’s
Content Database Size
MaxFile Size 10GB and removed character restrictions
MaxFile Size
100,000 site collections per content database
Site Collections per Content Database
2x increase in Search scale to 500 million items
Indexed Items
WHAT DO I GET WITH SHAREPOINT 2016?
Boundaries and limits have been improved!
WHAT DO I GET WITH SHAREPOINT 2016?
Durable Links: Resource ID Based URLs (Remains intact w/ rename and move).
User clicks docID-based durable URL
…
Redirect manager: based on this docID, provide the right way
to get a doc
Cobalt endpoint
for getting file for client
URL with SiteID & DocID to
WOPI
GuestAccess.aspx URL for
WOPI
WHAT DO I GET WITH SHAREPOINT 2016?
Real Time Telemetry – provide insights around users.
Services Actions Usage Engagement Diagnostics
CONSIDER SHAREPOINT 2016…Features available on SharePoint Online – If they can be backported = in 2016.
Search Service Application for Cloud Storage
Unifies on-premises and cloud indexes Provides support for Office
Graph/Delve experiences on-premises Supports Search as a Service /
reduces search crawl footprint
Audio textAnd searchindexpropertiessignalsmetadata extraction
and processing
SEARCH SERVICE APPLICATION…
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
WHAT DOES THIS LOOK LIKE FOR SEARCH?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
WHAT DOES THIS LOOK LIKE FOR DELVE?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
COMPLIANCE ACROSS CLOUD AND ON-PREMISES…
Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both
SHAREPOINT 2016 & OFFICE 365 DISTRIBUTED SITES…
Following (Sites, Documents, People), Managed Metadata, Promoted Sites…
NEW HYBRID AUTOMATION…
Hybrid deployment automation (scenario selection, config of pre-req & core)
NEW HYBRID EXTRANET SCENARIO…
Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)
CONSIDER SHAREPOINT 2016…Features available on SharePoint Online – If they can be backported = in 2016.
THE CLOUD POWEREDORGANISATION
The informed organization today is the one that is planning to, or leveraging Cloud capabilities to improve their organization.
WE CAN’T DO IT ON OUR OWN…
It’s a long road ahead and you need many people driving to get there.
GETTING MORE PEOPLE TO USE THE TECHNOLOGY IS IMPORTANT…
Often getting people to use more of the technology is just as important.
Office 365 Customer Success Center
success.office.com
Scenarios inspire people to work in new ways using Office 365, along with related communication kits to support adoption.
Scenarios
A four-step approach to drive adoption supported by downloadable templates and best practices.
Methodology
Featured adoption communities where you can learn from your peers and adoption experts.
Communities
Helpful resources to learn about other customer stories and special offers to make it easier to get started.
Resources
Learn how to get the most out of Office 365, quickly get your team onboard, and drive adoption.
BUILD AN ADOPTION PLAN…
REAL WORLD ADOPTION ACTIVITIES & MORE…
Find great ideas for driving adoption in our latest book http://improveit.how/book
Scenarios Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔ Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕ Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ● Where Should Meeting Notes Be Captured, Stored & Shared? ◕ ◕ ● ● ◔ ●
Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ● Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔ Have A Real Time Chat With A Colleague ● ◑ ○ ◑ Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ● Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑ Invite A Colleague To Lunch ◕ ◔ ● Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕ Make An Organizational Announcement ◔ ● ◔ ◕ ◕ Remind The Team Of An Important Deadline ◑ ◔ ● ● ●
Within the whitepaper we have provided guidance on 13 common scenarios…
WANT MORE SCENARIO GUIDANCE?
DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!
It goes into much greater depth and can be found at WhenToUseWhat.com
DELVE INSIGHTS & OFFICE 365 AUDIT LOG SEARCHING…
Allow collaboration groups to see patterns within their activities.
THE SMARTER ORGANISATION
The engaged organization is one where adoption is successful and the organization is actively helping users improve their usage (not just drive usage).
WE WANT TO BE BETTER THAN AVERAGE…
Many orgs are successful, but what about those really successful cases?
Sponsors
Thank You!Organizers, Sponsors and You for making this possible.100+ Awesome Presentations At.. Slideshare.Net/RHarbridgeWhen To Use What Whitepaper.. WhenToUseWhat.com Improve It Book.. ImproveIT.How/BookOffice 365 Success Center.. Success.Office.Com
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| SUPER FRIENDLYTwitter: @RHarbridge. More to come on our blog at http://2toLead.com.