shire of bruce rock.pdf · shire of bruce rock ... 13.4.6 we-roc ... who has any application lodged...

Shire of Bruce Rock – Minutes 16th June 2011

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SHIRE OF BRUCE ROCK

AGENDA – ORDINARY MEETING 16TH JUNE 2011

TABLE OF CONTENTS

1. Declaration of Opening ............................................................................................ 2

2. Record of Attendance / Apologies / Leave of Absence (Previously Approved) .. 2

3. Response to Previous Public Questions Taken on Notice ................................... 2

4. Public Question Time ............................................................................................... 2

5. Petitions / Deputations / Presentations / Submissions ......................................... 2

6. Applications for Leave of Absence ......................................................................... 2

7. Environmental Health Officer Information Report ................................................. 3

8. Works Supervisor Information Report .................................................................... 4

9. Announcements by the President ........................................................................... 5

10. Confirmation of Minutes .......................................................................................... 5

Ordinary Meeting of Council held on 19th May 2011 ...................................................... 5

11. Status Report ............................................................................................................ 6

12. Status Report ............................................................................................................ 7

13. Reports of Officers ................................................................................................. 11

13.1. Environmental Health Officer ......................................................................... 11

13.1.1 Resolution to take down & remove building................................................ 11

13.2. Manager of Finance & Compliance ................................................................ 13

13.2.1 Shire President’s Stamp ............................................................................. 13

13.2.2 Statement of Financial Activity ................................................................... 14

13.2.3 List of Payments ......................................................................................... 15

13.3 Deputy Chief Executive Officer ...................................................................... 16

13.3.1 Medical Staff Appraisals ............................................................................. 16

13.3.2 Water Monitoring ........................................................................................ 17

13.3.3 Draft Budget ............................................................................................... 19

13.4 Chief Executive Officer ................................................................................... 20

13.4.1 Reserve 15270 ........................................................................................... 20

13.4.2 Portfolios/Committees for Councillors ........................................................ 21

13.4.3 National Broadband Network ...................................................................... 23

13.4.4 Town Planning Scheme (TPS3) ................................................................. 25

13.4.5 Car Restraints Project ................................................................................ 26

13.4.6 WE-ROC .................................................................................................... 27

13.4.6 Tender for new house ................................................................................ 28

14. New Business of an urgent nature introduced by discussion of the meeting. . 30

15. Confirmation and receipt of Information Bulletin. ............................................... 30

16. Closure of Meeting. ................................................................................................ 30


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SHIRE OF BRUCE ROCK

AGENDA – ORDINARY MEETING 16TH JUNE 2011

Disclaimer The recommendations in the Agenda are subject to confirmation by Council. The Shire of Bruce Rock warns that anyone who has any application lodged with Council must obtain and should only rely on written confirmation of the outcomes of the application following the Council meeting, and any conditions attaching to the decision made by the Council in respect of the application. No responsibility whatsoever is implied or accepted by the Shire of Bruce Rock for any act, omission or statement or intimation occurring during a Council meeting.

1. Declaration of Opening

The Shire President, Cr Strange, opened the meeting at 1.11pm on Thursday 16th June 2011, welcoming all members and officers present.

2. Record of Attendance / Apologies / Leave of Absence (Previously Approved)

Shire President Cr SA Strange Deputy President Cr IS Dolton Councillors Cr LK Buller Cr MM Foss

Cr DA Heasman Cr JR Lynn Cr R Rajagopalan Cr DE Sedgwick Cr MJ Verhoogt Cr GJ Currie Chief Executive Officer Mr SM O’Halloran Deputy Chief Executive Officer Mr DRS Mollenoyux Environmental Health Officer Gary Tucker (1.11pm – 1.29pm)

Leave of Absence (Previously Approved) Nil

Apologies Nil 3. Response to Previous Public Questions Taken on Notice

Nil

4. Public Question Time Nil

5. Petitions / Deputations / Presentations / Submissions Nil

6. Applications for Leave of Absence Nil


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7. Environmental Health Officer Information Report

Agenda Reference and Subject:

7 EHO Information Report

File Reference:

Reporting Officer: Gary Tucker, Environmental Health Officer

Disclosure of Interest Nil

Ardath Cat Complaint – Update At last month’s Council Meeting I advised that as I had not received any advice from the residents I will again inspect the premises in the near future to evaluate the situation. The next week, at my other Office, I received a telephone call from one of the owners who explained that they were acting upon my letter and letting me know that they are slowly capturing the cats and taking them into the Merredin Vet who is willing to euthanase the cats free of charge. Hydro therapy Pool - update At last month’s Council Meeting I advised that I had undertaken the role of getting the pool upgraded so as to be Certified by the “Heath Department of Western Australia” as compliant with the relevant Codes and legislation. Thanks to the work done by Council’s Gary Waight, I have recently been able to establish the water turn-over rate, this was necessary to demonstrate to the Department that the installed water treatment system was able to turn over the volume of water in the pool in a period of less than four hours. Also I have contacted a specialist Plumber, based in Northam, to come to town to investigate how a RPZD mechanism can be fitted to the pools circulatory system to allow top-up water to be introduced into the pool in a manner that puts the introduced water through the pools filters and chlorination system before it enters the pool. Note: A Reduced Pressure Zone Device (RPZD, RPZ or RPZ valve) is a type of backflow prevention device used to protect water supplies from contamination. Waste Disposal Site I have been working on a new set of Guidelines for the “Operator of the Waste Disposal Site’. The intent is to have a set of procedures / rules that the Operator/s are required to follow and against which their actual operating of the site will be judged; and it will become a referenced document to a new Contract with the Councils appointed Waste Contractor. Central Wheatbelt Ranger Service I advise having provided Merredin’s Ranger Officer with a copy of Council’s Local Health Laws in respect to the provisions that relate to the keeping of cats. Because of the variation in the requirements between the shires the Ranger Officer deals with, it is considered worthwhile to investigate the possibility of introducing uniform legislation. I will keep Council advised as this matter develops. Bruce Rock Road House - update To date I have not received any update or response to my correspondence. It is now about nine months since the illegal works were done and no progress either way has been made. I believe the owner has had ample time now to effect change and respond to my requests. Accordingly I recently discussed the matter with the CEO Mr O’Halloran and it was decided that I now look into the options to legally force the owner to remove the structures and put the building back to the way it was albeit to BCA requirements. Building Returns: May 2011 There were no applications for a building licence in the month.


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8. Works Supervisor Information Report


8 Works Information Report – June 2011

File Reference:

Reporting Officer: Chief Executive Officer, Steve O’Halloran


Town Crew

- Recreation Centre upgrade - Demolish walls - Pour foundations - Pour footings for posts - Set out for floor pours - General maintenance works around town

Road Crew

- Finished O’Grady Road - Finished Yad-Yaddin Road - Will reseal Doodlakine Road (21st & 22nd June) - Cleaning out culverts


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9. Announcements by the President Meeting with Tony Crook MP On Friday 10th June 2011 the President, CEO and several Councillors met in Council Chambers with Tony Crook MP. Discussions were held on various topics currently affecting the region and Bruce Rock. Meeting with I & M Bonney On Friday 10th June 2011 the President, CEO and several Councillors met with I & M Bonney to discuss their proposal for a lifestyle village to be located at the old bowling green in Bruce Rock.

COUNCIL DECISION Resolution Jun11-9.1 Moved Cr Dolton Seconded Cr Gmeiner That the Chief Executive Officer contact Mr Ian Bonney to discuss the transfer of land and provision of a business plan for the project. Carried 11/0

WALGA Great Eastern Zone Meeting The Shire President and Chief Executive Officer attended the WALGA Zone Meeting in Merredin on Monday 13th June 2011. Items that were discussed included;

• Wheatbelt Planning Strategy • The Wheatbelt Development Commission and their current role

Department of Communities Workshop The Department of Communities held a “Wheatbelt Information Gathering Consultation” at the Bruce Rock Shire Hall on the 8th June 2011. The President advised that there was good attendance with people from Bruce Rock and surrounding districts. The workshop was to gather information on the needs and concerns of seniors in the Wheatbelt. The information will be compiled and a report on the findings will be prepared for the Minister of Seniors.

10. Confirmation of Minutes Ordinary Meeting of Council held on 19th May 2011

RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-10.1 Moved Cr Currie Seconded Cr Foss That the minutes of the Ordinary Meeting of Council held Thursday 19th May 2011, be confirmed as a true and correct record. Carried 11/0


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11. Status Report

Presentation of Status Report for May 2011 Resolutions ITEM RESOLUTION / ACTION REQUIRED RESPONSIBLE

OFFICER REPSONSE OR STATUS

Resolution May11-13.3.1a Staff Appraisals Resolution May11-13.3.1b Staff Appraisal - CEO

Council received the presented report on staff performance reviews and approved them as presented. That Council carried out the CEO’s Performance Review and agreed to allocate a CPI Increase.

Deputy CEO Staff have been advised of the outcomes of their review and the Payroll Officer has been advised of changes to pay levels.

Resolution May11-13.4.1 Development Assessment Panels

Council resolved not to appoint any elected members to sit on the Planning & Development (Development Assessment Panels).

CEO Correspondence has been forwarded to the Department advising of Council’s decision.

Resolution May11-13.4.4 Bruce Rock Quarry

That Council agree to the contract terms as presented and that the contract be made on the following basis 5 year, plus 5 year, plus 5 year.

CEO Correspondence has been sent and we are awaiting a reply.

Resolution May11-13.4.6 Local Government Amendment (Regional subsidiaries) Bill 2010

That Council supports the Local Government Amendment (Regional Subsidiaries) Bill 2010.

CEO Letter sent to The Hon Max Trenorden advising of Council’s support.

Resolution May11-13.4.7 WEROC Budget

That Council agree to the budget request presented by WEROC, however not the allocation to the Wheatbelt Visitor’s Centre.

CEO This matter was discussed at a Special Joint Meeting of WEROC, NEWROC and ROE ROC on the 8th June 2011. The CEO will provide information to Council on the outcomes of this meeting.


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12. Status Report Ongoing Items as at 9th June 2011

ITEM RESOLUTION / ACTION REQUIRED RESPONSIBLE

OFFICER REPSONSE OR STATUS

8.1.5 June 2004 Waste Management Facility

CEO to approach Mr Negri with view of purchasing more land to expand refuse site.

CEO Cleaning up rubbish tip, tests being completed to confirm best site. Gary Tucker is waiting for information from the Department of Environment in relation to this matter.

8.2.3 May 2005 Town Planning Scheme No3

TP Scheme be submitted to Department of Environment for consideration and then to WA Planning Commission for approval.

CEO & EHO Awaiting a reply from the WA Planning Commission. During February 2011 Gary Tucker spoke with the WAPC and addressed questions. Paul Bashall advised the CEO on 11 May 2011 that the Minister has signed off on Council Town Planning Scheme. An item will be presented at the June 2011 Council Meeting to endorse the document and have it signed.

8.1.5 May 2006 Court Action Against Owners Lot 332 Farrall St Resolution Dec10-13.1.1

EHO & lawyers taken action against owners of Lot 332 Farrall Street. That Council resolve that in accordance with the Notice served on the 3 March 2005 under section 137 of the “Health Act 1911” to the registered owner of the Land, Ms Gladys Edith Eley, directing Ms Eley to demolish and remove the Building now affirms its intention to take down and remove the Building situated on Lot 332, 52 Farrall Street, Bruce Rock.

CEO & EHO Action to be taken by new Lawyers. Letter received from Mrs. Eley requesting the house be demolished and land returned to Council. Transfer of Title documents are being prepared to proceed with the property being transferred into Council’s name.


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10.2.6 June 2006 Future Accommodation

CEO to meet with owners and lease holders of Bruce Rock Hotel and Bruce Rock Roadhouse regarding accommodation

CEO & EHO CEO monitoring situation. EHO to inspect.

9.1 February 2007 Lease of Quarry

Council to enter into a one year lease with Mr Frank Gillham of Midlands Mining and Development Pty Ltd, for the operation of the quarry and associated equipment as per Mr Gillham’s proposal of the 19th December 2006; and Council to re-negotiate the agreement with Mr Gillham after 9 months.

CEO Mr Gillham approved Council’s proposal. Lease is being drawn up. The CEO met with Mr Gillham during May to finalise the lease document.

8.1.6 August 2007 Industrial Land

CEO to investigate options of releasing industrial land.

CEO Heritage survey to be completed on the 18/10/2010 Report to be submitted Awaiting update from Department of Regional Development and Lands as to claimant’s negotiations. Expected update following Balladong Working Group meeting on 13th April 2011. The CEO will provide an update at the May 2011 Council Meeting. Letter sent to Minister for Lands requesting his assistance in May 2011. An item will be presented at the June 2011 Meeting addressing this matter.

8.1.6 September 2007 Residential Subdivision

CEO to direct Town Planner to submit application to DPI for subdivision of Avon Location 26240

CEO Application with WAPC awaiting TPS3 to be approved. Gary Tucker made contact with the WAPC on 11 March 2011 for a progress update. An application has been submitted to Landcorp


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and Planning Submission has been re-activated by the Town Planner.

8.3.7 February 2009 Strategic Waste Plan

Report to Government EHO Submission to WE-ROC WEROC held some broad discussions regarding this matter at their Meeting on the 4 May 2011.

RES: APR 10-9.4.1 Old Bowling Green

Seek expressions of interest for use of old bowling green. Council supports the proposal in principal subject to the proposal going ahead within 12 months and complying with all relevant legislation and policies.

CEO This item is ongoing. The CEO sent a letter on 24th Feb 2011 seeking an update from the Mr Bonney. As at the 11th March a response had not been received from Mr Bonney. The CEO met with Mr Bonney on the 31st March 2011.

Resolution Nov10-9.4.1 Central Wheatbelt Tourism Strategy

That Council receive the tourism strategy and further research be carried out as to the dollar value and split to ROEROC and WEROC.

CEO Ongoing

Honour Boards

Council Staff and the President met with Sporting Groups to discuss the placement of honour boards at the Bruce Rock District Club.

Ongoing

Resolution Mar11-13.3.3 Free Land Request

That Mr Ashley Griffiths be advised he has breached the conditions of purchase for 17 Main Street, Ardath, subsequently Council is withdrawing the offer and the $500 deposit will be refunded. and That Council approve to offer Mr Tom Naylor 17 Main Street, Ardath and stipulate any conditions it may apply.

DCEO Letter has been sent to Ashley Griffiths informing him that he is no longer entitled to the free land. An offer has been sent to Tom Naylor, we are awaiting his confirmation. As at the 11 May 2011 we are still awaiting a response from Mr Naylor.


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Resolution Mar11-13.4.1 Sale of Land

That staff seek a valuation for the land and present back to Council. And That Council staff further investigate the boundary of the lot and in particular the location of the neighbouring shed.

CEO/DCEO This property is one of the lots offered to Mr Burdett and therefore correspondence has been forwarded to the applicant asking them to select another vacant lot. As at the 11 May 2011 we are still awaiting a response from the applicant.

Resolution Apr11-13.4.3 Bruce Rock Centenary

That Council support the concept of Shire staff working on the Bruce Rock Centenary Project.

CEO The CEO has commenced arrangements to hold a meeting with relevant organisations and individuals.

Resolution Apr11-14.1 Aged Care

That Council support the concept of the establishment of an aged care facility in the Shire of Bruce Rock and facilitate a meeting of local stakeholders to establish the needs of the community.

CEO The CEO provided a verbal update at the May 2011 Ordinary Council Meeting.


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13. Reports of Officers

13.1. Environmental Health Officer


13.1.1 Resolution to take down & remove building

File Reference: A375- Lot 406, 30 Parry St, Bruce Rock

Reporting Officer: Garry Tucker, Environmental Officer


Summary Based on the legal advice received from “Civic Legal” in respect to Council’s dealing with the dilapidated house at Lot 332, 52 Farrall Street, Bruce Rock wherein they recommended that Council “pass a resolution of its intention to take down and remove the building” before Council exercises its powers under section 140 of the Health Act 1911 wherein it authorises the Shire to itself take down and remove the building and recover its costs for doing so from the Owner. Likewise in this case the same actions are needed. Background On the 4 February 2011 the Shire served Notice under section 135 and 137 of the “Health Act 1911” to the registered owners of the Land, Garry & Susan Garlett, directing them to do such items as described in “Schedule 3” of the Notice and in default of doing those things then to demolish and remove the Building. Comment It is now more than 120 days since the Notice was served. The Owners had 90 days in which to carry-out the required works or to submit details of how they would satisfy Council that the works would be done. Furthermore the Owners had 28 days in which to lodge an appeal with the “State Administrative Tribunal”. Council’s Administration has received no notice of such an appeal being in effect.

Notwithstanding, on 7 June 2011 and email message was received by the CEO Mr O’Halloran from the Owners wherein they seek an extension on the shire’s plans for the premises. See “Attachment 1”. In answer to the requested extensions referred to by the owners I strongly believe that this is just another stalling Tactic and it has no merit. To progress matters and in accordance with the previous advice from “Civic Legal” to the effect that Council should first try to negotiate or come to an agreement with the Owner in respect to the cost of removal of the building by the Shire; I advise that I sent a letter to the Owners at their last known address. The letter was dated 20TH May 2011. See “Attachment 2”. Again the previous legal advice was that if the Shire is unable to come to a satisfactory agreement with the Owner (or is unable to find or contact the Owner) the Shire should serve a “notice” on the owner of the Building to inform her that the Shire will enter the Land for the purpose of demolishing and removing the Building in compliance with the section 137 notice at the owners expense.


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A formal Notice (of the Shires intent to enter the Land and remove the Building) needs to be prepared by “Civic Legal”, and then the Notice must be served on the owner pursuant to the provisions of section 354 of the Health Act before the Shire enters the Land. Consultation Previous advice from “Civic Legal” – Local Government Lawyers. Statutory Implications Health Act 1911 Policy Implications There are no Policy implications. Financial Implications The Shire may seek to recover all its expenses incurred in demolishing and removing the Building from the Owners. Under section 353 of the Health Act the Shire may elect to take possession of any unoccupied land for expenses incurred by the Shire under the Health Act which remain unpaid for three years, and exercise all powers of the LGA relating to the recovery of rates by the letting or sale of the land. Strategic Implications There are no implications. Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-13.1.1 Moved Cr Dolton Seconded Cr Buller 1. Council resolve that in accordance with the Notice served on the 4 February 2011 under section 137 of the “Health Act 1911” to the registered owners of the Land, Garry and Susan Garlett, directing them to demolish and remove the Building now affirms its intention to take down and remove the Building situated on Lot 406, 30 Parry Street, Bruce Rock. 2. In respect to the so-called application for extension of the Shire’s plans for the premises; Council formally reject the proposal as it is far outside of the lawfully 90 days allowed for compliance and furthermore the proposal contains nothing of substance. Carried 11/0

The meeting adjourned for afternoon tea at 2.45pm. The meeting resumed at 3.00pm with all attendees returning.


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13.2. Manager of Finance & Compliance


13.2.1 Shire President’s Stamp

File Reference:

Reporting Officer: Mandy Butler, Senior Finance Officer


Summary Use of Shire President’s stamp in May 2011. Background Nil Comment As per Council’s policy, the Shire President’s stamp has been used during the month of May 2011 as follows:

1. 02/05/2011- 3x Letters to Ministers 2. 05/05/2011- ICC Grant agreement 3. 31/05/2011- CEO Letter of review

Consultation Nil Statutory Implications Council Policy

Policy Implications Nil Financial Implications Nil Strategic Implications Corporate Governance Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-13.2.1 Moved Cr Currie Seconded Cr Lynn That Council endorse the use of the Shire President’s stamp during May 2011. Carried 11/0


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13.2.2 Statement of Financial Activity

File Reference:

Reporting Officer: Yvonne Bowey, Consultant


Summary A statement of financial activity must be produced monthly and presented to Council. Background In accordance with the Local Government Act 1995, a statement of financial activity must be presented to each Council meeting, including a comparison to the budget and variance from it. It must also include explanations of any variances.

Comment Nil Consultation Nil Statutory Implications Local Government (Financial Management) Regulations 1996, reg 34. Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-13.2.2 Moved Cr Heasman Seconded Cr Buller That the Statement of Financial Activity for the month of May 2011, as presented, be received. Carried 11/0


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13.2.3 List of Payments

File Reference:

Reporting Officer: Mandy Butler, Senior Finance Officer


Summary List of payments since last Council meeting. Background As the CEO has been delegated the authority to make payments from the municipal and trust funds, a list of payments made is to be presented to Council each month. Also in accordance with Finance Policy Number F1.1, included is a list of payments made with Council’s credit card. Comment Nil Consultation Nil Statutory Implications Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-13.2.3 Moved Cr Buller Seconded Cr Verhoogt That Council endorse the list of payments from the Municipal Account consisting of EFT voucher numbers EFT 3587 to EFT 3658; cheque number 22300 to 22310 totalling $202,141.54 and Trust Fund voucher 1752 to 1753 number totalling $240.00. Carried 11/0


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13.3 Deputy Chief Executive Officer


13.3.1 Medical Staff Appraisals

File Reference:

Reporting Officer: Chief Executive Officer


Summary Council is asked to receive and consider staff performance appraisals of the Medical Centre Staff for 2011. Background Council staff are required to have at least one staff appraisal per year, these are traditionally carried out each May. Appraisals are completed by relevant supervisors. Comment Most appraisals were presented to Council at the May 2011 Meeting, however the Medical Centre staff have only just had their appraisals carried out. Consultation Darren Mollenoyux – Deputy Chief Executive Officer Sam Aurisch – Medical Practice Manager Steve O’Halloran – Chief Executive Officer Statutory Implications The Local Government Act, Section 5.38 “the performance of each employee who is employed

for a term of more than one year, including the CEO and each senior employee, is to be

interviewed at least once in relation to every year of employment”. Policy Implications NIL Financial Implications Any variations or increases to wages will need to be included in the 2011/2012 budget. Strategic Implications That Council and the Chief Executive Officer ensure the efficient management of the organisation, whilst meeting statutory requirements. Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-13.3.1 Moved Cr Rajagopalan Seconded Cr Dolton That Council consider the information presented and endorse the recommended increases. Carried 11/0


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13.3.2 Water Monitoring

File Reference:

Reporting Officer: Stephen Fry, Natural Resource Management Officer

Disclosure of Interest NIL

Summary Council is asked to consider supporting investigation into the viability of underground water resources within the Shire of Bruce Rock Background In the preceding month I have spent most of my time, finding and monitoring piezometers. I believe I have found the majority of bores which are still in working condition. A few sets of bores are on private property, and as seeding is underway, will search them out after June. All piezometers are now recorded, mapped and GPS’d. There is a permanent record of where they are located and are easy to identify on filed maps. This is a resource which was not available when I started. Around 90 bores are catalogued, with more to find. I have also spent a lot of time researching hydrology and geology, especially reports and studies which have been written for Bruce Rock over many years. It is evident from some of the monitoring results that there are two deep water aquifers which measure very fresh to slightly brackish. • Belka Valley – Between Cramphorne Road and Belka Valley East Road, east of the

Merredin Road. • Bruce Rock, north of the oval between Merredin Road and Butler Road to the east. Most monitoring bores are shallow to medium depth ( 5m to 20m) On rare occasions they are dug to 50 or 60 metres. On four occasions I have recorded fresh to slightly brackish water in the deep bores, but very saline water in the corresponding medium and shallow bores. Two of those bores were within the town catchment. Historical reports indicate one other bore dug to depth which has disappeared, but was very fresh, according to the data collected in 1999. All fresh bores exhibit artesian properties: that is they have positive pressure pushing the water higher in the bore than the corresponding medium and shallow bores. The deep bores which exhibited fresh water characteristics, were dug for PPK (report presented to Council in 1999), by John Flockart but were never cased, and therefore cannot be test pumped, as they will collapse. All the other bores around town were dug later upon recommendation of PPK, but were all south of those original bores and never set out to find water in the adjacent catchment to the north of town. This report actually recommended a drilling programme north of town, specifically to prove fresh water reserves, but was never followed up. Further research is pending and funding sources are being investigated to explore this resource further. Comment

• Funding in the near future does not seem likely from established sources, to be able to investigate the available source of extra water assets.


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• Water Corporation have expressed guarded interest in assisting the capital works expenditure of bringing a new water source on stream, however Council has to fund the feasibility works to prove the resource.

• Royalties for Regions is a likely source of funding, if capital expenditure is planned on new water infrastructure, and approved by the Department of Regional Development and Lands.

• The likely cost of proving the feasibility of the aquifer in question, is up to $30,000. This includes drilling six test bores, casing and consumables down to bedrock (60metres plus). A recognised hydrological consultant to report the project would also be required.

• If the water source is found to be viable, further funding for commissioning and associated infrastructure, could be explored through a variety of funding arrangements.

• The likely area of investigation is between the oval, the cemetery and Bruce’s Rock.

• I believe that there is credible evidence to warrant further investigation into the existence of a viable water asset to the North of Town.

Consultation John Flockart Darren Mollenoyux, Deputy Chief Executive Officer Statutory Implications NIL

Policy Implications NIL Financial Implications Council would need to include a provision of $30,000 in the 2011/12 Budget. Strategic Implications That Council maintains its assets and resources to a standard suitable to meeting Council’s needs. Voting Requirements Simple Majority Officer Recommendation That Council include the amount of $30,000 in the 2011/12 budget to investigate whether a viable water source exists to the north of Bruce Rock Townsite.

COUNCIL DECISION Resolution Jun11-13.3.2 Moved Cr Dolton Seconded Cr Currie That the NRMO monitor existing sites for a six month period and that adequate amount is set aside in the 2011/12 budget for the monitoring. Carried 11/0


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13.3.3 Draft Budget

File Reference: 8.2.7.1 – Annual Budget

Reporting Officer: Darren Mollenoyux, Deputy Chief Executive Officer


Summary The 2011/12 Draft Budget is presented for Council for their consideration and discussion. Background Council in recent years have received a draft budget in June for discussion and have given staff direction to complete a budget for formal presentation for the July meeting so that rates can be sent out in early August. Comment The Budget has been prepared with a CPI increase. This figure has been applied to Rates, Rubbish and Fee & Charges. A detailed draft budget will be presented to Councillors at the meeting for their consideration. Consultation Chief Executive Officer, Deputy Chief Executive Officer, Financial Consultant, Works Supervisor, Construction Foreman, Town Foreman, Workshop Manager and other staff. Statutory Implications Local Government Act 1995, s6.2 states that Council must adopt a Budget in the form and manner prescribed by 31st August. Associated Local Government (Financial Management) Regulations 1996, Part 3 also prescribes form and content of Annual Budget. Policy Implications Nil Financial Implications This is the blue print for Council operations for the year 2011/12. Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-13.3.3 Moved Cr Buller Seconded Cr Currie That Council endorse the draft budget for 2011/12, pending any amendments and instruct staff to present the 2010/11 Annual Budget to the July meeting. Carried 11/0


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13.4 Chief Executive Officer


13.4.1 Reserve 15270

File Reference:



Summary Checking if Council have any objections to the disposal of Lot 15270. Background Correspondence has been received from the Department of Regional Development and Lands to seek Councils comments/objections regarding the proposal to dispose of this land including via amalgamation into adjoining freehold lands. Comment This item has been sent to Council to seek its comment and objections. This parcel has been under the control of the Department of water and they have now identified it as surplus to their needs. We can see no need to make comment or lodge an objection to the land being disposed of to surrounding freehold lands. The surrounding land is owned by Mr D.C.Cole. Consultation Nil Statutory Implications Nil

Policy Implications Nil Financial Implications Nil Strategic Implications Nil

Voting Requirements Simple Majority Officer Recommendation For Council consideration.

COUNCIL DECISION Resolution Jun11-13.4.1 Moved Cr Foss Seconded Cr Buller That Council has no objection to the disposal of Reserve 15270, Bruce Rock. Carried 11/0


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13.4.2 Portfolios/Committees for Councillors

File Reference:



Summary To renew appointments for Councillors to committees Background Council has not reviewed its representation on Community committees since November 2009 (see attached). With Council getting busy in many areas to name a few; - Recreation Centre - Health- Aged - Road works - Grain Freight - Restructure

It has been asked that this item be reviewed at the May Council meeting

Comment As per attached, Council appointed the following members to the following areas;

Doctors/Health Cr Strange, Cr Heasman, Cr Rajagopalan & Cr Foss Local Health Advisory Group Cr Foss & CEO VES (Volunteer Emergency Service) Cr Dolton & Cr Verhoogt P & C Representative Cr Rajagopalan & Cr Lynn School Council Cr Foss Agricultural Association Cr Gmeiner Recreation Centre Upgrade Cr Strange, Cr Heasman, Cr Sedgwick, Cr Verhoogt,

CEO Retirement Units Cr Foss Amphitheatre Cr Buller, Cr Foss, Cr Gmeiner & Cr Rajagopalan Master of Ceremonies Cr Dolton & Cr Foss Chief Bushfire Control Officer Cr Dolton Deputy Bushfire Control Officer Cr Sedgwick (since replaced by Cr Heasman) Regional Road Group & Local Roads Cr Strange, Cr Heasman, Cr Dolton, Cr Currie, Cr

Gmeiner, Cr Verhoogt & Cr Sedgwick Wheatbelt Sports Council Cr Heasman Roe Tourism Cr Gmeiner Small Business Centre Cr Verhoogt District Health Advisory Committee CEO WE-ROC Shire President & CEO Daycare Cr Rajagopalan Community Resource Centre Cr Foss Hockey Field Feasibility Committee Cr Heasman Landcare Cr Buller


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With Council getting so busy the only areas we don’t have representation is

- Aged (this could fit under Doctor/Health) - Grain Freight (this could fit under Roads Committee) - Restructure- If Council see this as needing representation this committee could look

at alternatives and make recommendations to Council as to the future of Council. Consultation Nil Statutory Implications Nil as these committees or representations have no formal standings under the Act. Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority Officer Recommendation For Council consideration & comment Council decided to leave this item until the July 2011 Ordinary Meeting of Council.


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13.4.3 National Broadband Network

File Reference:



Summary To keep Council informed with the roll out of the NBN. Background In recent times much has been heard about the rollout of the National Broadband. The concern is that after information gained from the involvement in Parliament Committees representation of NBN at WE-ROC meetings we have learned that Bruce Rock along with many towns across the state could be (in some cases) worse off. Attached is correspondence from the Department of Commerce highlighting the situation of how we stand with the rollout of the NBN.

Comment As can be seen from the attached, Bruce Rock does not stand to gain anything from the NBN. The things I bring to Councils attention are; - The fact that without NBN the wheatbelt (including Bruce Rock) will not be able to

attract business, which will restrict economic development in the area. - It appears that health issues such as telehealth will demand bandwidths greater

than satellite connection. - The same goes for education. - I see farming in the same position. With high tech profiling, inferred and soil

analysis will demand a higher speed and capacity.

WE-ROC has taken the lead with this at its special meeting held on the 8th June 2011, the executive moved the following;

“That an invitation be extended to Mr Peter Farr to meet with WE-ROC Council on the 29th June 2011”

It appears that there is growing concern across the wheatbelt as to the services we will receive. It is intended after hearing from Mr Farr that lobbying will commence targeting State & Federal politicians.

Consultation Nil Statutory Implications Nil Policy Implications Nil Financial Implications Nil


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Strategic Implications This event will restrict Bruce Rock in achieving its strategic objections. Voting Requirements Simple Majority Officer Recommendation For Council consideration & comment

Council discussed this matter but no formal resolution was made.


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13.4.4 Town Planning Scheme (TPS3)

File Reference:



Summary To have the above mentioned documents signed. Background This process commenced in 2003/2004 and this will see the project complete in 2011. This has not been a quick process. Comment Council needs to finally approve this document and then the Shire President & CEO need to sign and return to the Department. (see attached) Consultation Nil Statutory Implications Nil Policy Implications Nil Financial Implications Nil Strategic Implications This will now become Council’s Strategy for future planning development. Voting Requirements Simple Majority Officer Recommendation For Council consideration & comment

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-13.4.4 Moved Cr Lynn Seconded Cr Foss Council endorse Bruce Rock’s Town Planning Scheme No 3 and that it be duly signed for the Shire President and Chief Executive Officer. Carried 11/0


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13.4.5 Car Restraints Project

File Reference:



Summary To consider a request from Central Agcare to sponsor this project. Background Attached is an email received from Central Agcare. 1. Requesting funds 2. Outlining the project Comment The amount requested is not a large amount for such a worthwhile project. The participation would ensure that more children would travel safer. If road wise are keen to fund the amount after Shires have contributed this would make this a very worthwhile project. As Bruce Rock has been nominated as one of the Councils, this makes it more important that we contribute. The Agcare group have agreed to administer the project.

Consultation Nil Statutory Implications Nil Policy Implications Nil

Financial Implications A donation of $500 has been requested.

Strategic Implications Nil Voting Requirements Simple Majority Officer Recommendation For Council consideration & comment Since the item was written the Chief Executive Officer has received advice that Council will not be required to make a financial contribution.


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13.4.6 WE-ROC

File Reference:



Summary A report on WE-ROC Council agenda items.

Background This new method of bringing WE-ROC items before Council to get a position on.

Comment The items that have been discussed at the executive meeting this month to be passed onto the Council meeting are; -Tourism & Wheatbelt Visitors Centre

Merredin are going to supply figures to set a fee for the Visitors Centre, WE-ROC to discuss the position with WDC to ensure tourist money be spent on tourism, WE-ROC to participate in the recruitment of a new manager for CWCV and WE-ROC discuss the implements of the Central Wheatbelt Tourism Strategy.

- Assest Management Software

The executive recommendation to Council is to seek a costing of the software with all Councils participating.

- NBN- That Mr Farr be invited to the next Council meeting

- All Councils to participate in regional recreation facilities.

- That WE-ROC Council consider that a RCG be formed and explore the possibility of

Councils from NEW-ROC & ROE-ROC to participate.

Consultation WE-ROC Executive. Statutory Implications Nil Policy Implications Nil Financial Implications Nil

Strategic Implications Nil Voting Requirements Simple Majority Officer Recommendation For Council consideration & comment Council discussed the items from WEROC, however no resolution was made.


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13.4.6 Tender for new house

File Reference:



Summary Decide on tender for a kit home. Background Council called tenders for a kit home some months ago. The first tender was rejected by Council (see attached) because of lack of tenders received. Tenders were recalled and new tenders were received from the following;

Option 1 Option 2 Non-Conforming Fababode JV $452,375 Nordic Homes $251,675 GMP Group $382800 $333,300 Force 10 $153,142 L & T $241,012 $113,904 Pinelock $345,591 $163,100 $309,405 Westeel Homes (Stanton) $314,923 Westeel Home (Serpentine) $281,245 Fleetwood $263,655 Ross Squire Homes $241,069 $102,017 Haven $111,500

Comment Based on the above figures the two tenders that would be short listed on price and being a conforming tender (also fully built onsite) are L & T and Ross Squire Homes. 1. L & T $241,012 This house comes with all fittings and evaporative air conditioning. There is no provision for heating (see attached) 2. Ross Squire Homes $241,069 This house doesn’t have an allowance for air conditioning. Also no provision for heating The price for L & T will need to have approx. $42,000 added to cover site works, sewer, fencing, electrical, plumbing connection and landscaping plus $4,000 to provide heating. Being a total of $241,012 plus $42,000 extras and $4,000 for heating this now totals $287,012. The price for Ross Squire Homes being $241,069 plus the above extras $42,000 other exclusions are air conditioning $5,000, heating $4,000, painting est $6,000, floor coverings est $6,000 this total being $304,069. The suggested site for this house is 121 Dampier St


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Consultation Nil Statutory Implications Nil Policy Implications Nil Financial Implications Council has an allowance of $300,000 in the budget. Strategic Implications Nil Voting Requirements Simple Majority Officer Recommendation For Council consideration & comment

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution Jun11-13.1.1 Moved Cr Verhoogt Seconded Cr Rajagopalan That Council accepts the tender from Ross Squire Homes for $241,069 and increase budget provision for the project to $304,000 Carried 11/0


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14. New Business of an urgent nature introduced by discussion of the meeting. 15. Confirmation and receipt of Information Bulletin. 16. Closure of Meeting.

The Shire President, Cr Strange, thanked everyone for their attendance and declared the meeting closed at 6.01pm.

These minutes were confirmed at a meeting on ……../……../………. __________________ Signed Cr SA Strange Dated ……../……../……….

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