signature of the bidder - ggdsdggdsd.ac.in/wp-content/uploads/2017/03/tenderdocument.pdfd) award of...

CHECK LIST FOR BIDDERS / APPLICANTS

1. The Bidder should ensure that all documents and papers submitted in this BID are fully

authenticated by the authorized signatory under his signature with official seal wherever

applicable. 2. The following documents form part of the BID and should be submitted with BID:

Sr. Documents to be submitted Documents

No Submitted

.

1. All pages of this BID document should be duly signed by the Y / Page No. at authorized signatory as a token of acceptance of all terms and N which conditions by the bidder. Any other document submitted by the Document

bidder should also be signed by the authorized signatory. Attached

2. Statement indicating experience of supplying such items &

working with Govt. Ministries/ Departments/PSUs/College/Univ.

3. General Power of attorney in favour of the signatory signing the

BID documents. It is not required in case of proprietary firm if

the

proprietor himself signs the documents.

4. Attested copy of Article or Memorandum of Association or

partnership deed or proprietorship registration as the case may be.

5. Attested copy of VAT/CST/Service TAX Registration number, if

applicable.

6. Attested copy of PAN/Number.

7. Attested copy of return for last month/quarter as the case may be

submitted towards Central and State Sales Tax/VAT if applicable.

8. Details of turn over for the last three years

9. BID security/EMD of Rs.25,000/- to be submitted in the form of

demand Draft in favour of Principal, GGDSD College.

10. Bank Account No. of the Firm with IFS code & Bank Branch

Name along with the cancelled cheque

11. Bid Form

12. Financial Bid (Separate envelope)

Signature of the Bidder

Goswami Ganesh Dutta

S.D. College

Sector 32-C, Chandigarh

TENDER DOCUMENTS FOR PROCUREMENT OF COMPUTER SYSTEM & PROJECTORS

01. Sealed tenders are invited from reputed Companies / supply agencies for procurement of

Computer System (Branded) for its state level. The interested Company/ Supplier/Agency may

submit their technical and financial bid documents in prescribed format in separate sealed

cover. Details of Specification of Computer System & estimated quantities are as follows:- Sr. Item Specifications

01 Make and Model Commercial series AIO Desktop (Lenovo, HP, Dell)*

Form Factor All-in-One. with TPM security chip

Operating System No Operating System

Processor Intel® Core™ i5 (4th Generation) or better/ Intel core i7 (4th Generation or better)

Chipset Intel 8 series Express Chipset or better

Motherboard OEM mother board

Memory 8GB upgradable upto 16GB 1600 MHz DDR3 (SODIMM)

With at least two DIMM

Graphics Intel HD Graphics

Hard Drive Min. 500 GB SATA, 7200 RPM

Optical Drive Min. 8X DVD +/- RW with dual layer write capabilities

Audio Integrated stereo sound with 2 internal speaker min. 3watt

and Digital array mike

Webcam Integrated Web-Cam

Wireless Communication Wi-Fi & BT

Monitor 20 inch LED Screen with TCO certification or higher

Keyboard 104 Keys or higher OEM Keyboard

Mouse OEM Optical Mouse

Ports Min. 2 USB 3.0, 4 USB 2.0 at the rear, 1 VGA

Power cable Required power cable for connecting PC to the existing

UPS

Power cable Required power cable for connecting PC to the existing

UPS

LAN Integrated Gigabit Ethernet LAN 10/100/1000

Power Supply Internal 130W 85% Auto-Sensing or higher

Certification for Desktop 1)FCC & UL Certification for desktop

2) Energy Star complaint, EPEAT GOLD, TCO, ROHS

3) Latest Windows and Linux Certifications

System Security All supplied desktop should have OEM BIOS to disable all

USB ports for mass storage devices but only selectively

allow USB keyboard and mouse to work.

Warranty 3 years on site Manufacturers warranty

*The quantity of computer to be purchased can be increased

02 Laptop

Colour Black

Screen Size 15.6 Inches

Maximum Display

Resolution 1920 x 1080

Processor Brand Intel

Processor Type Core i7-4710HQ

Processor Speed 2.5 GHz

RAM Size 8 GB

Memory Technology DDR3L

Hard Drive Size 1 TB with min. 7200 rpm

Audio Details Speaker

Number of HDMI Ports 1

Number of Ethernet Ports 1

Wireless Connectivity Wireless Intel 802.11 b/g/n,

Integrated Bluetooth

Carry case To be Provided

Weight Less than 2 KG with DVD Writer Warranty 3 Year on Site. Warranty on Battery

will be one year

DVD Writer Internal/External DVD Writer 8X

and Integrated stereo speaker.

03 Projector

TECHNOLOGY

Projection System 3LCD Technology

LCD Panel 0.59 inch with MLA (D8)

IMAGE

Colour Light Output 2,800 Lumen-1,700 Lumen (economy)

White Light Output 2,800 Lumen - 1,700 Lumen (economy) In accordance with ISO

21118:2012

Resolution WXGA, 1280 x 800, 16:10

High Definition HD ready

Aspect Ratio 16:10

Contrast Ratio 16,000 : 1

Lamp 200 W, 5,000 h durability, 10,000 h durability (economy mode)

Keystone Correction Manual vertical: ± 15 °, Manual horizontal ± 15 °

Colour Processing 10 Bits

2D Vertical Refresh Rate 50 Hz - 85 Hz

Colour Reproduction Upto 1.07 billion colours

OPTICAL

Projection Ratio 0.48:1

Zoom Digital, Factor: 1 - 1.35

Lens Optical

Projection Size 53 inches - 116 inches

Projection Distance Wide 0.5 m (53 inch screen)

Projection Distance Tele 1.2 m (116 inch screen)

Projection Lens F Number 1.6

Focal Distance 6.4 mm

Focus Manual

Offset 9.51 : 1

CONNECTIVITY

USB Display Function 3 in 1: Image / Mouse / Sound

Interfaces Audio in, Microphone input, Stereo mini jack audio in (2x), Stereo

mini jack audio out, S-Video in, Component in (2x), Composite in,

HDMI in, VGA out, VGA in (2x), Wireless LAN IEEE 802.11b/g/n

(optional), Ethernet interface (100 Base-TX / 10 Base-T), RS-232C,

USB 2.0 Type B, USB 2.0 Type A

ADVANCED FEATURES

Security Kensington lock, Security bar, Wireless LAN unit lock, Wireless

LAN security, Password protection

Features Built-in speaker, Customizable user logo, Digital zoom, Dynamic

lamp control, Horizontal and vertical keystone correction, Long lamp

life, Microphone input, Wireless LAN capable

Interactivity No

Video Colour Modes Blackboard, Dynamic, Presentation, sRGB, Theatre

GENERAL

Energy Use 278 Watt, 219 Watt (economy), 0.28 Watt (standby)

Supply Voltage AC 100 V - 240 V,50 Hz - 60 Hz

Product dimensions 345 x 315 x 94 mm (Width x Depth x Height)

Noise Level Normal: 35 dB (A) - Economy: 29 dB (A)

Temperature Operation 5° C - 35° C, Storage -10° C - 60° C

Humidity Operation 20% - 80%, Storage 10% - 90%

04 UPS Brand APC, Liebert, Delta

Type 24 Hours Online UPS

Power 20 KVA

Min. Back Up 30 Minutes

Battery 42 AH

Battery Brands Exide, Rocket, Quanta

Number of batteries 32 batteries with cabinet

02. Delivery Place :

Bidder will supply and deliver the materials din requisite number at the office of Principal, GGDSD College Sector 32-C, Chandigarh, India. 160030.

. 3. Qualification Conditions:

a) Bidder should be authorized supplier/service provider of the quoted item/work and should submit the relevant documents/certificates.

b) Bidder should have experience of supplying such items and will have to furnish details of previous supplies.

c) Bidder shall provide all relevant records required i.e. Income Tax Return

Certificate/PAN, Commercial Tax Clearance/V.A.T. Certificate and other taxes

(whichever applied)

4. Bid Price:

a) The contract shall be for a period of One Year.

b) The rates quoted by the bidder shall be fixed for the duration of the contract and

shall not be subject to adjustment of any account. c) All duties, taxes and other levies including the transportation expenses are payable

by the Supplier/Agencies/Company under the contract and shall be included in total

price.

d) Each bidder shall submit only one quotation in the format supplied with Invitation

for Quotation (IFQ). Bidder submitting more than one quotation for the same

package will not be entertained. All the columns and requisite information's must

be filled in the supplies Format.

5. Submission of Quotations/Bid: a) Each bidder should submit sealed quotations (in two separate part i.e. Technical

(Part – I) and Financial (Part – II) in separate sealed envelopes.

b) The following documents will form the Technical part (Part –I) of the bid (Photo

copy duly self attested to be compulsorily enclosed) 1. Establishment Registration Certificate

2. Current Return of Income Tax.

3. Commercial Tax Clearance Certificate

4. Certification of authorization of the company.

5. Bid Security as stipulated in the bid document.

6. Details of Work Experience.

c) The Financial part (Part – II) of the bid shall consists of only Rate/Price in Performa

supplied with the IFQ on the company's /Firm's letter pad. All the column and

requisite information must be filled in the prescribed format. Bidder must quote the

item wise.

d) Award of contract on the basis of lowest evaluated price for which the bidder must quote the rate per item. Bidder can quote one or more items.

06. Performance Security:

a) 5% of total bid/contract value will have to be deposited as performance security in form of Bank Guarantee/ Demand Draft in favour of Principal, GGDSD College payable at Chandigarh by the lowest evaluated responsive bidder before the award of work. The performance security will be refunded only after the expiry of the contract as specified in the bid document/agreement. b) The performance security deposit shall be forfeited in case any terms and conditions of the contract/ agreement etc. infringed or the bidder fails to complete the supply in time.

07. Earnest Money Deposit (Deposit) : Each Bidder will have to submit EMD 25,000/- (Rupees Twenty Five thousand only), in

the form of Demand Draft in the name of Principal, GGDSD College payable at

Chandigarh.

The EMD shall be forfeited a) In case a bidder withdraws its bids after opening of Technical (part – I) and

before the validity period of the Bid. b) If bidder fails to deposit performance security within specified period as per

intimation/ request from GGDSD College. c) If the bidder fails to execute the agreement within specified time as intimated/

requested. 08. Validity Quotation :

Quotation shall remain valid for a period not less than 90 days after the deadline date specified for submission.

09. Evaluation of Quotations: The Principal will evaluate and compare quotations determined to be substantially responsive i.e. a) Are properly signed b) Confirm to terms, conditions, specifications, qualifications and conditions.

10. Award of Contract:

The Principal will award the contract to the bidder whose quotations has been determined to be substantially responsive, and who has offered the lowest evaluated quoted price.

10.1 Notwithstanding the above, the Principal reserves the right to accept or reject any

quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

10.2 The bidder whose bid is accepted will be notified of the award of contract by the Principal. The terms of the accepted offer shall be incorporated in the supply order. The validity period may be extended by the Principal by another 15 day in exceptional cases.

11. Other Terms & Conditions :

(a) The college reserves the right to proponed/postponed/cancelled the bid, the bidder will have to abide with the decision.

(b) Payment shall be made after the supply and submission of bills which will be subject to satisfactory supply (certified by the committee constituted for the purpose). Personnel In Charge will certify the quality and quantity of the items supplied/ work done as per specifications and recommend accordingly the extent of payment.

(c) No preference will be given to any bidder of class of bidders, either for the price or for other terms and conditions.

(d) Quotation may be submitted on the printed letter head of the bidder in the prescribed

format supplied with IFQ. (e) Successful bidder will have to enter into an agreement with GGDSD College for timely

execution of the Purchase order. (f) No payment will be made for any damage of goods supplied. (g) Liquidated damages provisions for damages shall be included in conditions of the

contract when delays in delivery of goods, completion of work or failure of the goods or works to meet performance requirements would result in extra cost, or loss of revenue or loss of other benefits to the implementing agency.

You are requested to send your offer during working hours on or before 2.00 PM of the 01.02.2016

in the prescribed format (enclosed herewith) in sealed envelopes in form of Technical – (Part – I) and Financial (part – II) bids /quotations to the Principal GGDSD College Sector 32-C, Chandigarh, 160030. Sealed quotations received till then will be opened in the office on the same day i.e. 01.02.2016 at 3:00 PM in the presence of bidders or their authorised representatives who desire to be present.

We look forward to receiving your quotations and thank you for your interest in this project.

Dr. Bhushan K .Sharma Principal

Goswami Ganesh Dutta

S.D. College

Sector 32-C, Chandigarh

PROFORMA FOR TECHNICAL BID (PART - I) Place : Signature of the Bidder

Date: Office Seal

Annexure : II

FORMAT OF FINANCIAL BID

Part – I (a)

Name of the Firm : ................................................................................

Quotation for purchase of Computer Desktop (All in One)

Sl. Name of Item Features & Brand Qty. Rate Per Amount

No. Specification Unit (in `. ) s (including

VAT)

01. Computer Desktop (All in One)

Total

(Total Amount in Rupees) ............................................................................................................................. ................................................................. only)

1. We agree to supply the above mentioned items in accordance with technical specification for a

total contract price of Rs. ....................... ( in words Rupees

........................................................................................................................ ) including taxes,

Transportation etc. within five days of the issue of supply order.

2.We also confirm that the normal commercial warrantee/guarantee shall apply to the supplied

items.

3.We also agree and abide with the terms and conditions stipulated in the bid document.

(Signature of Bidder with Seal) Name : Designation : Address: Contact No.: Date:

Annexure : II


Part – I (b)

Name of the Firm : .................................................................................

Quotation for purchase of Computer System, Laptop, Projector, UPS and Video Conferencing with latest technology



VAT)

01 Computer Laptop

Total

(Total Amount in Rupees) .............................................................................................................................................................................................. only)



........................................................................................................................ ) including taxes, Transportation etc. within five days of the issue of supply order.


items.



Annexure : II


Part – I (c)

Name of the Firm : ................................................................................

Quotation for purchase of UPS (24 hrs online)



VAT)

01 UPS (24 hrs Online)

Total




........................................................................................................................ ) including taxes, Transportation etc. within five days of the issue of supply order.


items.



Annexure : II


Part – I (d)

Name of the Firm : ................................................................................

Quotation for purchase of Projector



VAT)

01 Projector

Total




........................................................................................................................ ) including taxes,



items.



Annexure : II


Part – I (e)

Name of the Firm : .................................................................................

Quotation for purchase of Video Conferencing with latest technology



VAT)

Video conferencing with latest

01 technology

Total

(Total Amount in Rupees) .............................................................................................................................................................................................. only)



........................................................................................................................ ) including taxes,


10. We also confirm that the normal commercial warrantee/guarantee shall apply to the

supplied items.

11. We also agree and abide with the terms and conditions stipulated in the bid document.
