software licensing update 12 10-08

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Software Licensing for the Software Licensing for the University University Where are we going and what’s with this handbasket? Coming together is a beginning. Keeping together is progress. Working together is success. ~Henry Ford

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Page 1: Software licensing update 12 10-08

Software Licensing for the UniversitySoftware Licensing for the University

Where are we going and what’s with this handbasket?

Coming together is a beginning.  Keeping together is progress.  Working together is success.  ~Henry Ford

Page 2: Software licensing update 12 10-08
Page 3: Software licensing update 12 10-08

Alignment with mutually beneficial goals

Page 4: Software licensing update 12 10-08

Synergy

Alignment with mutually beneficial goals

Page 5: Software licensing update 12 10-08

Accurate informationSynergy

Alignment with mutually beneficial goals

Page 6: Software licensing update 12 10-08

Accurate informationSynergy

Alignment with mutually beneficial goals

Ease of use

Page 7: Software licensing update 12 10-08

Accurate informationSynergy

Alignment with mutually beneficial goals

Better pricingEase of use

Page 8: Software licensing update 12 10-08

Accurate informationSynergy

Alignment with mutually beneficial goals

Better pricingEase of use

Security

Page 9: Software licensing update 12 10-08

IRT Goals

Effective teaching and learning; Quality student life;

Administrative productivity and quality; and Secure and accessible IT resources for all.

.

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Alignment with mutually beneficial goals

Page 11: Software licensing update 12 10-08

Collaboration

Alignment with mutually beneficial goals

Page 12: Software licensing update 12 10-08

Current InformationCollaboration

Alignment with mutually beneficial goals

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Current InformationCollaboration

Alignment with mutually beneficial goals

Tools & Measures

Page 14: Software licensing update 12 10-08

Current InformationCollaboration

Alignment with mutually beneficial goals

StandardsTools & Measures

Page 15: Software licensing update 12 10-08

Where are we now? Where are we now?

Current State Analysis

Current Use Analysis

Future Use Projection

Alignment

Page 16: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools

Current State Analysis

Current Use Analysis

Future Use Projection

Page 17: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools

Understand Budget

Current State Analysis

Current Use Analysis

Future Use Projection

Page 18: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools

Understand Budget

Understand the user

Current State Analysis

Current Use Analysis

Future Use Projection

Page 19: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools

Understand Budget

Understand the user

Understand the vendors

Current State Analysis

Current Use Analysis

Future Use Projection

Page 20: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools• What do we have?

– “The List”– www.software.csus.edu

• How do we know?– IRT & ITC manual reporting &

interviews– Limited reporting

• Asset Inventory & Metering– KBOX in implementation stage

Current State Analysis

Current Use Analysis

Future Use Projection

Page 21: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools• What do we have?

– “The List”– www.software.csus.edu

• How do we know?– IRT & ITC manual reporting &

interviews– Limited reporting

• Asset Inventory & Metering– KBOX in implementation stage

Current State Analysis

Current Use Analysis

Future Use Projection

DONE

Page 22: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools

• What do we have? • How do we know?• Asset Inventory & Metering?

Understand Budget• What have we spent? • Where? • Why?

Understand the user: • Interview colleges / departments

– What do they have? – What do they need? – Why do they need it and how often?

Understand the vendors: • Expiration Dates• Accurate contacts• Relationship history• Pricing schedules• Audits

Current State Analysis

Current Use Analysis

Future Use Projection

DONE

Page 23: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools

• What do we have? • How do we know?• Asset Inventory & Metering?

Understand Budget• What have we spent? • Where? • Why?

Understand the user: • Interview colleges / departments

– What do they have? – What do they need? – Why do they need it and how often?

Understand the vendors: • Expiration Dates• Accurate contacts• Relationship history• Pricing schedules• Audits

Current State Analysis

Current Use Analysis

Future Use Projection

DONE

Pending

Page 24: Software licensing update 12 10-08

Current questions…Current questions…Microsoft VisioAdobe Creative Suite 4EndNoteSPSS & AmosOther? Speak!

Page 25: Software licensing update 12 10-08

Current State AnalysisCurrent State AnalysisReview Existing Database & Tools

• What do we have? • How do we know?• Asset Inventory & Metering?

Understand Budget• What have we spent? • Where? • Why?

Understand the user: • Interview colleges / departments

– What do they have? – What do they need? – Why do they need it and how often?

Understand the vendors: • Expiration Dates• Accurate contacts• Relationship history• Pricing schedules• Audits

Current State Analysis

Current Use Analysis

Future Use Projection

DONE

Pending

Pending

Pending

Page 26: Software licensing update 12 10-08

Collaboration is key!Collaboration is key!

In union there is strength.  ~Aesop

an

Efficient

Cost Effective

Page 27: Software licensing update 12 10-08

Life is full of obstacle illusions.  ~Grant Frazier

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Let’s Collaborate! Let’s Collaborate!

Coming together is a beginning.  Keeping together is progress.  Working together is success.  ~Henry Ford