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South African Airways

RFQ GSM056/2018 Request for Quotation for

Promotional Gifts

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G.1 Written Quote Form RFQ NUMBER: 056/2018 CLOSING DATE: 14 June 2018 @ 12:00 pm VALIDITY OF RFQ: 120 days

RFQ DOCUMENTS TO BE E-MAILED TO :

ThutoMaila@flysaa.com

Vendors should ensure that quotations are returned before the closing date and time. If the quotation is late, it will not be accepted for consideration.

SAA requests your quotation on the goods and/or services listed on the attached form. Please furnish all information as requested and return your quote on/before the date stipulated. Late and incomplete submissions may invalidate the quote submitted. NAME OF VENDOR: POSTAL ADDRESS: TELEPHONE NO.: CELL NO: E MAIL ADDRESS: CONTACT PERSON: This RFQ will be evaluated on pricing, BEE and functionality. Required Documentation to be attached;

1. SAA Vendor Document. Refer to Annexure 1 2. CSD Registration document. Refer to Annexure 2.

CONDITIONS

All goods or services purchased will be subject to SAA General Conditions of Contract (C10&C11). A copy of said conditions is available from the local Procurement office.

It is the responsibility of the Vendor to ensure that SAA is in possession of a valid Original Tax Clearance Certificate. The onus therefore rests on the vendor to ensure SAA receives a valid Tax Clearance Certificate, as soon as the validity of the said certificate expires. Where SAA does not have a valid Tax Clearance Certificate, an Original Tax Clearance Certificate must be submitted with this RFQ. Failure to do so may invalidate the quote submitted in terms of the RFQ.

All purchases will be made through an official purchase order. Therefore no goods must be delivered or services rendered before an official order/contract has been received.

I certify that the information supplied is correct and I have read and understand SAA General Conditions of Contract and accept SAA General Conditions of Contract.

I further certify that all the required information has been furnished and the relevant forms completed and are herewith submitted as part of the bid.

SIGNATURE OF VENDOR: ____________________________ CAPACITY: _______________________________

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G.2 RFQ Price Schedule RFQ NUMBER GSM 056/2018

SAA Business Unit: Global Supply Management

Delivery Address: Kindly e-mail your quote to: ThutoMaila@flysaa.com

1. Background

11. Service providers are requested to provide Prices with their quotation to SAA for all the

services/goods to be provided as per specification. Service providers are expected to submit a costing that is fair and reasonable

12. SAA has the right to enter into negotiation with a prospective service provider regarding any terms and conditions, including price(s), of a proposed contract

2. Brief 500 x Pens

500 Lanyards

200 x Lunch Bags

200 x Water Bottles

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100 x A5 notepads

100 x Braded powerbanks

100 x Coffee Mugs

100 x two toned mouse pads

25 x 19.7 Aircraft Model

50 x Desktop Crystal Ball

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3 EVALUATION PROCESS & CRITERIA 3.1 EVALUATION PROCESS

3.1.1. COMPLIANCE WITH MINIMUM REQUIREMENTS

All quotations duly lodged will be examined to determine compliance with bidding requirements and conditions. Quotations with obvious deviations from the requirements/conditions will be eliminated from further adjudication.

3.1.2 EVALUATION OF QUOTATION

The contract shall be awarded at the sole and absolute discretion of SAA. SAA hereby represents that it is not obliged to award this quotation to any bidder. SAA is entitled to retract this quotation at any time as from the date of issue.

SAA shall not be obliged to accept the lowest of any quotation, offer or proposal. All quotation will be evaluated according to the criteria, weightings and threshold scores as Indicated in 3.2 below.

3.2 EVALUATION CRITERIA

The criteria and weights referred to in paragraph 3.1.2 above are as follows:

Evaluation Criteria Weight %

Functionality 100%

Conformance to specification

Meet expectation – 70%

Partial – 35%

Non-compliant – 0%

70%

Lead Time

up to 2 week = 30%

up to 4 weeks = 15%

more than 4 weeks = 5%

30%

TOTAL 100%

Threshold: The minimum qualifying score for Functionality is 80%. All tenders that do not comply with all the Mandatory Requirements for Functionality and that fail to achieve the minimum qualifying score of 80% on Functionality shall not be considered for further evaluation against Price and BBBEE. Preference Point System

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All tenders that comply with the mandatory requirements for Functionality and that have achieved the minimum qualifying score of 80% (Acceptable tenders) will be evaluated further in terms of the applicable preference point system as follows:

Criteria Points

Price 80

BBBEE 20

Total 100 points

4 STANDARD CONDITIONS FOR REQUEST FOR QUOTATION

Conditions:

4.1 All prices quoted must be exclusive of Value Added Tax (VAT). 4.2 All goods/services purchased will be subject to SAA Conditions of Contract and Order,

available when requested. 4.3 All prices submitted must be firm. “Firm” prices are deemed to be fixed prices, which are

only subject to the following statutory changes, namely VAT. 4.4 Note: Although SAA would prefer to award this contract to one service provider, it remains

at our discretion to award the functions of the manufacturing of this product to the company that will provide us with excellent & prompt service. SAA is thus not obligated to award this quote to any bidder. SAA is entitled to retract this quote at any time as from date of issue, without any refunds whatsoever. SAA is not obligated to award this quote to the bidder that quotes the lowest.

4.5 Service, pricing and availability will be taken into consideration.

THE FOLLOWING MUST ACCOMPANY YOUR QUOTE

SAA Vendor application and supporting documents. Refer to Annexure 1

CSD Registration document. Refer to Annexure 2.

IF NOT QUOTING, INDICATE SO AND RETURN EMAIL TO THE RELEVANT PROCUREMENT OFFICIAL

SIGNATURE OF VENDOR: ________________________________________ CAPACITY : ________________________________________ Company Stamp : _________________________________________

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4 Any legal person, including persons employed by the principal, or persons having a kinship with persons employed by the principal, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the principal, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest, where:

4.2.1.1 the bidder is employed by the principal; and/or

4.2.1.2 the bidder is a board member

4.2.1.3 the legal person on whose behalf the bidding document is signed, has a

relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.

5 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid. 6.1 Are you or any person connected with the bidder, employed by the

principal? YES/NO

6.1.2 If so, state particulars.

_________________________________________________________

______________________________________________________ 6.2 Do you, or any person connected with the bidder, have any relationship

(family, friend, other) with a person employed by the principal and who may be involved with the evaluation and or adjudication of this bid?

YES/NO

6.2.1 If so, state particulars

_________________________________________________________

______________________________________________________ 6.3 Are you, or any person connected with the bidder, aware of any

relationship (family, friend, other) between the bidder and any person employed by the principal who may be involved with the evaluation and or adjudication of this bid?

YES/NO

6.3.1 If so, state particulars

_________________________________________________________

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______________________________________________________ 6 DECLARATION I __________________________________________, THE UNDERSIGNED CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPH 6.1 TO 6.3.1 ABOVE IS CORRECT. I ACCEPT THAT THE PRINCIPAL MAY ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE. _______________________________

_____________________

Signature Date _______________________________ Position _______________________________ Name of Bidder _______________________________ Bid Number

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Annexure 1

Duly Authorized to sign for and behalf of the Enterprise / Organization:

Name:

Phone:

Date:

Vendor Account Number: Company Code(s):

VENDOR INFORMATION

Registered Name:

Trading Name:

Physical Address:

Postal Address:

Phone: E-mail: Fax:

City: Province: Postal Code:

Contact Person: Phone: Cellular:

BANK AND TAX DETAIL

Name of Bank:

Branch Name / Number:

Bank Account Number:

VAT Registration Number:

Tax Clearance Certificate Number:

Tax Clearance Certificate Approved Date:

Tax Clearance Certificate Expiry Date:

B-BBEE DETAIL

B-BBEE Certificate Number:

B-BBEE Certificate Verification Date: B-BBEE Certificate Expiry Date:

Applicable Scorecard: (Tick Applicable Box)

Exempted Micro Enterprise (EME):

Qualifying Small Enterprise(QSE):

General/Large Supplier (GEN):

B-BBEE Status Level: Enterprise Development: Yes / No

B-BBEE Value Adding : Yes / No % Black Ownership:

% Black Women Ownership: % Black People with Disabilities:

Since when has the enterprise been in operation – Months / Years:

What is your company’s annual turnover (previous financial year):

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Signature of applicant:

Designation / Capacity:

DOCUMENTATION REQUIRED Attached

Certified Company Registration documents:

Certified Copies of identity documents of shareholders (where applicable):

Certified Shareholders’ Certificates (where applicable):

Cancelled Cheque / Stamped Bank Confirmation Letter not older than one year

Latest Valid B-BBEE Certificate/ letter from auditor/accounting officer/verification agency/affidavit

Latest Valid Clearance Certificate / SARS pin on official SARS documentation :

Signed Joint Venture / consortium agreement (where applicable)

CSD Registration Report

Please submit the above signed document with the above supporting documents. Annexure 2. Central Supplier Data base Registration Report It is a compliance requirement that all bidders needs to be registered on the Central Supplier Data base of the Department of National Treasury. If a bidder is not registered, please access the website www.csd.gov.za and e-mail csd@treasury.gov.za should you require assistance. Bidders need to follow the self-registration process and submit the CSD Registration Summary with the tender document. This registration summary needs to indicate the successful verification of the following areas:

Company registration

Tax

Banking details

BBBEE