special education funding fy 10. what’s new private school participation board approval positions...

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SPECIAL EDUCATION FUNDINGFY 10

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What’s New

Private School Participation Board Approval Positions linked to MSIS Parental Involvement CEIS Assurances Self- Assessments District Duties Explanation American Recovery and Reinvestment Act

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Division of Program Management STAFF MEMBERS

Audrey Shaifer, Division Director Mary Bobbitt, Program Coordinator Priscilla Moore, Program Coordinator Keith Smith, Education Specialist Senior Tia Scott, Projects Officer II

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Responsibilities

• Allocation of IDEA and Preschool Funds

• Educable Child Program

• Extended School Year Program

• Positive Behavior Specialist Funding

• Education Interpreters Funding

• Mississippi Adequate Education Program (MAEP) and

• 504 Teacher Units4

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IDEA Part B and Preschool American Recovery & Reinvestment Act (ARRA)

• FISCAL REQUIREMENTS (FY10) Obligation dates are July 1, 2009, through

September 30, 2011 Expenditure Report due annually on

September 30th from the previous school year including expenditure report from the district accounting system

Funding Alert for actual allocation and authority to expend funds

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IDEA Part B and Preschool American Recovery & Reinvestment Act (ARRA)

• Budget Submission Procedures Application cover page FY10 Budget (IDEA Part B and Preschool) and (ARRA Budget) FY10 Budget Narrative (IDEA Part B and Preschool) and (ARRA) Equipment list for each budget (Part B and Preschool) and (ARRA)

– Letter from Superintendent if handicapped bus is being ordered Budget Amendments (Part and Preschool) and (ARRA) Parental Involvement Procedures Signed Statement of Assurances General Education Provision Act Certification Statement (IDEA Part B and Preschool) and (ARRA) District Policies and Procedures

– Submit any new local school district policies and procedures that have been approved by the school board

District Self Assessment for SPP/APR and Mattie T. Goals Expenditure Reports (Part B and Preschool) and (ARRA)

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Budget Request

Line 17 CEIS Line 18 Private School ParticipationLine 19 Parental Involvement

District/Agency Name District Code:

1. Salaries (List Positions) Full/Part Time % IDEA Preschool IDEA Preschool

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Substitute Pay

2. Salary Supplements (Contractual)

3. Stipends (Non-Contractual)

4. Employee Benefits

5. Contractual Services

6. Equipment

7. Staff Travel

8. Office Supplies

9. Evaluation Supplies

10. Instructional Supplies

11. Indirect Cost

12. Equipment Repair/Maintenance

13. Private Placements

14. Communication

15. Student Travel

16. Cooperative Agreements

17. Coordinated Early Intervening Services

18. Private School Participation

19. Parental Involvement

20. Other (Specify)

TOTAL

FY 10Projected Carryover Funds(Unexpended FY 09 Funds)

Total Amount Budgeted

Part B and Preschool Budget RequestFiscal Year 2009-2010

Item

88

Budget Request

Line 17 CEIS Line 18 Private School ParticipationLine 19 Parental Involvement

District/Agency Name

1. Salaries (List Positions) Full/Part Time % Part B Preschool

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Substitute Pay





6. Equipment

7. Staff Travel

8. Office Supplies



11. Indirect Cost



14. Communication

15. Student Travel


17. Coordinated Early Intervening Services



20. Other (Specify)

TOTAL

FY 10

American Recovery and Reinvestment Act Budget PageFiscal Year 2009-2010

Item

99

Budget Narrative

Line 1 Salaries•A work area or course code from

Mississippi Student Information System (MSIS) is required.

•Explanation of District Duties is required.Line 1.6 Teacher Assistants (TA)

•Must be supervised by a licensed teacher. Large numbers of TA must be justified in narrative.

•Substitute Pay•Indicate the rate of pay.•If salary is prorated, the substitute pay must also be prorated.

Line 2 Salary Supplements •Indicate amount of the supplement.

Line 3 Stipends •Indicate the rate of pay.

Line 4 Benefits•List only once not after each

employee.

EXAMPLES

BUDGET NARRATIVE IDEA, PART B, AND PRESCHOOL

FISCAL YEAR 2009-2010 (FY10)

1. Salaries: 1.1 131001 SPED Director 95% IDEA FY09; 5% District – Oversees all aspects of IDEA rules and regulations for 95% of the time and the Gifted program the remaining 5% . 1.2 131002 Assistant Sped Director 100% IDEA FY 10 Assist with all aspects of IDEA rules and regulations; Trains special education staff on IEPS 1.3 751016 SPED Secretary 50% IDEA FY 09; 50% IDEA FY 10 Types, files and answers phones 1.4 132032 Preschool Teacher 5% Preschool FY09 and 95% MAEP Serves preschool students 1.5 132002 Language-Speech Teacher 1% Preschool FY09; 2% Preschool FY10; 5% IDEA FY09 and 92% MAEP Serves LS students 1.6 131015 Teacher Assistants (2) 100% IDEA FY10, supervised by a licensed Teacher Provides one-on-one assistance

1.7 131003 Psychologist 80% IDEA FY10 and 20% District (Psychological services to general education students)

Substitute Pay: Substitutes will be paid as follows:

(1) Substitute pay for special education teachers to attend SPED related workshops. (2) Substitute pay for preschool teachers in their absence at the prorated share funded in this project; and (3) Substitute pay for assistants in their absence at a rate of____.

2. Salary Supplements:

One $2,000.00 supplement to be paid to the Language-Speech Teacher for additional duties to test Preschool students.

3. Stipends: Stipends will be paid to SPED teachers and project funded staff for work not covered in their contracts. This may include, but not limited to participating in special education committee meetings during non-contractual time. The rate of pay for the stipend is _________.

4. Employee Benefits: All benefits will be prorated in accordance with salary.

Fixed Charges will be paid at the rate of 19.65 %. Group Insurance will be paid at the rate of $361 per month per person. Life Insurance will be paid at the rate of $.15/$1,000 per year. Workman’s Compensation will be paid at the rate of .0049.

5. Contractual Services: The following professional specialists who are licensed will be contracted: Registered Nurse, Audiologist, Occupational Therapist, Physical Therapist, Licensed Psychologist, and/or Psychiatrist, Medical Specialist and any other specialist deemed necessary as required to conduct follow-up evaluations and/to provide related services as specified on the IEP.

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Budget Narrative (cont’d)

Line 6 Equipment•Give justification/explanation

for equipment purchases. •Indicate quantity and location of equipment.

Line 10 Instructional Supplies and Materials

•Provide a general listing of what will be purchased.

6. Equipment:

1. Midnight County School District will purchase one (1) specially equipped bus with lift to transport special education students. Bus will cost $73,000.00 and will be located at the Central Bus Yard.

2. Midnight County School District will purchase one (1) Preschool desk for a student at Midnight Elementary. The cost of the desk is $500.00.

3. Midnight County School District will purchase five (5) locking filing cabinets to store student IEPs which will cost $250.00 each. Two (2) will be located at Midnight Elementary, one (1) at Midnight Middle and two (2) at Midnight High.

4. Midnight County School District will purchase six (6) desk top computers for the development of IEPs which will cost $450.00 each. Two (2) will be located at Midnight Elementary, two (2) at Midnight Middle and two (2) at Midnight High.

5. Midnight County School District will purchase six (6) desk top printers to print IEPs which will cost $200.00 each. Two (2) will be located at Midnight Elementary, two (2) at Midnight Middle and two (2) at Midnight High.

6. Midnight County School District will purchase one (1) lap top computer to allow access to student records which will cost $3,850.00. The lap top computer will be located at Midnight Central office.

7. Staff Travel: Travel expenses will be paid for special education staff to attend approved conferences and in-service training sessions.

Registration fees and subsistence will be included when necessary. These expenses are in addition to the Professional Development program required by the school district.

In-district travel will be paid for homebound, language/speech teachers, and/or other related services providers who will serve students at home or at alternate locations as specified on each IEP. Travel expenses will be paid for special education staff to conduct assessments/evaluations at additional school sites.

8. Office Supplies: Includes shipping and freight charges. General office supplies and materials will be purchased for the administration of

the special education program and utilized by the special education office staff. 9. Evaluation/Assessment Supplies and Materials: Includes shipping and freight charges. Evaluation supplies and materials will be

purchased as needed to complete assessments of initial referrals and reevaluations. 10. Instructional Supplies and Materials: Includes shipping and freight charges. Instructional supplies and materials will be purchased for

use by the instructional personnel in the provision of special education services to students with disabilities. Instructional Supplies include Reading Jeopardy, Reading Coach and Reading Math.

1111


Line 11 Indirect Cost•Refer to the Public School Districts

Indirect Cost Rates (09-10) included in the packet.Line 13 Private Placement

•Indicate number of children and the name of the facility.Line 14 Communication

• Telephone charges should reflect only that percentage not covered by E-Rate – cell phones are covered by E-Rate and can not be included in the application.

Line 16 Cooperative Agreement•Indicate what is being paid. •Include a copy of the agreement.

11. Indirect Cost: The Indirect cost rate for the district is _____%. 12. Equipment Repair and Maintenance: Includes shipping and freight charges. Expenses will be paid for the general repair and

maintenance of special education equipment as needed. 13. Private Placements: The district will pay $8,000.00 of the total cost for each student placed by the district in a private school facility in

order to receive a FAPE. The district has 2 students placed at ___________________ (Name of School). 14. Communication: Communication expenses will include postage, telephone (regular land) service and advertising for Child Find. 15. Student Travel: Expenses for students to be transported on educational field trips will be paid. The additional cost of special

transportation for special education students through private contracts as needed for a related service will be paid after all state funds have been utilized.

16. Cooperative Agreement: The Midnight County School District has a cooperative agreement with the Tri-County School District to

educate students with a Hearing Impairment. Midnight County School District will pay Tri-County School District $2,000.00 per student to provide instruction in sign language. There are four students in this program.

17. Coordinated Early Intervening Services:

In keeping with the requirements under 618(d) (2), the district will provide comprehensive coordinated early intervening services to serve children in the district, particularly children in the groups that were significantly over-identified. Activities as specified in 613 (f) (2) will include: A reading lab will be placed at Midnight Elementary to assist children that have not passed the reading test or have problems reading. A

licensed reading coach (801042) will be there to assist those children. A math lab will be placed at Midnight Middle to assist children that have not passed the math test or have problems with math. A

licensed math coach (851004) will be there to assist those children.

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Line 17 Coordinated Early Intervening Services (CEIS)

• Explain the level that will be the focus of CEIS activities (elementary, middle, high school).

• Indicate the academic and/or behavioral areas that will be the focus of the CEIS activities.

• Explain the professional development activities that will support the implementation of the services and supports to the students.

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Line 17 CEIS Cont.

• Provide a projection of the number of at-risk students that will receive academic or behavioral services and support.

• Describe how the at-risk students were selected.• Provide a description of the students selected as being

at-risk.

• Explain what the district is doing and how the CEIS activities are supplementing the district’s program.

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Line 18 Private School Participation

• Explain how the money will be used and the number of students who will be receiving services.

• Proportionate share will be calculated from both IDEA and ARRA funds.

Line 19 Parental Involvement• Explain how the district plans to

involve parents in the special education programs within the school district.

18. Private School Participation: Language speech services will be provided to 13 private school students after school or

through contractual personnel. Transportation for 13 private school students will be provided for receipt of speech

language services. Two (2) private school students will receive physical therapy services.

19. Parental Involvement: Funds for communication, publication and meetings will be budgeted

and expended as follows:

Announcements will be placed in the newspapers, on the radio and on television requesting input in the development of the project applications.

Leaflets and flyers will be distributed to parents on various special education topics. Training materials will be purchased to train parents on topics including researched

based reading and math activities, transition, graduation options, procedural safeguards, IEPS, ESY, inclusion, LRE, etc.

Parent focused meetings will be held to address issues and concerns. Travel for parent representatives to attend regional and state-wide meetings.

NOTE: STIPENDS TO PAY PARENTS ARE NOT ALLOWED. 20. Other (Specify)

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Equipment List

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Equipment List Budget Request for Coordinated Early Intervening Services

EQUIPMENT LIST BUDGET REQUEST

Fiscal Year 2009-2010 Coordinated Early Intervening Services

District/Agency Name: Midnight County School District

District Code: 0123


Item Name Purpose Location (How many at each site)

Unit Cost Quantity Total Amount

IDEA Preschool

STEEP Instructional Midnight Elem (1) 10,015.00 1 10,015.00 10,015.00 Creative Math Aids Instructional Midnight Elem (6) 205.00 6 1,230.00 1,230.00 Creative Reading Aids

Instructional Midnight Elem (6) 205.00 6 1,230.00 1,230.00

Creative Math Transparencies

Instructional Midnight Elem (6) 77.00 6 462.00 462.00

Creative Reading Transparencies

Instructional Midnight Elem (6) 77.00 6 462.00 462.00

TOTAL 13,399.00 13,399.00

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Equipment List

Equipment List for IDEA Part B and Preschool


Fiscal Year 2009-2010 IDEA PART B AND PRESCHOOL


District Code: 0123


Item Name Purpose Location Unit Cost Quantity Total Amount

IDEA Preschool

Bus Instructional Midnight Central Bus Yard

73,000.00 1 73,000.00 72,000.00 1,000.00

Preschool Desk Instructional Midnight Elementary 500.00 1 500.00 500.00 Filling cabinets Instructional Midnight Elem. (2) 250.00 5 1,250.00 1,000.00 250.00 Midnight Middle (1) Midnight High (2) Desk top computer Instructional Midnight Elem. (2) 450.00 6 2,700.00 1,950.00 750.00 Midnight Middle (2) Midnight High (2) Desk top printers Instructional Midnight Elem. (2) 200.00 6 1,200.00 1,200.00 Midnight Middle (2) Midnight High (2) Lap top computer Administrative Midnight Central office 3850.00 1 3,850.00 3,850.00 TOTAL 82,500.00 80,000.00 2,500.00

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Equipment List

Equipment List for American Recovery and Reinvestment Act


Fiscal Year 2009-2010 American Recovery and Reinvestment Act


District Code: 0123


Item Name Purpose Location Unit Cost Quantity Total Amount

IDEA Preschool

Bus Instructional Midnight Central Bus Yard

73,000.00 1 73,000.00 72,000.00 1,000.00

Preschool Desk Instructional Midnight Elementary 500.00 1 500.00 500.00 Filling cabinets Instructional Midnight Elem. (2) 250.00 5 1,250.00 1,000.00 250.00 Midnight Middle (1) Midnight High (2) Desk top computer Instructional Midnight Elem. (2) 450.00 6 2,700.00 1,950.00 750.00 Midnight Middle (2) Midnight High (2) Desk top printers Instructional Midnight Elem. (2) 200.00 6 1,200.00 1,200.00 Midnight Middle (2) Midnight High (2) Lap top computer Administrative Midnight Central office 3850.00 1 3,850.00 3,850.00 TOTAL 82,500.00 80,000.00 2,500.00

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Equipment: Handicapped Bus

If the district intends to purchase ahandicapped school bus, a letter must besubmitted from the superintendent.The letter should include:

• Physical description• Details of special equipment • Statement of Need• How were services provided prior to this

request?• What is the total cost and what part will

the district pay?• How will the following expenses be paid?

– Driver– Fuel– Insurance– Maintenance– Upkeep

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Coordinated Early Intervening Services (CEIS)

If the State Performance Plan (SPP)/AnnualPerformance Report (APR) data indicate thatsignificant disproportionality exists with respectto:• Identification within a disability (Indicator 10);• Identification within the child count by race (Indicator 9);• Placement in a particular education setting (Indicator 5); or• Incidence, duration, and type of disciplinary actions,

including suspensions and expulsions (Indicator 4a).

2020


You are required to:

• Use up to15% of IDEA Part B and Preschool funds and ARRA Part B and Preschool funds for Coordinated Early Intervening Services.

• Provide an explanation in the budget narrative of how the money will be spent.

• The amount can not be over 15%.• These funds are to supplement services already

provided by the School District.

2121


• Usage of Funds– Develop and implement CEIS with a particular emphasis on

students in grades K-3 who have not been identified as needing special education services but require additional academic and behavioral support

• Activities – Professional Development for teachers and others who

provide direct services to students identified as your targeted at-risk group

– Provide educational and behavioral evaluations, services, and supports

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CEIS Reporting Form

•Every year that CEIS funds are used, you must report the number of children that

received CEIS in the first column of this report.

•For school year 2008-2009, the numbers reported are from school year 2007-2008 and 2008-2009 of the children who initially

received CEIS and required Special Education placement.

•This is a continuous process until you are no longer required to provide CEIS.

•Must be continued until all children that started in CEIS have passed the two-year deadline.

FISCAL YEAR 09 IDEA Part B 2008-2009 Coordinated Early Intervening

Services (CEIS) Report Grade Level of

Students

K through 12

Total Number of Students

Served. (2008-2009)

Number of Students who subsequently

receive special education or

related services during the

preceding two years.

Number of Students who subsequently

receive special education or

related services during the

preceding two years.

(2007-2008) (2008-2009) K 1 2 3 4 5 6 7 8 9

10 11 12

Total Number of Students

_____________________________________ _________________ Supervisor of Special Education Date

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Private School Participation

• School districts must: Conduct child find activities Provide a proportionate share of funds Consult with private school representatives Determine provision of special education

and related services Obtain total enrollment of private school

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• Child Find Locate, identify, and evaluate all children with

disabilities who were enrolled by their parents Process must ensure equitable participation;

accurate counts and activities similar to public school child find

Costs for these activities can not be included in the proportionate share of funds

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• Proportionate Share of Funds Must spend the following:

– Ages 3-21 an amount in same proportion of the Part B allocation as the number of enrolled private school children with disabilities to the total number of children with disabilities in the school district

– Ages 3-5 an amount in same proportion of the Preschool allocation as the number of enrolled private school children with disabilities to the total number of children with disabilities in its jurisdiction

– Note: Pre-school children must be added to the Part B count of students.

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• Calculating Proportionate Share: (a) Number of parentally-placed eligible

children with disabilities in private elementary schools and secondary schools

(b) Total number of eligible children in the school district

(c) Grand total of eligible children (a+b) (d) Total IDEA allocation

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• Calculating Proportionate Share: (a) 20 (b) 300 (c) 320 (d) $152,500.00

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• Calculating Proportionate Share Formula:

(D ÷ C) x A= amount to be expended

($152,500.00 ÷ 320) x 20 $476.5625 x 20 =

$9,531.25

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• Consultation Process Must keep documentation of the

consultation (Fall/Spring) Must have a process for consultation

throughout the year

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• Provision of special education and related services Determine how, where, and by whom

services will be provided; Determine the types of services, including

direct services and alternate service delivery processes; and

Develop a services plan for each child that will receive services

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• The count must be conducted on any date between October 1 and December 1

• If all funds are not expended, you must carry over to next fiscal year

• Must maintain records and provide to MDE: Number of children evaluated; Number of children determined to be children with

disabilities; and Number of children served

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PRIVATE SCHOOL PARTICIPATION REPORT

IDEA PART B AND PRESCHOOL PRIVATE SCHOOL PARTICIPATION

FISCAL YEAR 2009-2010

District/Agency Name:

District Code:

Number of private school children evaluated in the previous school year

Number of private school children determined to be children with disabilities in the previous school year

Number of private school children served by the school district in the previous school year

CALCULATION OF PRIVATE SCHOOL PROPORTIONATE SHARE IDEA Part B IDEA Preschool Number of private school children with disabilities located in school district

Total number of eligible children with disabilities in school district

Total school district allocation

Divided by total number of eligible children with disabilities

Average allocation per eligible child

Multiplied by the number of private school children with disabilities

Amount to be expended for private school children with disabilities (to be carried to line 18 of the BUDGET REQUEST form)

NOTE: Proportionate share is calculated using the previous year’s Child Count. Example found on Page 17 of the Procedures Section

The PRIVATE SCHOOL PARTICIPATION formis required in order to assure that children withdisabilities placed by their parents in private schools are counted and provided equitableparticipation as required by IDEA and itsimplementing regulations.

Preschool count of students must be included inthe Part B student count.

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Budget Amendments

• When to amend: Actual allocation differs from the projected

allocation Increase or Decrease of a line item

exceeds the approved amount by more than 10%

A new line is added New equipment items are added which are

significantly different than those approved Total allocation increases or decreases

3434

Budget Amendments

• Amend Salaries When salary is prorated, amend the project to reflect actual

time spent on specific duties based on timesheets

Projected salaries for preschool teachers must be amended to reflect actual Mississippi Adequate Education Program Funds (MAEP) approved based on the Personnel Snapshot in January.

The following should be submitted when amending your original project allocation:

– Amendment cover page– Amendment budget request page– Amendment narrative– Amendment equipment page (if necessary)

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Budget Amendments (cover page)

•Include the number on the Amendment Number line.

•Be consistent when amending your Project Application.

•If you used the two-column or four-column budget request page on your original project, please use the same budget page when submitting your amendment budget request.


1. Salaries (List Positions) Full/Part Time %

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Substitute Pay





6. Equipment

7. Staff Travel

8. Office Supplies



11. Indirect Cost



14. Communication

15. Student Travel


17. Coordinated Early Intervening services (up to 15% of Part B)



20. Other (Specify)

TOTAL

PRESCHOOLIDEA


AMENDED BUDGET REQUESTFiscal Year 2009-2010

Amendment Number:__1_____

Item

3636

Budget Amendment (Budget Narrative)

In your Amendment Budget Narrative,always begin with “All items remain the same except for the following changes:”

After this statement, ONLY address whatchanges occurred from your original project.

Page ___ of ___

BUDGET NARRATIVE IDEA PART B AND PRESCHOOL FISCAL YEAR 2009-2010 (FY10)

AMENDMENT REQUEST NUMBER: ______

All line items remain the same except for the following changes:

A. IDEA B. PRESCHOOL

C. EARLY INTERVENING SERVICES (If a district chooses this option; data must be maintained and reported annually on the number of students served and the number who subsequently receive special education and related services.) D. PRIVATE SCHOOL PARTICIPATION (Data must be maintained and reported annually on the number of private school students evaluated, determined eligible and served.)

3737

PARENTAL INVOLVEMENT

Regulations require parents be provided the opportunity to participate in all sections of this application.

Provide a description of specific procedures that have been adopted and implemented to involve the parents of children with disabilities in the development of this project application.

Provide a response to question 3.

PARENTAL INVOLVEMENT PROCEDURES Directions: In the space provided below, describe procedures implemented to involve the parents of children with disabilities in the development of this project application.

1. Indicate by checking each applicable box below how parents of children with disabilities were invited to participate in the development of this application. (Indicate all that apply.)

Check Method List Date(s) of Notification Newspaper Announcement

Radio Announcement

Television Announcement

Letters to Parents

Leaflets or Flyers

Other (Describe Below)

2. Indicate by checking each area below the format used to elicit parent participation. (Indicate all that apply.)

Check Format List Date(s) Total Number Attending

Group Public Meeting(s)

Individual Parent Meeting(s)

Other (Describe Below)

3. Indicate by circling each item below the process used to elicit responses from parents.

a) Distribution of the proposed sections of the application prior to the meeting(s). b) Notification of availability of required components of the application prior to the

meeting(s). c) Discussion of each section during the meeting(s). d) Other

(Describe)._________________________________________________________ _____________________________________________________________________

3838

Signed Statement of Assurances

This form must be completed to indicate that the district is in compliance with The Individuals with Disabilities Education Act of 2004 (IDEA), P.L. 108-446 and any and all state laws (MS Code,1972, Annotated)pertaining to the education of students with disabilities.This form can not be faxed.

SIGNED STATEMENT OF ASSURANCES The school district/agency is required to certify compliance with the Individuals with Disabilities Education Improvement Act of 2004 (IDEA), P.L. 108-446 and any and all state laws (MS Code, 1972, Annotated) pertaining to the education of students with disabilities. ASSURANCE STATEMENTS 1. The school district/agency will determine local in-service needs relative to serving students with disabilities. Such local in-service needs will

be determined through information from the following: regular educators, paraprofessionals, Title I teachers, principals, related service personnel and special education teachers. This information will be used in the development of the district/agency’s overall Professional Development Plan as required by the State Board of Education and Accountability Standards and in response to the MDE’s request for information regarding the agency’s Comprehensive System of Personnel Development. Training on topics determined to be district/agency needed priorities to ensure the provision of free appropriate educational services will be provided. In-service sessions planned by the MDE may be utilized to meet the needs of district/agency personnel; therefore, district/agency personnel will be provided an opportunity to participate in these sessions.

2. The funds under Part B will not be commingled with State funds. Separate accounting systems that include an audit trail of the expenditures of

the Part B funds will be utilized in accordance with Section 34 Code of Federal Regulations (CFR) 76.702 (Fiscal control and funding accounting procedures).

3. The funds allocated under Part B will be used only to pay the excess cost of providing special education and related services to children with

disabilities consistent with Section 300.202 of 34 CFR Final Regulations. 4. Part B funds will be used to supplement State, local and other federal funds and not to supplant those funds except as provided in Section

300.203 of 34 CFR Final Regulations. 5. Except as provided in Sections 300.202 and 300.203 of 34 CFR Final Regulations, funds under Part B will not be us ed to reduce the level of

expenditures for the education of children with disabilities made from local funds below the level of those expenditures for the preceding fiscal year.

6. The amount of Part B funds for any fiscal year utilized to carry out a school-wide program under section 1114 of the Elementary and

Secondary Education Act of 1965 will not exceed:

3939

Signed Statement of Assurances

30. The district/agency assures that regulations included in 34 CFR Parts 300 and 301, Assistance to States for the Education of Children with Disabilities and Preschool Grants for Children with Disabilities; Final Rule, (Section 300.130 through 300.148) are being followed to assure participation of children with disabilities enrolled by their parents in private school. 31. The district hereby assures that, pursuant to requirements in IDEA, it will provide accessible instructional materials to blind students or other students with print disabilities in a timely manner, either by participating in the National Instructional Materials Accessibility Center (NIMAC) and/or by contracting directly with curriculum publishers.

New assurance statements

4040

General Education Provisions Act GEPA

Provide an overview statement indicating how all children with disabilities will have the opportunity to learn and receive a FAPE.

4141

Certification for IDEA, Part B and Preschool

If there are any new policies approved by the school district,please submit a copy along with your project application.

CERTIFICATION FOR

IDEA PART B AND PRESCHOOL &

American Recovery and Reinvestment Act

FISCAL YEAR 2009-2010 School District: ___________________________________________________ District Superintendent: ___________________________________________________ The district assurances outlined above are the policies and procedures utilized in the district as stated. Any modification of the policies and/or procedures, as well as any additional policies and procedures which impact students with disabilities, are attached as part of this application. Additional policies and/or procedures developed or changes being considered to approved policies and/or procedures will be submitted to the Mississippi Department of Education for approval prior to implementation. I do hereby CERTIFY that to the best of my knowledge the information contained in the attached project application is correct and complete. As the district superintendent, I am duly authorized to file this application and my signature below CERTIFIES compliance with the assurance statements as outlined above. I further CERTIFY that the Budget Plan and Budget Narrative represent the commitment of this school district/agency to utilize IDEA, Part B and Preschool and American Recovery and Reinvestment Act funds. _____________________________________ ________________________________ Superintendent’s Signature Date Check the following that applies: _____ There have been no new policies and/or procedures developed nor are there any modifications being

considered for approved policies and/or procedures.

_____ The following new and/or revised policies and/or procedures are attached for review and approval: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

4242

Self-Assessment: SPP/APR

• Districts are to make data-informed determinations of their effectiveness in meeting SPP/APR goals through a team-based self-review.

• Districts should analyze data, including record reviews and when appropriate, develop improvement plans.

• The results of the self-assessment should determine how federal funds will be used to obtain desired results in the SPP/APR publicly reported data from the previous school year.

• IF goals have been met, the district must tell how they will maintain that goal.

4343

Self-Assessment

IMPROVEMENT PLANNING

SPP/APR Indicator Results of

Data Analysis Desired Results

Activities to Achieve Desired Result Timeline Measurable Effect of Activities

INDICATOR 1 Increase the percentage of youth with IEPs graduating with a regular diploma.

4444

Self-Assessment





INDICATOR 2 Decrease the percentage of youth with IEPs dropping out of school.

4545

Self-Assessment





I INDICATOR 3 (b) Increase the participation rate for children with IEPs in a regular assessment with no accommodations; regular assessment with accommodations; alternate assessment against grade level standards; alternate assessment against alternate achievement standards. INDICATOR 3 (c) Increase the proficiency rate for children with IEPs against grade level standards and alternate achievement standards. .

4646

Self-Assessment





INDICATOR 4 (a) Decrease the rates of suspensions and expulsions of children with disabilities for greater than 10 days in a school year. .

4747

Self-Assessment





INDICATOR 5 (a) Increase the percent of children aged 6-21 with IEPs removed from regular class less than 21% of the day. INDICATOR 5 (b) Decrease the percent of children with IEPs aged 6-21 removed from regular class greater than 60% of the day. INDICATOR 5 (c) Maintain the percentage of children aged 6-21 that are served in public or private separate schools, residential placements, homebound or hospital placements. .

4848

Self-Assessment





INDICATOR 8 Increase the percentage of parents with children receiving special education services who report that schools facilitated parent involvement.

4949

Self-Assessment





INDICATOR 9 Decrease disproportionality due to inappropriate identification.

5050

Self-Assessment





INDICATOR 10 Decrease ethnic and racial disproportionality in specific disability categories that is a result of inappropriate identification.

5151

Self-Assessment





INDICATOR 11 Child Find Determine the eligibility of children within 60 days.

5252

Self-Assessment





INDICATOR 12 Transition C to B Complete IEPs of eligible children by the 3rd birthday.

5353

Self-Assessment





INDICATOR 13 Secondary Transition Complete measurable annual IEP goals and transition services for all students by age 16.

5454

Self-Assessment





INDICATOR 14 Secondary Transition Percent of youth who had IEPs, no longer enrolled in secondary school and who are either competitively employed, enrolled in some type of postsecondary school or both within one year of leaving high school.

55

Self-Assessment: Mattie T. Goals

• Districts are to make data-informed determinations of their effectiveness in meeting state goals through a team-based self-review.

• Districts will complete an annual self-assessment of its programs for students with disabilities.

• Districts should analyze data, including record reviews, when appropriate, and develop improvement plans.

56

Self-Assessment: Mattie T. Goals (cont’d)

• The results of the self-assessment should determine how your district will use federal funds to implement activities that lead to desired results in the three priority areas of least restrictive environment (LRE), disproportionate representation (SLD), and Under-identification of emotional disability (EmD).

• If any of the priority areas have been met, the district

must tell how they will maintain that priority area.

57



State Improvement Goal Results of



I. Mississippi will increase the percentage of students with Emotional Disturbance to be at .55 %.

58


IMPROVEMENT PLANNING State Improvement

Goal Results of



II. Mississippi will ensure that districts have a differential of 1.85% or less in the proportion of Black students from the proportion of other race students identified as specific learning disabilities.

59


IMPROVEMENT PLANNING State Improvement

Goal Results of



III. Mississippi will increase the percentage of students with disabilities, excluding students identified with speech and language impairments, who are removed from general education less than 21% of the day [regular] from 27% to 32%

60

Expenditure Report

•All districts are to complete thisreport using their expenditurereport from their accounting software.

•This report is based on the previous school year.

•The expended amounts listed on your Annual Expenditure Report must match the supporting documentation from your accounting office.

•Submit both reports (the accounting report and the Annual Expenditure Report) to MDE.

•Trial balances and History Transaction Reports are not acceptable documentation from the Business Office.

•Due September 30!



1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Substitute Pay





6. Equipment

7. Staff Travel

8. Office Supplies



11. Indirect Cost



14. Communication

15. Student Travel





20. Other (Specify)

TOTAL

____________________________________________________ Date__________________________________________Superintendent's Signature

FY 09

FY 08(any expensed carryover

funds)

Total Amount Expensed

Annual Expenditure Report

Fiscal Year (09) July 1, 2008 - June 30, 2009Due September 30, 2009

Item

61

Expenditure Report

•Expenditure reports will be completed for IDEA Part B and Preschool Funds and for ARRA Funds.

•The due date is September 30th, which is indicated on the cover page of your project application.



1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Substitute Pay





6. Equipment

7. Staff Travel

8. Office Supplies



11. Indirect Cost



14. Communication

15. Student Travel





20. Other (Specify)

TOTAL

____________________________________________________ Date__________________________________________Superintendent's Signature

FY 09FY 08

(any expensed carryover funds)

Total Amount Expensed

Annual Expenditure Report

Fiscal Year (09) July 1, 2008 - June 30, 2009Due September 30, 2009

Item

62

Things to Remember

• MSIS Codes for personnel• Explain district duties• Use all MAEP teacher units first• Indicate the licensure status• Explain why and where equipment is needed• Expenditure Reports must have supporting documentation

from the Business office• Documentation from the Business office must match the

expenditure report.• Trial balances and History Transaction Reports are not

acceptable documentation from the Business office.

63

Things to Remember (cont’d)

• CEIS is calculated from both IDEA Part B (611) and Preschool (619) amounts

• CEIS is also calculated from ARRA Part B (611) and Preschool (619) amounts BUT the total amount can be included in the Part B (611) budget.

Example: $15,000 (IDEA 611); $2,000 (IDEA 619); $7,000 (ARRA 611); $1,000 (ARRA 619)

$2,250 (IDEA 611) + $300 (IDEA 619) + $1050 (ARRA 611) + $150 (ARRA 619) = $3,750.00

$3,750.00 would be entered on Line 17 of the budget page for IDEA Part B and Preschool

64

Things to Remember (cont’d)

• CEIS Allowable activities General Education teacher salaries that serve the targeted at-risk students Instructional Materials Tutors/aids Professional development

• CEIS Non-Allowable activities Evaluations for special education eligibility determinations Occupational, physical, or speech language therapists may not provide academic or

behavioral services or supports to students who have not been identified as having a disability.

Transportation Rent Special Education staff may not provide academic or behavioral services and

supports to students who have not been identified as having a disability. • All documents must be filed with the Office of Special Education before

allocation is set up in accounting, i.e. expenditure reports, child find report.

6565

Office of Special EducationCONTACT INFORMATION

Division of Program Management

• 601-359-3498 Fax: 601-359-2078

• Mary Bobbitt [email protected]

• Audrey Shaifer [email protected]

special education funding fy 10. what’s new private school participation board approval positions...

Documents

budget requestline

previous school year

private school participation19

special education fundingfy

arra equipment list

parental involvement20

private placements14

program coordinatorkeith