sponsorship & exhibition prospectus - hwrs · • logo recognition on sponsor slide. •...

HYDROLOGY AND WATER RESOURCES SYMPOSIUM

HWRS.COM.AU


WATER VISION

Sponsorship& ExhibitionProspectus

21 - 24 September | Adelaide


HWRS.COM.AU

Welcome to the 39th Hydrology and Water Resources Symposium (HWRS 2020)!

Engineers Australia’s National Committee on Water Engineering takes great pleasure in inviting you to the Hydrology and Water Resources Symposium 2020 (HWRS 2020) at the University of Adelaide between 21 – 24 September 2020.

The conference’s theme is “Vision”. During the conference, respected speakers both international and national will reflect on advances to date and highlight the opportunities and challenges to come in the areas of water engineering, hydrology, hydrogeology, research into and management of water resources. Areas of focus for the conference will include:

• Flood, low flow and drought –risk assessment and forecasting

• Hydro-informatics – smart data andphysical modelling

• Healthy environments• Informing water policy and operational

decisions• Integrated water resources management

(including bushfire response)• Groundwater.

The conference will provide an opportunity to network with fellow water professionals.

A highlight will be the Gala Dinner and Hydrologic Games, to decide the coveted Cumec Trophy.

We are looking forward to welcoming you.

Michael LeonardHWRS 2020 Conference Chair

CONFERENCE ORGANISERSENGINEERS AUSTRALIA, PROFESSIONAL DEVELOPMENT TEAM

Kimberly White – Senior ManagerCara Maltman – Senior CoordinatorAshlea Klingberg – Coordinator

LOCAL ORGANISING COMMITTEE

Michael LeonardUniversity of AdelaideHWRS 2020 Conference Chair

Bree BennettUniversity of AdelaideHWRS 2020 Social Functions

Marion Santich Okolina Pty Ltd

James FullerUniversity of Adelaide

Guna HewaUniversity of South Australia HWRS 2020 Technical Committee Co-Chair

David KempUniversity of South Australia HWRS 2020 Technical Committee Co-Chair

Linton JohnstonBureau of MeteorologyHWRS 2020 Sponsorship

Olivia OliverTonkin ConsultingHWRS 2020 Sponsorship and Offsite Tours & Workshop

Okke Batelaan Flinders University

Jarrah MullerEMM Consulting Pty LimitedHWRS 2020 Sponsorship

Anya Jones-GillEMM Consulting Pty LimitedHWRS 2020 Offsite Tours & Workshops

Kumar SavadamuthuDepartment for Environment and WaterGovernment of South Australia


HWRS.COM.AU

HWRS 2020 is expected to attract around 150 participants, including academic researchers, government water resources experts and managers, consultants and students. Symposium attendees have a shared purpose devoted to hydrology, water engineering, related areas in water resources management and bringing together the academic and industrial communities for the exchange of ideas, concepts, and innovations.

This Symposium provides a forum for discussion and networking with some of the most highly regarded experts in their field. HWRS 2020 is the 39th conference in a series with a history of more than 50 years, and it has a very high level of trust and engagement in the hydrology and water resources profession.

HWRS 2020 provides an excellent opportunity to increase awareness of your organisation, demonstrate your involvement in the industry, promote your products and services, support your brand, and to maintain a high profile within the field; before, during and after the event.

• Raise your profile by showing your supportfor the water resources industry

• Reinforce your credentials as a key player inthe water resources industry

• Stimulate discussion and extendmanagement thinking on current issues

• Reach 130+ delegates in a variety of roles• Publicise your activities and promote your

company or brand• Reinforce relationships with existing clients

and develop new contacts• Discover the current trends and challenges

and how your organisation can meet them• Target your marketing at your potential

customers• Obtain a significant marketing advantage

through relationship marketing• Broaden the exposure of your product/

service to your target market• Enhance your company profile• Increase your brand awareness and

acceptance

WHO WILL ATTEND THE SYMPOSIUM?

BENEFITS OF SPONSORING OR EXHIBITING


HWRS.COM.AU

The conference and exhibition will take place in Adelaide, South Australia:

The University of AdelaideNorth Terrace CampusAdelaide, SA 5005

PRELIMINARY SCHEDULESet-up times are subject to change and are only outlined as an indication. Final timings will be reconfirmed in the exhibitor manual prior to the event. Should you require a custom-made stand, please contact the Sponsorship & Exhibition Manager to discuss further arrangements.

VENUE

MONDAY 21 SEPTEMBER

Exhibitors bump-in

Workshop

Welcome Reception

TUESDAY 22 SEPTEMBER

Sessions including morning / afternoon tea and lunch

Munro Oration drinks & presentation

WEDNESDAY 23 SEPTEMBER

Sessions including morning / afternoon tea and lunch

Conference Gala Dinner,The National Wine Centre of Australia

THURSDAY 24 SEPTEMBER

Sessions including morning tea and lunch

Closing drinks

Exhibitors bump-out

Morning / afternoon teas and lunches will all be served in the exhibition space

CONTACTAshlea KlingbergSponsorship and Exhibition Manager

HWRS 2020 Symposium Office Engineers Australia

Level 11, 108 King William Street, Adelaide SA 5000

T +61 8 8202 7110E [email protected]


HWRS.COM.AU

EXHIBITION FLOORPLAN

The Exhibition will be centrally located within the HWRS 2020 Conference area. All delegate catering breaks will be held in the Exhibition space.

Level 2, Barr Smith South buildingThe University of AdelaideNorth Terrace Campus, Adelaide SA 5006

*HWRS 2020 Organisers reserve the right to modify the layout according to conference requirements. You will be contacted if this becomes necessary.


HWRS.COM.AU

SPONSORSHIP OPPORTUNITIES

We recognise that one size does not fit all when it comes to sponsorship investment, and we are happy to discuss and design a tailor-made package specific to your organisation’s budget, needs and marketing objectives.

To discuss any opportunities please contact [email protected]

ACKNOWLEDGMENT & RECOGNITION• Logo recognition and acknowledgment

on the website with placement of logo, 200-word promotional paragraph & link to company website.

• Formal acknowledgment during theSymposium opening address.

• Opportunity to provide a free-standingbanner displayed in the main plenary throughout the conference (banner to be supplied by sponsor).

• Opportunity to have a digital flyer on theSymposium mobile app.

• Acknowledgment as a Platinum Sponsorin the Symposium mobile app.

• Opportunity to supply handout orcorporate gift to delegates (item to be supplied by sponsor).

• Logo recognition on sponsor slide.

DISPLAYDouble exhibition booth (6m x 2m) within the exhibition area

DELEGATE LISTDelegate list provided in excel format (name, organisation, state) subject to Australian Privacy Laws. List to be provided 2 weeks prior to Symposium and final list provided post-Symposium.

REGISTRATIONTwo (2) full Symposium registrations which includes attendance at the Welcome Reception and Gala Dinner.Exhibitor-only passes available to purchase for additional employees.



• Formal acknowledgment during theSymposium opening address.


• Acknowledgment as a Gold Sponsor inthe Symposium mobile app.


DISPLAYSingle exhibition booth (3m x 2m) within the exhibition area

DELEGATE LISTDelegate list provided in excel format (name, organisation, state) subject to Australian Privacy Laws. List to be provided 2 weeks prior to Symposium and final list provided post-Symposium.

REGISTRATIONOne (1) full Symposium registration which includes attendance at the Welcome Reception and Gala Dinner.Exhibitor-only passes available to purchase for additional employees.

PLATINUM SPONSOR

GOLD SPONSOR

$9,000 (ex gst)

$6,000 (ex gst)

1 AVAILABLE

1 AVAILABLE


HWRS.COM.AU



• Acknowledgment as a Silver Sponsor inthe conference mobile app.


DISPLAYSingle exhibition booth (3m x 2m) within the exhibition area.

REGISTRATIONOne (1) full Symposium registration which includes attendance at the Welcome Reception and Gala Dinner.Exhibitor-only passes available to purchase for additional employees.

ACKNOWLEDGMENT & RECOGNITION• The opportunity for a 5-minute address

by a senior company representative during the gala dinner (Lectern and microphone will be provided)

• Logo recognition and acknowledgmenton the website with placement of logo, 200-word promotional paragraph & link to company website.

• Opportunity to provide a free-standingbanner displayed at the dinner venue (banner to be supplied by sponsor).

• Acknowledgment as Gala Dinner Sponsorin the conference mobile app.


• Logo recognition on sponsor slide.• Prominent placement of company name/

logo on dinner menus.

• Option to supply small merchandise atdinner (eg. branded napkins, delegategifts) (to be supplied by sponsor at owncost).

DELEGATE LISTDelegate list provided in excel format (name, organisation, state) subject to Australian Privacy Laws. List to be provided 2 weeks prior to Symposium and final list provided post-Symposium

REGISTRATION• One (1) full Symposium registration which

includes attendance at the Welcome Reception and Gala Dinner.

• Additional 4 complimentary tickets to theGala Dinner.

The Gala Dinner will be held on Wednesday 23 September at The National Wine Centre of Australia, Adelaide

SILVER SPONSOR

GALA DINNER SPONSOR

$4,000 (ex gst)

$9,000 (ex gst)

UNLIMITED

1 AVAILABLE


HWRS.COM.AU

ACKNOWLEDGMENT & RECOGNITION• The opportunity for a 2-minute address

by a senior company representative during the Welcome Reception (Lectern and microphone will be provided).

• Logo recognition and acknowledgmenton the website with placement of logo, 200-word promotional paragraph & link to company website.

• Opportunity to provide a free-standingbanner displayed at the Welcome Reception (banner to be supplied by sponsor)

• Acknowledgment as the WelcomeReception Sponsor in the conference mobile app.

• Logo recognition on sponsor slide.• Prominent placement of company

name/logo on any Welcome Receptionpromotional material.

• Option to supply small merchandise (eg.branded napkins, delegate gifts) (to besupplied by sponsor at own cost).

• Option to supply a branded T-shirt,apron, or cap for the waitstaff to wear(subject to approval).

DELEGATE LISTDelegate list provided in excel format (name, organisation, state) subject to Australian Privacy Laws. List to be provided 2 weeks prior to Symposium and final list provided post-Symposium

REGISTRATION• One (1) full Symposium registration which

includes attendance at the Welcome Reception and Gala Dinner

• Additional 4 complimentary tickets to theWelcome Reception.

The Welcome Reception will be held on Monday 21 September at the University of Adelaide within the exhibition area.

WELCOME RECEPTION SPONSOR $5,000 (ex gst)1 AVAILABLE



• Opportunity to provide a free-standingbanner displayed at the coffee cart (to be supplied by sponsor).

• Logo recognition on sponsor slide.• Acknowledgement as coffee cart sponsor

in the conference mobile app.

• Opportunity to provide branded reusablecups or branded apron for baristas towear (to be supplied by sponsor andsubject to approval).

• Branded signage on the coffee cart.

REGISTRATIONOne (1) full Symposium registration which includes attendance at the Welcome Reception and Gala Dinner.

COFFEE CART SPONSOR $4,000 (ex gst)1 AVAILABLE

AKlingberg

Sticky Note

Unmarked set by AKlingberg


HWRS.COM.AU



• Opportunity to provide a free-standingbanner displayed at the juice cart (to be supplied by sponsor).

• Logo recognition on sponsor slide.• Acknowledgement as juice cart sponsor

in the conference mobile app.

• Opportunity to provide branded reusablecups or branded aprons for staff to wear(to be supplied by sponsor and subject toapproval).

• Branded signage on the juice cart.



on the website with placement of logo, 200-word promotional paragraph and link to company website.

• Benefit from promotion in the leadup to the conference in the “how to” instructions broadcasts and confirmations to all attendees downloading the mobile app.

• One splash advertisement on the app.

• Company logo on app footer.• Logo recognition on sponsor slide.• Acknowledgement as the conference

mobile app partner in the conferencemobile app.


JUICE BAR SPONSOR

CONFERENCE MOBILE APP SPONSOR

$4,000 (ex gst)

$4,000 (ex gst)

1 AVAILABLE

1 AVAILABLE


HWRS.COM.AU

EXHIBITION

$2,500 (ex gst)EXHIBITION BOOTH (3M X 2M) Double space available on request.

Exhibition inclusions:• Logo recognition and acknowledgment on the website with placement of logo, 200-word

promotional paragraph and link to company website.• One (1) full Symposium registration including the Welcome Reception and Gala Dinner and

full catering for the duration of the Symposium. • Exhibitor-only passes are available to purchase for additional employees ($500 ex GST).

Booth inclusions:

ITEM DESCRIPTION

Walls 3m back wall as per venue

Signage Exhibitor to bring own pull-up banners and/or signageLighting As per venue lighting

Power Standard wall power outlets available

Furniture Up to 3 x pentagonal tables and 3 x chairsFlooring As per venue carpet

Exhibitor Note: Additional furniture, equipment and signage can be arranged at the exhibitors’ cost. Exhibition set-up hours will be confirmed in the exhibitor manual sent out at least one month prior to the conference.

Equipment TV screen mounted to wall available to use


HWRS.COM.AU

HWRS 2020 GENERAL TERMS AND CONDITIONS

• Settlement of all outstanding monies isrequired by no later than 30 days afterreceipt of the tax invoice or 30 days priorto the conference, whichever is earlier. If fullpayment is not received within this time, theOrganising Committee reserves the right toreassign your sponsorship or trade boothwithout notice.

• Please indicate any sensitivity of location toother companies. To ensure your sponsorshipselection or the number of trade booths yourequire, please book early. Late bookings arepossible but choices may be limited.

• Exhibitor booths are allocated on receipt ofpayment however, the organisers reservethe right to change the layout and allocationshould the need arise in the lead up to theconference. Exhibitors will be notified if thisbecomes necessary.

• In the event of cancellation sponsors and exhibitors are requested to inform the HWRS 2020 Secretariat in writing. Unless the sponsored item or exhibition space can be resold, the organisers reserve the right to retain any monies paid. Cancellations receiving a refund will incur an administration fee of $250 including GST.

• Sponsors and exhibitors are liable for anydamage they cause to the venue and/or theexhibition booths. The organiser is not liablefor damages or loss to sponsor or exhibitors’property.

• Exhibitors must be adequately covered forPublic and Product Liability Insurance. It isthe responsibility of the exhibitor to arrangeappropriate insurance for items within theirexhibition.

• Promotional activity must not impinge on ordirectly interfere with any other sponsor orexhibitor.

• Details of the exhibition build companycontracted for this event will be outlinedin the Exhibitor Manual provided to eachconfirmed exhibitor approximately 4 weeksprior to the event. They can assist with standdesign and have a wide range of accessoriesfor hire. There is limited three-phase poweravailable at the venue. Please contact theConference Manager as soon as possible ifthis required.

• Freight and Storage – Early delivery andstorage is available. It is recommended thatyour freight forwarding company is used toassist with arrangements for delivery andpickup of your goods.

• Security – The exhibition area will be lockedeach evening. It is suggested that no easilyremoved valuable items be left overnight orunattended. No responsibility can be takenfor any loss or damage to equipment anddisplay materials.

• Insurance – Only Public Liability Insuranceis included. Insurance for loss or damage toequipment or products within the exhibitionor during transport is the responsibility of theexhibitor.

Disclaimer: Every effort has been made to present, as accurately as possible, all the information contained in this document. The Organising Committee, Engineers Australia and its Agents act only to procure and arrange these activities and do not accept responsibility for any act or omission on the part of the service providers. No liability is accepted for any inaccuracy or mis-description, nor for delay or damage, including personal injury or death, howsoever caused resulting from or arising out of reliance upon any general or specific information published in this document. In the event of unforeseen circumstances, the Organising Committee reserves the right to change any or all of these details.


HWRS.COM.AU

SPONSORSHIP AND APPLICATION FORM

To apply, complete this form and email to: [email protected] organisation’s inclusions will be confirmed in writing and will become effective once agreed payment has been received.

SPONSOR DETAILSOn-site contact person:

On-site mobile number:

Title: (please tick) Mr Mrs Ms Miss Dr Prof

Given name:

Family name:

Organisation name:(for invoicing purposes)

Organisation name: (for marketing purposes)

Position:

Address:

State: Country: Postcode:

Email: Telephone:

Fax: Website:

PLEASE SELECT (✔) YOUR SPONSORSHIP OPPORTUNITY (price excluding GST)

Platinum sponsor 1 available $9,000

Gold sponsor 1 available $6,000

Silver sponsor Unlimited $4,000

Gala dinner sponsor 1 available $9,000

Welcome reception sponsor 1 available $5,000

Coffee cart sponsor 1 available $4,000

Juice bar sponsor 1 available $4,000

Conference mobile app sponsor 1 available $4,000

Exhibition booth 10 available $2,500

Booth preference: First ______ Second ______ Third ______

PAYMENT METHODS (please tick your chosen method)

AUTHORISATIONI am authorised to sign agreements on behalf of the Organisation. I have read the attached terms and conditions governing the sponsorship and agree (on behalf of the Organisation) to comply with them in full. I understand that this application is subject to the approval of the HWRS 2020 Organising Committee.

Insert TOTAL $ amount payable inc GST (excluding credit card merchant fees)

Name:$Signature: Date:

Please advise if you wish to pay via EFT or credit card (credit card will incur a 1.5% merchant fee):

EFTCredit card

A member of the team will be in touch with you to finalise payment details.

AKlingberg

Rectangle

AKlingberg

Rectangle


HWRS.COM.AU

TERMS AND CONDITIONS

1. The application form (above) and these terms and conditions, comprise the agreement between the Institution of Engineers Australia, trading as Engineers Australia (ABN 63 020 415 510 (“Engineers Australia”) and the Organisation referred to in the Application Form (“the Sponsor”).

2. This agreement commences on the date on which Engineers Australia notifies the Sponsor in writing that its application has been accepted and continues until a date which is 3 months after the completion of the event referred to in the application form (“the Event”).

3. Engineers Australia will provide the benefits set out in the application form to the Sponsor (“the Sponsorship Benefits”) for the Event.

4. The Sponsor will pay the amount set out in the application form (“the Sponsorship Fee”) within 30 days after receipt of a tax invoice from Engineers Australia.

5. The Sponsor grants to Engineers Australia, a non-exclusive, royalty free, revocable and non-transferable licence to use the Sponsor’s name and applicable logos and trademarks solely for the purpose of this agreement, including providing the Sponsorship Benefits.

6. Each party warrants that, in entering into this agreement, it does not breach any existing agreement with any other person or infringe the rights, including the intellectual property rights, of any third party.

7. Either party may terminate this agreement immediately by giving notice to the other party (“the Defaulting Party”), if the Defaulting Party breaches any term of this agreement and fails to remedy the breach within 7 days of receipt of a notice.

8. Engineers Australia may terminate this agreement without cause, by giving the Sponsor 30 days’ prior notice. If that occurs, Engineers Australia will refund any amount of uncommitted Sponsorship Fee paid by the Sponsor, within 30 days of termination.

9. On termination or expiry of this agreement, the Sponsor must immediately cease any promotion of itself as a sponsor of the Event and remove all links to Engineers Australia’s website(s).

10. The parties agree to treat each other’s confidential information, and the terms of this agreement (but not the agreement’s existence), as confidential information and must not reveal them to a third party without the other party’s prior consent (except as required by law, the rules of a stock exchange or to obtain legal advice).

11. Each party must comply with all applicable privacy laws, whether or not it is an organisation bound by the Privacy Act 1988 (Cth).

12. This agreement contains the entire agreement between the parties about its subject matter and supersedes any previous understanding, agreement, representation or warranty relating to that subject matter. Any variation to this agreement must be agreed in writing by both parties.

13. Engineers Australia will not be liable to the Sponsor for any loss, except to the extent that such loss is suffered as a direct result of any negligent or unlawful act by Engineers Australia, up to a maximum amount equal to the total Sponsorship Fee.

14. This agreement is governed by the laws of the State or Territory in which the Event will take place.

sponsorship & exhibition prospectus - hwrs · • logo recognition on sponsor slide. •...

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