sponsorship prospectus – healthshare nsw & ehealth nsw ... · sponsorship prospectus thursday...

S P O N S O R S H I P P R O S P E C T U S

T HURS D AY 3 A UGU S T 2 0 17

GR A ND PAV I L I ON RO S EH I L L G A R DENS

www.hsnsw-ehnswexpo.health.nsw.gov.au

Now in

its 8th year

HealthShare NSWHealthShare NSW provides state-wide service support to public health agencies around NSW, from finance, payroll and procurement, to food, linen, non-emergency patient transport and equipment for people with disability.

HealthShare NSW continues to capitalise on economies of scale and pursue efficiencies where possible. This support aims to deliver value to health professionals and in turn improve the delivery of patient care.

With nearly 7,000 employees, HealthShare NSW is the largest public sector shared services model in Australia.

eHealth NSWeHealth NSW delivers innovative Information Communication Technology (ICT) solutions across the public health system to enable excellent patient care now and into the future.

eHealth NSW and HealthShare NSW work in partnership to provide corporate services such as finance, communications, customer service management, procurement and workforce services.

Both HealthShare NSW and eHealth NSW work in partnership and share corporate services such as finance, communications, customer service management, procurement and workforce services.

WelcomeNow in its eighth year, the HealthShare NSW & eHealth NSW Expo has become a premier event on the NSW Health calendar.

With numerous networking opportunities available during registration, morning tea, lunch, afternoon tea, and the cocktail reception, the Expo will enable you to position your organization to reach as many delegates as possible. Engage with your target market and develop relationships with key decision makers.

Promote your brand and organisation’s message while exploring new business opportunities. We are confident that the broad selection of sponsorship opportunities outlined in this prospectus will be of great benefit to your organisation and look forward to discussing these with you further.

2 2017 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS

Who attends Expo?Over 1,640 delegates attended the 2016 HealthShare NSW & eHealth NSW Expo, a dramatic increase of more than 400 delegates over the previous year, predominantly NSW Health employees.

HEALTHSHARE NSW

516

eHEALTH NSW

352PRIVATE

INDUSTRY

358

HEALTH AGENCIES

421

1647Attendees An increase of 33% from 2015

Expo 2016

POSITION ATTENDEES

Account Executive - Business Development Manager, Customer Account Manager, Advisor, Executive Officer

52

Administrator - Communication Officer, Support Officer, HR Business Partner, Rostering Officer, Privacy Officer

105

Analyst 107

Auditor 22

Board Member 6

Chief Executive 17

Chief Financial Officer 2

Chief Information Officer 15

Chief Operating Officer 4

Clinician - Doctor, Nurse, Clinical Director, Clinical Manager

123

Consultant 57

Coordinator 13

Deputy Secretary, NSW Health 2

Director - Business, Sales 62

Engineer 22

Finance - Accountant, Procurement Officer 53

Food Services - Manager, Coordinator 37

Hotel Services - Wardsperson, Hospital Assistant, Facility Manager

24

Information Technology - Architect, Solutions Lead, Engineer, Developer, Strategist, Application Specialist, Change Manager, Contracts, Technician

233

Linen Services 9

Manager - Account, Program 74

Partner 20

Project Officer/Manager 137

Sales and Marketing Manager 87

Site Supervisor 53

State Manager, Corporate Services Manager, Production Manager, General Manager

276

Team Leader 35

2017 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 3

With thanks to our 2016 Sponsors and Exhibitors


Total Information Management

SM

PLATINUM SPONSORAWARDS SPONSOR

COCKTAIL FUNCTION SPONSOR

GOLD SPONSOR DELEGATE SATCHEL SPONSOR

GOLD SPONSOR

COFFEE CART SPONSORLANYARD SPONSOR

GOLD SPONSOR

GOLD SPONSOR

GOLD SPONSOR

GOLD SPONSOR

COFFEE CART SPONSORWATER BOTTLE SPONSOR

GOLD SPONSOR CHARGE BAR SPONSOR GOLD SPONSOR

NOTEBOOK SPONSOR

GOLD SPONSOR

GOLD SPONSOR

COFFEE CART SPONSOR

2017 HealthShare NSW & eHealth NSW Expo

MarketingThe 2017 HealthShare NSW & eHealth NSW Expo is broadly promoted to the NSW Health community from March onwards.

HealthShare NSW and eHealth NSW have in excess of 4,000 contacts on their database providing exceptional opportunities to promote your organisation to a specific target audience.

Marketing initiatives undertaken in the lead up to the August event include:

Newsletters Monthly in printed and electronic format will be distributed to all

HealthShare NSW and eHealth NSW staff and will include Expo updates which will keep the target market

engaged in the lead-up to the event.

Online Campaign Promotion via Twitter, Facebook and Instagram event social media platforms. Listing on NSW Health website event calendar and the

HealthShare NSW and eHealth NSW internet

and intranet sites.

Email Campaign A minimum of five personalised email messages to the database of 4,000 sent between March and August providing updates about the Expo.

Print CampaignMarketing materials including postcards,

posters and letters to be sent at various intervals

to all Local Health Districts (LHDs), NSW Health,

associated organisations and 2010-2016 Expo delegates.

The Expo will be held on Thursday 3 August 2017 at the Grand Pavilion, Rosehill Gardens, Rosehill

Exhibition Times (Draft)8:00-9:00am Registration & Trade Exhibition

9:00-10:30am Conference session

10:30-11:00am Trade Exhibition & Morning Tea

11:00-12:30pm Conference session

12:30-1:30pm Trade Exhibition & Lunch


3:00-3:30pm Trade Exhibition & Afternoon Tea


4:45-5:45pm Sponsored Cocktail Reception

Gifts and BenefitsIn order to comply with the NSW

Ministry of Health Policy Directive, gifts and benefits are not to be accepted by

NSW Health staff from commercial organisations. HealthShare NSW and

eHealth NSW staff are not able to participate in competitions which offer prizes which

breach this policy, and stall holders may be asked to cease the competition.


Company AcknowledgementYour organisation will receive significant acknowledgement in the lead-up to and during the 2017 HealthShare NSW & eHealth NSW Expo, including:

• Exclusivity of Platinum Sponsorship

• First right of refusal for the platinum sponsorship in 2018

• Logo prominently displayed at registration desk

• Five (5) minute speech during the Expo

• Recognition on the front cover of the Expo Guidebook

• Acknowledgment on official 2017 HealthShare NSW & eHealth NSW Expo website with logo, a 100-word company profile and hyperlink to your website

• 100-word company profile and logo featured in the Expo Delegate Guidebook

• Corporate logo in pre Expo Delegate Information Manual

• Corporate logo on PowerPoint holding slide displayed at the beginning and end of each plenary session

• Verbal acknowledgement at Official Opening and Closing as Platinum Sponsor

• Acknowledgement on all delegate registration confirmation emails

• Acknowledgement on all documentation distributed on behalf of the 2017 HealthShare NSW & eHealth NSW Expo (subject to time of sponsorship confirmation)

• Six (6) Conference and Exhibition passes for the Expo. This includes attendance at all expo/Conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional Conference passes can be purchased at a reduced rate

• “Exhibition only” passes can be purchased for additional stand representatives

• Six (6) delegate satchels

Advertising and Promotion• The Platinum sponsor may tag all relevant advertising

and marketing materials for the duration of the sponsorship supporting its association with the Expo

• Two (2) A4 inserts or small gifts in Expo Satchel (to be supplied by sponsoring organisation)

• Full Page Advertisement in the Expo Delegate Guidebook (A4 full colour gloss) (sponsor to provide artwork, Organiser reserves the right to place advertisements in various sections of the guidebook at their own discretion)

• Recognition in promotional emails as Platinum Sponsor

• Recognition of sponsorship in 2017 edition of HealthShare NSW News and eHealth NSW News (editions at HealthShare NSW’s discretion)

• Posts on Expo social media platforms to thank organisation for sponsorship and support

• Delegate registration list supplied 1 week prior to event (subject to privacy preferences from delegates)

Exhibition SpaceOne double trade stand (6m x 3m) in a prime location, featuring:

• Shell scheme aluminium frame with white walls

• Four (4) spot lights per stand

• Two (2) general use power points

• Fascia signage with company name

Stands are provided as an empty shell to be filled/decorated at the Exhibitor’s discretion. Exhibitors are responsible for selecting and hiring any other required equipment.

Sponsor Breakfast6 company representatives attend an intimate breakfast on the morning of the Expo with the Chief Executives of HealthShare NSW and eHealth NSW.

The breakfast will be a unique opportunity to network with executives of both organisations with a maximum of 30 guests in attendance. The breakfast will be held onsite for 45 minutes with further details available closer to the event.

PLATINUM SPONSORSHIP PACKAGE $20,000


Company AcknowledgementYour organisation will receive significant acknowledgement in the lead up to and during the 2017 HealthShare NSW & eHealth NSW Expo, including:

• Logo prominently displayed at registration desk

• Acknowledgment on official 2017 HealthShare NSW & eHealth NSW Expo website with logo, a 100-word company profile and hyperlink to your website

• A 100-word company profile and logo featured in the Expo Delegate Guidebook

• Corporate logo on PowerPoint holding slide displayed at the beginning and end of each plenary session

• Verbal acknowledgement at Official Opening and Closing as Gold Sponsor



• Four (4) Conference and Exhibition passes per stand for the Expo. This includes attendance at all expo/Conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional Conference passes can be purchased at a reduced rate


• Four (4) delegate satchels

Advertising and Promotion• The Gold sponsor may tag all relevant advertising and

marketing materials for the duration of the sponsorship supporting its association with the Expo

• One (1) A4 inserts or small gifts in Expo Satchel (to be supplied by sponsoring organisation)

• Half Page Advertisement in the Expo Delegate Guidebook (A4 full colour gloss) (sponsor to provide artwork, Organiser reserves the right to place advertisements in various sections of the guidebook at their own discretion)

• Recognition in promotional emails as Gold Sponsor

• Recognition of sponsorship in 2017 edition of HealthShare NSW News and eHealth NSW News (edition at HealthShare NSW’s discretion)


Exhibition SpaceOne single trade stand (3m x 3m) in a prime location, featuring:


• Two (2) spot lights per stand

• One (1) general use power point

• Fascia signage with company name and stand number




GOLD SPONSORSHIP PACKAGE $9,000


Company AcknowledgementYour organisation will receive significant acknowledgement in the lead-up to and during the 2017 HealthShare NSW & eHealth NSW Expo, including:

• Exclusivity of the HealthShare NSW & eHealth NSW Awards & Cocktail Reception sponsorship

• Five (5) minute speech during the Awards presentation

• Company Representative on stage to present trophies to winning recipients

• Acknowledgment as Awards & Cocktail Reception Sponsor on official 2017 HealthShare NSW & eHealth NSW Expo website with logo, a 100-word company profile and hyperlink to your website

• Corporate logo on PowerPoint holding slide displayed during the Awards presentation

• Verbal acknowledgement at Opening and Closing as Awards & Cocktail Reception Sponsor



• Two (2) Conference and Exhibition Passes per stand for the Expo. This includes attendance at all Expo/Conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional Conference passes can be purchased at a reduced rate


• Two (2) delegate satchels

• Ten (10) complimentary Cocktail Reception attendees

• Company banner displayed in Cocktail Reception venue

Advertising and Promotion• One (1) A4 insert or small gift in Expo Delegate

Satchel (to be supplied by sponsoring organisation)

• Full Page Advertisement in the Expo Delegate Guidebook (A4 full colour gloss) (sponsor to provide artwork, Organiser reserves the right to place advertisements in various sections of the guidebook at their own discretion)

• Sponsor may tag all relevant advertising and marketing materials for the duration of the sponsorship supporting its association with the 2017 HealthShare NSW and eHealth NSW Expo

• Recognition of sponsorship in 2017 edition of HealthShare NSW News and eHealth NSW News (editions at HealthShare NSW’s discretion)


Exhibition SpaceOne single trade stand (3m x 3m) in a prime location, featuring:








AWARDS & COCKTAIL RECEPTION SPONSOR $13,000


COFFEE CART AND TRADE STAND COMBINED PACKAGE $6,500

Coffee Cart Inclusions:• Naming Rights for one coffee cart within the

2017 HealthShare NSW & eHealth NSW Expo

• Sponsor logo and 50 word description of organisation in the Expo Delegate Guidebook

• Corporate logo on PowerPoint holding slide displayed at the opening and closing of the Expo

• Event website listing with company logo and hyperlink

• Opportunity to provide branded paper cups and t-shirts for baristas – sponsors to supply

• One (1) branded feather banner incorporating company logo in full colour positioned at coffee cart

• One (1) generic Coffee Cart feather banner positioned at coffee cart

• Two (2) Conference and Exhibition Passes. This includes attendance at all Expo/Conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional Conference passes can be purchased at a reduced rate


• One (1) delegate satchel


Trade Stand Inclusions:One single trade stand (3m x 3m) next to the coffee cart, featuring:




• Fascia signage with company name


2536Lattes • Cappuccinos

Flat whites • Espressos provided by 2016 Expo Coffee Carts

The coffee cart is a highly popular inclusion of the HealthShare NSW & eHealth NSW Expo and is certain to be a focal point for delegates looking for good coffee at the event.

The cart will be located in a premium position inside the exhibition area. Please note, several coffee carts will be featured at the Expo.

The price quoted is for the sponsorship of one coffee cart and trade stand only. Should sponsors be interested in sponsoring multiple coffee carts, please contact the event Organiser to obtain a custom quote.


Charging stations are a people magnet. Free charging will bring LOTS of people to your area providing an ideal opportunity to network and discuss your products or services. Differentiate yourself from your competitors by providing a unique service to a broad range of prospective customers.

You can also use the custom graphic to promote your social pages or promotions you’re running.

The charge bar can recharge up to 16 devices at once and caters for all smartphones and tablets.

• Full Custom Branding of the Charge Bar

• Logo and hyperlink on Expo website

• One (1) delegate registration


TRADE EXHIBITION STAND $2,900

CHARGE BAR SPONSOR $3,500

One single trade stand (3m x 3m), featuring:





• Exhibitor logo in the Expo Delegate Guidebook


Company Representative Passes• Two (2) Conference and Exhibition Passes per stand

for the Expo. This includes attendance at all Expo/Conference sessions, morning and afternoon tea, lunch and cocktail reception. Additional Conference passes can be purchased at a reduced rate


• One (1) delegate satchel


BRANDED MERCHANDISE AND ADVERTISING

Lanyard Sponsor $4,500Your brand will be prominent throughout the Expo with each delegate wearing a lanyard featuring your logo. Price includes two colour print on each product. Option to increase the number of colours is available for an additional fee. Availability of this sponsorship opportunity is subject to time constraints. Price is based on a quantity of 1,500 units.

• Exclusive sponsor logo on delegate lanyards

• Event website listing including logo, hyperlink and profile

• Logo and profile listed in Delegate Guidebook

• 2 x Conference and Exhibition passes


Delegate Satchel Sponsor $4,500This is the ultimate take-home gift for Expo delegates. Delegates will be Exposed to your brand throughout the event and will then have a tangible reminder of this following the Expo. Corporate logo printed in prominent position in one colour on the satchel product alongside the conference logo. Price includes materials. Availability of this sponsorship opportunity is subject to time constraints. Price is based on a quantity of 1,500 units.

• Exclusive sponsor logo on one side of delegate satchel

• Event website listing including logo, hyperlink and profile

• Logo and profile listed in Delegate Guidebook

• 2 x Conference and Exhibition passes


Branded Notepads $4,500Your branded notepads will be included in delegate satchels and also be made available at various locations throughout the Expo. Appreciative delegates will be reminded of your organisation during and after the Expo. Corporate logo printed in one-colour in prominent position on front of notepad next to Expo logo. Price includes materials and is based on quantity of 1,500 units.

Branded Pens $1,500Your branded pens will be included in delegate satchels and also be made available at various locations throughout the Expo. Appreciative delegates will be reminded of your organisation during and after the Expo. Sponsor to supply pens.

Branded Water Bottles $2,000Your branded water bottles will be provided to all delegates at registration and also be made available at various locations throughout the Expo. Appreciative delegates will be reminded of your organisation during and after the Expo. Sponsor to supply water bottles.

Delegate Satchel Insert $850The supply of one (1) sheet in each delegate satchel, subject to approval by Expo Organiser. Sponsor to supply 1,500 units to the Expo Organiser by agreed date.

Expo Delegate Guidebook advertisingAn opportunity to add value to your presence at the Expo with inclusions in the full colour gloss A4 Expo Delegate Guidebook. Print ready artwork must be supplied in electronic format. Specifications will be made available upon booking. All advertisements are subject to approval by the Organising Committee.

Full Page Advertisement $1,000

Half Page Advertisement $600


Sponsorship and Exhibition BookingSecure your involvement early by completing and returning the Sponsorship and Exhibition Booking Form available from: www.hsnsw-ehnswexpo.health.nsw.gov.au/sponsorship

Please consult the Expo Website for package availability. All prices quoted exclude GST.

For all enquiries, please contact: Dearne Waters, HealthShare NSW

Email: [email protected] Phone: 02 8644 2302


http://www.hsnsw-ehnswexpo.health.nsw.gov.au/sponsorship

Terms and ConditionsThis document contains the standard terms and conditions of participating in events in 2017 as organised by HealthShare NSW that form part of the contract. It should be read in conjunction with the Sponsorship and Exhibition Prospectus.

The Contract1. The term “Organiser” refers to HealthShare NSW.2. The term “Exhibitor” includes any person, firm, company

or corporation and its employees and agents identified in the Booking Form or other written request for exhibition space.

3. The term “Sponsor” includes any person, firm, company or corporation and its employees and agents identified in the Booking Form or other written request for sponsorship.

4. A “contract” is formed between the Organiser and Exhibitor and/or Sponsor when the Organiser accepts the signed Booking Form and receives 100% of the total amount owing as payment in full.

5. The Organiser may cancel the contract at their discretion if the full amount is not obtained within 28 days of receipt of an invoice. The Organiser will generate an invoice upon receipt of a completed Booking Form. Additionally, the Organiser reserves the right to cancel the contract by returning the amount paid within 28 days of receipt.

The Application6. The Organiser reserves the right to refuse application or

prohibit any Exhibitor and/or Sponsor from participation without assigning a reason for such refusal or prohibition.

Obligations and Rights of the Organiser7. The decision of the Organiser is final and decisive on any

question not covered in the contract.8. The Organiser agrees to allocate the Exhibitor an exhibition

space as close as possible to their desired location.9. The Organiser reserves the right in unforeseen

circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re‑allocated by the Organiser.

10. The Organiser reserves the right to change the exhibition floor layout if necessary.

11. The Organiser is responsible for the control of the exhibition area only.

12. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors.

13. The Organiser agrees to provide the Exhibitor with an Exhibitor Manual prior to the exhibition for the purpose of communicating required actions on the part of the Exhibitor.

14. The Organiser has the right to take action based on verbal or written directions including those contained in the Exhibitor Manual. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the exhibition.

15. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion.

16. The Organiser reserves the right to specify heights of walls and coverings for display areas.

17. The Organiser reserves the right to disapprove the content and presentation of the Exhibition catalogues, acknowledgments and printed matter with respect to the exhibition.

18. The Organiser will determine the hours during which the Exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling.

19. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition.

20. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these.

21. The Organiser will accept no liability for loss or damage of equipment displayed or used by the Exhibitor.

22. The Organiser will arrange for daily cleaning of the aisles outside the exhibition open hours.

Obligations and Rights of the Exhibitor23. The Exhibitor must ensure that all accounts are finalised

and paid by the start date of the exhibition.

24. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition.

25. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition.

26. The Exhibitor must comply with all directions/requests issued by the Organiser including those outlined in the Exhibitor Manual.

27. The Exhibitor must comply with all applicable laws, including laws in relation to occupational health and safety. The Exhibitor will therefore act with care to avoid damage to persons or property in the exhibition.

28. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition the Exhibitor will promptly remove all exhibits, tools and other materials as outlined in the Exhibitor Manual. If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to be done by an external party at a cost to be paid by the Exhibitor.

29. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space.

30. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Exhibitors failing to do so may be denied access to the exhibition to set‑up or may be requested to cease building.

31. The Exhibitor is responsible for all items within their allocated exhibition space.

32. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit.

33. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case all permanent damage will result in the Exhibitor paying for all repairs. An invoice will be issued after the event and will be payable within 14 days.

34. The Exhibitor agrees to comply with all instructions relating to delivery times. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return.

35. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition.

36. The Exhibitor agrees to conduct all business transactions within their allocation exhibition space unless otherwise approved by the Organiser.

37. The Exhibitor will source all furniture and equipment that is in addition to that supplied by the Organiser as outlined in the Sponsorship Prospectus.

38. All exhibits must be staffed by at least one attendant during all exhibition hours.

39. Dismantling or removing a trade stand before the official closing of the event is prohibited.

40. Exhibitions must be confined to the booth space allocated and not intrude into or over aisles. Canvassing or distributing advertising material beyond the allocated booth space is prohibited.

41. Exhibitors are prohibited to distributing food and/or beverages within their exhibition booth.

42. Exhibitors are to position speakers and other sound devices to direct sound in to the booth rather than into the aisle. Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth.

43. Photographing the booth is allowed however it must be contained to the exhibitor booth only, unless permission is sought from other exhibitors.

44. Instructions regarding storage will be outlined in the Exhibitor Manual distributed prior to the exhibition. Under no circumstances are goods permitted to be stored in public areas.

Stand Services and Construction45. Official contractors will be appointed by the Organiser to

undertake stand construction plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons and details will be included in the

Exhibitor Manual. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied without such documentation.

Insurance and Liability46. All Exhibitors must have Public Liability Insurance for the

period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser.

47. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable.

48. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organising Committee and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.

49. The Organiser shall not be liable for any loss, which the exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever.

50. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated.

Payment and Cancellation51. The Organiser will generate an invoice upon receipt of a

completed Booking Form. 100% of your total exhibition fee must be paid within 28 days of receipt of an invoice. Stand selections will not be finalised until payment is received.

52. Payments are to be made in Australian dollars. All prices quoted in the prospectus exclude GST. A $40 administration fee will apply to overseas payments to cover currency conversion, bank and international fees.

53. Payments are to be made payable to: HealthShare NSW.54. In the event that the Exhibitor fails to occupy their

allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund.

55. In exceptional circumstances the Organiser may consider Exhibitor cancellation; but only if the following conditions are complied with:

a. The request for cancellation is submitted in writing. b. The request is received at least three (3) months prior

to the commencement of the exhibition. c. The Organiser is able to re‑let the cancelled space

in its entirety. d. The reason for the cancellation is, in the opinion of

the Organiser, well founded. This excludes bankruptcy, liquidation, and receivership.

56. Should an Exhibitor cancel their involvement with the event, the following cancellation fees would apply: Within 0–30 days from the event, 100% of total exhibition fee. 31 – 60 days from the event, 75% of total exhibition fee. 61 – 90 days from the event, 50% of total exhibition fee. Exceeds 90 days from the event, 20% of total exhibition fee. Organiser would arrange for any applicable monies to be refunded to Exhibitor in a timely fashion upon receipt of applicable documentation.

57. In the event that the Expo is cancelled or delayed through no fault of event management, the venue or the sponsors, including but not limited to fire, flood, labour disputes, natural disasters, power outage, or other similar events then the Exhibitor shall not be entitled to any refund or claim for loss or damage.

The information contained in this prospectus is correct at the time of publication and is subject to change without notice.


#hsehexpo

HealthShare NSW PO Box 1770, Chatswood NSW 2057

Tel 02 8644 2074

This work is copyright. It may be reproduced

in whole or in part for study or training

purposes subject to the inclusion of an

acknowledgement of the source. It may not

be reproduced for commercial usage or sale.

Reproduction for purposes other than those

indicated above requires permission from

HealthShare NSW.

© HealthShare NSW – JANUARY 2017

HS17-001

sponsorship prospectus – healthshare nsw & ehealth nsw ... · sponsorship prospectus thursday...

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