stakeholders engagement plan phase ii of · pdf file1 and kozielice 2, 82 wtgs vestas v100...

STAKEHOLDERS ENGAGEMENT PLAN

PHASE II OF BANIE

WIND FARM PROJECT,

POLAND

Intended for

ENERGIX

EBRD

Document type

Final

Date

January 2016

STAKEHOLDERS ENGAGEMENT PLAN

PHASE II OF BANIE WIND FARM PROJECT, POLAND

C:\Users\mrozkrut\Documents\Projekty\Banie Phase II\PL1220_SEP_Banie_Phase II_Final.docx

Ramboll Environ Poland Sp. z o.o.

1.1.1 Ul. Bytomska 5a

01-612 Warsaw

Poland

T +48 22 833 09 36

F +48 22 833 10 87

www.ramboll-environ.com

Revision 1

Date January 28, 2016

Made by Maciej Rozkrut, Agnieszka Rogowiec

Checked by Maciej Rozkrut

Approved by Maciej Rozkrut

Ref PL1260

Stakeholders Engagement Plan

Phase II of Banie Wind Farm Project, Poland

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CONTENTS

1. INTRODUCTION 4 2. REGULATORY REQUIREMENTS 7 3. SUMMARY OF PREVIOUS STAKEHOLDER ENGAGEMENT

ACTIVITIES 8 4. STAKEHOLDERS IDETIFICATION AND ANALYSIS 9 4.1 Stakeholders Identification 9 4.2 Stakeholder Characteristics 10 5. DISCLOSURE OF INFORMATION 15 6. STAKEHOLDERS ENGAGEMENT PROGRAM 16 7. GRIEVANCE MECHANISM 20 8. MONITORING 21 9. RESOURCES AND RESPONSIBILITIES 21 10. TIMETABLE 21

Annex. Public Grievance Form.



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1. INTRODUCTION

A Polish SPV (special purpose vehicle) Wiatromill Sp. z o.o. (further referred as “Wiatromill” or

the “Company”) is the owner of the development rights the Banie Project (further referred as the

“Project”), which is an up to 192 MW onshore wind farm (WF) located in north-western Poland,

that consists of the sites located in the communes of Banie, Widuchowa, Kozielice and Bielice.

The Project, to the extent constructed in full, is intended to comprise of up to 96 wind turbine

generators (WTGs), which due to the size of the project and localizations in different communes

are to be divided into the following seven subprojects: Banie 1A (development of 13 WTGs),

Banie 1B (development of 2 WTGs), Banie 2 (development of 24 WTGs), Widuchowa

(development of 3 WTGs), Kozielice 1 (development of 21 WTGs), Kozielice 2 (development of 22

WTGs) and Bielice (development of 10 WTGs). All of the WTGs are to be situated in

Zachodniopomorskie voivodeship (województwo), approximately 40 km south of the city of

Szczecin, within a 12 km radius of the village of Banie. Communes of Banie and Widuchowa are

located within the area of Gryfiński County (powiat), while Kozielice and Bielice within the area of

Pyrzycki County (see the map below). For the subprojects: Banie 1A, Banie 1B, Banie 2, Kozielice

1 and Kozielice 2, 82 WTGs Vestas V100 (capacity of each 2 MW, hub height 95 m in Banie sub

projects and 125 m in Kozielice sub projects) are considered. For the subprojects: Widuchowa

and Bielice 14 WTGs Vestas V110 (capacity of each 2 MW, hub height 125 m) are the ultimate

choices. The agreements with Vestas on WTGs supply and installation were already signed in

June 2014 as amended afterwards from time to time. Per the Agreement with Vestas, they will

provide operations and maintenance services on a 15-year basis.

Map 1. Location of the Project

Due to the decisions taken by the Company, the Project was divided into 3 separate phases. The

construction of the first phase of 50MW (the "Phase I") has already been accomplished and final

tests are currently ongoing which expected completion by the end of February 2016. Given the

latest change of December 2015 of the Renewable Energy Act which remains existing renewable

energy support scheme in force by the end of June 2016, the Company decided to commence the



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Phase II with a capacity of 56MW immediately. The construction works of this Phase have been

commenced in mid-January 2016 and are expected to be completed by the end of June 2016.

Decision on the development of the Phase III, with a total capacity of up to 84MW will be taken in

the future depending on, inter alia, the electricity market conditions, renewable energy support

scheme and possibility for project.

The construction of Phase I, which consists of Kozielice 1 and a part of Kozielice 2 of a total

capacity of 50 MW was financed independently and after negotiations has been recently re-

financed among others by the EBRD. The Company currently applied to EBRD for co-financing of

the Phase II of the Project. The Phase III will be developed separately. Due to the size of the

future project and possible cumulative impacts an assessment has been undertaken for all three

phases.

The phases of development will have the following configurations:

1. Phase I of the Project’s development (which has already been accomplished),

which comprises:

21 WTGs VESTAS V100 2.0MW, hub height 125 m, rotor diameter 100 m, capacity

2.0 MW belonging to Kozielice 1 subproject (WTG no. KEW01 – KEW19, KEWK02 and

KEWK03) and

4 WTGs VESTAS V100 2.0MW, hub height 125 m, rotor diameter 100 m, capacity 2.0 MW

belonging to Kozielice 2 subproject (WTG no. KEW20, KEW21, KEW23, KEW27).

2. Phase II of the Project’s development, which comprises:

10 WTGs VESTAS V110 2.0MW, hub height 125 m, rotor diameter 110 m, capacity

2.0 MW belonging to Bielice subproject (WTG no. EWB01 – EWB11) and

Remaining 18 WTGs VESTAS V100 2.0MW, hub height 125 m, rotor diameter 100 m,

capacity 2.0 MW belonging to Kozielice 2 subproject (WTG no. KEW22, KEW24, KEW25,

KEW26, KEW28 – KEW41).

3. Phase III of the Project’s development, which comprises:

up to 39 WTGs VESTAS V100 2.0MW, hub height 95 m, rotor diameter 100 m, capacity

2.0 MW belonging to Banie 1a, Banie 1b and Banie 2 subprojects (WTG no. BEW01 –

BEW09, BEW16 – BEW37, BEW39 – BEW46) and

up to 3 WTGs VESTAS V110 2.0MW, hub height 125 m, rotor diameter 110 m, capacity

2.0 MW belonging to Widuchowa subproject (WTG no. WEW02, WEW04 and WEW06).

The Project also consists of an internal infrastructure of power transmission and control cables,

roads and assembly yards, as well as a three dedicated electrical substations, which are ‘GPO

Nowe Czarnowo’ located in the area of Gryfino commune, Gryfiński county (110/220 kV voltage)

and two stations located in the area of Banie commune: ‘GPO Banie’ (30/110 kV voltage) and

‘GPO Kozielice’ (30/110 kV voltage). The grid connection conditions for the project were agreed

with the Transmission System Operator, which is Polskie Sieci Elektroenergetyczne Operator S.A.

(further referred as “PSE Operator”). The binding grid connection agreement with PSE Operator

S.A has been already signed. Connection to the national grid, which is located in Krajnik



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(400/220/110 voltage), is provided via 1.5 km long underground high voltage cables. The project

is being developed on green fields partially drained that are currently used for agricultural

purposes, but which are dedicated for the development of wind farm facilities in the local zoning

plans of the communes.

Based on the completed environmental impact assessment (EIA) procedures conducted by local

(communes) authorities and in line with Polish legal requirements, the Project, including electrical

substations ‘GPO Kozielice’ and ‘GPO Banie’, has already been granted with the relevant

environmental decisions. The decisions for substations were issued based on screening as the

relevant authorities, i.e. RDOŚ in Szczecin and State Voivodeship Sanitary Inspectorate of

Zachodniopomorskie Voivodeship in Szczecin decided on a lack of need to conduct environmental

impact assessment.

The process of obtaining the construction permits for the project was commenced and until now,

building permits for 91 WTGs out of 96 WTGs were obtained for Banie 1A, Banie 1B, Banie 2,

Kozielice 1, Kozielice 2 and Bielice subprojects, including building permits for associated technical

infrastructures. Moreover, due to the implementation of changes types of turbines, three

amendment decisions were also issued (with regard to 13 WTGs of Banie 1A subproject, 2 WTGs

of Banie 1B subproject, 24 WTGs of Banie 2 subproject and 43 WTGs of Kozielice 1 and 2

subprojects). The building permits for ‘GPO Kozielice’ and ‘GPO Nowe Czarnowo’ electrical

substations have already been issued.

Process of issuing the remaining building permits for 3 WTGs of Widuchowa and 2 WTGs of Bielice

subproject is pending. The building permit application for Widuchowa is planned to be submitted

by the end of December 2015. In case of the remaining 2 WTGs belonging to the Bielice

subproject, the building permit is expected in the Q1 of 2016.

The construction works related to the Phase I have been commenced in April 2015 and

accomplished in December 2016. The construction works related to the ‘GPO Kozielice’ and ‘GPO

Nowe Czarnowo’ have also been accomplished and they are now operated and connected to the

Electricity Greed.

The construction of the Phase II of the Project (see the map above) has been commenced in mid-

January 2016. The Company intends to finalize construction of the Phase II by the end of June

2016.

The Scope of this SEP:

This stakeholder engagement plan (SEP) aims at identification of the Project stakeholders at

different phases of development and establishment of the rules for management of exchange of

information between the company and the stakeholders. This SEP updates the plan adopted for

the Phase I of the Project to reflect current status of the Project development, i.e. completion of

the construction works of the Phase I and commencement of the Phase II development. Further,

this SEP specifies the documents of the Project Disclosure Package required for the Category A

projects, according to EBRD’s Environmental and Social Policy (2015) and outlines the

stakeholders engagement activities planned for the Phase II of the Project and after both Phase I

and Phase II are fully operational.

The SEP will be reviewed and updated on a regular basis. If activities change or new activities

relating to stakeholder engagement commence, the SEP will be brought up to date and shared

with project stakeholders.



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Structure of the SEP

The following sections provide:

The regulatory requirements for consultation;

Identification of our key stakeholders in Phase II;

Our proposed consultation and disclosure programme including details of where and how

you can submit comments on the Project;

Our grievance mechanism; and

Our contact information.

2. REGULATORY REQUIREMENTS

Public disclosure of the project related information is required for newly developed projects at the

stage of their environmental impact assessments (EIAs) by national legislations. The scope of

disclosed information includes among others general presentation of the project, its expected

environmental and social impacts - including the impacts on Natura 2000 protected areas, and

measures necessary to mitigate these impacts. Disclosure of such information and securing public

participation in the EIA process is managed by the authorities in charge to undertake EIA

procedures. The authorities are also obliged by law to make all resolutions and decisions taken

within the procedure available for public review and manage comments and grievances submitted

by the interested parties. The EIA process for the projects of similar nature to the subject one is

conducted at least once, prior to the environmental decision is granted to the project. The

procedure can be repeated then, if, e.g. detailed solutions adopted by the building design differ

significantly from these considered at the stage of application for the environmental decision. In

such case, the second EIA procedure is conducted by the authorities prior the building permit is

being granted to the project. The second procedure is also open to public participation and

requires in a wide range disclosure of the project related information. However, it should be

stressed that based on issued environmental decisions (as described in Chapter 1) and building

permits, repetition of the EIA procedure was not required while applying for any building permit.

According to the Polish law, environmental decision should have been attached to the application

for the building permit not longer than 4 years after the environmental decision has become final,

however, its validity can be expanded for another 2 years if a project is developed in phases.

Under Polish law, the companies are not legally obliged to publish any environmental or social

reports on their environmental and social performance. Such information, however, can be

included as a part of annual reports to the stockholders.

The EBRD considers stakeholder engagement as an essential part of good business practices and

corporate citizenship, and a way of improving the quality of projects. In particular, effective

community engagement is central to the successful management of risks and impacts on

communities affected by projects, as well as central to achieving enhanced community benefits.

Stakeholder engagement is an ongoing process involving (i) the client’s public disclosure of

appropriate information so as to enable meaningful consultation with stakeholders, (ii)

meaningful consultation with potentially affected parties, and (iii) a procedure or policy by which

people can make comments or complaints. This process should begin at the earliest stage of

project planning and continue throughout the life of the project.

PR 10 outlines a systematic approach to stakeholder engagement that we will commit to

following for this Project.

Under our commitment to EBRD, we have a commitment to meet the following EU standards for

engagement:



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UNECE Convention on Access to Information, Public Participation in Decision-making and

Access to Justice in Environmental Matters (Aarhus Convention); and

The EU Directive 85/337/EEC, amended by the Directive 97/11/ЕС, on the Assessment of the

Effects of Certain Public and Private Projects on the Environment (EIA Directive).

and its national implementations.

3. SUMMARY OF PREVIOUS STAKEHOLDER ENGAGEMENT

ACTIVITIES

The stakeholder engagement activities conducted to date comprised:

Communication with landowners at the sites, negotiations of land lease contracts and

signing the contracts – conducted between 2010 and 2015 by the Polish SPV Gryf Sp. z

o.o. (all rights were assigned to the Company, which is currently the sole owner of Gryf),

which has entered into land leases directly with the owners of the lands. The lease

agreement was concluded for a definite period of time, i.e. until December 31, 2035.

Moreover, the communication with landowners of the sites as well as landowners of the

neighbouring (i.e. affected) areas has been actively conducted during the Phase I of the

Project. As part of the communication with local inhabitants the Company posted a map

showing layout of the Phase I development at the commune headquarters to allow all

citizens to get familiar with the project.. Further, prior to commencement of each stage

of the Phase I construction works each of the landlords of affected land plots was

contacted individually and informed about the planned activities and expected time

schedule.

Communication with the communes and environmental authorities within the local zoning

plan establishments and EIA procedures were conducted between 2009 and 2014.

Currently, the communication with the communes’ heads is conducted on a regular basis

by mean of meetings and written notifications. The Company updates the authorities on

the construction process as well as on the future Project’s development plans. Further,

the Company signed a contract with Kozielice and Bielice communes (where Phase I and

Phase II of the Project are located) which, among others committed the Company’s

future contribution to the local communes by improvement of certain roads and other

investments for the benefit of the communes and land owners. The communication with

environmental and other authorities, i.e. with RDOŚ in Szczecin or road administration

authorities is conducted on a regular basis. All of the recommendations set by RDOŚ are

regularly fulfilled.

Communication with the Distribution System Operator was particularly intensive while

negotiating conditions of wind farm connection to the distribution networks and

connection contract which was conducted between 2009, when PSE Operator concluded

grid connection conditions and 2011, when the grid connection agreement was signed.

Further amendments were signed in 2013 - 2015. Moreover, the Company arranged

additional meetings with the DSO in order to maintain a good relation with PSE and

secure effective exchange of information.

Communication with road, water management, aviation and other authorities and

organizations was especially intensive while applying for acceptances or approvals



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necessary for wind farms and their infrastructure designing – conducted between 2010

and 2015. Moreover, due to the excessive road occupation caused by the construction

process, the Company is currently in a direct contact with road administration.

Following the national environmental and spatial planning laws, the public participation and

disclosure of the project related information is maintained by the local (commune) authorities. As

verified during the environmental and social due diligence of the Project, the EIA procedures for

all of the subprojects were conducted in line with the legal requirements. In particular the EIA

reports and other documents, such as e.g. resolutions of the consulting environmental and

sanitary and epidemiological authorities, clarifications to the reports and others, were available

for review by interested stakeholders, including NGOs and local residents, who had also a right to

submit their concerns. The Company actively participated in the process e.g. by providing

clarifications to concerns raised by interested stakeholders. The authorities informed the

stakeholders in the way commonly adopted at their territory, i.e. by posting information on their

websites, in commune offices and on the information boards at the affected villages of Piaseczno,

Sosnowo, Lubanowo, Swobnica and Baniewice (Banie commune) and Rokity, Kozielice, Trzebów,

Mielno Pyrzyckie and Tetyń (Kozielice commune) . During the EIA procedures no grievances or

comments were submitted and no issues were raised by NGOs and local inhabitants.

The public participation was also secured at the stage of establishment of the commune master

plans and local zoning plans allowing construction of wind farms. Similarly to EIA procedures, the

disclosure of information and engagement of stakeholders (including NGOs, local residents and

others) was maintained mainly by the local authorities (communes).

4. STAKEHOLDERS IDETIFICATION AND ANALYSIS

4.1 Stakeholders Identification

The following major Project stakeholders groups were identified:

Societies and individuals:

Residents of Banie commune, Widuchowa commune, Kozielice commune, Bielice

commune and Gryfino commune;

Land owners of investment site;

Residences of the villages along transportation roads at the area of Banie commune,

Widuchowa commune, Kozielice commune, Bielice commune and Gryfino commune;

Employees of the company and contractors of the civil works and wind farm operation;

Commercial organizations:

Transmission System Operator;

Administrative stakeholders:

Ministry of Economy;

Ministry of Environment;

Voivodeship Office (Urząd Wojewódzki);



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Energy Regulatory Office (Urząd Regulacji Energetyki);

RDOŚ - Regional Directorate of Environmental Protection (Regionalna Dyrekcja Ochrony

Środowiska);

State Labour Inspectorate (Panstwowa Inspekcja Pracy);

State Construction Inspectorate (Inspektorat Nadzoru Budowlanego);

Voivodeship Marshalls (Marszałek Województwa);

State Sanitary and Epidemiological Inspectorate (Państwowy Inspektorat Sanitarno-

Epidemiologiczny);

Local, self-governmental administration (i.e. Banie Commune Office, Widuchowa

Commune Office, Kozielice Commune Office, Bielice Commune Office, Gryfino City and

Commune Office and County offices);

Road administration at commune, county, voivodeship and national level;

Police;

Fire brigades;

Non-Governmental Organizations:

local, regional, national and worldwide avifauna protection organizations;

local, regional, national and worldwide ecological organizations;

Organizational stakeholders:

Contractors and subcontractors executing the works of the investment plan;

Equipment suppliers;

Lenders:

Considered International Finance Institutions.

These are the key stakeholder identified in Phase I and II. However, if you are not on the list and

would like to be kept informed about the project, please contact us through the contact details

provided at the end of this SEP.

4.2 Stakeholder Characteristics

Characteristic of the stakeholders is provided in the following table:



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Societies and individuals

Land owners of

investment sites

(approximately 100 for

Phase I and 50 for

Phase II)

The project is being developed in:

Banie commune, which occupies approximately 205.8 square

kilometres (km2) and has 6,404 inhabitants (based on available

data from 2005) (Phase III);

Widuchowa commune, which occupies approximately 209.6

km2 and has 5.608 inhabitants (based on available data from

2005); (Phase III)

Kozielice commune, which occupies approximately 94.5 km2

and has 2,618 inhabitants (based on available data from

2005); (Phase I and II)

Bielice commune, which occupies approximately 84.1 km2 and

has 2,952 inhabitants (based on available data from 2007);

(Phase II)

Gryfino commune, which occupies approximately 253.6 km2

and has 31,238 inhabitants (based on available data from

2005).

Employees of the

company and

contractors of the civil

works and wind farm

operations.

On behalf of Wiatromill, the engineering, procurement, construction

and commissioning works related to the project will be outsourced to

external contractors, which are ERBUD S.A., PRZEDSIĘBIORSTWO

BUDOWNICTWA DROGOWO-INŻYNIERYJNEGO S.A. and ELECTRUM Sp.

z o.o. Operations and maintenance of the wind turbines will be

provided by VESTAS-POLAND Sp. z o.o.

Residents and

institutions along

transport routes during

construction

The following villages have been identified as the most likely affected

by the increased traffic during construction works:

Różnowo, Babinek, Sosnowo, Kunowo, Lubanowo, Tywica,

Banie, Parnica, Baniewice, Dłużyna, Skotniki, Piaskowo,

Piaseczno, Górnowo, Swobnica, Dłusko Gryfińskie (Banie

commune);

Marwice, Dębogóra, Pacholęta, Lubiczyn, Widuchowa, Lubicz,

Tarnogórki, Ognica, Majdan, Kłodowo, Żarczyn, Rynica,

Kiełbice, Polesiny (Widuchowa commune);

Czarnowo, Zadeklino, Łozice, Rokity, Kozielice, Siemczyn,

Mielno Pyrzyckie, Podborze, Trzebórz, Przydarłów, Maruszewo,

Tetyń, Załęże (Kozielice commune);

Babinek, Babin, Parsów, Chabowo, Będgoszcz, Chabówki,

Wybudowa, Nowe Linie, Bielice, Linie, Swochowo, Stare

Chrapowo, Nowe Chrapowo (Bielice commune);

Nowe Czarnowo (Gryfino Commune).

No vulnerable institutions (e.g. hospitals, rest-homes or kindergartens)

have been identified to be located in these villages. Presence of

vulnerable people (e.g. disabled) in these villages will be identified and

engaged in project activities in line with Project requirements.

Commercial organizations

Transmission System

Operator

Polskie Sieci Elektroenergetyczne Operator S.A. ul. Warszawska 165

05-520 Konstancin-Jeziorna tel.: 22 242 26 00 fax.: 22 242 22 33 www.pse-operator.pl

http://www.pse-operator.pl/



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Administrative Stakeholders

Ministry of Economy /

Ministry of Environment / Ministry of Transport, Engineering and Marin Economy

Ministerstwo Gospodarki 00-507 Warszawa,

pl. Trzech Krzyży 3/5 tel.: 22 693 50 00 fax.: 22 693 40 48 e-mail: [email protected] www.mg.gov.pl

Ministerstwo Środowiska 00-922 Warszawa,

ul. Wawelska 52/54 tel.: 22 579 29 00 fax.: 22 579 22 24 e-mail: [email protected] www.mos.gov.pl

Ministerstwo Transportu, Budownictwa i

Gospodarki Morskiej. 00-928 Warszawa ul. Chałubińskiego 4/6 tel.: 22 630 10 00 , fax.: 22 630 11 16 e-mail: [email protected] www.transport.gov.pl

Voivodeship Office

Zachodniopomorski Urząd Wojewódzki w Szczecinie Wały Chrobrego 4,

70-502 Szczecin tel. 91 43 03 500 www.szczecin.uw.gov.pl

Energy Regulatory

Office

Grants concessions, approves of energy tariffs, counter works market

monopoly.

Urząd Regulacji Energetyki ul. Chłodna 64, 00-872 Warszawa tel.: 22 661 61 07, 22 661 61 66 fax.: 22 661 61 52 e-mail: [email protected] www.ure.gov.pl

GDOŚ /General

Directorate of

Environmental

Protection/

RDOŚ /Regional

Directorate of

Environmental

Protection/

Generalna Dyrekcja Ochrony Środowiska w Warszawie ul. Wawelska 52/54, 00-922 Warszawa

e-mail: [email protected] www.gdos.gov.pl

Regionalna Dyrekcja Ochrony Środowiska w Szczecinie ul. Teofila Firlika 20 71-637 Szczecin tel. 91 43 05 200

fax. 91 43 05 201 e-mail: [email protected] szczecin.rdos.gov.pl

State Labour

Inspectorate

Państwowa Inspekcja Pracy / Główny Inspektorat Pracy ul. Barska 28/30 02-315 Warszawa tel.: 22 391 82 15

fax.: 22 391 82 14 e-mail: [email protected] http://www.pip.gov.pl/

State and County

Construction

Inspectorates

Główny Urząd Nadzoru Budowlanego ul. Krucza 38/42

00-926 Warszawa fax.: 22 661-81-42 e-mail: [email protected] www.gunb.gov.pl Powiatowy Inspektorat Nadzoru Budowlanego w Gryfinie ul. Sprzymierzonych 9

74-100 Gryfino tel.: 91 415 02 13 fax.: 91 415 03 13

mailto:[email protected]

http://www.mg.gov.pl/#_blank


http://www.mos.gov.pl/#_blank


http://www.szczecin.uw.gov.pl/


http://www.ure.gov.pl/




http://www.pip.gov.pl/




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e-mail: [email protected] Powiatowy Inspektorat Nadzoru Budowlanego w Pyrzycach

ul. Młodych Techników 5a 74-200 Pyrzyce tel.: 91 443 50 70 fax.: 91 443 50 70 e-mail: [email protected]

State and County

Sanitary and

Epidemiological

Inspectorates

Wojewódzka Stacja Sanitarno-Epidemiologiczna w Szczecinie Spedytorska 6/7 70-632 Szczecin tel. / fax.: 91 462-46-40 e-mail: [email protected]

Powiatowa Stacja Sanitarno Epidemiologiczna w Gryfinie ul. Flisacza 6 74 - 100 Gryfino tel.: 91 416 – 23 - 43 tel./ fax.: 91 416 38 58 e-mail: [email protected]

Powiatowa Stacja Sanitarno Epidemiologiczna w Pyrzycach ul. Młodych Techników 5a 74-200 Pyrzyce tel.: 91 570 34 29 tel. / fax.: 91 570 34 28 e-mail: [email protected]

Voivodeship Marshall

Urząd Marszałkowski Województwa Pomorskiego w Szczecinie ul. Korsarzy 34 70-540 Szczecin

www.wzp.pl/

Local communes (self-governmental authorities) /

County offices

Urząd Gminy Banie ul. Skośna 6 74-110 Banie tel.: 91 41 66 381, 41 66 446 fax.: 91 41 66 353

e-mail: [email protected] www.banie.pl/ Urząd Gminy Widuchowa ul. Grunwaldzka 8 74–120 Widuchowa tel. / fax.: 091 416 72 55, 416 72 81

e-mail: [email protected] www.widuchowa.pl

Urząd Gminy Kozielice 74-204 Kozielice 73 tel.: 91 563 03 77, 91 563 03 71 fax.: 91 563 03 65

e-mail: [email protected] www.kozielice.pl Urząd Gminy Bielice ul. Niepokalanej 34 74-202 Bielice

tel. 091 56 44 235, 091 56 44 220 fax. 091 56 44 173 e-mail: [email protected]









http://www.kozielice.pl/



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www.bielice.com.pl Starostwo Powiatowe w Gryfinie

ul. Sprzymierzonych 4 74-100 Gryfino tel.: 91 415 31 82 fax.: 91 416 30 02 e-mail: [email protected]

Starostwo Powiatowe w Pyrzycach ul. Lipiańska 4 74-200 Pyrzyce tel.: 91 88 11 300 fax.: 91 88 63 213 e-mail: [email protected]

www.pyrzyce.pl

Road Administration

Generalna Dyrekcja Dróg Krajowych i Autostrad ul. Żelazna 59 00-848 Warszawa tel.: (+48 22) 375 88 88 e-mail: [email protected]

Zachodniopomorski Zarząd Dróg Wojewódzkich w Koszalinie ul. Szczecińska 31

75-122 Koszalin tel.: 94 34 27 831, 94 34 25 693 fax.: 94 34 24 328 e-mail: [email protected] http://www.zzdw.koszalin.pl/ Zarząd Dróg Powiatowych w Gryfinie z/s w Baniach

ul. Baniewicka 2

74-110 Banie tel. / fax.: 91 416 64 78 e-mail: [email protected] Zarząd Dróg Powiatowych w Pyrzycach ul. Stargardzka 29

74-200 Pyrzyce tel.: 91 570 04 57 fax.: 91 570 04 57 e-mail: [email protected]

Police Police stations at Voivodeship, county and commune level.

Fire brigades Fire brigades stations at Voivodeship, county and commune level.

Non-Governmental Organizations

NGOs – birdlife local

and international

associations

Ogólnopolskie Towarzystwo

Ochrony Ptaków (BirdLife International OTOP)

ul. Odrowąża 24 05-270 Marki k. Warszawy tel.: 0-22 761 82 05 fax.: 0-22 761 90 51 e-mail: [email protected]

World Wildlife Fund, WWF Polska

ul. Wiśniowa 38 02-520 Warszawa

tel.: 22 849 84 69 / 848 73 64 / 22 848 75 92 / 848 75 93 fax.: 22 646 36 72

Local ecological NGOs None identified.

Organizational stakeholders

VESTAS WTGs will be supplied by VESTAS-POLAND Sp. z o.o, which will also

http://www.bielice.com.pl/



http://www.pyrzyce.pl/


mailto:%[email protected]

http://www.zzdw.koszalin.pl/






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provide operations and maintenance of the wind farm.

Construction

companies

Equipment suppliers

Transport companies

Construction works, equipment supply and transport services will be

conducted by reputable companies, experienced in this kind of

assignments selected on the basis of tender procurements. The

engineering, procurement, construction and commissioning works of

the project were outsourced to external contractors, which are ERBUD

S.A., PBDI S.A. and ELECTRUM Sp. z o.o.

Lenders

Considered

International Finance

Institutions

European Bank for Reconstruction and Development One Exchange Square

London EC2A 2JN United Kingdom tel. +44 020 7338 6000 www.ebrd.com

5. DISCLOSURE OF INFORMATION

Disclosure of information and further proper communication with the stakeholders is an important

measure to identify issues that could affect Project development or environmental or social issues

that should be taken into account to meet the good management practice rules.

Disclosure of Project related information will be arranged following the legal requirements as well

as the international standards of project development.

The disclosure of project related information is required by law in the following circumstances:

while applying for environmental decision for the projects, which significantly affect the

environment or may significantly affect the environment, or, which may affect Natura

2000 zones;

while applying for a building permit if another EIA is required by the authorities; however

based on issued environmental decisions and building permits, repetition of the EIA

procedure was not required while applying for a building permit;

in reaction to requests of the environmental control authorities if significant breaches of

the environmental law or permit conditions were indicated by such authorities.

The company will strictly follow legal requirements for disclosure of information.

In order to meet the highest international standards, following the good management practice as

well as in order to meet specific requirements of the lenders, the Company (directly or indirectly)

will also implement the additional transparency procedures of information disclosure. These will

comprise:

presentation of the Project on the company webpage (e.g. http://www.energix-

group.com/), which will include, but not be limited to: ESIA, non-technical summary,

grievance form; this webpage will be updated on regular basis;

http://www.ebrd.com/

http://http/www.energix-group.com/

http://http/www.energix-group.com/



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presentation of the Annual EHS reports of the company environmental, social, and health

and safety practices and performance on the company webpage;

at the discretion of the Company, PR actions in local newspapers (e.g. in Głos Pomorza)

and nationwide, radio (e.g. Polish Radio programs 1 and 3) and TV (e.g. TVP1, TVP2,

Polsat, TVN);

active participation in public consultation process arranged and managed by the

administrative stakeholders;

directly communication with interested stakeholders, as appropriate;

distribution of the project related information among the own employees and employees

of the external companies through internal mechanisms;

distribution of the project related information in the communes engaged in the process of

Project’s development.

ongoing consultation with affected communes i.e. Bielice, Kozielice, Banie, Gryfino etc.,

which will be conducted via phone, e-mail as well as during regular meetings;

Ongoing communication with land owners, which will be conducted via individual phone

calls and face to face meetings;

After both phases of the Project’s development are fully accomplished, the Company is

planning to organize a public event for all communes involved in the Project, which will

include presentation of the investment (perhaps presentation of a movie), benefits arising

from the Project, maybe with a possibility of wind farms’ sightseeing.

6. STAKEHOLDERS ENGAGEMENT PROGRAM

The consultation with the stakeholders will be conducted by the Project Manager (currently Mr.

Olivier Marchand) or by the Site administrative manager (currently Mrs. Katarzyna Pysiak) (for

contact details please refer to section 7).

Consultations with the administrative stakeholders will follow the project planned time schedule.

The objective of the consultation plan is to inform stakeholders of the status of planned project

milestones, i.e. commencement and completion of the construction works and to manage any

questions or concerns. Commencement of the further construction works (i.e. Phase III of the

Project’s development) will depend on, inter alia, the electricity market conditions, renewable

energy support scheme and availability of project financing.

For the avoidance of doubt, any reference or any undertaking under the Engagement Program

with respect to Phase III shall be in effect only to the extent the Company continues to own the

developments rights of such phase.

Information relevant to the stakeholders on the project milestones will be published at the date

and on a platform (company’s website, email, etc.) most suitable and in line with the EBRD

Performance Requirement 10. Moreover, the disclosure information package which will comprise

among others:

Non-technical summary in English and Polish;



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Stakeholders engagements plan in English and Polish;

Environmental and Social Action Plan in English and Polish;

Supplementary Report with annexes in English and Polish;

Copies of environmental decisions and EIA reports for the subprojects constituting the

Phase I and Phase II of the Project in Polish;

which constitute the Project Disclosure Package, and

Annual project-related reports in English and Polish;

The Project Disclosure Package will be posted on the Company website by January 29, 2016

The hard copies of documents related to the Phase I and Phase II of the Project will be made

available for the public review at the commune seats.

Below, there are names of people responsible for the presentation of the project related

information in the communes:

1. Gryfino Commune – Mr. Jacek Czaczyk, Department of Public Utilities, Housing and the

Environment;

2. Kozielice Commune – Mr. Michał Ileczko, Specialist for Construction and Investments;

3. Bielice Commune – Mr. Zdzisław Badora, Specialist for Investments and Renovations,

Spatial Planning and Road Construction;

4. Banie Commune – Mr. Józef Gurdała, Investments Inspector, employee of the Banie

Commune Seat.

Should any issues be raised by the stakeholders, the company management will address the

issues in the shortest possible time.

Below there is a summary of consultation activities that the company will undertake as part of

the Engagement Plan:

Stakeholders:

Consultation,

communication method and objective [the

company will publish at the platform considered

as appropriate and information on the

chosen platform will be shared with lenders in line with the annual

reporting requirements]

Proposed milestones

Responsibility

Directly or indirectly affacted by the Project

Residents of places where

investment works will be

Company and local

administration websites

Commencement and

completion of the

The Company



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implemented (see section 4.2) .

Information boards at the

commune offices (see

section 4.2).

Local press

Direct contacts initiated by

residents

Meetings with communes

and interested residents of

the Phase I and Phase II

of the Project

construction works of

the Phase II and in

reaction to submitted

grievances during

and after the

investment process

of the entire Project.

Commune

administration

Land owners of the

investment sites

Company website.

Information boards at the

commune offices and local

administration websites.

Direct contacts with

residents and landlords.

Commencement and

completion of the

construction works

and in reaction to

submitted grievances

during and after the

investment process.

The Company

Project Manager

Commune

administration

Company employees E-mail

Information boards

Meetings

Continuously, during

the whole Project

The Company

Project Manager

Residents and institutions

along transport routes

during construction

Company and local

administration websites.

Communal information

boards at affected villages.

Local press

Prior commencement

and during


the Phase II.

The Company

Project Manager

Commune

administration

Commercial organizations

Power distribution system

operators

E-mail and regular mails

Meetings

On as needed basis

during the whole

project lifetime

Company

Management,

Project Manager

Administrative Stakeholders

Ministry of Economy

Ministry of Environment

Ministry of Transport,

Engineering and Marine

Economy

Formal letters,

notifications, meetings on

as needed basis.

In accordance with

the requirements of

administrative

procedures. On as

needed basis.

Company and

project

management

Energy Regulatory Office

Exchange of

documentation and

correspondence regarding

the project.

During the project

lifetime, on as

needed basis,

following legal

requirements

Company

Management

RDOS /Regional

Directorate of

Environmental Protection/

Submission of

environmental monitoring

reports.

Mail exchange and

meetings.

After completion of

the construction

works of the Phase

II, during

exploitation of the

wind farms.

Company

Management

Environmental

Specialist



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State Labour Inspectorate

Consultation meetings –

exchange of information,

documentation and


the project.

During the project

lifetime, following

legal requirements,

on as needed basis

Company

Management

Construction Inspectorate



documentation and


the project.

Continuous process

during construction

works and

commissioning of the

Phase II, on as

needed basis

Project Manager

Sanitary Inspectorate

Exchange of

documentation and


the project.

During the project

lifetime, following

legal requirements

Project Manager

Province Marshals

Notifications, formal

letters, submission of

information on use of the

environment.

During the project

lifetime, following

legal requirements

Project Manager

Environmental

Specialist

Local government

administration



documentation and


the project.

Continuous process -

in accordance with

the requirements of

administrative

procedures

Project Manager

Road Administration



documentation and


the project.

During the


the Phase II –

delivery of the wind

farm elements

Project Manager

Police Consultation meetings –


documentation and


the project.


in accordance with

the requirements of

administrative

procedures

Project Manager

Fire Brigade Consultation meetings –


documentation and


the project.


in accordance with

the requirements of

administrative

procedures

Project Manager

Non-Governmental Organizations

NGOs – birdlife

associations local and

international, local

ecological NGOs

Company website,

information meetings, and

answers to direct

questions or complaints.

During the whole

project lifetime

Project Manager

Environmental

Specialist

Organizational Stakeholders



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Construction companies

Equipment suppliers

Security companies

In accordance with

agreements between the

company and construction

companies, equipment

suppliers and security

companies.

Before the

commencement of

works regarding the

investment and then

continuously, during

construction and

operation of the wind

farm.

Project Manager

Lenders

International Finance

Institutions

Consultation meetings on

as needed basis. Exchange

of information,

documentation and


the Project.

Annual reports.


in accordance with

the loan contract.

Company

Management

7. GRIEVANCE MECHANISM

The company will implement the grievance procedure to manage the grievances submitted by the

project stakeholders. Any comments or concerns can be brought to Company’s attention either

verbally or in writing (by post or e-mail) or by filling in a grievance form (an example is provided

in the annex). The grievance form will be made available in on the Project website alongside this

description of the grievance mechanism. Grievance forms can then be submitted to the Company

contact which details are provided below. All grievances will be acknowledged within 2-3 weeks

or, alternatively, if due to complexity of the case response is not possible within that time; the

complainant will be informed on the expected date of the response.

All submitted grievances will be recorded in a grievance log. The company will log details of the

grievance and how and when it was submitted, acknowledged, responded to and closed out, and,

upon written permission the name and contact details of the person who submitted the

grievance.

Our grievance mechanism does not preclude the right for stakeholders to process grievances

though other judicial means.

The local authorities in the affected communes will be informed about the grievance mechanism

and provided with the grievance form and contact details on which grievances can be submitted.

Company Contact Information:

Katarzyna Pysiak, Site Administration Manager

Gryf Sp. z o.o.

ul. Aleje Jerozolimskie 56c

00-803 Warszawa, Polska

Mobile: +48 728 856 535

[email protected]

Or



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Hillel Barak, Operation Manger

Wiatromill Sp. Z o. o.

ul. Aleje Jerozolimskie 56c

00-803 Warszawa, Polska

Mobile: +972 50 762 7624

[email protected]

8. MONITORING

The implantation of the SEP will be monitored by the Managing Director of the Company.

9. RESOURCES AND RESPONSIBILITIES

This SEP will be implemented and executed by Wiatromill, which is the owner of the project.

Responsibility for the plan implementation and communication with all external stakeholders will

bear the Site Administration Manager, Mrs. Katarzyna Pysiak.

10. TIMETABLE

The following milestones of the SEP implementation and Project development are expected:

Disclosure of the Phase I and Phase II Project disclosure package at the Company

website – by January 29, 2016;

Public consultations and Project information disclosure in line with the EBRD policy for

category A projects: for the period of 60 days starting January 29, 2016;

Disclosure of the Phase I and II information package at the communes’ seats – by the

end of February 2016;

Meeting with the communes and interested citizens of Kozielice and Bielice communes to

outline the Project status – in March 2016.

Commencement of the Phase II construction works – in the mid of January 2016;

Completion of the construction works and commissioning of the Phase II– by the end of

June 2016.

Meeting with local communes of Kozielice and Bielice to outline the Project status – in

July 2016;

Further development of the Phase III – depending on, inter alia, the electricity market

conditions, renewable energy support scheme and possibility for project financing.

Presentation of EH&S reports on the facilities performance – on annual basis, starting

2017.

Maintaining communication with administrative and other stakeholders during the

construction works and operation of the Phase I and II of the Project – ongoing process.



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Annex. Public Grievance Form.

Reference No:

Full Name

Contact Information

Please mark how you

wish to be contacted

(mail, telephone, e-

mail).

By Post: Please provide mailing address: ___________________________________________________________________________________________________________________________________________________________________________

By Telephone: _______________________________________________

By E-mail

_______________________________________________

Preferred Language

for communication

Polish

English

Description of Incident or Grievance: What happened? Where did it happen? Who did it

happen to? What is the result of the problem?

Date of Incident/Grievance

One time incident/grievance (date _______________)

Happened more than once (how many times? _____)

On-going (currently experiencing problem)

What would you like to see happen to resolve the

problem?