streamlining project final version august 2005 cutblock integration team proposals creating a...
TRANSCRIPT
Streamlining Project
Final Version• August 2005
Cutblock Integration Team Proposals
Creating a streamlined forest information management model…
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Presentation Overview
Why change is needed
The Streamlining Project
Mandate Process Vision and working principles
Business Proposals (4)
Streamlining benefits
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The Challenge: Why Change?
Inconsistent cutting permit application process and information requirements between districts
Duplicate information requests and process misalignment between operational plan, cutting permit, and revenue processes
Different cutblock definition/ cutblock boundaries and mapping standards between business areas
With the move to electronic submission, clear standards for submission and distribution of information are urgently needed
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The Streamlining ProjectMandate
Improve the forest information cycle, from up-front information access for operational plan and appraisal submissions through to free-growing declarations
Realize improvements through
Integrated business processes Improved access to information Consistent, streamlined information requirements that are
well understood
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The Streamlining ProjectThree Phases
Phase I: Issues identified, resulting in high level recommendations FRPA notification and reporting streamlined
Phase II: Cross-corporate teams developed proposals to improve
business Proposals were reviewed by government and industry, and
revised as needed based on feedback. Phase III:
Communicate business proposals to responsibility centres Responsibility centres develop training, policies, guidelines,
and systems to support changes Cross-corporate Business Integration Group co-ordinates
and supports implementation efforts
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Phase II Team Process
A Cutblock Integration Team was formed with representation from Operations (district and regional staff), Tenures, Revenue, Forest Practices, IMG
A series of meetings and reviews were held to address the Phase I recommendations
The Cutblock Integration Team proposals are outlined in the slides that follow
These proposals are backed by a more detailed report
The proposals were subject to a province-wide review by government and licensee operational staff
Proposals have been communicated to responsibility centres, and implementation is now underway
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Vision
Provincially-consistent cutblock business processes that are integrated across business areas, with streamlined information requirements
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Working Principles
Information will be shared within government where possible
The focus is on the business - not the systems
Solutions will meet operational needs of districts and all licensees (large and small)
Clarity and integration of the business will enable future systems improvements (transitions to full e-business)
Major business processes will be provincially consistent
The comparison of planned, permitted, and actual activity will be possible (C&E, Revenue, Monitoring)
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Streamlining Project ScopeIntegrated Forest Information Cycle
Harvest completionreporting
FSP
Operational planning
Harvest authority process
Cruise, Appraisal, CP application
Harvest completion
Plan ReportNotify
Silviculture reporting
Harvest notification
Silviculture activity
Regen/ FG Milestone
Notification of commencement
Inventory update
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Cutblock Integration Proposal #1 Electronic FSP Submission
Submit FSPs in an electronic format to:
Expedite approval Enable tracking Improve amendment efficiency
Provide C&E with operational access to the electronic FSP results and strategies as required to conduct inspections
Provide Stewardship staff with access to FSP information to enable more effective monitoring/evaluation
This proposal is being addressed by the FSP Tracking Project (www.for.gov.bc.ca/hfp/FSP/)
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Cutblock Integration Proposal #1 Electronic FSP Submission Cont’d
FDU 1
FDU 2
Map of proposed FDU outer boundaries
Information re spatially-enabled results and strategies
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Cutblock Integration Proposal #2 Permit Bundle Submission
Bundle the appraisal and cutting permit application in an electronic submission
Layer the map submission to:
Reduce the number of transactions (from 2 to 1) Improve consistency between the processes (addresses
systemic problem)
Automatically split out layered map submission for processing by each MoF business area
No added complexity for MoF Reduces the need for licensees to remove detail and
duplicate submissions
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Cutblock Integration Proposal #2 Permit Bundle Submission Cont’d
Key attributes:
Map outer boundary is common to both business processes (multiple submissions not required)
Permit bundle map layers are overlaid on the existing FSP map to ensure that they fall within the FSP boundary
C&E receives the permit bundle once a cutting permit is issued, for risk assessment and inspection planning
Planned WTPs are included in bundled submission
Planned internal WTPs are needed in Appraisal Optional submission of planned external WTPs– updated in
LRDW (to enable CP/RP statusing)
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Cutblock Integration Proposal #2 Permit Bundle Submission Cont’d
Appraisal layer for appraisal
Automatic map splitting
Check against
FSP map
Permit bundle submission (not a working map on its own)
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Cutblock Integration Proposal #2 Permit Bundle Submission Cont’d
Appraisal layer for appraisal
CP application layer for Ex. A map
Automatic map splitting
Check against
FSP map
Permit bundle submission
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Cutblock Integration Proposal #2 Permit Bundle Submission Cont’d
Appraisal layer for appraisal
CP application layer for Ex. A map
Planned WTPs to LRDW
Automatic map splitting
Check against
FSP map
Permit bundle submission
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Cutblock Integration Proposal #2 Permit Bundle Submission: Appraisal
Appraisal map layer to include:
Timber types In-block reserves Harvest method and partial cut % Roads
Automatically extract the appraisal map layer from the permit bundle and send it to Revenue as a part of the appraisal
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Cutblock Integration Proposal #2 Permit Bundle Submission: CP Application
Send the map outer boundary (Exhibit A boundary) to Tenures to obtain legal clearance of the area for which harvest authority is sought
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Cutblock Integration Proposal #2 Permit Bundle Submission: External WTPs
Allow optional submission of planned external WTPs
Update in LRDW as a planned WTP layer
Planned WTPs would indicate a conflict during subsequent CP/RP statusing
Planned WTPs do not have legal status
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Cutblock Integration Proposal #3 Bundled RESULTS Reporting
Bundle RESULTS reporting for more efficient electronic submission:
Harvest activity Standards Units Vegetation update (forest cover) Internal and external reserve timber
Layer map information to reduce the number of transactions (from 3 to 1)
Legislation-enabled Requires minor changes to systems and procedures
Improves consistency between the processes (addresses systemic problem)
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Cutblock Integration Proposal #3 Bundled RESULTS Reporting Cont’d
Automatically split out layered information on the submission for processing by MoF and MSRM
No added complexity for MoF or MSRM Reduces the need for licensees to duplicate submissions
Directly overlay the RESULTS Reporting map on the planning maps (FSP and Permit Bundle) to compare what was harvested with what was planned and issued in a CP
Use forest cover information from the bundled RESULTS report to update the Vegetation Resource Inventory
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Cutblock Integration Proposal #3 Bundled RESULTS Reporting Cont’d
Harvest Completion Report (actual) map
FSP map
System automatically detects differences between the planned and actual harvests and notifies the appropriate business area (e.g. C&E, Revenue, Tenures)
Permit bundle (plan) submission
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Cutblock Integration Proposal #4Integrated Mapping Standards
Provincially consistent mapping standards are being developed where they currently do not exist
Mapping standards will be integrated across operational business processes to improve information exchange
Appraisal, CP, harvest and silviculture reporting
Standardization and integration will enable comparison of actual results to planned activity
Feedback for Revenue, C&E, and Stewardship
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Cutblock Integration Proposal #4Integrated Mapping Standards Cont’d
Mapping standards address, across business areas:
Submission format Submission information requirements Digital mapping standards (resolution, precision,
administrative identifiers)
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Benefits to licensees
Clear business rules and goalposts
Rationalized information requirements - no duplication One map submission for harvest authority, not three One harvest completion submission, not three
Less confusion about map versions
Feedback on plan/permit/appraisal status
Faster approvals
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Benefits to district staff
Electronic submissions will populate several applications simultaneously with appropriate data
Reduced confusion across business areas – e.g. terminology, information requirements, mapping standards
Integration of business processes e.g. plan to actual map comparison
Information provided to C&E for risk assessment and inspection, and to Stewardship for monitoring/evaluation