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GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106 Examination Branch Page 1 of 11 College Portal Note : In this document College / PG Departments are referred as “College” Minimum infrastructure required to start Desktop / Laptop computer with recent configuration Broadband internet Laser printer UPS How to start? Open internet browser – such as Mozilla Firefox, Chrome. We recommend Mozilla Firefox for better performance. Type www.gug.ac.in in the address bar of the browser. Click on Exams and click on College Portal To Login directly type oasis.logisys.org/gug Click on College Portal Login screen will be displayed as shown below. Enter college code, user name and the password. By default, the username will be “admin” and the password will be the combination of college code + username i.e. for the college code 1001, password will be admin1001 The college administrator (admin user) can create more users within the college and assign different access rights according to the needs. Upon Successful login, for the first login, system will display the screen in which college needs to update the communication details and change the password.

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  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

    Examination Branch

    Page 1 of 11

    College Portal Note : In this document College / PG Departments are referred as “College” Minimum infrastructure required to start

    Desktop / Laptop computer with recent configuration Broadband internet Laser printer UPS

    How to start?

    Open internet browser – such as Mozilla Firefox, Chrome. We recommend Mozilla Firefox for better performance.

    Type www.gug.ac.in in the address bar of the browser. Click on Exams and click on College Portal To Login directly type

    oasis.logisys.org/gug Click on College Portal Login screen will be displayed as shown below.

    Enter college code, user name and the password. By default, the username will be

    “admin” and the password will be the combination of college code + username i.e. for the college code 1001, password will be admin1001

    The college administrator (admin user) can create more users within the college and assign different access rights according to the needs.

    Upon Successful login, for the first login, system will display the screen in which college needs to update the communication details and change the password.

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

    Examination Branch

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    Upon submission Main screen / Dash board will be displayed as shown below

    In the main screen “Notice Board” section, any notifications sent from University will be displayed. Colleges are provided with almost instant query / grievance sending facility. Click on

    “I NEED HELP” and send the query details. In order to select the courses offered by the college, go to Masters Degree

    Selection and press tab to display the courses offered by the University. Select the courses offered by your college and click “Save” (One time selection) to enable the courses in other transaction screens.

    In the same manner combinations offered by the college can be selected in the option MastersCombination Selection

    Colleges can print the list of subjects under each course in MastersSubject Screen

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

    Examination Branch

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    Exam Application Form Eligibility, Concession and Block Hall Ticket As the students are going to apply directly for the examination through online, college needs to update whether the student is eligible for filling the examination application form and eligible for fee concession. Students who are not eligible to apply for examination can be blocked and students who are eligible to get concession in fee payment can be identified. Also, College can block students in downloading the hall ticket for various reasons from student portal and can download the hall ticket from college portal. Upon above given updation only student can able to fill the exam application form online. To make the above mentioned updates, go to Before ExamExam Application Form Eligibility, Concession and Block Hall Ticket screen to do the said tasks.

    Select the degree, semester and click on “Go” button to display the list of students. Identify the student and select the required check box and click on save Upon updating the details student can fill the form before the last date. After the last date is over, college needs to print the candidate list and submit to the

    University. Candidate list can be printed from Before ExamExam Application

    FormCandidate List

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

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    Page 4 of 11

    Room Allotment College can prepare for the examination through Room Allotment module. Through this module, students can be allotted to the rooms based on the room capacity. After the room allotment is done, college can print roomwise register number list to display on notice board, can print invigilator’s dairy and the qp indent required.

    Go to Before ExamRoom AllotmentRoom creation to create and update the room capacity on one time basis.

    Go to Before ExamRoom AllotmentRoom Allotment to allot the students IA Marks Entry

    Click on “Before ExamI.A Marks” Select I.A. (Theory) to enter the IA marks for theory papars or select I.A. (Practical)

    to enter the IA marks for practical paper Select degree, exam, subject by pressing F1 key. Click on “Go” to display the students

    under selected subject. Enter the marks against the students and click “Save”. Enter “-2” if the student is

    absent for the subject. Click on “Before examMarks List (Subjectwise) to print the marks check list for the

    verification purpose with original handwritten marks list. Make the corrections if any by repeating the above steps.

    On confirmation of the accuracy, the subject has to be frozen by clicking on “Before ExamSubjectwise Freezing” and final printout has to be taken. Modification is not possible after the marks is frozen.

    Click on “Before ExamMarks List (Studentwise)” to print the marks list Studentwise. Display the marks list on notice board and take the students signature before submitting to the University.

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

    Examination Branch

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    Practical Marks Entry

    Practical centers are required to create batches on their own. Select the degree, exam, subject by pressing F1 key and select the Reg. No. range.

    Students eligible under this category will be displayed as shown below.

    Enter the batch number against the 1st student. For subsequent students, keep

    clicking on the Reg. Nos. Batch wise student count is also displayed on the screen. Save the details.

    Goto Batchwise time table to schedule the batchwise time table. Batch preparation report can be taken at this stage and can be used to finalize

    batches. Print batchwise student list to display it on the notice board. Centers can take a blank batch wise practical marks list for recording the practical /

    viva-voce marks in the initial stage. Marks written on the empty practical marks sheet has to be entered into the system

    through online mode as shown below

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

    Examination Branch

    Page 6 of 11

    A checklist / verification marks list is to be taken and cross checked with original

    handwritten marks list. On confirmation of the accuracy, the batch has to be frozen and then final printout

    has to be taken.

    All the three marks sheets are to be sealed on a day to day basis and send to University. All the procedures advised to centers regarding sealing and sending of practical marks list needs to be followed here also.

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

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    Absent Entry Click on “During ExamAbsent Entry” Select QP code, date and session of examination as shown below and click on “Go” Enter the valid register number and press tab to enter the next register number.

    Click on “Save” to update the details. In the same manner Mal Practice entry can be done from the screen During ExamMal Practice Entry

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

    Examination Branch

    Page 8 of 11

    Bundle Dispatch Entry Bundles sending details needs to be entered in the college portal. Go to During ExamBundle Dispatch Entry to enter make the entries as shown below

    Select the QP code, date of exam and enter the number of bundles and click on “Go”. Number of rows will be displayed to enter the scripts per bundle. Enter the details and click on “Save” to update the details. After updating Absentees, Malpractice and Bundle dispatch details, consolidated daily report can be generated from the system Goto During ExamDaily Report to print the report. College needs to send the report to University along with the bundles Utilities

    Following utilities are available in the college portal Change Password

    With this option users can change the password. User Setup

    With this option admin can create any number of users depending on the requirement.

    User Rights With this option admin can give screenwise rights to the users.

    Userwise subject identification With this option users can be identified with the subjects for IA and practical marks entry. Many more information exists in the college portal which will be explained during the workshop.

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

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    Page 9 of 11

    Student Portal

    How to start?

    Open internet browser – such as Mozilla Firefox, Chrome. We recommend Mozilla Firefox for better performance.

    Type www.gug.ac.in in the address bar of the browser. Click on Exams and click on Student Portal To Login directly type

    studentportal.universitysolutions.in Login screen will be displayed as shown below.

    For the first time student needs to register for the student portal through register number.

    Click on “Register Now” to register. Select the State, University and enter the register number. Click on “Validate” to

    check for valid register number. Enter the mobile number, email id, date of birth and parent /guardian’s mobile

    number. Click on send OTP to receive the OTP on mobile as well as on email. Enter the mobile OTP and email OTP and click on “Signup” to register. Upon successful registration, login with mobile number and the password. The main

    screen will be displayed as shown below. In the main screen student profile and the subject details will be displayed.

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

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    Exam Application Form As said earlier, student can apply for examination through student portal. Click on “Exam application” to apply. Following screen will be displayed.

    Select the semester to display the subjects taken by the student and select the subjects opted.

    In case of no selection is given and “Blocked” message is displayed below the semester, please contact your concerned college for details.

    Upon selection of subjects, system will display the fee to be paid headwise as well as the total.

    Select the mode of payment and click on “Submit” button to apply. An application number will be generated and asks for printing of exam application

    form.

  • GULBARGA UNIVERSITY, KALABURAGI Jnana Ganga, Kalaburagi - 585 106

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    In case of Debit Card / Credit Card / Net Banking selection, student need to make the payment directly. In case of Post Office challan, student need to print the challan and make the payment at nearest post office.

    Print the application form and keep it for future reference. Hall ticket can be printed after the student receives intimation from the University. In case of any clarifications / queries, click on “I NEED HELP” and send the issue

    details. Your query will be answered and reply will be sent to your email id.


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