Subproject Advance File page 1

SUBPROJECT ADVANCE FILE

PROJECT: H2050

SUBPROJECT 2: Comprehensive traceability systems of patients and resources.

Thematic Area: Safe Hospital. Efficient Hospital.

1. Total number of proposals received and participating companies:

2. Project Scope/Functional Analysis

Development of a traceability system to improve the quality and efficiency of services provided to patients and professionals. Three areas of activity within this project have been identified:

• Patients: Identification, localization, and real-time flow control of patients.

• Resources: Adequate inventory control and equipment location avoiding inefficient use.

• Professionals: Improved management activity, location and physical and logical security.

SUBPROJECTNUMBER OF PROPOSALS

LIST OF PARTICIPANTSLAST SENDING OF PROPOSALS

ACORE: Aplicaciones Informáticas Corporativas y

AGIL-AZ S L.

AMBAR TECOMUNICACIONES S.L.

AMERICAN APPRAISAL

BAHÍA SOFTWARE S.L.

CANDEDO & ABYPERSONALIZE

CITIC: Centro de Investigación en Tecnoloxías

da Información e as Comunicacións da Universidade da Coru

ña

CyE Control y Estudios S.L.

EPTISA TECNOLOGÍAS DE LA INFORMACIÓN, S.A.

FUJITSU TECHNOLOGY SOLUTIONS

INFORMÁTICA EL CORTE INGLÉS

LUCE INNOVATIVE TECHNOLOGIES S.L.

MYSPHERA

JESÚS PREGO DOMÍNGUEZ

ROCÍO LÓPEZ CONDE

UTE DOMINION INSTALACIONES Y MONTAJES, S.A. –

SAIDENT S.L.

UTE EVERIS-TREDDES

H2050-2-

Comprehensive

traceability systems

of patients and

resources

24

Up

dat

ed D

ate

of

the

last

pro

po

sals

: 06

/03

/20

13

Subproject Advance File page 2

The objectives of this integrated system are:

• Increase patient security

• Improve hospital processing times

• Improve management and control resource usage

• Improve the management of professional activity

3. Identification of innovative elements to be developed.

Development of an integrated system that facilitates professionals to know, regardless of the time, the

physical location of patients and professionals, as well as relevant information for the development of

programmed activities that are performed on the patient.

For this purpose, it is necessary to:

• Identify and parameterize different care processes and events.

• Integrate a system of identification, control, status, tracing and tracking systems based on real

time location in the healthcare network in agreement with the different scenarios that may arise.

• Integrate all of the events in the various subsystems into a concentrator platform, identifying and

relating them with managers and times.

• Activity control of professionals, integrating physical and logical security.

In terms of components, the system can be described in the following scheme.

The project identifies several key processes within the hospital, to be taken as reference for the building of

the system, but which must be expanded during project implementation. The processes sho

various events that will be obtained from existing information systems or through new traceability

elements that are incorporated into the project. The information on these events will be added into a

system thatwill register the information and

that information.

EXAMPLE OF AN IDENTIFIED EVENT

1. In relation to admission:

• Atomization of entrance to a

• Arrival to the hospital unit

2. In relation to tests:

• Date and time of the request

• Date and time of realization

• Date and time of results

Subp

The project identifies several key processes within the hospital, to be taken as reference for the building of

the system, but which must be expanded during project implementation. The processes sho

various events that will be obtained from existing information systems or through new traceability

elements that are incorporated into the project. The information on these events will be added into a

system thatwill register the information and make it accessible to the different consumer subsystems of

IDENTIFIED EVENT:

admission services

request

project Advance File page 3

The project identifies several key processes within the hospital, to be taken as reference for the building of

the system, but which must be expanded during project implementation. The processes should define

various events that will be obtained from existing information systems or through new traceability

elements that are incorporated into the project. The information on these events will be added into a

consumer subsystems of

Subproject Advance File page 4

3. In relation to visit with the professional

• Date and time of the request

• Professional assigned

• Date and time of response

4.In relation to Patient transfer to other services

• Date and time of leaving

• Date and time of entrance in the new localisation

• Arrival time

5.In relation to the transfusion process

• Request date

• Cross-match extraction date

• Time of request and blood sample

• Time request for blood or blood unit products

• Departure time from the blood bank

• Registration and identification of patient and professionals involved in the process

6.In relation to medication administered

• Prescription date and time

• Date and time of pharmacy dispensing service

• Date and time for administration

• Registration and identification of patient and professionals involved in the process

7.In relation to the administration to Cytostatic treatment

• Identification of the product on entry to the pharmacy

• Time of prescription

• Time of pharmacy validation

• Time of preparation/dispensing detailing the medication and registering the verification of the

dose

• Time of administering

• Registration and identification of patient and professionals involved in the process

8.In relation to the taking of vital signs

• Date and time the vital signs are taken

• Inputting the patients Vital signs including the professional involved

Subproject Advance File page 5

9. In relation to the univocal mother-child relationship

• Issuing Mother-child wristbands in the admissions services

• Arrival to delivery room

• Time of wristband collocation

• Date and time of request for a second wristband with information related to the child

• Date and time of issue of a second wristband by the admission services

• Date and time of collocation of the second wristband on the child

The following is a diagram of the functioning of the system applied to a specific situation in which

information is collected from events and is distributed to multiple application consumers of information.

Subproject Advance File page 6

4. Attached Documentation:

Executive Summary

Subproject TRACEABILITY

Santiago Compostela, 22 February , 2013

GeneralGeneralDescriptionDescription

Scope of theScope of the ProjectProject

NeedNeed DetectedDetected

GS1-SH2050-2 - Comprehensive Traceability of patients and resources

Scope of theScope of the ProjectProject

StrategicStrategic ObjectivesObjectives

TasksTasks ToTo DevelopDevelopSolutionSolution designdesign

Overview

The complexity of the flow of patients and resources within a hospital is

very high and is a major cost in time and resources in their coordination.

Incorrect identification of patients and procedures that are subjected cause

errors in medication, in testing, in invasive or surgical procedures.

System Traceability that Improves the Quality And efficiency of Theservices provided to patients and professionals .

Identified needs

• Patients:

Identification, Location and flow control in real time of the patient .

• Resources :Control inventory and location of equipment properly, avoiding inefficiencies in its use.

• Professionals :• Professionals :Improvement in the management of activity , location and in physical and logical security .

Scope of the Project

Profesionales

Resources Patients

Profesionales

Strategic Objectives

• Increase the Patient security

• Improve The hospital process time

• Improve the management and control of the use of resources

• Improve the management of the activity of professionals

Tasks to develop and solution design

• Identification and parameterisation of the various processes and careevents .

• Integrate a system for the identification, control, status, monitoring,tracking and traceability based in Location Systems in Real Time inthe healthcare network in agreement with the different scenarios thatcan be Submitted

• Integrate all the events of the various subsystems in a concentrator• Integrate all the events of the various subsystems in a concentratorplatform , identifying the same and correlating them with managers andtimes .

• Control of the activity of professionals , integrating physical and logicalsecurity

Tasks to develop and solution design : Example

The Segmentation process by identifying managers and times

RTLS

Paging

System: Patient,

or professional

resource

Traceability

system services:

Any application

can obtain events

or graphical

display of the

location

Software Planning,

management and

activity control

Integration of

physical and

logical security

Management of

Intra-operations

Check List

Control of

materials and/or

medication

Patient Flow

Software hub localization and tracing that receives information from various subsystems to identify

location and the status of each patient or resource

Wireless

communication

devices with

localization

Definition and Parameterisation of events

which allow you to set up the tracing of any

process with origin in other hospital

subsystems

Trace events,

patients,

resources or

professional

Multilevel

Systems Alerts

Components that are likely to purchase innovative public

Executive Summary

Subproject TRACEABILITY

Santiago Compostela, 22 February, 2013