FIRST TEAM GAME PLAN

Winning the Championship

Session Description:

Using a public livebinder as a single source for TN TEAM resources, participants will be given practical strategies and tools to use as evaluators of the School Services Personnel TEAM rubric as well as many resources for classroom teachers and administrators. This presentation will include how to use livebinders (on-line notebooks)for your own use, as well as how Jefferson County School counselors are applying the ASCA and TN Model for the School Counseling Framework as evidence of comprehensive counseling services during the evaluation process. Evaluators of the SSP TEAM rubric will see many ideas that may be applied as evidence.

Jefferson County Schools

• Mandy Schneitman – Director of K-12 Student Support Services

• Debbi Finchum – School Counselor Mt. Horeb School (K-5)

• Carrie Trent – School Counselor Talbott and New Market Schools (K-5), TEAM Evaluator

• Audience??

Livebinders.com

• All Materials Shared Today may be found on Jefferson County Schools

School Institute Livebinder

Binder Author – Mandy Schneitmanschneitmanm@k12tn.net

(you may send resources to add)

http://www.livebinders.com/edit?id=280642

What is a LiveBinder?

• An Organizational Tool to store and share resources

• Why a Binder for TEAM?

• Explore JCS TEAM Binder

• Create your own

Purpose and Goals of Observations

• Reinforce effort• Examine aspirations• Find solutions• Determine refinement

Be ready for conversations with evidence.

After One Year, What Have We Learned?

• “How to document the progress of students through my programming. This has been a tool to help me be better than before.”

• Personal relationships with students – “a positive focus in evidence which I had taken for granted.”

• “I am more thorough than I realized with programming.” (EZ Analyze)

• “This has caused me to get organized. I knew where this all was – in my head - and used this to pull it all together”

More comments…

• “I see this weighs heavy on teachers, administrators and students. I remind them, This is what we do – help students. We should use what we can to make us better, then let the rest go.”

• “I have seen the value of myself – I’m a counselor. I feel like I have had 62 evaluations – teachers talking to me”

And………

• “Bottom line – we do matter! What we do is amazing. This is why we are so busy. We are the go to guys in the building. “When I am so busy I am about to lose my mind and kids are waiting to see me, I know I am doing what I am suppose to be doing.”

• “At JCS we get to be counselors” ……….

Where do we struggle??• Showing evidence of understanding of standards and

objectives (assessment)• Showing evidence of positively impacting school

environment (Problem solving)• Showing evidence of a comprehensive scope of services /

program services• Structuring a delivery of service in 30 minutes with

appropriate pacing• Evaluation and analysis of program services, annual

evaluations of stakeholders• Showing how to use self-reflection, data and feedback to

monitor and adjust programs and services and organize services

• Modeling

Rubrics of Concern

• Standards and Objectives• Problem Solving• Consultation• Organization• Analysis of Work Products • Evaluation of Programs and Services

• Today show help in all these areas

Jefferson County Schools: Our Tools

• Counselors work together: Self-selected , monthly meetings sharing strategies from rubrics

• Principal support – TN Model and Standards (notebook)

• Program Management Plan• Crosswalking Tool• Closing the Gap Action Plan• Evaluation tools – EZ Analyze and Zoomerang• Counselor portfolio notebooks• TDOE Guide for Educators and Rubric with Evidence

General Tips• Take advantage of evaluation “conversation”• Use only one standards with one or two objectives per

observation. (Focus) Tie to assessment and activities• Be specific with evidence• Share strategies for understanding of standards– student folders,

thumbs up/down, ticket out door, peers evaluate each other, graphic organizer, product

• Evidence of setting high expectations for all• Consultation ideas: stakeholder records• Determine data sources and use to show impact, change• Analysis of work products using data• For a “5” must show “all” vrs “most”• More on Livebinder

Program Management Agreement

Planning Rubric:Scope of work

– Aligned to school improvement goals– Scoped and sequenced based on school needs

Evaluation of Services– Conducts annual evaluation of services– Collaborates with stakeholders to improve services

Delivery of Services Rubric:Organization of Services

– Provides a thoroughly developed, defined and comprehensive scope of services

Cross walking Tool

Planning Rubric: Scope of work – Shows evidence that scope of work are chronologically and

developmentally appropriate

Analysis of Work Products– Work products are sometimes analyzed and revised

Evaluation of Services/Program– Conducts a basic annual evaluation of the services/programs

delivered throughout the year with stakeholders– Did you cover every standard?

Cross walking Tool Continued…

Delivery of Services Rubric:Standards and Objectives– Objectives are regularly aligned and logically sequenced to the

service delivery plan

Organization of Services– Provides a thoroughly developed, defined and comprehensive

scope of services– Uses self-reflection and evaluation to refine organization of

services

Delivery of Professional Services– Logical sequencing and segmenting

Closing the Gap Action Plan

Planning RubricScope of Work– Measurable and explicit goals– Appropriately scoped and sequenced– Evidence that scopes of work are chronologically and

developmentally appropriate

Evaluation of Services– Conducts a basic annual evaluation of the services/programs

delivered throughout the year (Is there a standard that students need to practice more?)

Closing the Gap Action Plan continued...

Delivery of Services Rubric: Standards and Objectives

– Professional objectives and state standards are included in the delivery plan

– Objectives are aligned and logically sequenced to the service delivery plan

– Evidence that most stakeholders understood the objective

Delivery of Professional Services– Logical sequencing and segmenting

Closing the Gap Action Plan Delivery of Services Rubric continued…

Activities and Materials– Support the service and/or program– Provide Choices– Incorporate multimedia/technology– Incorporate resources beyond school curriculum

Developing Educational Plans for students– Contributes to short and long-term plans for individual/groups– Analyzes data to make recommendations for students’ educational

plan

Closing the Gap Action Plan continued...

Delivery of Services Rubric: Standards and Objectives

– Professional objectives and state standards are included in the delivery plan

– Objectives are aligned and logically sequenced to the service delivery plan

– Evidence that most stakeholders understood the objective

Delivery of Professional Services– Logical sequencing and segmenting

Closing the Gap Action PlanDelivery of Services Rubric cont.

Organization of Services– Provides a thoroughly developed, defined and comprehensive scope

of services– Utilizes school and/or student data to inform the organization of

services– Uses self-reflection/evaluation to refine organization of services

Problem Solving– Implements activities that positively impact school data (as

applicable): discipline referrals, attendance, student achievement, etc.

About EZ Analyze

• Created in 2005 by Tim Poynton after being asked to help school counselors track their time.

• TimeTracker tracks how school counselors spend their time, provides a note keeping mechanism to use as a memory aid in working with students, and provides useful reports on time use and student meetings quickly and easily.

• Go to http://www.ezanalyze.com/ and http://www.ezanalyze.com/tutorials.htm for video

tutorials by Tony Poynton himself.

Pre-Existing Reasons• ISP- Individual Student Planning. Activities such as personal

counseling and postsecondary planning exemplify this category.• RS- Responsive Services. Activities such as crisis-oriented

counseling and conflict resolutions- meeting the immediate needs of students- are included in this category.

• SGC- School Guidance Curriculum. Activities such as curriculum development and implementation are part of this category.

• SS- System Support. System Support activities describe the things counselors do to support the school counseling program and school that do not involve direct contact with students. These activities include things such as professional development, test administration, parent meetings, and yes- fair share duties.

Using EZ Analyze in Your Evaluation

• Delivery of Services

Counseling Activity Summary Report

Individual Student Planning

19%

School Guid-ance Curricu-

lum12%

Responsive Services27%

System Support42%

Time In Delivery System Components

Other areas in the rubric…

• Developing Educational Plans- Educator analyzes data to make

recommendations for students educational plan

• Professional Content Knowledge- Educator displays accurate content knowledge of all the programs/services he/she delivers

• Knowledge of Students-Educator practices display understanding of each student’s individual needs.

Individual Student Report - John Doe

Meeting Summary

Date Start Time End Time Minutes Reason Notes

1/31/2012 9:30:00 AM 10:00:00 AM 30ISP - Academic

John is failing two classes. We cleaned out his locker, organized his folders, and taught him how to utilize his planner. I contacted his teachers and parents and have him signed up for our peer tutoring program.

2/1/2012 8:07:00 AM 8:37:00 AM 30RS - Conflict Resolution I had a mediation with John and Bobby today and they were able to resolve their conflict.

2/2/2012 1:45:00 PM 2:00:00 PM 15RS - Conflict ResolutionJohn had a problem with his friend Bobby in gym today. Bobby has been making him mad because he has been calling him names the past few days.

2/3/2012 2:40:00 PM 4:00:00 PM 80RS - Crisis Counseling John informed me that his mother has been physically abusing him. Made report to DCS.

You have spent a total of 2 hours and 35 minutes with John

• Organization of Services-Over the course of multiple observations, the educator consistently provides a thoroughly developed, defined and comprehensive scope of services.-Educator regularly utilizes school and/or student data to inform the organization of services.-Educator uses self-reflection and evaluation to refine organization of services.

• Problem Solving -Over the course of multiple observations, the educator implements activities that positively impact 3 or more of the following: Discipline referrals, attendance, student achievement, graduation rate, promotion rate, school climate, course enrollment patterns, CTE on-time completers.

Designing and Planning Services• Scope of Work

-Services, activities, materials, assessment, etc… are aligned to state standard and/or school improvement goals.

• Analysis of Work Products-School and/or student data is used to create

work products.

ISP - A

cadem

ic

ISP - P

ersonal/

Socia

l

ISP - S

pecial

Educati

on

RS - Acad

emic

RS - Conflict

Resolution

RS - Cris

is Counsel

ing

RS - Pers

onal/So

cial

RS - Refe

rral

0

5

10

15

20

25

30

35

40

All Counseling Sessions

Reason

# St

uden

ts

•Evaluate Services and/or Program- Educator conducts an annual comprehensive

evaluation of the services/programs delivered throughout the year.

(can also be used to discuss Professional Content Knowledge)

Counselor Time

ISP - 5

04/IEP M

eeting

ISP - P

arent M

eeting

RS - Peer F

acilit

ation

SGC - C

urricu

lum Development

SGC - P

arent W

orkshops

SGC- E

xplore Pre

sentati

on

SGC- In

tern

et Safe

ty

SS - C

ollaboration/T

eaming

SS - C

onsulta

tion

SS - F

air Sh

are Duties

SS - S

C Program M

anag

ement

SS - T

est Administ

ration

SS- D

ata Team

SS- P

OP (Olw

eus)

SS-D

ance

Team

0

5

10

15

20

25

30

Counselor Time

Reason

# Ho

urs

Other Benefits…

• Everything is done for you • Can negotiate where your time is spent• Pull up data on an individual student in seconds

showing dates, hours spent, notes from sessions, etc…

• Can take the place of a "teacher lesson plan“• Print out copy of students seen for the week • Much more...

Counseling Activity Summary Report - 1/30/2012 to 2/3/2012

Overview1/30/2012 - Date first contact with a student was recorded2/3/2012 - Date last contact with a student was recorded0 minutes of group counseling were provided to 0 students Face time with students in group counseling was 0 minutes18 hours and 24 minutes of individual counseling were provided to 30 different studentsYou met with 30 different students

You have spent a total of 27 hours and 36 minutes not working with students

Time In Delivery System Components

Individual Student Planning

18%

School Guidance

Curriculum11%

Responsive Services24%

System Support48%

Time In Delivery System Components

DetailedCounselor Time

Reason # Minutes # HoursISP - Parent Meeting 135 2.25

SGC - Curriculum Development 110 1.83

SGC - Parent Workshops 150 2.5

SS - Collaboration/Teaming 160 2.67

SS - Consultation 448 7.47

SS - Fair Share Duties 240.1 4

SS - SC Program Management 90 1.5

SS - Test Administration 120 2

SS- Data Team 78 1.3

SS- POP (Olweus) 35 0.58

SS-Dance Team 90 1.5

All Counseling Sessions

Reason # Students Face Time Counselor Minutes Counselor HoursISP - Academic 7 143 141 2.4

ISP - Personal/Social 8 186.8 187 3.1

ISP - Special Education 1 15 15 0.3

RS - Conflict Resolution 14 510.1 417 7

RS - Crisis Counseling 1 80 80 1.3

RS - Personal/Social 5 139 127 2.1

SGC - Academic 1 30 30 0.5

Time In Delivery System Components

Component # Minutes # HoursIndividual Student Planning 478 7.97

School Guidance Curriculum 290 4.83

Responsive Services 624 10.4

System Support 1261.1 21.02

Individual Counseling Sessions

Reason # Students # Minutes # HoursISP - Academic 7 143 2.4

ISP - Personal/Social 8 186.8 3.1

ISP - Special Education 1 15 0.3

RS - Conflict Resolution 14 510.1 8.5

RS - Crisis Counseling 1 80 1.3

RS - Personal/Social 5 139 2.3

SGC - Academic 1 30 0.5

Zoomerang

Zoomerang.com is an online survey tool that allows users to create, send and analyze online survey results on-demand. Additionally, the Zoomerang brand name encompasses survey samples, online focus groups, Online panel and other market research solutions offered by the MarketTools corporation.

How You Can Use Zoomerang to Support Your Program and in Your Evaluation?

•Send flyer home to parents about online survey.•Have your school make a “one call” to all the parents about the survey.•Have surveys set up on computers when you have parent teacher conferences or parent nights. •Call a sample of parents and ask them to fill out the online Parent Survey.•Set up surveys in computer lab online for students to take at school.•Send out a Teacher Survey to staff members.

Zoomerang continued…

•Scope of Work-Evidence that scopes of work are chronologically and developmentally appropriate to meet school and/or student needs.

•Analysis of Work Products-School and/or student data is used to create work products.

•Evaluate Services and/or program -Educator routinely collaborates with stakeholders to

evaluate and improve services and programs.

Other Resources – ASCA Tab

• A Guide For Educators (SSP Rubric) by the School Counselor Supervisor Committee

• TDOE Rubric for School Counselors with Possible Evidence

• MEASURE

• Annual District Progress Report

• Mapping

Sharing of Ideas and Questions

• Counselor notebooks• Livebinder address

• Or search by author – Mandy Schneitman

• Sharing of ideas

http://www.livebinders.com/edit?id=280642

PostConferences

Purpose and Goals of Postconference

• Reinforce effort• Examine aspirations• Find solutions• Determine refinement

Attitude Planning

• Know what you can celebrate (who was engaged, how did lesson meet student needs)

• Use time to build relationships• Focus on your progress• Plan to be reflective • Openly consider practices, knowledge and

skills• Trust your evaluator

Feel Resistant

• Check your thinking…….. – Too complex? - Not clear– Not practical? - Not immediate?Ask if you need modeling or guidancePrioritize ideas and be ready to experiment and commit to a plan