suny oneonta · suny oneonta sports medicine iia. general enter all the information requested in...
TRANSCRIPT
SUNY ONEONTA SPORTS MEDICINE
SportsWare Instructions
All athletes MUST review & update all their information in SportsWare every year. A physical
by a physician and your insurance information must be updated & uploaded annually. If there
are any changes to the information you have loaded, these MUST be updated to obtain
MEDICAL CLEARANCE. All forms and information are due on JULY 1 of Every Year.
TABLE OF CONTENTS
I. LOGGING INTO SPORTSWARE .................................................................... 2
II. ENTERING MY INFO ................................................................................... 2
A. GENERAL .............................................................................................. 3
B. ADDRESS .............................................................................................. 4
C. EMERGENCY ......................................................................................... 4
D. INSURANCE .......................................................................................... 5
E. MEDICAL ............................................................................................. 7
III. MEDICAL HISTORY ..................................................................................... 8
IV. FORMS .................................................................................................... 10
V. CHECKING CLEARANCE STATUS ................................................................ 13
SUNY ONEONTA SPORTS MEDICINE
I. LOGGING INTO SPORTSWARE
Go to www.swol123.net & enter your Oneonta email address into the Sign In section on the
top right
Click Reset Password/Forgot Password to set up a new password for your account
Log into SportsWare using your new password
II. ENTERING MY INFO
On the top left click the My Info
tab
SUNY ONEONTA SPORTS MEDICINE
IIA. GENERAL
Enter ALL the information requested in this section
Class should be listed as the year you anticipate GRADUATING from college
Click Save in the top right corner, then return to My Info using the instructions above
Sports/Group
Enter your Sport in the appropriate section. If you participate in more than one sport enter them in each section, then choose your current sport by clicking the appropriate radio button. If you only play one sport click that sport as your current sport Sport 1: Fall Sport 2: Winter Sport 3: Spring
Group is SUNY Oneonta.
Click Save in the top right corner, then return to My Info using the instructions above
SUNY ONEONTA SPORTS MEDICINE
IIB. ADDRESS
Click on the Address tab at the top
Your Primary Address is your Permanent Address
Your Secondary Address is your Local Address
Click Save in the top right corner, then return to My Info using the instructions above
IIC. EMERGENCY
Click on the Emergency tab at the top
Enter your Primary & Secondary emergency contact information
Click Save in the top right corner, then return to My Info using the instructions above
SUNY ONEONTA SPORTS MEDICINE
IID. INSURANCE
Click on the Insurance tab at the top
You MUST enter ALL the required information to be cleared for participation
ANY MISSING INFORMATION IN THIS SECTION WILL RESULT IN A DELAY IN YOUR MEDICAL
CLEARANCE AND YOU WILL NOT BE ABLE TO ATTEND PRACTICES OR GAMES
Primary Insurance Company
Choose the Payer from the list provided. This is the primary insurance company that would be
responsible for paying if you need to use your medical insurance.
• If you are unsure of this information, call your insurance company so they can assist you in
choosing the correct payer in the list
• If you call your insurance company and you are unable to locate the payer in the list contact
your coach, who will provide this information to the Sports Medicine Staff
Complete all the required information as notated by the red asterisk (*)
EVERY FIELD MUST BE COMPLETED TO BE CLEARED FOR PARTICIPATION
If you cannot find the information about the insurance company’s address on your card you
can look it up online on their website.
The phone number should be located on the back of your insurance card
SUNY ONEONTA SPORTS MEDICINE
Policy Holder
The Policy Holder is the person who holds the insurance (the primary person on the card)
Complete all the required information as notated by the red asterisk (*)
EVERY FIELD MUST BE COMPLETED TO BE CLEARED FOR PARTICIPATION
Policy Information
The Policy Information is located on your card, usually on the front
Complete all the required information as notated by the red asterisk (*)
EVERY FIELD MUST BE COMPLETED TO BE CLEARED FOR PARTICIPATION
SUNY ONEONTA SPORTS MEDICINE
Insurance Card
Scan your insurance Card using the CAMScan App (link on website) as a PDF
Upload a PDF of the front and back of your insurance card (separately): Choose File → Add
A NEW COPY OF YOUR INSURANCE CARD MUST BE UPLOADED EVERY YEAR OR IF THERE
HAS BEEN A CHANGE OF INSURANCE
The verification status should ALWAYS be current
Click Save in the top right corner, then return to My Info using the instructions above
IIE. MEDICAL
Click the Medical tab at the top
Alerts
Click the drop-down menu in the Alerts section
Choose any conditions or allergies that pertain to you. If you have no known allergies you
should select No Known Drug Allerg
If you have more than one you will click the next drop-down menu to add additional
conditions or allergies
SUNY ONEONTA SPORTS MEDICINE
Drugs Taken
List ALL medications and/or supplements you take in the Notes box
Include the dose and frequency you take the medication as well
If you do not take any medications please write NONE in the Notes box
Click Save in the top right corner
III. MEDICAL HISTORY
Click on Med History tab on the top left of the Dashboard. This section must be completed
ANNUALLY
SUNY ONEONTA SPORTS MEDICINE
You must read each item as some are meant for males and other for females
You must provide a response to every item that applies to you
For every Yes response you must provide the following information:
• Side of body
• Body Part
• When the injury/illness was diagnosed (occurred)
• Any requested explanation
Click Save in the top right corner
SUNY ONEONTA SPORTS MEDICINE
IV. FORMS
Click on Forms tab at the top of the Dashboard
All athletes are required to complete and upload the following forms ANNUALLY
• Annual Athlete Forms Packet
• Annual Physician Packet
• Annual Insurance Acknowledgement
• COVID Questionnaire
Wrestlers also need to have a physician complete the Skin Evaluation Form ANNUALLY
To access the forms click select and then click the Open tab on the left
SUNY ONEONTA SPORTS MEDICINE
The Annual Athlete Forms Packet will be filled out in SportsWare
Complete the fillable PDF forms and click Save & Submit on the top right. (if you are under
the age of 18 you will need to download this form and have a parent/guardian sign it, then
upload it)
All other form packets need to be downloaded, completed, scanned & uploaded into the
Forms tab
You can use any scanner app or a physical scanner to save your completed & signed
documents as a PDF (CAM Scan or Tiny Scanner are examples of these apps)
• You should scan all the documents contained in one packet together as one PDF
document
o Save the following forms as
Last Name Annual Physician Forms_Academic Year Ex: Smith Annual Physician Forms_2020-2021
▪ Physical Exam Form
▪ ADD/ADHD Medical Exemption Form
▪ Proof of Immunization Form
SUNY ONEONTA SPORTS MEDICINE
o Save the following forms as
Last Name Annual Forms Packet_Academic Year Ex: Smith Annual Forms Packet_2020-2021
▪ Permission to Treat
▪ Release of Information Authorization
▪ Sickle Cell Waiver
▪ Concussion Statement
o Save the Insurance Acknowledgement form as
Last Name Insurance Acknowledgement_Academic Year Ex: Smith Insurance Acknowledgement_2020-2021
▪ This form must have a “wet signature” NOT electronic
o Save the COVID Questionnaire form as
Last Name COVID_Academic Year Ex: Smith COVID_2020-2021
To upload the PDF completed forms click on the Forms tab on your Dashboard then click
Add on the left side
Choose the document and upload it using the same title as above
Click Ok & continue to load your remaining documents in the same way
SUNY ONEONTA SPORTS MEDICINE
You should load 3 documents EVERY YEAR (wrestlers load 5 documents)
1. Annual Athlete Forms Packet
2. Annual Physician Forms Packet
3. Annual Insurance Acknowledgement
4. COVID Questionnaire
5. Wrestlers: Annual Physician Skin Check
V. CHECKING CLEARANCE STATUS
Look in the middle of your Dashboard to find your clearance status.
To check your document status click on My Info tab on your Dashboard
Click on Paperwork tab at the top. These boxes will have dates in them once the sports
medicine staff has reviewed and accepted your documents