supplier registration process ariba self registration … · certification hit submit once...

General Atomics Proprietary Information1 General Atomics Proprietary Information

Ariba – Supplier Information Management

General Atomics

Supplier Registration Process

Ariba Self Registration Handbook

General Atomics Proprietary Information2

Ariba Supplier Information Management (SIM) is a SAP solution that

enables General Atomics to invite prospective and existing suppliers to

complete all supplier registration documentation online.

The Supplier Profile Questionnaire (SPQ) inside SIM is the electronic

detailed questionnaire replacing GA’s the current paper application

forms.

Self Registering Suppliers initially fill out a basic General Atomics

specific SPQ form.

Ariba also gives you the opportunity to drive new revenue and

exposure through optional programs and FREE programs such as Ariba

Network Discovery, which provides suppliers with exposure to buyers

currently using Ariba and the ability to develop other B2B e-Commerce

capabilities. Use of Ariba SIM is FREE to all suppliers.

Connectivity Requirements:

Internet Browser/Access

Valid Email Address

What is Ariba SIM?


Supplier Information Management Process Overview

Supplier Registration- General Atomic uses Ariba Network Discovery to search for potential

suppliers

- If registered, General Atomics extends an invitation to supplier to complete an extended Supplier Profile Questionnaire based on GA’s required qualifications.

1

Review &

Approval- Supplier Profile Questionnaire

checked for completeness by General Atomics

2

Information

Repository &

Syndication

- Manage supplier data and Reps. & Certs

- All supplier data and activities consolidated in a centralized workspace

- Suppliers can modify and

update information when

needed

- Search, Report & Analyze- Buyers able to find &

qualify new suppliers with Ariba Discovery

4

Notifications & Management- Suppliers can be notified via email from Ariba for needed actions- Automated notifications for expiring attributes & certifications

3


Self Registering Suppliers - Ariba Registration

Log onto General Atomic website at GA.comGo to Procurement > Supplier Registration



Click on General Atomics – Ariba Registration



Complete Company Info and User Info (*Required Fields)Scroll down to accept Terms of Use


Supplier Onboarding Process – Terms of Use

Supplier Accepts Terms of Use and Ariba Privacy Statement and Submits


Self Registered Supplier – Activate Ariba account

An email will be sent to the address provided in the User Account Information


Self Registered Supplier – Activate Ariba account

An email will be sent to the address provided in the User Account Information

If you don’t

find the

registration

email, please

check junk

and spam

folders.


Self Registered Supplier – Complete Questionnaire (SPQ)

Complete the Supplier Profile Questionnaire (SPQ) online and attach documents as required through out questionnaire. The SPQ can be saved as a draft to be completed at a later date.

Save as Draft Often


Self Registered Supplier – Return to draft SPQ

If returning to Supplier Profile Questionnaire draft, in Sourcing Customer List, click on attachment.

Click to return to

questionnaire


Self Registered Supplier – Submit Questionnaire

Once complete through Signature and Certifications, Submit.

Attach completed summary

certification

Hit Submit once complete.


Self Registered Supplier – Complete/Correct SPQ

If prompted, complete missing data and submit again. This will repeat until all problems are corrected.


Self Registered Supplier – Return to Overview

Supplier receives a successful submission message. Click on the Close icon to return to Company Profile Overview.

Click Close

icon


Self Registered Supplier – Refresh SPQ

After Save, Customer Requested Profile show complete. This will trigger an email to our General Atomics Ariba Administration of self registered supplier has complete the SPQ.

Optional: Use these categories to

complete additional Public

Profile Information for Ariba

Network Sourcing. (Your “Public

Profile Completeness” does not

need to be 100% if invited to

participate in events with

General Atomics conducted

though SAP Ariba)

SAVE


Supplier Post Onboarding process – Welcome email

Supplier also receives a “Welcome” email from Ariba Commerce Cloud


Self Registered Supplier – Supplier Login

Got to Ariba Website - https://service.ariba.com

Username from

the welcome

to Ariba

Commerce

Cloud email.

Password from

initial set up

https://service.ariba.com/


Self Registered Supplier – View SPQ

To view Supplier Profile Questionnaire

Click to return to

Supplier Profile

Questionnaire (SPQ)



Click Customer

Requested to return

to SPQ



Click to open SPQ


Update Supplier Profile Questionnaire (SPQ)

To Update SPQ- Logs in to Ariba Profile and complete updates.

- Example Name change on SPQ Field.

Submit change



Click to return to

Company Profile



Click to Save

changes

Change Notification will be sent to Vendor Administrator at General Atomics


Who Should I Contact?

Ariba support can be contacted at the following Helpdesk link

Forgot Username

Forgot Password

You can also call Ariba Support for assistance at 1-866-218-2155 (Non-US Ariba Support numbers are

available here).

Ariba support topics include:

• Password or connectivity issues

• Forgotten URL

• Questions on how to use Ariba

• Help uploading a document or completing any tasks in Ariba

Specific questions and clarifications regarding the General Atomics (GA) Supplier Profile Questionnaire

(SPQ) or Ariba invitation process should be sent directly to your Procurement contact (Buyer).

https://service.ariba.com/Authenticator.aw/ad/forgotUsername

https://service.ariba.com/Authenticator.aw/ad/forgotPassword

http://www.ariba.com/help/ariba-answers/contact-us/ariba-customer-support-phone-numbers

supplier registration process ariba self registration … · certification hit submit once...

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