supplier requirements - itt aerospace · standard practice bulletin procedure no: sr-1 rev: s...

STANDARD PRACTICE BULLETIN

PROCEDURE NO: SR-1

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PAGE: of 21

THIS DOCUMENT CONTAINS PROPRIETARY INFORMATION WHICH IS THE SOLE EXCLUSIVE PROPERTY OF ITT CORPORATION. THE DOCUMENT IS ISSUED IN STRICT CONFIDENCE AND SHALL NOT BE DISCLOSED TO A THIRD PARTY OR USED FOR MANUFACTURE, PRODUCTION OR PROCUREMENT WITHOUT THE EXPRESS WRITTEN PERMISSION OF ITT CORPORATION. THIS DRAWING/DOCUMENT IS UNCONTROLLED UNLESS ACCOMPANIED WITH A JOB PACKET.

FOR REFERENCE ONLY – UNCONTROLLED WHEN PRINTED Print Date: 6/13/2017

Aerospace Controls

28150 Industry Drive, Valencia, CA 91355

(661) 295-4000 (661) 295-4196 FAX

SUPPLIER REQUIREMENTS

STANDARD PRACTICE BULLETIN PROCEDURE NO: SR-1

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PAGE: of 21 Aerospace Controls Valencia, CA 91355

TITLE: Supplier Requirements



REVISIONS

Rev. Date By Change Page(s) Affected

P 2/12/2014 C. Doell Extensive rewrite of entire document including update of all Quality Clauses and Clause Numbers.

All pages

Q 10/15/2014 D. Hensel Added ASTM B438 to QC12 Oilite Bushings

9

R 04/14/2017 M. DeMaio Added Nadcap accreditation requirement in Quality Clauses 1 (General Compliance) and D1-4426 approved sources requirements in Quality Clauses 15 and 16 Updated T’s & C’s (ITTAC184 Rev A to Rev B) and FAR/DFAR requirement (ITTAC0240)

4, 7, 10, 11, 14 thru 18

S 5/5/17 R. Mashtoub Section 1. Add QWI 19 6


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Table of Contents

REVISIONS ........................................................................................................................................... 2

1 PURPOSE .................................................................................................................................. 4

2 TERMS AND CONDITIONS ....................................................................................................... 4

3 NORMATIVE REFERENCES ..................................................................................................... 4

4 CODE OF CONDUCT ................................................................................................................ 4

5 CONFLICT MINERALS AND HUMAN RIGHTS .......................................................................... 5

6 QUALITY CLAUSES (QUALITY PROVISIONS) ......................................................................... 5

7 CHANGES TO PRODUCTS OR SERVICES ............................................................................ 10

8 SUPPLIER REQUEST FOR MATERIAL REVIEW (SRMR) ...................................................... 11

9 SUPPLIER CORRECTIVE ACTION ......................................................................................... 11

10 SUPPLIER RATING ................................................................................................................. 12

11 GAGE LOAN POLICY .............................................................................................................. 13

12 HANDLING, PACKAGING AND STORAGE ............................................................................. 13

13 EXHIBITS ................................................................................................................................. 14

Exhibit 1 – Standard Terms and Conditions ......................................................................................... 14

Exhibit 2 – ITTAC AP0086 Supplier Request for Material Review Form ............................................... 15

Exhibit 3 – Procedure for Electronic Submission .................................................................................. 20


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1 PURPOSE

This document outlines requirements and expectations for suppliers of materials, products or services provided to ITT Aerospace Controls (ITTAC), for use in Production of ITTAC products.

ITT is committed to providing ITT customers with the highest quality products and services and recognizes the importance of ITT suppliers’ contributions in support of this effort. The quality of items delivered by ITT suppliers is a decisive factor in ensuring:

The correct form, fit, function, and reliability of ITT products

The flow of these products and services through ITT factories

Meeting these two objectives results in ITT customer satisfaction and end user satisfactions.

2 TERMS AND CONDITIONS

This paragraph describes the general terms and conditions applicable to all purchase orders where the procured products, services or processes are deliverable/consumable by ITTAC customers (Exhibit #001).

In the event of conflict in quality system requirements, the order of priority shall be:

1. Purchase order

2. ITTAC Engineering drawing

3. Applicable Supplier drawing

4. Supplier’s requirements

Any documents referenced herein form a part of this document to the extent required or as specified. Unless a specific revision of these documents is noted on the purchase order, the latest revision in effect at the time of purchase order release shall apply.

All documents, certifications and test data must be submitted in English. Documentation submitted in any other language may result in product rejection.

If the Purchase Order and/or Terms and Conditions documents reference FAR/DFAR requirements, supplier shall comply with form ITTAC0240 as supplied by ITT Purchasing.

3 NORMATIVE REFERENCES

AS 9100 Quality Systems – Aerospace

AS 9102 First Article Inspection

EN/ISO 9001/2008 Quality Management System

4 CODE OF CONDUCT

ITT suppliers must share ITT’s Code of Conduct. ITT expects those working on ITT’s behalf to uphold our values, the ethical principles set forth in our Code and any applicable Company policies, laws, and regulations. ITT chooses to work with business partners who stand behind the quality of goods and services they provide. http://www.itt.com/Citizenship/Code-of-Conduct/

http://www.itt.com/Citizenship/Code-of-Conduct/


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5 CONFLICT MINERALS AND HUMAN RIGHTS

ITT, along with governments, NGOs, the investment community, and other corporations, is concerned with potential human rights violations, such as forced labor, human trafficking, child labor, and the role armed conflicts may play in such violations in the countries in which we do business.

ITT will not knowingly manufacture products with raw materials or components containing 3TG that finance Armed Groups involved in the conflict in the DRC region.

As such we are committed to complying with the requirements of the Dodd-Frank Act and the CM Regulations. ITT is committed to responding to customer requests for information about the 3TG contents of ITT products, and assisting ITT customers in complying with their own reporting obligations under the Dodd-Frank Act and the CM Regulations.

Reflecting the values embodied in our Code of Conduct, our Supplier Expectation Protocols, and ITT’s Human Rights policy, (found on www.itt.com), ITT affirms our on-going commitment to avoiding the knowing use of Conflict Minerals that directly or indirectly finance or benefit armed groups in the DRC region.

ITT also supports industry-wide approaches to this problem, including the Conflict Free Smelter Program and other initiatives.

6 QUALITY CLAUSES (QUALITY PROVISIONS)

The following is a complete list of all quality clauses which may be applied to any specific purchase order released by ITTAC to its suppliers. The Supplier is responsible to understand and comply with these requirements. In the event any term cannot be met, the Supplier is to notify ITTAC’s Buyer before PO acceptance.

If work is subcontracted by the ITTAC Supplier to another sub-tier supplier, all applicable purchase order requirements must be flowed down to the sub-tier supplier.

The government, ITTAC customer, ITTAC, or appropriate regulatory agency reserve the right to inspect the products, services or processes included in the PO at the Supplier's and/or Supplier’s sub-tier facilities. When on-site verification of PO conformance is required, ITT suppliers must provide the equipment, facilities, complete and accurate paperwork, and personnel necessary for ITT representatives for verify compliance.

1. General Compliance: The Supplier certifies all materials, products or services comply with the PO.

Any deviations to the material, products, or services must be communicated to ITT as indicated in Paragraph 8 of this document (SUPPLIER REQUEST FOR MATERIAL REVIEW (SRMR)).

The Certification of Compliance (C of C) document(s) specified herein shall accompany each shipment. C of C’s shall be signed by a responsible member of the Supplier. Each certification shall identify:

Supplier’s name

ITTAC purchase order number

Part number

http://www.itt.com/


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Traceable reference (serial, batch, lot, heat, cast numbers) as applicable

Quantity

Date of release

Conformance / compliance statement

Signature of person authorized to release the product to the customer

The supplier certifies that counterfeit work is not delivered to ITTAC and complies with ITTAC Counterfeit Prevention Policy, QWI-19.

If the supplier chooses to use a sample inspection plan, the Supplier remains responsible for 100% compliance to all applicable drawing requirements.

The Supplier shall control the calibration of all measuring and testing devices against certified standards traceable to the National Institute of Standards and Technology. The calibration programs shall be in accordance with the following standard with ISO 10012-1, “Quality Assurance Requirements for Measuring Equipment”

Workmanship: All items on this order shall be fabricated and finished in a thorough, high- quality, good workmanship manner. Particular attention shall be given to freedom from blemishes and burrs, cleaning, removal of foreign object debris/damage (FOD), identification, and general appearance.

Standards (Military) and Specifications: The Supplier shall refer to ITT Aerospace Controls Material & Process Specifications List, ITTAC544, for latest revision and supersession requirements for specifications flowed down in the PO. The latest version of ITTAC544 is available on the ITTAC Supplier Portal at www.ittaerospace.com.

Packaging and Shipping: Each lot of parts shall be packaged in individual containers bearing the seller's and/or ITTAC’s part number and, if any, the applicable "AN", "MS" or other standard part number. Materials are to be shipped in containers in keeping with good commercial practices to preclude any damage during shipping and storage at buyer's plant. Each package shall be identified with ITTAC’s purchase order number on the outer container.

Traceability: Records shall be established and maintained to provide evidence of conformity to requirements and of the effective operation of the Supplier’s quality management system. Records shall remain legible, readily identifiable and retrievable. A documented procedure shall be established by the Supplier to define the controls needed for identification, storage, protection, retrieval, retention time and disposition of records.Unless otherwise specified by purchase order or Standard Practice Bulletins, records of product acceptance shall be maintained for a minimum of ten (10) years. These records shall be sufficient to prove conformance to all applicable specifications and drawings, and shall provide means for identifying all like items.

Submittal of Certifications and Test Report: All required certification, test reports, and support documentation required by the PO must be submitted electronically to ITT and must be received prior to ITT acceptance of product. The electronic submission methodology is explained in Exhibit 3.

Foreign Object Damage: All items delivered to ITTAC shall be Foreign Object Damage

http://www.ittaerospace.com/


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(FOD) free. Suppliers shall have a FOD Prevention program.

Purchaser Surveillance: The Supplier’s quality system shall be subject to initial and periodic audit. This will either include an on-site audit at the Supplier or a survey to be completed by the Supplier within 30 days of request.

Change in Quality System: Supplier must promptly notify ITTAC of any changes that affect quality. These changes include, but are not limited to, changes in key management or personnel, changes in source of supply of key materials, and changes in address or site configuration.

Nadcap Accreditation Requirements

Any processes defined by Nadcap Special Process commodity and performed in accordance with an applicable specification (e.g. MIL, AMS, ASTM, etc.) require a Nadcap accredited process source.

Sub-tier suppliers who are performing Nadcap special processes for product that is manufactured to ITT Aerospace Control drawings/specifications shall be Nadcap approved. Suppliers or sub-tiers providing standard and/or catalog components (NAS, MS, etc.) are exempt from the Nadcap special processor requirement.

2. Government Source Inspection: All work on this PO is subject to inspection and test by the Government at all times (including the period of performance) and places; and, in any event, prior to shipment. The Government Representative who normally services your plant should be notified forty-eight (48) hours in advance of the time articles or processes are ready for inspection or test.

3. ITTAC Source Inspection: All work performed under the PO is subject to inspection at the Supplier's facility. The supplier shall notify ITTAC forty-eight (48) hours in advance of the required source inspection.

4. Raw Material Certification: All raw material must be identified with applicable specification, nomenclature, type of material, condition and manufacturer. The Supplier shall submit a chemical and physical test report with actual test data for the materials shipped under this PO.

5. Material Use: The Supplier shall certify that the material supplied by ITTAC was utilized in producing the parts.

6. Material Age Control: The Supplier shall certify cure date and expiration date for material supplied. Material shall not be supplied with more than twenty (20) percent of shelf life expired.

If the supplied product contains shelf-life limited material (e.g. seal), then the supplier shall adhere to the requirements of ARP 5316.


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7. Specialty Metals Source of Supply: The Supplier must provide “Specialty Metal Certificate of Compliance” reflecting all requirements of the DFAR 225.7003-5 are met for each part number, or materials listed on this purchase order. The Supplier shall flow down these requirements to all lower-tier subcontractors and suppliers, as required. Compliance to the DFAR 225.7003-5 shall be stated in the Supplier’s Certificate of Conformance (C of C) or by a separate certificate. The full text of this clause can be viewed via the internet at http://www.acq.osd.mil/dpap/dars/dfars/html/current/225_70.htm#225.7003-5

8. Casting Identification: All castings shall be identified:

by a permanent part number,

by a permanent configuration,

by a permanent foundry identification and melt number, or

by a traceable chemical, physical analysis, and heat treat.

The identification shall remain legible after machining or surface finish.

9. Inspection Data: One (1) copy of the Supplier item drawing or applicable catalog page shall accompany parts for receiving identification and inspection.

10. First Article Inspection: The supplier shall provide a First Article Inspection Report (FAIR) with product shipped based on the requirements below.

The First Article format and content shall be in compliance with all requirements of AS9102.

Alternate forms may be used provided content is consistent with all AS9102 requirements and performed at intervals prescribed in AS9102.

All FAIR’s must be submitted electronically as outlined in Quality Clause 1 and must be received prior to ITT acceptance of product.

This standard does not apply to procured Standard Catalog Hardware or Deliverable Software.

The Supplier is responsible to submit first articles with no known nonconformances. If a non-conformance is noted on the FA, then the supplier shall submit a SRMR in accordance with Paragraph 8.

The first article shall be performed with respect to the accepted ITT AC Engineering drawing or applicable specification of the part number referenced on the purchase order.

First articles are required whenever specified by the purchase order or the order meets one or more of the following criteria:

A change in the revision of the drawing.

A change in manufacturing source, process, inspection method, location of manufacture, tooling or materials, that can potentially affect fit, form or function.

A change in numerical control program or translation to another media that can potentially affect fit, form or function.

http://www.acq.osd.mil/dpap/dars/dfars/html/current/225_70.htm#225.7003-5


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A natural or man-made event, which may adversely affect the manufacturing process.

A lapse in production for two years or as specified by ITT

As specifically noted on the ITT PO

ITT reserves the right to require FAIR approval prior to shipment. In this case:

The Supplier shall notify ITTAC when the item is ready for approval examination.

First Article review may be conducted at the Supplier's facility or at ITTAC's Receiving Inspection Department.

11. Domestic Source of Supply: The Supplier must manufacture or procure product from a domestic (United States of America) source of supply. The Supplier shall flow down these requirements to all sub-tier suppliers as required for compliance. Compliance shall be stated in the Supplier’s Certificate of Conformance or by a separate certificate

12. Oilite Bushings: Supplier of this part must provide a Certificate of Conformance to all requirements.

In order to meet all ITTAC requirements for oilite bushings, unless otherwise directed by ITTAC Engineering drawing requirements, the Supplier’s C of C must in some manner state:

1. Compliance with ASTM B438 or ASTM B439, as applicable.

2. Identification of the specific oil used to impregnate the parts (selected oil can only be from those listed in QPL-6085-15).

3. Manufacturing Process Control per AC204.51, including but not limited to:

Surface finish

Re-impregnation after machining

Packaging

In order to ensure compliance, the Supplier should reference:

ASTM B438 or ASTM B439, as applicable (for bearings, sintered, metal powder, oil- impregnated)

MIL-PRF-6085 (performance specification for the lubricating oil)

QPL-6085-15 (qualified products list for MIL-PRF-6085)

13. Mercury Free: Unless otherwise specified, all parts, products, components, or assemblies purchased by or supplied to ITTAC shall not contain liquid mercury, mercury salts, or vapor. Contamination shall be prevented during manufacture, test, and inspection. Test equipment containing mercury shall not be used to test any part or assembly supplied to ITTAC. Mercury contamination of any item supplied to ITTAC is not allowed.

14. Pressure Equipment Directive (PED): PED Clause: As per Clause 4.3 of Annex of Directive 97/23/EC of the European Parliament concerning pressure equipment, the manufacturer of ITT parts is required to source materials from suppliers whose quality assurance system is certified by a competent authority in Europe. The certificates issued


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by the manufacturer of ITT parts should certify the conformity with this requirement and provide the Quality Certificate of supplier with appropriate logo of approving European authority.

15. Boeing Approved Processing Sources: Supplier shall only use special processors listed on Boeing D1-4426 approved process source website (http://active.boeing.com/doingbiz/d14426/index.cfm) if the Boeing process specification (e.g., PSXXXX, BACXXXX, etc.) is listed under “Specification Index” on the D1-4426 webpage.

If a Boeing process specification is a requirement on an ITT Aerospace Controls drawing, Parts List (PL), etc. the supplier shall use D1-4426 for an approved source. The process certifications of conformance (CoC) in the supplier’s data package shall include the following information, if applicable:

a. Boeing Process Specification (BPS) and revision used b. Process Specification Departure (PSD) and revision used c. Support Specification Departure (SSD) and revision used

For reference (see Glossary on the “D1-4426” source website for more information)

- PSD are process specification departures to BAC specifications - SSD are support specification departures to BSS specifications

16. Boeing Build-To-Print (BTP) Approved Processing Sources: Supplier shall only use special processors listed on Boeing D1-4426 approved process source website (http://active.boeing.com/doingbiz/d14426/index.cfm) if the Boeing process specification (e.g., PSXXXX, BACXXXX, etc.) is listed under “Specification Index” on the D1-4426 webpage.

All BTP drawing requires a D1-4426 approved source of supply regardless whether it is a Boeing specification; this includes MIL, ASTM, AMS, etc.

The following information will be provided to the supplier on the ITT Aerospace Controls Purchase Order:

a. Boeing Process Specification (BPS)

b. Boeing Process Specification Departure (PSD), if applicable

c. Boeing Outside Processing (SPECO), if applicable

d. Boeing Site

e. Boeing Program

f. Boeing Model Craft

The process certifications of conformance (CoC) in the supplier’s data package shall include the following information, if applicable:

a. Boeing Process Specification (BPS) and revision used b. Process Specification Departure (PSD) and revision used

http://active.boeing.com/doingbiz/d14426/index.cfm

http://active.boeing.com/doingbiz/d14426/index.cfm


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c. Support Specification Departure (SSD) and revision used For reference (see Glossary on “D1-4426” source website for more information)

- PSD are process specification departures to BAC specifications - SSD are support specification departures to BSS specifications

7 CHANGES TO PRODUCTS OR SERVICES

ITT suppliers must assure that the current configuration of all drawings, specifications, and instructions required by the PO, as well as authorized changes, are used for manufacturing, inspecting, packaging, and testing.

ITT suppliers must assure they have the capability to manage document revisions and PO changes.

“Authorized changes” means that ITT approves in writing all manufacturing and design changes in advance of their implementation.

ITT suppliers must immediately notify their ITT buyer if they have concerns about the accuracy of, or questions about, any requirements on the PO, drawing, or specification. This includes issues with legibility of any contractual documents.

8 SUPPLIER REQUEST FOR MATERIAL REVIEW (SRMR)

The SRMR process provides a means for Supplier communication to ITTAC regarding detection of nonconforming material and to record corrective action. Authorized ITTAC MRB (Material Review Board) representatives review the Supplier request and provide written instruction for how the Supplier is to proceed. Suppliers must use this form to request deviation or change of requirement prior to shipment.

1. Request SRMR form ITTAC AP0086 from ITTAC Buyer (see Exhibit 2).

2. The completed form shall be sent to the ITTAC Buyer. See Exhibit 2 for detailed instructions.

3. ITTAC reviews and dispositions the non-conforming material.

4. If the SRMR is approved, the Buyer shall transmit a copy of the approved SRMR to the Supplier.

5. The form must be signed and approved prior to shipment of parts to ITTAC. Any special instructions noted on the SRMR shall be complied with prior to shipment of parts. The Supplier shall include a copy of the approved SRMR with the shipment.

6. All nonconforming material must be clearly identified and separated from conforming material.

7. If the SRMR is not approved, the Buyer shall communicate the disapproval to the Supplier.

8. The Supplier is responsible for meeting delivery dates regardless of SRMR activity.

9 SUPPLIER CORRECTIVE ACTION

ITT may issue Corrective Actions Requests to suppliers in order to provide feedback on specific nonconformance and to provide a firm basis for continuous improvement. ITT believes that


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CAR’s are an opportunity for learning and improvement. ITT suppliers are expected to respond to these Corrective Actions on time.

1. The Supplier shall provide a response by the due date as noted on the ITTAC request for corrective action.

2. Discrepancies have different corrective action levels. Each type requires a different level of action by the Supplier.

Type I – Formal written corrective action response is required.

Type II – Corrective action is required but documentation of such action is to remain with the Supplier.

Type III – Sent for information purposes only. Supplier is requested to investigate.

3. The Supplier corrective action response should include:

Problem statement

Root cause (investigation with tools)

Corrective action (with implementation dates)

Preventative action (with implementation dates)

Verification activities with objective evidence

4. Failure by the Supplier to respond on time to C/A requests will be elevated to ITTAC management. ITTAC Management actions could include removal from the Approved Supplier List, a physical audit, or other actions.

10 SUPPLIER RATING

1. Supplier rating is made up of two components, Quality and On-Time Delivery. Supplier performance is a key factor to continued or expanded business relations with ITTAC. Supplier rating goals are annually set by ITT management. Registered suppliers can monitor their ratings by accessing their own information via www.ittaerospace.com.

2. Supplier quality performance is generated utilizing pieces received versus pieces rejected to calculate a PPM (parts per million) rate on a six-month rolling average.

Suppliers who have a PPM greater than the stated goal may be subject to a containment action review by ITT Quality and Procurement management.

3. On-Time Delivery (OTD) percentage is calculated as one minus the result of the number of lots late over total number of lots received, multiplied by 100%.

𝑂𝑇𝐷% = (1 − ( # 𝑜𝑓 𝑙𝑜𝑡𝑠 𝑙𝑎𝑡𝑒

𝑡𝑜𝑡𝑎𝑙 # 𝑜𝑓 𝑙𝑜𝑡𝑠 𝑟𝑒𝑐𝑒𝑖𝑣𝑒𝑑)) ∗ 100%

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11 GAGE LOAN POLICY

Requests for the loan of tools, gages, or other devices can be made by submitting an ITTAC 100 form through the Supplier’s ITTAC Buyer. The Supplier assumes responsibility for the control, calibration, and maintenance of that tooling or gaging.

1. Suppliers may be debited a nominal gage rental charge. The amount of the debit will be at the discretion of ITTAC.

2. ITTAC gages are to be utilized only for inspection of ITTAC parts and product.

3. Loaned gages must be returned with the completion of the specific purchase order.

4. Failure to return gages in a timely manner may result in the Supplier being debited the full cost to ITTAC for gage replacement.

12 HANDLING, PACKAGING AND STORAGE

The ITTAC purchase order number and part number shall appear on appropriate Supplier documentation (i.e., invoices, packing slips, packages and certifications as required).

No charge shall be made to ITTAC for packaging unless specifically provided for in the purchase order. Unless otherwise specified by the PO, the Supplier shall assure that all articles are packaged in a manner and with materials necessary to prevent deterioration, corrosion, or damage. Requirements for packaging shall consider conditions affecting the article while at the supplier's plant, transportation to destination and the expected or specified conditions at the destination. Damage to any material or product due to improper packaging will be returned to the Supplier at their expense.

When packaging small parts, the use of staples is prohibited.

ESD (Electrostatic Discharge): The Supplier shall provide sufficient packaging for articles sensitive to handling damage. Electrostatic sensitive components shall be handled in accordance with the latest EIA-625 and JEDEC JESD 625. During fabrication and processing, special carts, boxes, containers and transportation vehicles shall be used as necessary to prevent damage due to handling.


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13 EXHIBITS

Exhibit 1 – Standard Terms and Conditions


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Exhibit 2 – ITTAC AP0086 Supplier Request for Material Review Form


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Exhibit 3 – Procedure for Electronic Submission

of Certificates and Other Documents to ITT

Prior to sending a shipment to ITT Aerospace Controls, supplier is required to send the certs and/or documents pertaining to the shipment in an email to ITT.

The format & content of the email should be as follows:

Please note: PO = Purchase Order

Email Subject ITTPO Email content PO: xxxxx (ITT Purchase order number, only one per email)

LINE: xxx (ITT Purchase order line number only one per email) QTY: xxx (Quantity actually shipped) PSNO: xxxxxxx (Packing slip number if you already create and provide one to ITT)

Email Attachments

All attachments are required to be in PDF format only. These attachments would include documents such as packing slips, inspection certificates, material conformance certificate, material test reports, etc., corresponding to a specific PO and PO line item. In other words, the attachments would include all documents you used to send in paper form.

Email Address [email protected] Email Format Should ONLY be in plain text format only. (If you are using MS

outlook, make sure you change to plain text format by going to the “OptionsPlain Text”)

Each email cannot contain more than 1 PO & 1 LINE item. If there are multiple line items on the PO and the certs/documents are the same for all line items, supplier will have to send emails for each line item along with certs/documents. For example: If a PO has 5 line items, supplier will have to send 5 emails with required certs.

After the email has been sent to ITT, if any information has to be revised and resent such as quantity or line number, a new email must be sent, which includes the revised documents and those previously sent.

After ITT receives the documents, an automatic acknowledgement email will be sent to supplier along with a bar-code document ID number in pdf format. The email will be sent to the same supplier email address from which the documents were received.

Please print the acknowledgement emailed by ITT and send it along with the shipment.

mailto:[email protected]


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Exhibit 3 – Procedure for Electronic Submission of Certificates and Other Documents to ITT (Continued)

THE [email protected] EMAIL ACCOUNT IS UN-MONITORED. ANY COMMUNICATIONS SENT TO THIS ADDRESS - EXPECT FOR THE CERTIFICATIONS AND OTHER DOCUMENTS IN THE PRESCRIBED FORMAT - WILL RECEIVE REPLAY ERROR MESSAGE.

Shipping guidelines:

a) If a part is shipped in multiple containers, boxes, trays, or even bundles of material, please ensure that the ITT acknowledgement print out or label is securely placed such that it is easily visible when delivered to ITT. The ITT Receiving department will scan the barcode on receipt of shipment.

b) If multiple items are shipped in one box with each PO line item in individual boxes inside, make sure that all the required ITT acknowledgement print outs/labels are placed securely on the outside of each box so that they are easily visible to ITT Receiving and barcodes can be scanned upon receipt.

c) If a supplier prefers to print a barcode label with reference to ITT Document ID number on ITT acknowledgement (instead of printing the ITT acknowledgement), use the following formats for the barcode-

a. Barcode Type: Code 39 / Code 93

b. Print (legible): Yes.

Any questions, free feel to contact Senthil Govindarajalu @ 661-295-4128 if you have any questions or need any assistance.

mailto:[email protected]