SWIS 4.3 UpdatesMegan Cave & Celeste Rossetto DickeyUniversity of OregonNWPBIS ConferenceMarch 8, 2010

SWIS Updates

Today’s Agenda

•Database Deployment•SWIS Website•Tips/Shortcuts•CICO-SWIS•SWIS for Data Based Decision Making•Data Integration•SWIS Training Opportunities•Next steps with SWIS•Q & A

Database Deployment

•Purpose▫Why all the changes?

•Overview of release▫New Password format▫SWIS 4.3 features

Password Changes

Until June 1, old passwords will be accepted

Creating a new account

Creating a password

• If you have an existing PBIS Applications Account, your new access will be added

• If you don’t have an existing account, you will create a confidential password

•SWIS Facilitators will no longer have access to the password

• If a user forgets their password, they can select:

Forgot Password

New SWIS 4.3 Features

•Separating Skipping & Truancy into two different problem behaviors

•Custom Report to Excel option

SWIS Websitewww.swis.org

• What resources are available to you?▫Facilitator section – password protected

SIF, License Agreement, and other resources Announcements – homepage and facilitator

section Newsletters

▫Upcoming trainings – Become a Facilitator• What resources are available to schools?

▫Get SWIS▫User section

• Demo Sites for Training

Tips and ShortcutsPull-down lists vs.

Pop-up windows

Tips and Shortcuts

https://sami.swis.org

Big 5 Report in SAMI•Generate before meeting with teams•Identify areas to discuss in meetings•Check on data entry status

Using Your Extra Info Fields

Setting Up Extra Info Fields for Oregon State Reporting

•Districts are using different formats:•Hillsboro School District

▫Extra Info 1: Available for Schools▫Extra Info 2: Discipline Modifier Code:

Shortened Weapons Expulsion (external code =1) Administrative Law Judge (external code=2)

▫Extra Info 3: State Reporting CodePresentation:Day 2: Session 4

SWIS & eSISTurner/Giles-Murtha

Setting Up Extra Info Fields for Oregon State Reporting•Bethel School District:

▫Extra Info 1: State Reportable Offenses Not in SWIS

▫Extra Info 2: Form of Harassment▫Extra Info 3: Free field (IN PROCESS OF CHANGING)

Setting Up Extra Info Fields for Oregon State Reporting•Challenges for Schools:

▫State Reporting Requirements change annually

•Challenges for SWIS:▫States interpret the Federal guidelines

differently▫Add additional categories

•Goal for SWIS:▫Create a report/download that meets

Federal Requirements

CICO-SWIS•Overview of site•Basic Reports•Conference Presentations•Go To Meetings

CICO-SWIS

•Application within SWIS•Targeted Intervention•Data Entry & Report Generation•Daily Progress Report standard for all

students in CICO Intervention

CICO-SWIS Readiness

•Nine readiness requirements▫One of which is a SWIS account▫CICO program description▫Daily point card compatible with CICO-

SWIS data entry format

Individual Student Count Report

Individual Student Period Report

Individual Student Single Period Report

Average Daily Points by Student Report

School-wide Report

Data Integration

How many of you have schools…•Using many applications•Concerned about double entry•Needing to collect state reporting

requirements not captured in SWIS•Mandated to use specific applications for

discipline•Utilizing a data warehouse

Data Integration Solutions

•Double Entry▫Suspensions▫Expulsions▫End-of-Year Reported Behaviors

Weapons Fighting Harassment

•Combining data sets in Excel

Data Integration SolutionsCombining data sets in Excel

Data Integration Solutions

Exported SWIS Custom Report:Referral Id Date Student Grade Staff Time Student Ethnicity Location Problem Behavior Motivation Others Involved Admin Decision

17824 9/13/2009 66494 8 1998 9:45:AM White Class Disruption Ob p attn Peers Office17900 10/12/2009 66494 8 1962 3:15:PM White Park lot Agg/Fight Ob p attn Peers Out-sch susp17944 10/21/2009 66494 8 2026 9:45:AM White Hall Disruption Ob p attn Peers Detent17947 11/2/2009 66494 8 1997 1:45:PM White Library Disrespt Avoid task Staff Detent17954 11/13/2009 66494 8 2024 10:30AM White Common Harass Ob p attn Peers Parent17960 11/24/2009 66494 8 1997 2:15:PM White Library M-Disrespt Ob p attn None Conf18014 12/7/2009 66494 8 1998 10:15AM White Class Inapp lan Ob p attn Peers Conf18022 12/8/2009 66494 8 1984 1:00:PM White Class Disrespt Avoid task None Detent18025 1/15/2010 66494 8 1963 10:00AM White Hall Inapp lan Ob p attn Peers Loss priv18039 1/28/2010 66494 8 1962 10:45AM White Class Lying Ob p attn Substitute Detent18043 2/1/2010 66494 8 1955 10:15AM White Hall Skip Avoid task None Instruct

District ID #

Data Integration SolutionsSWIS Data

ORF Data

Data Integration Solutions•SDEX

▫Data entered in SWIS is downloaded in a compatible format for upload into another application.

Attention eSIS users:

Session 4 (2:30-3:45)SWIS and eSIS:

District IntegrationSara Turner/Debra

Giles-Murtha

Data Integration Solutions•ASIST

▫ODR’s entered into district application and transferred nightly to SWIS accounts

Data Integration Solutions

•SIF▫National movement to create greater

compatibility between applications•ECS Distributor

▫Web service created to benefit schools utilizing data warehouse technology. Beta testing in spring: Willamette ESD Northwest Regional ESD Linn-Benton-Lincoln ESD

Data Integration: New Approach

SWIS is a different kind of applicationSWIS Data-Based Decision Making for

Behavioral Interventions

•Progress monitoring vs. Reporting requirements

•Data for decision making vs. Data storage•School needs vs. District needs Presentation:

Day 1: Session 1 & 2TIPS; parts 1 and 2Rob Horner/Anne

Todd

Data Integration

•Current Solutions▫Double entry▫SDEX▫ASIST▫Data Warehouse

•Data download example

SWIS Training Opportunities

•SWIS Facilitator Refreshers▫Eugene: October & April SWIS Trainings

•National Conferences ▫October and March

•Go To Meetings▫CICO-SWIS Trainings

Next training: April 22 8-10 am (PDT)•Online Videos

▫examples

Online Training Videos

•SWIS Website:▫CICO-SWIS Orientation Video

http://www.swis.org/videos/CICOOrientation/CICOOrientation.htm

▫Coming: Swift at SWIS Video

Next Steps with SWIS

•SWIS 5.0•ISIS-SWIS

Screen shots for what is coming this time next year.

Individual Student Intervention System (ISIS-SWIS)

SWIS Facilitator Responsibilities•What is the role of the SWIS Facilitator?•What is the role of the SWIS users?•What is the role of the SWIS management

team?

Roles & Responsibilities

SWIS™ Management Team = SMSWIS™ Facilitator = SFSWIS™ User = SU

_____Provide ongoing assistance to SWIS™ Facilitators_____Provide ongoing assistance to schools using SWIS™_____Complete and submit a License Agreement and School Information Form_____Complete the SWIS™ Readiness Checklist_____Respond to questions from school personnel using SWIS™_____Collaborate with a SWIS™ Facilitator to adopt SWIS™_____Send passwords over email_____Provide training on how to use data for decision-making_____Enter data into a SWIS™ account_____Sign the License Agreement_____Attend team meetings and offer coaching for using the data for decision-making _____Log in and preview school account monthly to check for data entry accuracy

Roles & Responsibilities cont.

SWIS™ Management Team = SMSWIS™ Facilitator = SFSWIS™ User = SU

_____Maintain password confidentiality_____Make changes to school SWIS™ accounts _____Check and update billing information_____Update Facilitator contact information_____Use the SWIS™ User’s Manual for problem-solving_____Contact SWIS™ Management Team with questions about SWIS _____Change a school’s Facilitator_____Pay for SWIS™ account_____Check www.swis.org for updates_____Set up SWIS™ accounts in a timely manner_____Sign the School Information Form_____Use a referral form and referral procedure that are compatible with SWIS™_____Problem-solve SWIS™ bugs

• SWIS™ Management Team = SM• SWIS™ Facilitator = SF• SWIS™ User = SU• School PBIS Team/Coordinator:

• _____Assist the school with CICO-SWIS Readiness Requirements• _____Train the school staff on CICO• _____Check In and Out with the students at the school• _____Send in the completed CICO-SWIS School Information Form & License• _____Access the online video for CICO-SWIS• _____Contact SWIS™ Management Team with questions about CICO-SWIS • _____Assist schools with creating the CICO Point cards for CICO-SWIS

Compatibility• _____Work with individual teachers about the CICO-SWIS system• _____Attend the CICO-SWIS “Go To Meetings”• _____Set up CICO-SWIS™ accounts in a timely manner• _____

Your school calls and says they want to enter all the students and staff into SWIS. In addition, they want to download this data into SWIS from their district database

What do you tell them?

IF……You are taking over some schools from another SWIS™ Facilitator who has retired or moved to a different positionORYou are leaving your position as SWIS FacilitatorORYou are going to be on vacation, maternity leave, or not working for a significant amount of time

What do you do ……..

What do you do ……..•My schools have used all three extra

information fields in the past, but not as consistently as I would have hoped. There are multiple labels listed in the setup; many of these labels should not be listed in the same category. I’d like to show them how to use these categories in a way that’s useful and effective for decision-making.

Questions/Comments

•Contact Information:▫Megan Cave mamedo@uoregon.edu▫Celeste Rossetto Dickey

cdickey@uoregon.edu