taleo-fso.pdf

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Fixed Scope Offering for

Implementation of Taleo

Confidential - for limited circulation only

Agenda

Introduction

Business Objectives

Common Recruitment Business Challenges

Oracle Taleo Solution

Key Rationale To Invest in Taleo

Implementation Scope &Timelines

Mindtree’s Implementation Approach

High level Application Scope

High Level Program Plan

Implementation Methodology

Assumptions and dependencies

Our Differentiator's

Project Deliverables

Project Team structure

Additional Services

Success Stories

Mindtree Facts

2


Introduction

Mindtree would like to present this fixed scope offering for Oracle

Taleo Recruiting & Onboarding implementation in cloud

Mindtree is an Oracle gold partner and Oracle Taleo capability

building is one of its top corporate priorities. We have certified Taleo

professionals with strong domain knowledge ,implementation skills

and years of delivery experience

Mindtree’s proprietary accelerators and ready to use implementation

templates can help our clients to accelerate their Oracle Taleo

implementation in a short 11-15 weeks of time frame

This document provides a quick walkthrough of the fixed scope

offering of Taleo implementation that includes Taleo product

features, high level scope , timelines , assumptions & dependencies

3


Recruiting , developing and

retaining the best talent

Handle high volumes of recruits

Streamline overall recruitment &

onboarding process

Seamless integration of Oracle

Taleo Recruiting system with source

HRIS(Human Resource Information

Systems) like Oracle E Business

Suite HRMS & Fusion HCM

Business Objectives

4


Pre-screening: High volume applications cannot be handled leading

to candidate and hiring manger disappointment

Approvals: Requisition approval and offer approval process is mostly

manual which impacts job posting and time to hire

Offer Management: Manual reviews and related approvals delay the

offer roll out

Assessments: Third party web based system generating assessment

results which has a fixed cost per candidate increasing overall

maintenance cost

Interview Scheduling: Manual calling process delays candidate

approachability and subsequent interview schedules

Integration of the ATS with source HRIS

Onboarding: Manual process of collecting information from new hires

Common Recruitment Business Challenges

5


Screen , group and sort applications using disqualification

questions, ACE questions, assessment's, auto-progression &

candidate selection lists

Social Media Integration

Embedded business analytics

Job Board integrations

Standard approvals with requisitions and offer process.

Offer letter generation using standard templates.

Integrated assessment solution.

Calendars created at requisition level for interview scheduling

Custom branding to align with other existing IT systems

Oracle Taleo Solution

6


Year on year savings in IT investments

Reduction in manual process

Huge % of hiring managers would be able to hire better candidates

Huge % of candidates would like the application process

New Hire survey feedback helps improving the system

Integrated employee referral program

Integrated agency portal

Support organizational transformation in business processes

Key rationale to invest in Taleo

7


Implementation Scope & Timelines

Oracle Taleo cloud services allow clients to adopt

modules as per their business needs and inspite of

incremental adoption all modules are fully integrated

Mindtree offers two packages for Taleo implementation

Recruiting Package (11 weeks)

— Oracle Taleo Recruiting Cloud service

— Oracle Taleo Platform Cloud Service(TCC &

Integration Framework)

Recruiting & Onboarding Package(15 weeks)

— Oracle Taleo Recruiting Cloud Service

— Oracle Taleo Onboarding Cloud Service

8

Confidential - for limited circulation only 9

Mindtree’s Implementation Approach


High Level Application Scope - Recruiting


High Level Application Scope - Integrations,

Onboarding


High Level Program Plan


Implementation methodology: mPACE for Oracle

Taleo


Assumptions and dependencies

Assumptions Dependencies

The implementation is based on public cloud

deployment model

Single sign on is not included

Project team training- only train the trainer

sessions would be give, end user training is

not included

Data extraction from source HRIS is not

included in the scope

Project execution will happen via Onsite –

Offshore model

Go live will happen immediately after

production configuration and warranty period

starts with go live

No Upgrade would happen during

implementation

Implementation would be executed using two

instances i.e. staging and production only

Clients stakeholders are available during the

project schedule

Change management will be clients

responsibility

Acquiring appropriate product subscriptions

from Oracle is clients responsibility.

Client has to assign a project manager to

lead their own staff.

Source HRIS data extracts are clients

responsibility

Project Exclusions

Complex custom reports

Historical data migration

UI/Apps changes

Integrations

Sanity tests for upgrades


Proven mPACE implementation methodology based on OUM ,which

ensures on time, as per quality within budget solution delivery.

Seamless Integration set up between EBS HRMS/Fusion HCM &

Taleo

Ready to use Implementation templates

Mindtree COE for exploring tailored solutions or add on to the fixed

scope offering to suit individual customer needs

Best in class customized training material for self paced training

of end users

Our strong credentials in Taleo support and upgrade projects across

feature pack 12A to the most recent version i.e. 14 A

Cloud HCM capability building is Mindtree’s top corporate priority

Our Differentiators


Project Deliverables

16

Deliverables included in the scope Description

Project Work PlanList of high level tasks and associated

timelines

Configuration Workbook Details of all configurations

Configured systemAn application configured as per

business requirements

Test Plans and scripts Scripts to test the solution

Validated solution on Staging and

production environment

Configured solution validated by client

during UAT and final go live validation

Set up DocumentSteps to configure the business

requirement

Training Material Train the trainer content


Mindtree Team Roles Customer Team Roles

Project Manager

Responsible for day to day project activities

Weekly status reports /Milestones

Issue and Risk escalation

Project Manager

Manages communication internally

Manages and engages resources to participate in the project

Learns various aspects of the application

Dedicated to project from kick-off through go-live

Implementation Lead

Interfaces the customer business team

Gathers business and functional requirements

Designs access and visibility model

Develops solution prototypes

Business Process Lead

Owner of business requirements

Gathers user feedback during prototype, configuration, and

validation phases

Available as needed during the project (50%)

Functional Consultant

Maps requirements to the application

Configures page and field layouts

System set-up / field labeling

Implements visibility solution

HRIS Data Specialist

Responsible for formatting and cleansing data

Ensures correct import data mapping

Validates imported data

Available as needed during project (25%)

Technical Consultant

Conducts the integration & data migration workshops

Provides data import guidance

Provides feedback on data import process

Validate customer data mappings

Executes data migration process

Recruitment SME/Super User

Attends the business process workshops to provide detailed

requirements

Validates scope

Validates configured application

Project Team Structure


Integration with legacy applications

Historical data upload

Custom roles set up

End user training

Upgrade services for future releases

Regression Testing framework for Upgrade process.

Post go live support beyond sustain period

Implementation services for additional Taleo modules

Equest and integration with job boards

Optional Expansion packs


About the Customer: The client is one of the leading

multinational consumer goods company having close

to 120K employees spanning across 21 countries

The business challenge: Vast landscape of HR

system with more than one legacy application

Mindtree solution: Aggressive capability building plan

to facilitate go live and ongoing product maintenance

Business Impact: Reduced cost, knowledge retention

and structured performance monitoring through well

defined KPI’s

Success stories


Mindtree Oracle Fact: Product Areas

Oracle Applications Oracle Technology Products

270+ Oracle

Experts

100+

Engagements

30+ Global

Clients

taleo-fso.pdf

Documents

high level scope

implementation templates

implementation skills

manual process

oracle taleoimplementation

approval process

oracle gold partner

requisition level