technology developing and implementing a roadmap
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Region 4 Meeting TechnologyDeveloping and Implementing a Roadmap
Jeff Manhardt, PMPJune 11, 2016
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2Technology: Developing and Implementing a Roadmap
Agenda
• Highlight the development of the PMI Buffalo, NY Chapter’s
technology roadmap
• Feature a facilitated discussion enabling attendees to share and
exchange ideas and best practices
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Developing a Technology RoadmapAssess, Document, Review
• Assess– What tools & applications are being used?
• Document– Current SOPs, processes, requirements
• Review– Are you using the tools & applications you have?– What tools & applications are needed?– Who needs to use?– What technologies are available in the marketplace?– What technologies is PMI Global focused on?– What technologies are other chapters & non-profits using?
Technology: Developing and Implementing a Roadmap
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Implementing a Technology RoadmapStrategic & Tactical
• Strategic– Over-arching themes
• Cloud-based computing• Integration• Efficiency
• Tactical– Quick wins
• Quickbooks – easy to move to cloud-based solution– Connect to strategy
• Google Apps – should connect to themes– Document repository – Email
Technology: Developing and Implementing a Roadmap
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Technology: Developing and Implementing a Roadmap
2010 Roadmap Benefits
Collaboration• Document sharing with & between
Board members and teams• Access from any Internet connection• Enhanced process flow
Tiered Authentication• User role-based authentication
provides the right level of access to volunteers, directors & board members
• All systems deployed going forward will have tiered authority as a requirement
Efficiency• Dashboard provides visibility into all
relevant information• Integrated systems that significantly
reduce rework
Data Integrity• Eases position transition process• Improved audit reporting capability
Cloud-based computing
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Technology: Developing and Implementing a Roadmap
2010 Roadmap Timeline
2010Collaboration solution•Solution would provide collaborative document repository for Board members & volunteers to store all chapter-related documentation• Hosted SharePoint•Google Apps• MS Office Live Beta• Joomla based
CRM Solution• Sugar CRM• Joomla bases
Website upgrade
2011Web-based QuickBooks
& financial reporting
R&D full authentication solution•Dashboard•Cloud based computing•Tiered, role-based authentication•Chapter members single sign-on with PMI.org credentials
•Board members and volunteer access to tools & systems
•Integration of features & functionality
•DEP automation
2012Implement solutions
based on need & priority
R&D•Google Wave•Zoho•MS Office Suite, Dynamic CRM, SureStep
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Membership Marketing Outreach Finance ProfessionalDevelopment
Technology &Business Services
Volunteers Store Front Customer Relationships
Book keeping Event Registration Knowledge Repository
Membership Inventory Alliances Payments Payments Collaboration & Transition
Retention Social Media Prospects Reimbursements Credential & PDU management
Records Audit
Website Portal Analytics & Reporting
Analytics & Reporting
Financial Audit Analytics & Reporting
Website Portal
Analytics & Reporting
Analytics & Reporting
Analytics & Reporting
Technology: Developing and Implementing a Roadmap
2015-2018 Business Capabilities
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• What tools/applications are you using now?
• What’s working well?• What are your challenges?• Does your chapter have someone
specifically focused on Technology?
An Innovative Approach to Programs and Professional Development
Facilitated Discussion – Identify Best Practices and Challenges
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Sharing Ideas & Meeting the Challenges!
• Brainstorm Ideas
• Solutions
An Innovative Approach to Programs and Professional Development
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Resources
• Community Leadership & Region 4 website • Chapter Partner/Administrator/Region Mentor • Birds of a Feather • Website & application provider support
groups
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11An Innovative Approach to Programs and Professional Development
Thank You !!!