tender document for: - outsourcing of various activities...
TRANSCRIPT
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
NOT Transferable
Security Classification: Non Security
Tender Document For: - “Outsourcing of various activities through Agency Engaged
in outsourcing work ”
Tender Number: BNP/P/HR/Outsourcing/2015/OT Date: 02-11-2015
This Tender Document Contains Pages. Tender Document is sold to: The Bidder, (104573) INDIA Details of Contact person in SPMCIL regarding this tender: Name : PARIKSHIT JOSHI Designation : CHIEF PURCHASE & STORE OFFICER (I/C.) Address : BNPD (Bank Note Press, Dewas) India
BANK NOTE PRESS DEWAS - 455001 (M.P.) A Unit of Security Printing and Minting Corporation of India Limited Miniratna Category - I CPSE Wholly owned by Government of India Web: http://bnpdewas.spmcil.com Tel:07272-255222 E-Mail:[email protected] Fax:07272-255111 Telegram: BANOPRIN
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
_________________________________________________________________________________________
Section 1: Notice Inviting Tender (NIT) BNP/P/HR/Outsourcing/2015/OT 02.11.2015
(SPMCIL's Tender SI No.) (Date)
1. Sealed tenders are invited from eligible and qualified tenderers for supply of following & services:
Schd. No.
Brief Description of Goods/services
Tentative
Requirement
(In Nos.)
Earnest Money (In Rs.)
1. Outsourcing of various activities through
Agency Engaged in outsourcing work
One Job
(145 Personnel)
Rs. 3, 23, 800/- (Rupees Three Lakh
Twenty Three Thousand & Eight
Hundred only). In favour of “The
General Manager, Bank Note Press,
Dewas" payable at Dewas in form of
DD/FDR/Bankers Cheque only
Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/
Indigenization/ Disposal of Scrap/ Security Item etc.)
THREE-BID Open Tender
Single Stage Three Packet System
(National Competitive Bidding)
Dates of sale of tender documents: From 02/11/2015 to 17/12/2015 during office hours.
Place of sale of tender documents Bank Note Press, Dewas
Closing date and time for receipt of tenders 18/12/2015 at 14:30 Hrs.
Place of receipt of tenders BANK NOTE PRESS, DEWAS
Time and date of opening of tenders 18/12/2015 at 15:00 Hrs.
Place of opening of tenders BANK NOTE PRESS, DEWAS
Nominated Person/ Designation to Receive Bulky
Tenders (Clause 21.21.1 of GIT)
PARIKSHIT JOSHI
CHIEF PURCHASE & STORE OFFICER (I/c.)
2. Interested tenderers may obtain further information about this requirement from the above office selling the
documents. They may also visit our website mentioned above for further details.
3. Tender documents may be purchased on payment of non-refundable fee of Rs. 500/- per set in the form of
account payee Demand Draft/Cashier‟s Cheque/Bankers Cheque, drawn on a scheduled commercial bank in
India, in favour of The General Manager, Bank Note Press, Dewas payable at Dewas.
4. Tenderer may also download the tender documents from the web site http://bnpdewas.spmcil.com &
www.eprocure.gov.in and submit its tender by utilizing the downloaded document, along with the required non-
refundable fee as mentioned in Para 3 above.
5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions
contained in the Tender Documents, are dropped in the tender box located at the address given below on or
before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late
and rejected.
Address:
The General Manager
Administration Block Gate,
Bank Note Press, Dewas (M.P.) 455 001
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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6. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase
Organization, the tenders will be sold/ received/ opened on the next working day at the appointed time.
7. The tender documents are not transferable.
8. The offer submitted by the firm should be valid for 120 Days from the date of opening of tender document.
9. The bidder has to submit the quotation strictly as per our tender enquiry specification and terms and conditions
only.
10. Right of Acceptance: - The General Manager, Bank Note Press, Dewas reserves the right to reject any or all
tenders without assigning any reasons thereof.
11. The tender / bid / quotation should be submitted in Three separate sealed envelopes strictly as per SIT 8
Submission of tender of Section III: Special Instructions to Tenderers (SIT) and its sub clause Non-
Adherence to this shall make tender liable for rejection.
Sd/- Parikshit Joshi
Chief Purchase & Store Officer (I/c.) For and on behalf of General Manager
Bank Note Press, Dewas Telephone No.07272-255572/268253
E-mail: [email protected]
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
________________________________________________________________________________________
Section II: General Instructions to Tenderers (GIT)
Part I: General Instructions Applicable to all Types of Tenders
Please refer to our website for:
http://bnpdewas.spmcil.com/spmcil/upload document/GIT.pdf
GIT (Total pages : 32)
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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Section III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions
will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT)
incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text
below:
In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in
the SIT shall prevail.
S.No. GIT Clause No. Topic SIT Provision
1 4 Eligible Services (Origin of Services) SIT -1 (Mentioned below)
2 8 Pre bid Conference N.A.
3 9 Time Limit for receiving request for clarification
of Tender Documents SIT -2 (Mentioned below)
4 11.2 Tender Currency SIT -3 (Mentioned below)
Indian rupees (Supplier is
requested to quote price within 2
decimal place. Quotation with
price quote beyond 2 decimal
place is ignored)
5 12.10 Applicability of Octroi and Local taxes SIT -4 (Mentioned below)
6 14 PVC Clause SIT -5 (Mentioned below)
7 19 Tender Validity SIT -6 (Mentioned below)
8 20.4 Number of Copies of Tenders to be submitted SIT -7 (Mentioned below)
9 21 Submission of Tender SIT-8(Mentioned below)
10 33 Evaluation Criteria SIT-9 (Mentioned below)
11 35.2 Additional Factors for Evaluation of Offers SIT-10 (Mentioned below) 12 43 Parallel Contracts SIT-11 (Mentioned below)
13 50.1, 50.3 Tender For rate Contracts Not Applicable
14 51.1, 51.2 Eligibility Criteria SIT-12 (Mentioned below)
15 52.1, 52.3, 52.5 Tenders involving Pre-Production Samples Not Applicable
16 53.4, 53.5, 53.7 EOI Tenders Not Applicable
17 54.3.1, 54.5.2 Tenders for Disposal of Scrap Not Applicable
18 55.2, 55.3, 55.7,
55.8
Development/ Indigenization Tenders Not Applicable
19 21.1,24.1 Correction in GIT Clause SIT -13 (Mentioned below)
SIT 1 : Eligible Services
All the related services to be provided under the contract shall have their origin in India, subject to any
restriction imposed in this regard in Section III (SIT). The term “origin” used in this clause means the
place where the related services are arranged and supplied.
SIT 2 : Clarification of Tender Documents
A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up
the same with BNP DEWAS in writing or by fax / e-mail/ post. BNP DEWAS will respond in writing
to such request provided the same is received by BNP DEWAS not later than 21 Days prior to the
prescribed date of submission of tender. In case the clarifications are not given by BNP Dewas in
stipulated time frame then the bidder must strictly follow the tender terms & conditions. Copies of the
query and clarification, if any shall be sent to all prospective bidders who have received the bidding
documents.
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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SIT3 Tender currencies
1.1 The tenderer shall quote only in Indian rupees.
1.2 The tenders quoted in foreign currencies should not be accepted.
SIT 4 : Wherever Service Tax/Other tax is applicable, the following may be noted :
The tenderer should quote the exact percentage of Service Tax/other tax that they will be charging extra.
SIT 5 : Price Variation Clause: As per the revision in the minimum wages time to time by the
concerned authorities of Central/State Government, the minimum wages applicable in that period will be
given.
SIT 6 : Tender Validity
The tenders shall remain valid for acceptance for a period of 120 days after the date of tender
opening prescribed in the tender document. Any tender valid for a shorter period shall be treated
as unresponsive and rejected.
In exceptional cases, the tenderers may be requested by BNP DEWAS to extend the validity of
their tenders upto a specified period. Such request(s) and responses thereto shall be conveyed by
surface mail or by fax/e-mail followed by surface mail. The tenderers, who agree to extend the
tender validity, are to extend the same without any change or modification of their original tender
and they are also to extend the validity period of the EMD accordingly. A tenderer, however, may
not agree to extend its tender validity without forfeiting its EMD.
In case the day upto which the tenders are to remain valid falls on/ subsequently declared a
holiday or closed day for BNP DEWAS, the tender validity shall automatically be extended upto
the next working day.
Compliance with the Clauses of this Tender Document: Tenderer must comply with all the
clauses of this Tender Document. In case there are any deviations, these should be listed in a chart
form without any ambiguity along with justification.
SIT 7 : Number of Copies of Tenders to be submitted :
Tenderer shall submit their tender in “Original” only.
SIT 8 : Submission of Tender :
Part – I : PQB (Pre-Qualification Bid), Techno- commercial bid and Price Bid are to be submitted in three
separate double sealed Envelopes on or before the due date of the submission of the tender as stated below
otherwise tender / bid /quotation shall be liable for rejection.
Part-II : PQB (Pre-Qualification Bid) [First Envelope]
Mandatory Check List
Tender Fee : Rs. 500/- in form of DD/Bankers Cheque drawn on any scheduled commercial Bank in
India only, if the tender document is downloaded directly from SPMCIL website or Cash receipt in case
the tender is purchased form Bank Note Press Dewas.
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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Earnest Money Deposit: EMD of Rs. 3, 23, 800/- must be submitted along with the tender in form of
DD/FDR/Bankers Cheque only in favour of “The General Manager, Bank Note Press, Dewas” drawn on
any scheduled commercial Bank in India only Payable at Dewas, Failing which the offer will be
ignored. The firm who are registered under NSIC, DGS&D, Micro & Small Enterprises (MSE) for
providing similar services may be exempted from submitting the EMD on producing valid certificate. The
certificate should clearly indicates the Services Details similar to Bank Note Press requirement and the
validity of the certificate (Valid upto _________________) for exemption of EMD.
Power of attorney indicating that authorized signatory is competent & legally authorized to submit the
tender and /or to enter into legally binding contract..
The eligibility criteria for the tender are given in Section IX. The bidder have to submit all the documents
& relevant proof in support of relevant criteria mentioned in section – IX.
A Copy of the price bid proforma submitted alongwith Techno-Commercial Bid leaving blank the price
portion (i.e. showing the unit, currency & total price of the Service/ Material offered as xxxx) so as to
indicate the Service/Material being offered is enclosed
Part-II: Technical Bid [Second Envelope]
Containing technical details/Scope of Work duly sealed & signed by bidder as token of acceptance.
Part – III :- Price Bid [Third Envelope]
The tenderer shall quote their prices strictly as per the proforma given in Section-XI of the tender
document. No additional / extra item with price shall be included other than that of Section-XI.
NOTE:- i. The envelopes containing bids shall be super scribed as PQB (Pre-Qualification Bid), Techno-
Commercially Bid and Price Bid separately for “Outsourcing of various activities through
Agency Engaged in outsourcing work”. The sealed envelopes shall be again put in another
envelope and should be sealed & super scribed as tender for “Outsourcing of various activities
through Agency Engaged in outsourcing work”. Due on : 18/12/2015 up to 14.30 hrs.
ii. If the tender is not submitted as per above format, offer / bid / tender will be liable for rejection.
iii. Late tender shall not be accepted. Tenderer shall submit their offer only on prescribed form.
Tenders by fax/email shall not be accepted. Tender by post / hand/ courier received on or before
the due date & time shall be accepted. Postal delay / delay by courier services etc. shall not be
condoned, what so ever reason may be.
SIT 9:- Evaluation Criteria:
In the first instance, the eligibility criteria and the techno-commercial part of the tender
document will be considered for the evaluation. These offers/bids will be scrutinized & evaluated
by the committee/authority with reference to the parameters prescribed in the Section - VI: List
of Requirement, Section –VII: Scope of Work & Section IX: Eligibility Criteria and the
technical acceptance of the bids is on the basis of Section - VI: List of Requirement, Section –
VII: Scope of Work & Section IX: Eligibility Criteria of the tender document .If the
clarifications required by the purchaser the bidder have to submit their reply within stipulated
time period by fax /email/courier/speed post accordingly the offers submitted by the firms would
be scrutinized & evaluated .
In the Second stage, the Price bid of only eligible/the technical acceptable offers (as mentioned in
first stage) will be opened for further scrutiny & evaluation . The evaluation criteria for awarding
the contract shall be given to L1 Bidder as per Section-XI of the price bid.
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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SIT 10 : Additional Factors for Evaluation:
35.2: MSE registered firms are exempted from paying the cost of tender document.
35.3: Price preference to MSE is applicable vide Ministry of Micro Small and Medium
Enterprises letter no. D.O. 21(1)/2011-MA dt. 25/04/2012 and NSIC letter no.
BSIC/HO/BD/66/PPP/14-15 dt. 23/01/2015. In tenders participating MSEs quoting price within
price band of L1+15 percent shall also be allowed to supply a portion up to 20% of requirement
by bringing down their price to L1 price where L1 in non MSEs
SIT 11: Parallel Contract:
Bank Note Press, Dewas reserves its right to conclude Parallel contracts, with more than one bidder
(for the same tender). The Parallel Contracts would be concluded as given below subject to alternate
bidder matching the Prices with lowest bidder.
i) The lowest bidder L1 should be awarded at least 60% of the total contract value or his spare
supply capacity, whichever is lower. The ratio of splitting given above is approximate and may be
subject to limitation of order quantity.
ii) In case of only one eligible bidder, then quantity will be allocated on the basis of quoted
quantity or 100% of the tendered quantity whichever is less.
iii) In case of splitting in two and three it shall be done in the ratio of 60:40, 50:30:20
respectively.
SIT11: Eligibility Criteria The eligibility criteria for the tender has given in Section IX .The bidder have to submit all the
documents & relevant proof in support of relevant clauses mentioned in section – IX in PQB Bid only.
SIT 12: Corrections in GIT Clauses :
GIT CLAUSE WRITTEN AS IN GIT CORRECTED AS IN SIT
21.1 In 3rd
line of procurement manual the words
“Para 11 of NIT”
“Para 1 of NIT”
21.1 In 6th
line of procurement manual the words
“Clause 11 of NIT”
“Clause 1 of NIT”
24.1 In 2nd
line of procurement manual the words
“Clause 11 of NIT”
“Clause 1 of NIT”
18.4 In third line of last para of procurement
manual the words “Clause 33 of NIT”
“Clause 3 of NIT”
10.1 10.1(a) second line “clause no.19.19” “Clause 19.4 of GIT”
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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Section IV: General Conditions of Contract (GCC)
Part I: General Conditions of Contract applicable to all types of Tenders
Please refer to our website for:
http://bnpdewas.spmcil.com/spmcil/upload document/GCC.pdf
GIT (Total pages : 28)
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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Section V: Special Conditions of Contract (SCC)
The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding
clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been
incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding
(GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision
contained in the SCC shall prevail.
S. No GCC Clause No. Topic SCC Provision
1 8.2 Packing and Marking Not Applicable
2 11.2 Transportation of Domestic Goods Not Applicable
3 12.2 Insurance Not Applicable
4 14.1 Incidental Services Not Applicable
5 15 Distribution of Dispatch Documents
for clearance/ Receipt of Goods
Not Applicable
6 16.2,16.4 Warrantee Clause Not Applicable
7 19.3 Option Clause Not Applicable
8 20.1 Price Adjustment Clause Not Applicable
9 21.2 Taxes and Duties SCC-1 (Mentioned below )
10 22,22.1,22.2,
22.4, 22.3,22.6
Terms and Mode of payments SCC-2 (Mentioned below )
11 24.1 Quantum of LD & Penalty SCC-3 (Mentioned below )
12 25.1 Bank Guarantee and Insurance
for Material Loaned to Contractor
Not Applicable
13 33.1 Resolution of Disputes SCC-4 (Mentioned below )
14 36.3.2,36.3.9 Disposal/ Sale of Scrap by Tender Not Applicable
16 Failure & Termination SCC-5 (Mentioned below )
17 Force Majeure SCC-6 (Mentioned below )
SCC-1 : Taxes and Duties Supplier shall be entirely responsible for all taxes, duties, fees, levies etc.
incurred until the completion of contract at BNP DEWAS.
SCC-2 : Terms and Mode of Payment :
The payment (s) shall be made to the contractor are subject to deduction of tax (s), Cess leviable by any
Government as per rules from time to time and will be made through RTGS / NEFT after the completion
of every month on completion of the assigned work on 7th
day of each month and after certification by
user department. The bill must be submitted in triplicate. Further, the agency shall furnish a copy of
deposition of monthly EPF/ESIC challans / returns etc. with next bill, failing which amount as deemed fit
by Bank Note Press, Dewas shall with hold in the next subsequent bill. The payment must be made
before Officer (HR)/Officer (Estate) or GM, BNP representative, which should be duly authenticated by
him. The required strength of manpower under various categories shall be as per actual requirement and
any increase/decrease thereby in the actual deployed manpower shall increase/reduce the payment to be
made proportionately as per contracted rates
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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SCC-3 : Quantum of Liquidated damages & Penalty : 3.1 The Contractor shall disburse monthly payment to its deployed manpower latest by 5th of every
month, failing which penalty of Rs. 300/- per day will be imposed up to 15th of the month and
thereafter the contract shall liable to be terminated. Security Deposit /Performance Bank
Guarantee shall be forfeited and Bank guarantee will be encashed. The BNP will have the power
to appoint any other agency for the manpower services at the risk and cost of the Contractor.
3.2 Whenever and wherever it is found that the assigned work is not performed up to the entire
satisfaction of the BNP, it will be brought to the notice of Contractor by the BNP and if no action
is taken immediately, penalty of Rs. 300/- per day per complaint will be imposed by invoking
penalty clause.
3.3 The Contractor has to maintain adequate number of manpower as per this contract and also
arrange a pool of standby manpower of requisite qualifications. If the required number of persons
is less than the specified number as mentioned in the contract, a penalty of Rs. 300/- per absentee
per day shall be deducted from the bill(s)
3.4 In case the Contractor fails to fulfill the minimum statutory requirements (ESIC/ EPF) as per the
conditions of the tender document and fails to produce the concerned documents, it shall be
treated as breach of the Contract and the Contractor is liable to be blacklisted by the BNP, in
addition to forfeiting of the monthly bills and Performance Security Deposit.
3.5 In case of breach of any conditions of the contract and for all types of losses caused including
excess cost due to hiring services in the event of Contractor failing to provide requisitioned
number of manpower, the BNP shall make deductions at double the rate of hiring rate on pro rata
basis from the bills preferred by the Contractor or that may become due to the Contractor under
this or any other contract or from the security deposit or may be demanded from him to be paid
within seven days to the credit of the BNP.
SCC-4: Resolution of disputes
If dispute or difference of any kind shall arise between BNP Dewas and the supplier in connection with or
relating to the contract, the parties shall make every effort to resolve the same amicably by mutual
consultations. If the parties fail to resolve their dispute or difference by such mutual consultation within
twenty one days of its occurrence, then, unless otherwise provided in the SCC, either BNP Dewas
or the supplier may seek recourse to settlement of disputes through arbitration as per. The Arbitration
and conciliation Act 1996 as per following clause.
Arbitration Clause:- If both parties fail to reach such amicable settlement, then either party (the
Purchaser or Seller) may within 21 days of such failure give a written notice to the other party requiring
that all matters in dispute or difference be arbitrated upon. Such written notice shall specify the matters
which are in difference or of difference of which such written notice has been given and no
other matter shall be referred to the arbitration in accordance with the conciliation and
arbitration rules of International Chamber of Commerce (ICC)/United National Commission on
International Trade Law (UNCITRL) by three arbitrators appointed in accordance with the
procedure set out in clause below. The arbitration proceeding shall be held in New Delhi
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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and shall be conducted in English language. All documentation to be reviewed by the arbitrators and/
or submitted by the parties shall be written or translated into English. Venue of
arbitration shall be New Delhi. The arbitrator or arbitrators appointed under this article shall have
the power to extend time to make the award with the consent of the parties. Pending reference to
arbitration, the parties shall make all endeavours to complete the contract/work in all respects and
all disputes, if any, will finally be settled in the arbitration.
SCC-5: Failure & Termination A) Cancellation of contract for Default: Without prejudice to any other remedy for breach of contract, like
removal from the list of registered Contractor, by written notice of default sent to the Contractor, the
contract may be terminated in whole or in part:
(i) If the Contractor fails to provide any or all the services within the time period (s) specified in the
contract, or any extension thereof granted
(ii) If the Contractor fails to perform any other obligation under the contract within the period (s)
specified in the contract or any extension thereof granted.
B) Termination of Contract for convenience: Bank Note Press, Dewas (M.P.) may at any time terminate
the Contract by giving you one month‟s prior notice in writing to that effect and shall have the liberty to
appoint any other agency to carry out your obligations under this Contract.
SCC-6: Force Majeure:
7.1 In the event of any unforeseen event directly interfering with the supply of stores arising during the
currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion,
sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of
God, the Contractor shall, within a week from the commencement thereof, notify the same in
writing to the Purchaser with reasonable evidence thereof. Unless otherwise directed by in writing, the
supplier shall continue to perform its obligations under the contract as far as reasonably practical, and
shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.
If the force majeure condition(s) mentioned above be in force for a period of 90 days or more at any
time, either party shall have the option to terminate the contract on expiry of 90 days of
commencement of such force majeure by giving 14 days‟ notice to the other party in writing. In case of
such termination, no damages shall be claimed by either party against the other, save and except those which
had occurred under any other clause of this contract prior to such termination.
7.2 Notwithstanding the provisions contained in GCC clauses 23, 24 and 26, the supplier shall
not be liable for imposition of any such sanction so long the delay and/ or failure of the supplier in
fulfilling its obligations under the contract is the result of an event of Force Majeure.
7.3 In case due to a Force Majeure event is unable to fulfill its contractual commitment and
responsibility, BNP Dewas will notify the supplier accordingly and subsequent actions taken on
similar lines described in above sub-paragraphs.
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
_______________________________________________________________________________________________
Section VI: List of Requirements Schd. No.
Brief Description of Goods/services
Tentative
Requirement
(In Nos.)
Earnest Money (In Rs.)
1. Outsourcing of various activities
through Agency Engaged in
outsourcing work
One Job
(145 Persons)
Rs. 3,23, 800/- (Rupees Three Lakh
Twenty Three Thousand & Eight Hundred
only)
1. Duration of Contract: The contract will remain enforce for a period of one year from the date of award
of contract.
2. Preference will be given to ITI qualified personnel.
3. Security Deposit: The firm on whom contract will be placed will have to submit 10% of the total
cost of the contract against security deposit in form of DD/FDR/Bank Guarantee drawn on any
scheduled commercial bank in India only in the favour of "The General Manager, BNP Dewas"
payable at Dewas within 21 Days from the date of contract. The Security Deposit should remain valid
for a period of 60 days beyond the date of completion of all contractual obligations.
4. Statutory requirement (Certified copy to be enclosed):
Labour License from competent authority.
PF Registration
ESI Registration
PAN/TAN Number
Service Tax Number (PAN Based)/ VAT/TIN Number
5. Other requirements for the Bidders : a. The bidder shall provide names of organization(s)/firm(s) with addresses & telephone numbers,
fax numbers, email addresses to which they have provided similar type of services annually
during the last five years.
b. The application should be submitted in Hindi/English Language. The authenticated copies of the
documents in support of the applicant‟s claims may be submitted in Hindi/English Language.
c. The bidder shall indicate that authorized signatory is competent & legally authorized to submit
the tender and / or to enter into legally binding contract.
Note: Tenderer‟s attention is drawn to GIT clause 17 and GIT sub-clause 10.1
The tenderer is to provide the required details, information, confirmations, etc accordingly, failing which
it‟s tender is liable to be ignored. Following details may also be provided.
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
_______________________________________________________________________________________________
Detail of Agency or firm:-
Name and Complete address of the firm :- ______________________________________________________
_____________________________________________________
____________________________________________________________
____________________________________________________
Contact of firm: Phone No : ---------------------------------------
Mobile No: --------------------------------------
FAX No : ----------------------------------------
E-mail No:----------------------------------------
Local / Central Sales Tax / Service Tax / Excise Registration No.
(Copy of certificate enclosed. If applicable):-
____________________________________________________________
Income Tax P.A.N. No.(Copy enclosed):- _______________________
For transaction through RTGS/NEFT:-
1. Name of Bank: _______________________________________
2. Account No : _______________________________________
3. MICR No : _______________________________________
4. IFSC Code : _______________________________________
Details of ITCC / NSIC / DGS&D Registration. Please enclose Photostat
copies.
Date: Name & Signature
Seal of the Firm
Address:_________________
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
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Section VII: Scope of Work & Terms & Conditions
1. Period of Contract: The period of contract will be one year from the date of placement of service
contract.
Scope of Work: Outsourcing of various activities through Agency Engaged in outsourcing work
A. Number of persons required:
S.No Manpower Nos Age Educational
qualification
remarks
1 Labour
(unskilled)
143 20-50 years Not applicable --
2. Labour
(skilled)
02 20-50 years 10th
std. pass Should be able to read
and write Hindi
frequently
B. Labour (unskilled) shall be deployed for:
I. All manual material handling work including loading, unloading.
II. Stacking of materials
III. Cleaning and washing of machine/items/spares, work area, arranging file/spares etc. as directed.
IV. Cleaning of floor/surroundings & passages.
C. Labour (skilled) shall be deployed:
I. To maintain attendance records/Allocation of work as and when required & monitor the 142
unskilled workmen deployed in different areas of the factory.
E. While providing all the Services, Contractor shall ensure that all duties are performed invariably as
per the desired standards of the BNP, failing which it shall invoke penalty Clauses of this Bidding
Document.
F. The Contractor shall also ensure that for different services, only such smart, intelligent,
experienced and with thorough academic qualifications are deployed in BNP‟s premises who can cater to
the requirements of BNP‟s standards, failing which it shall be liable for Contractor to provide
replacement immediately.
1 GENERAL INSTRUCTIONS
4.1 The Contractor shall deploy all manpower at BNP in the manner and as per the instructions of
Bank Note Press, Dewas
4.2 The Contractor shall ensure that all personnel are fully conversant with the premises and with the
BNP‟s business activities and its related work requirements.
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4.3 Bank Note Press, Dewas shall have the right to have any person removed who is considered to be
undesirable or otherwise and similarly the Contractor reserves the right to remove the personnel
with prior permission of BNP, emergencies exempted.
4.4 The Contractor shall cover its personnel for personal accident and/ or death whilst performing the
duty.
4.5 The Contractor shall exercise adequate supervision to ensure proper performance of services in
accordance with the requirements.
4.6 The Contractor shall issue identity cards / identification documents to all its employees who will
be instructed by the Contractor to display the same at all times. The personnel of the Contractor
shall be subject to detailed direction and control of the Contractor and in relation to manner and
model of performance of duties, as agreed vide this agreement.
4.7 The personnel of the Contractor shall not be the employees of the BNP and they shall not claim
any salary or allowances, compensation, damages or anything arising out of their
employment/duty under this Contract. The Contractor shall make them known about this position
in writing before deployment under this agreement.
4.8 The Contractor shall also provide at its own cost of all Statutory Benefits or otherwise to its
employees and the BNP shall not have any liability whatsoever on this account.
2. TERMS AND CONDITIONS
5.1 The Contractor firm must fulfill all the conditions required under Contract (Regulation & abolition)
Act - 1970
5.2 Hours of work the normal working hours shall be normal working hours with one hour lunch break.
However, the timing may be changed for the day and night shift at the discretion of the Bank Note
Press, Dewas from time to time. In case of urgency/ emergency, the labour can be deployed beyond
normal duty hours which shall be compensated on hourly basis.
5.3 The deployed manpower will wear proper uniform without pocket as approved by the Bank Note
Press, Dewas with name plate to be provided by the Contractor firm, failing which wages of that
day is liable to be deducted.
5.4 Agency should provide Police Verification & Character Certificate of the manpower. The clearance
of the local police with regards the antecedents of the persons deployed by it will be obtained by the
agency before deployment of the personnel.
5.5 The bidder has to quote for all types of services mentioned in price bid format. Part quotation will
be rejected. The bidder shall sign each page of the tender documents in token of its understanding &
acceptance.
5.6 The Contractor firm shall have to furnish a Performance Bank Guarantee/Security Deposit valid for
18 months before awarding of contract which is returnable after successful execution/completion of
the contract. The Earnest Money deposited by successful bidder shall only be refunded after he has
furnished performance guarantee.
5.7 The Security Deposit shall be returned to the contractor on the expiry of the contract period on
(contractor / agency) furnishing the usual clearance / No Demand Certificate.
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5.8 The Contractor firm shall in no case pay its employees less than the minimum mandatory rates per
day/per month in accordance with the Minimum Wages fixed by Govt./ Dy. Chief Labour
Commissioner (Central) as applicable and a record of that should be kept in a register, which may
be made available for examination to the as and when demanded and all compliances related to
Labour Laws must be fulfilled by the supplier.
5.9 The General Manager, Bank Note Press, Dewas in his sole discretion unconditional and without
having to assign any reason, reserves the right:
(a) To accept or reject the lowest tender or any other tender or all the tenders.
(b) To accept any tender in full or in part.
(c) To apportion the total services amongst different tenders.
(d) To enforce Fore-closure clause after placement of job orders by giving due notice of 15 days
i.e. “if at any time during contract, the contractor can be terminated by the General Manager,
Bank Note Press, Dewas.” for any security reasons or unsatisfactory performance by the
contractor, without giving any right to the contractor for any claim or damages or loss to be
lodged against Bank Note Press, Dewas.
2.10 The tender shall remain open for acceptance for a period of not less than 120 days from the date of
opening of tenders.
2.11 The names of the workers to be deployed by the agency shall be made known to the authorities
with their identity card / employment number, before commencing services. The frequent changes
in the manpower will not be allowed.
2.12 The rates quoted shall be for the entire period of the contract. Any amendment there to shall be at the
sole option of Bank Note Press, Dewas. The said rate shall be quoted keeping in the mind that the
statutory compliance of all labour laws / regulations must be compliance by the contractor/agency.
2.13 In case of increase in minimum wages notified by Govt. / Dy. Chief. Labour Commissioner (Central)
as applicable, subsequent to opening of the tender, then the increase amount of the wages including
the corresponding PF/ESI share shall be revised in the contract by Bank Note Press, Dewas. Any
change /Increment in the minimum wages issued by Govt./Dy. Chief. Comm. (Central) as applicable
will be paid to the contractor and the contractor should pay the same to their staff and supporting
document to be submitted to BNP Dewas.
2.14 Payment, The payment (s) shall be made to the contractor are subject to deduction of tax (s), Cess
livable by any Government as per rules from time to time and will be made after the completion of
every month on completion of the assigned work on 7th
day of each month and after certification by
user department. The bill must be submitted in triplicate. Further, the agency shall furnish a copy
deposition of monthly EPF/ESIC challans / returns etc. with next bill, failing which amount as
deemed fit by Bank Note Press, Dewas shall with hold in the next subsequent bill. The payment must
be made before Officer (HR) or GM BNP representative, which should be duly authenticated by him.
The required strength of manpower under various categories shall be as per actua requirement and
any increase/decrease thereby in the actual deployed manpower shall increase/reduce the payment to
be made proportionately as per contracted rates.
2.15 The agency shall claim their commission in the form of Administration and service charges for
providing services at a rate quoted by it in the price tender document and contract.
2.16 The Contractor firm should make suitable arrangement for supervision of the manpower deployed
and other related works.
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2.17 The agency shall ensure that their staff deployed for service in Bank Note Press, Dewas premises shall
be available during their duty hours as per the roster and they shall not leave their place of duty
without authorization.
2.18 That the agency shall deploy suitable personnel at all relevant time for rendering services and shall
further maintain a list of the reserves police verification duly complied to provide the replacement
and supplement the strength at short notice. The agency shall furnish such list to the officer
authorized by Bank Note Press, Dewas every month.
2.19 The Contractor firm shall maintain a daily attendance register including the number and names of the
workers engaged in the BNP Dewas for works as per scope of the contract. Also shall maintain all
necessary registers as per mandatory requirement under the law of land. As and when required by O
(HR), GM BNP representative the register shall be presented for inspection.
2.20 The agency staff shall be responsible to provide immediate replacement for personnel who are not
available on duty at the place of posting for any emergency and pressing reasons.
2.21 That the Bank Note Press Dewas authorities shall have the right to seek replacement of any staff of
the agency by any other suitable person in case the staff is not discharging its services properly. The
decision by Bank Note Press, Dewas shall be final and the agency shall comply with the same at the
earliest.
2.22 That the agency staff shall carry out such other legitimate duties as are entrusted to them from time to
time.
2.23 That the agency shall not engage any sub-contractor or transfer the contract to any other person.
2.23 Bank Note Press, is not responsible for any dispute of manpower deployed, and the manpower so
provided shall not be in any way is the employees of Bank Note Press, Dewas
2.24 Contractor firm will be responsible for making the payment directly to the deployed manpower by
5th of each month EPF and ESI need to be paid by 7th of each month and subsequently raise the bill
for reimbursement which will be verified on the basis of actual amount disbursed and attendance etc.
and will paid within 10 days after payment of wages & statutory payment. Contractor liable for
penalty as decided by the BNP Dewas for not making timely payment to its manpower as per above
schedule.
2.25 The contract will be for one year in the first instance. However, the contract can be extended on the
same terms and conditions subject to satisfactory work of the contractor till the execution of new
contract whichever is earlier.
2.26 The Contractor firm shall be responsible for all injuries and accidents to persons employed by him.
The workmen shall be insured against personal accidents arising out of and during the course of their
duties. In the event of injury, illness or mis-happening to any worker, the company will not be liable
to pay any compensation. The insurance cover shall include the liability under the workmen‟s
Compensation Act by the supplier firm.
2.26 The Contractor firm shall have to engage the required number of manpower and in case required
number is not available on any day without proper and acceptable reason Press can impose penalty on
Contractor firm as it thinks fit.
2.27 The Contractor firm shall not appoint any sub company/agency to carry out any obligation under the
contract.
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2.28 The Contractor firm shall be governed by the laws of India/M. P. Govt. and interpretations in
accordance with such laws. It shall be the responsibility of the contractor/agency to comply with all
labour laws/ regulations applicable with respect to the it‟s staff working under the arrangement as is
envisaged under the tender. The contractor/agency shall further undertake to indemnify Bank Note
Press, Dewas of any liability incurred by it on account of non-adherence to labour laws/regulations
by it.
2.29 If the contractor repeatedly violates the terms and conditions of the contract or fails to supply
required number of unskilled manpower despite Bank Note Press, having served him proper notices,
the contract shall be liable to be terminated and security so deposited shall be forfeited.
2.30 The unskilled manpower presently working in the Institute on contract basis may be engaged by the
Contractor firm as per his own terms and conditions and with the existing individual EPF account
number.
2.31 In case of disputes for nonpayment of wages to the deployed manpower or any other, the payment
due to the Contractor firm can be withheld till settlement of the disputes by the board or on the orders
of the court of law.
2.32 The contractor shall abide by all the law of land including Labour Laws (PF,Income Tax, Service Tax
or any other extra taxes levied by the Government)
2.33 Companies Act, Tax deduction liabilities, welfare measures of its employees and all other obligations
that enjoin in such cases and are not essentially enumerated and defined herein, though any such onus
shall be the exclusive responsibility of the contractor and it shall not involve Bank Note Press, Dewas
in any way whatsoever. Compliance of these provisions shall be ensured at the time of making
monthly payments.
2.34 The earnest money of the tenderer whose tender is not accepted will be refunded without any interest
thereon within month of award of the security contract.
2.35 The contract can be terminated by the Bank Note Press, Dewas by giving a month notice. The
contractor/agency can terminate the contract by giving three months' notice.
2.36 In case the contractor/ Agency leaves the job before completion of the period of contract Bank Note
Press, Dewas shall be entitled to forfeit the security money deposited by the contractor/agency for the
execution of this contract. The same shall be over and above the liquidated damages suffered on such
account by Bank Note Press, Dewas. If any.
2.37 In case of any loss or theft, it shall be made good by the agency and failure on the part of the
contractor/agency part to do so within a period of 30days, the loss shall be made by good by the
encashment of bank guarantees, and if the amount of loss or damage exceed the amount of bank
guarantee then remaining amount shall be recovered form amount standing due and payable to the
contractor /agency.
2.38 Any controversy of dispute arising out of this contract shall be referred to the sole arbitrator for
adjudication of dispute to be appointed by Bank Note Press, Dewas and/or any other officer
authorized by Bank Note Press, Dewas it on an application made to it within 30days of the arising of
the dispute. To entertain ability of an application made after the period of thirty days shall be at the
discretion of Bank Note Press, Dewas and / or any other officer authorized by Bank Note Press,
Dewas. The arbitration and conciliation act, 1996 shall apply and the venue of the arbitration shall be
Dewas. The cost of arbitration shall be shared equally by both the parties.
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2.39 Any individual/firm/company/registered society/registered co-operative society presently engaged by
this institution and whose performance has not been found satisfactory shall not be eligible for
offering tender even if the individual firm/company/ registered society/ registered co-operative
society subsequently changes the character /style /nomenclature /compositions of the tenderer and
such tender shall be rejected out rightly.
2.40 The tenderer shall disclose in writing all relevant facts as to ownership of the agency and constitution
of the business. If it is propriety concern, the name of the proprietor, if it is a firm, the names of all
the partners and attested copy of the partnership deed: and if it is a company, the names of all the
directors, shall be disclosed. Further, if the said proprietor/ any of the partners/ any of the directors
has/have substantial interest in any other agency, the said fact and the nature of the said interest shall
also be disclosed. If the concerned agency has any associated concern/subsidiary/principal/holding
company/holding firm, the same shall be disclosed with full particulars.
2.41 Contractor shall be responsible to ensure high integrity of the manpower deployed by it. Any
personnel deployed by the agency, caught making theft shall be handed over to the local police as per
law in addition to actions liable as contained in the terms and condition of the tender/contract.
Contractor should ensure that all administrative & security rules of the Bank Note Press must adhere
by the personal deployed by the agency.
2.42 The Bank Note Press, Dewas, reserves the right to accept or reject any or all tenders without assigning
any reason and will not be bounded to accept lowest tender.
2.43 The terms and conditions contained herein shall form part of and shall take as if they were included
in the contract agreement to be entered in to between Bank Note Press, Dewas with contractors.
Note: If any of the terms & conditions (2.1) to (2.43) above is not found fulfilled during the work contract,
Bank Note Press, Dewas reserves the right to discontinue the contract without assigning any reasons
thereof by providing a hearing to the contractor, if he wants so.
3.1 Contract Labour (Regulation & Abolition) Act 1970 compliances.
3. 1.1 The engagement and employment of labourers and payment of wages to them should be as per
existing provisions of various labour laws and regulations is the sole responsibility of the Contractor and
any breach of such laws or regulations shall be deemed to be breach of this contract. BNP may ask the
contractor to produce documents to verify that these provisions/laws are complied with by the contractor.
(a) All wages allied benefits such as leave, ESI, PF, Gratuity, Bonus etc, shall be paid by the contractor
and BNP shall not incur any liability or additional expenditure whatsoever for personnel deployed.
(b) It is mandatory that the contracotr‟s employees must be paid through bank/cheques only in the
presence of BNP‟s officer (Nominated)
3.1.2. The Contractor shall abide by all labour laws, related to Employee Provident Fund &
Miscellaneous Act 1952, ESI Corporation 1948, Workmen Compensation Act 1923, Payment of Wages
Act 1936, Minimum Wage Act 1948 Industrial dispute Act 1947, Maternity Benefit Act 1961, Payment
of Bonus Act 1965, Factory Act 1948 and other related labour laws. The details of EPF, ESIC in respect
of their deployed staff shall be submitted by the Contractor to BNP every month along with the bills. The
Contractor shall abide including but not limited to, matters relating to timely payment of wages and
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allowances, payment of minimum wages, payment of overtime, grant of leave, payment of workmen's
compensation, working hours, safety, maternity benefits, holidays, framing of standing orders,
disciplinary action against their employees, payment of provident fund contributions, payment of
gratuities and payment of bonuses as per statutory rules.
3.1.3. The contractor shall be liable for any legal dispute / case / claims that arises or may arise during
currency of the contract due to non-compliances of labour or other related laws.
3.1.4. The contractor shall be responsible for compliance of all the laws contract labour (R&A) 1970 Act
rules/regulations and State Govt. instructions that are/will be applicable to and aimed to protect the
interest of the employees/worker engaged by it and shall ensure payment of all the statutory dues/
liabilities as may have arisen during the past „or‟ may arise during the course of performance of contract.
3.1.5. The Contractor shall submit periodical returns as may be specified from time to time.
4) OFFICIAL RECORDS:
4.1 The Contractor shall maintain complete official records of disbursement of wages/ salary, showing
specifically details of all deductions such as ESI, PF etc. in respect of all the staff deployed in BNP Premises.
4.2 The Contractor shall maintain a personal file in respect of all their staff who are deployed in BNP
office. The personal file shall invariably consist of personal details such as name, address, date of birth,
sex, residential address (Temporary / Permanent) and all grievances recorded by the staff vis-à-vis action
taken etc.
4.3 The Contractor shall furnish an undertaking that within seven days of the close of every month they
will submit to BNP a statement showing the recoveries of contributions in respect of employees with
Certificate that the same have been deposited with ESIC/EPFO Commissioners.
4.4 Each monthly bill must accompany the:
(a) List of employees with their date of engagement
(b) The amount of wages (The Contractor shall ensure that minimum wages are paid to all the employees
with all the benefits (such as ESIC/EPF/Bonus etc.)
(c) Copies of authenticated documents of payments of such contributions to EPFO/ESIC
(d) Declaration of the Contractor regarding compliance of Amount of EPF /ESIC
4.5 The Contractor shall also prepare a register indicating all payments / dues in respect of all the employees.
5) OBLIGATION OF CONTRACTOR
5.1 Contractor must provide to its employees their photo identity cards properly displayed during duty
time. No extra payments shall be claimed by the Contractor or its deployed staff from the BNP for such
item.
5.2 The Contractor must provide salary slips, EPF numbers and ESI Cards, duly activated, to all the
deployed manpower at BNP‟s office. The Contractor should also ensure that EPF statements to the
deployed manpower are provided immediately after the financial year closing. Any delay in submission
of these records will force BNP to deduct a proportionate amount from the bills, as decided by the
competent authority of BNP.
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5.3 Contractor must employ adult and skilled personnel only. Employment of child labour shall lead to
the termination of the contract at the risk and cost of the Contractor. Contractor shall deploy/engage
reliable persons at BNP after proper character and police verification and impose any conditions as per
prevailing contractual labour laws for such engagements, take disciplinary action or reward any person at
work etc., at its sole costs, risks and responsibilities. Contractor shall intimate the details like name, age,
Parentage, address (residential as well as permanent) of all staff to the BNP and shall also intimate
changes in addresses of the staff as and when they take place.
5.4 In the event of the personnel having been provided by the Contractor not performing duties as per
expected standards in whatsoever manner or in case the personnel behave in an unacceptable manner, the
Contractor shall, on request of the BNP, remove the said personnel the same day and provide a suitable
substitute in his/ her place of equivalent qualifications and experience within seven days failing which the
BNP may get the services performed by other means for which the Contractor shall be liable to bear any
extra cost that may be incurred by the BNP.
5.5 A Service Log Book shall be maintained at the BNP‟s premises and daily record of the actual services
provided shall be kept.
5.6 Contractor shall deal with and settle the matters related with unions and shall make sure that no labour
disputes / problems are referred to BNP. It shall totally indemnify BNP in this regard.
5.7 Contractor should at all times indemnify BNP against their all claims, damages or compensation under
the provisions of Payment of Wages Act, 1936; Minimum Wages Act, 1948; The Workmen Compensation
Act, 1923; Industrial Disputes Act, 1947; Maternity Benefit Act, 1961; Payment of Bonus Act 1965;
Factory Act 1948 or any modification thereof or any other law relating thereto and rules made hereunder
from time to time. BNP will not own any responsibility in this regard.
5.8 Contractor‟s staff shall always be disciplined, properly dressed and be presentable all the time during
duty. The persons deployed by Contractor shall be properly trained, have requisite experience and skills
for carrying out the multi tasks assigned at BNP‟s office. The Contractor shall be solely responsible to
tackle the matters in case any of its staff deployed under this contract falls sick or is injured or goes on
strike/ unfair activities etc. during performance of his/her duty. It shall indemnify BNP in all respects
under this contract.
5.9 Be it private or public areas, the Contractor‟s employees shall be liable to be frisked/checked by the
security personnel at BNP premises or on duty at any time during performance of their duties.
5.10 Contractor‟s employees shall perform their duties at the premises with due diligence and take all
precautions to avoid any loss or damage to the government property/person.
5.11 Contractor shall be solely responsible for any indiscipline, theft, loss or damage to any or persons /
property at the premises on account of acts of omission and commission by the staff deployed by him.
5.12 The payments to its employees shall be disbursed by the Contractor in the presence of the
representative of BNP who shall sign the payment register in token of having disbursed the salary in his
presence by Contractor.
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6. PENALTIES
6.1 The Contractor shall disburse monthly payment to its deployed manpower latest by 5th of every
month, failing which penalty of Rs.300/- per day will be imposed up to 15th of the month and thereafter
the contract shall liable to be terminated. Security Deposit /Performance Bank Guarantee shall be
forfeited and Bank guarantee will be en-cash The BNP will have the power to appoint any other agency
for the manpower services at the risk and cost of the Contractor.
6.2 Whenever and wherever it is found that the assigned work is not performed up to the entire
satisfaction of the BNP, it will be brought to the notice of Contractor by the BNP and if no action is taken
immediately, penalty of Rs.300/- per day per complaint will be imposed by invoking penalty clause.
6.3 The Contractor has to maintain adequate number of manpower as per this contract and also arrange a
pool of standby manpower of requisite qualifications. If the required number of persons is less than the
specified number as mentioned in the contract, a penalty of Rs.300/- per absentee per day shall be
deducted from the bill(s)
6.4 In case the Contractor fails to fulfill the minimum statutory requirements (ESIC/ EPF) as per the
conditions of the tender document and fails to produce the concerned documents, it shall be treated as
breach of the Contract and the Contractor is liable to be blacklisted by the BNP, in addition to forfeiting
of the monthly bills and Performance Security Deposit.
6.5 In case of breach of any conditions of the contract and for all types of losses caused including excess
cost due to hiring services in the event of Contractor failing to provide requisitioned number of
manpower, the BNP shall make deductions at double the rate of hiring rate on pro rata basis from the bills
preferred by the Contractor or that may become due to the Contractor under this or any other contract or
from the security deposit or may be demanded from him to be paid within seven days to the credit of the
BNP.
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Section VIII: Quality Control Requirements ---------------------
As per Scope of work mentioned in Section VII
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SECTION IX: ELIGIBILITY CRITERIA
The bidder firm must meet/provide following eligibility criteria/information to qualify:
(a) Experience and past performance: Firm should have minimum one similar work experience of
deployment of 44 personnel in any one year during last five years ending on 31st December 2014
to any other organization
(b) Capability-Equipment & Service Providing Facilities: The bidder firm must have an annual capacity to provide at least 44 personnel.
(c) Financial Standing:
i) Average Annual turnover of the Bidder firm during last three financial years ending 31.03.2015
should be more than Rs. 48,56, 118/-
ii) Bidder Firm should not have suffered any financial loss for more than one year during the last
three years ending 31.03.2015.
iii)The net worth of the firm should not have eroded by more than 30% in the last three years ending
31.03.2015.
Note:
i) All experience, past performances related data e.g. work order/contract copy, invoice copy, and
certificate etc. should be enclosed in support of fulfillment of experience & past performance criteria
and it must be duly certified by the authorized signatory of the Bidder firm.
(ii) The credentials regarding experience and past performances to the extent required as per the
above eligibility criteria as submitted by the Bidder may be verified from the parties for whom work
has been done.
(iii) For financial standing criteria, the firm should enclose Balance Sheets and Profit & Loss
Accounts OR Certificate of Turnover, Profit & Loss, Net Worth of above mentioned financial
years duly certified by certified accountants e.g. Chartered Accountants (CA) in India & certified
Public Accountant/Chartered Accountant in other countries
(iv) Bidders have to furnish stipulated documents in support of fulfillment of statutory requirements.
Non-submission or incomplete submission of above required documentary evidence may lead to
rejection of offer.
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Section X: Tender Form Date……….
To
The General Manager,
Bank Note Press,
(A unit of Security Printing and Minting Corporation of India Limited)
Dewas (M.P.) - INDIA
Ref: Your Tender document No. …………………………dated …………
We, the undersigned have examined the above mentioned tender enquiry document, including
amendment No. --------, dated --------- (if any), the receipt of which is hereby confirmed. We now offer to
supply and deliver………. (Description of goods and services) in conformity with your above referred
document for the sum of _____________ (total tender amount in figures and words), as shown in the
price schedule(s), attached herewith and made part of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above,
in accordance with the delivery schedule specified in the List of Requirements.
We further confirm that, if our tender is accepted, we shall provide you with a performance security of
required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in
Section V – “Special Conditions of Contract”, for due performance of the contract.
We agree to keep our tender valid for acceptance for a period upto -------, as required in the GIT clause
19, read with modification, if any in Section-III – “Special Instructions to Tenderers” or for subsequently
extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender upto the
aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We
further confirm that, until a formal contract is executed, this tender read with your written acceptance
thereof within the aforesaid period shall constitute a binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may receive against
your above-referred tender enquiry.
……………………..
(Signature with date)
………………………..
(Name and designation)
Duly authorized to sign tender for and on behalf of
……………………………………….
……………………………………….
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SECTION XI: PRICE SCHEDULE
[To be submitted alongwith the tender]
From:
To,
The General Manager,
Bank Note Press, Dewas (M.P.) – INDIA
(A unit of Security Printing and Minting Corporation of India Limited)
Sub: Outsourcing of various activities through Agency Engaged in outsourcing work.
Ref: Tender no. BNP/P/HR/Outsourcing/2015/OT dt. 23/10/2015
Dear Sir,
We have received your tender enquiry cited and we are pleased to enclose the following Commercial bid
for your kind consideration. S.
No.
Type of
Manpower
No. of
Persons
Daily
Wages
Per
Person
(A)
EPF
Per
Person
(B)
Other
Statutory
Charges
like ESI,
Bonus etc.
Per Person
(C)
Total
Per
Person
(D)
A+B+C
Adminis
tration
Charges
Per
Person
(E)
Charges for
Uniform, ID
card &
Physical
protection
equipment etc.
Per Person (F)
Total
Per
Person
(H)
(E+F)
Grand
Total
(D+H)
1. “Outsourcing of various activities through
Agency Engaged in outsourcing work
i Skilled 02
ii Unskilled 143
Note:-
1. Service tax and Education Cess to be paid extra as applicable.
2. The tenderer should quote Administration charges as percentage of daily wages.
3. Administration charges must include TDS to be deducted i.e. minimum 2% as per present rate
4. Administration Charges & Charges for Uniform, ID card & Physical protection equipment's etc. must be
quoted in fixed value and not in percentage, otherwise offer will be ignored. 5. Documentary support/break-up with details be given for charges quoted against (C) & (F) columns above & zero
rates should not be quoted.
6. The said rate shall be quoted keeping in mind that the minimum wages notification issued by the govt./Dy. Chief.
Commissioner (central) as applicable and statutory compliance of all labour laws / regulations must be compliance
by the contractor / agency
7. Wages and other statutory requirements are required to be submitted as is mentioned in the table and any
deviation from the above would lead to the tender getting rejected.
Seal & Signature of the Tenderer
Address: _______________________________
Date: : _______________________________
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
________________________________________________________________________________________
Section XII: Questionnaire
The tenderer should furnish specific answers to all the questions/ issues mentioned below. In case a
question/ issue does not apply to a tenderer, the same should be answered with the remark “not
applicable”.
Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/
evidence to substantiate the corresponding statement.
In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/
issues, its tender will be liable to be ignored.
1. Brief description and of goods and services offered:
2. Offer is valid for acceptance upto …………………………………………….
3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of
India :
Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above
authority.
4. Status :
a. Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D),
New Delhi, and/ or the National Small Industries Corporation (NSIC), New Delhi, and/ or the
present SPMCIL and/ or the Directorate of Industries of the concerned State Government for the
goods quoted? If so, indicate the date up to which you are registered and whether there is any
monetary limit imposed on your registration.
b. Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?
Please attach certified copy(s) of your registration status etc. in case your answer(s) to above
queries is in affirmative.
5. Please indicate name & full address of your Banker(s) :
6. Please state whether business dealings with you currently stand suspended/ banned by any
Ministry/ Deptt. of Government of India or by any State Govt.…………………………..
(Signature with date)
……………………….
……………………….
(Full name, designation & address of the person duly authorized sign on behalf of the tenderer)
For and on behalf of
…………………………..
(Name, address and stamp of the tendering firm)
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
Section XV: Bank Guarantee Form for Performance Security
……………………………………………………… [Insert: Bank‟s name, and address of the issuing branch or
officer]
Beneficiary: …………………………….. [Insert: name and address of India Govt. Mint, Kolkata]
Date: ………………………….
PERFORMANCE GURANTEE No.:………………………………………..
WHEREAS ………………………………………………………………………………. (name and address of the
supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract no…………………………….
dated …………. to supply (description of goods and services) (herein after called “the contract”).
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank
guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for
compliance with its obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby
affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of ……………… ……
……… …… …………………. (amount of the guarantee in words and figures), and we undertake to pay you, upon
your first written demand declaring the supplier to be in default under the contract and without cavil or argument,
any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show
grounds or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the
demand. We further agree that no change or addition to or other modification of the terms of the contract to be
performed there under or of any of the contract documents which may be made between you and the supplier shall
in any way release us from any liability under this guarantee and we hereby waive notice of any such change,
addition or modification.
We undertake to pay Bank Note Press, Dewas up to the above amount upon receipt of its first written demand,
without Bank Note Press, Dewas having to substantiate its demand.
This Guarantee will remain in force for a period of sixty days after the currency of this contract and any demand in
respect thereof should reach the Bank not later than the above date.
…………………………….
(Signature with date of the authorized officer of the Bank)
………………………………………………………….
………………………………………………………….
Name and designation of the officer
…………………………………………………………. Seal, name & address of the Bank and address of the Branch
………………………………………………………….
Name and designation of the officer
………………………………………………………….
…………………………………………………………. Seal, name & address of the Bank and address of the Branch
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
Section XVI: Contract Form Contract No…………. dated…………….
This is in continuation to this office‟ Notification of Award No……………..….. dated …….
1. Name & address of the Supplier: ……………………………………..
2. SPMCIL‟s Tender document No……… dated…………. and subsequent Amendment
No.…………., dated……… (If any), issued by SPMCIL
3. Supplier‟s Tender No……… dated…….. and subsequent communication(s) No…………
dated …….. (If any), exchanged between the supplier and SPMCIL in connection with this tender.
4. In addition to this Contract Form, the following documents etc, which are included in the
documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read
and construed as part of this contract:
(i) General Conditions of Contract;
(ii) Special Conditions of Contract;
(iii) List of Requirements;
(iv) Technical Specifications;
(v) Quality Control Requirements;
(vi) Tender Form furnished by the supplier;
(vii) Price Schedule(s) furnished by the supplier in its tender;
(viii) Manufacturers‟ Authorization Form (if applicable for this tender);
(ix) SPMCIL‟s Notification of Award
Note: The words and expressions used in this contract shall have the same meanings as are respectively
assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations
incorporated under clause 0 of Section –V - „General Conditions of Contract‟ of SPMCIL‟s Tender
document shall also apply to this contract.
5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for
ready reference:
(i) Brief particulars of the goods and services which shall be supplied/ provided by the supplier are as
under:
Schedule
No.
Brief description of
goods/ services
Accounting
unit
Quantity to
be supplied
Unit Price
(in Rs.)
Total price
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
Any other additional services (if applicable) and cost thereof: ………………………..
Total value (in figure) ____________ (In words) ___________________________
(ii) Delivery schedule
(iii) Details of Performance Security
(iv) Quality Control
(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.
(b) Designation and address of SPMCIL‟s inspecting officer
(v) Destination and despatch instructions
(vi) Consignee, including port consignee, if any
(vii) Warranty clause
(viii) Payment terms
(ix) Paying authority
……………………………….
(Signature, name and address of SPMCIL‟s authorized official)
For and on behalf of……….
Received and accepted this contract ……………………………………………………..
(Signature, name and address of the supplier‟s executive duly authorized to sign on behalf of the
supplier)
For and on behalf of ………………………
(Name and address of the supplier)
…………………….
(Seal of the supplier)
Date:
Place
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
Section XVII: Letter of Authority for attending a Bid
Opening
(Refer to clause 24.2 of GIT)
The General Manager,
Bank Note Press,
(A unit of Security Printing and Minting Corporation of India Limited)
Dewas (M.P.)- INDIA
Subject: Authorization for attending bid opening on ____________________ (date) in the Tender
of ___________________________________________________.
Following persons are hereby authorized to attend the bid opening for the tender mentioned above
on behalf of _____________________________________________ (Bidder) in order of
preference given below.
Order of Preference Name Specimen Signatures
I.
II.
Alternate Representative
Signatures of bidder or
Officer authorized to sign the bid
Documents on behalf of the bidder.
Note:
1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is
restricted to one, first preference will be allowed. Alternate representative will be permitted
when regular representatives are not able to attend.
2. Permission for entry to the hall where bids are opened may be refused in case authorization as
prescribed above is not recovered.
______________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1
SECTION XIX: Proforma of Bills for Payments
(Refer Clause 22.6 of GCC)
Name and Address of the Firm.................................................................................................
Bill No....................................................................Dated.......................................................
Purchase order..................................................No...................................Dated......................
Name and address of the consignee.........................................................................................
S.No Authority
for purchase
Description of
Stores
Number or
quantity
Rate
Rs. P.
Price per
Rs. P.
Amount
Total
1. C.S.T./Sales Tax Amount
2. Freight (if applicable)
3. Excise Duty (if applicable)
4. Packing and Forwarding charges (if applicable)
5. Others (Please specify)
6. PVC Amount (with calculation sheet enclosed)
7. (-) deduction/Discount
8. Net amount payable (in words Rs.)
Despatch detail RR No. other proof of despatch...............................................
Dated............................................................(enclosed)
Inspection Certificate No............................................Dated..................(enclosed)
Income Tax Clearance Certificate No...........................Dated..................(enclosed)
Modvat Certificate No...........................................................................(enclosed)
Excise Duty Gate pass........................................................................(enclosed)
Place and Date
Received Rs..............................(Rupees).........................................................
I hereby certify that the payment being claimed is strictly in terms of the contract and all
the obligations on the part of the supplier for claiming that payment has been fulfilled as
required under the contract.
Revenue stamp Signature and of Stamp Supplier
____________________________________________________________________________________________________ Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 T01.1