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Tender No.3/2015-16 Date: 21-05-2015

TENDER DOCUMENT

Sealed tenders are invited by the Medical Superintendent, ESIC Hospital, Tirunelveli for supply

of the following items:-

The tender application can either be purchased from the office of the ESIC Hospital, Tirunelveli

by remitting Demand Draft drawn from any Nationalized Bank in favour of “ESIC Fund A/c No. I”,

payable at Tirunelveli for Rs. 525/- (Rupees Five Hundred and Twenty Five Only) towards application

fee of Rs. 500/- + VAT of Rs. 25/- or be downloaded from our websites www.esichospitaltvl.org /

www.esichennai.org / www.esic.nic.in . In case the tender form is downloaded from website, the

Demand Draft towards application fee should be attached along with Technical Bid. Demand Draft

towards EMD as shown above drawn from any Nationalized Bank in favour of “ESIC Fund A/c No. I”,

payable at Tirunelveli should also be enclosed in Technical Bid. The tender applications without

remitting / enclosing Demand Drafts towards application fee and EMD will be summarily rejected.

Tenderers are to submit two sealed bids Viz. Techno-commercial Bid and Price Bid separately

super-scribing as “Tender for Equipment (Name of equipment) due on……. on first envelope and

“Price Bid” for “Tender for Equipment (Name of equipment) due on………on the second envelope.

Technical Bid and Price Bid should be sealed by the bidders in separate covers duly super scribed and

these two covers are to be put in a bigger cover which should also be sealed and super scribed.

Tender application can either be sent by Registered post addressed to the Medical Superintendent,

ESIC Hospital, Salai Street, Vannarpettai, Tirunelveli – 627 003 or be deposited directly in the tender

box which is kept in the office of the Medical Superintendent. Both the envelopes should have name

of the company quoting the tender. Each and every page of the quotation should be serially

numbered and duly signed with seal of the bidder.

S.No. Name of the equipment Qty. Earnest Money (in Rs.)

Bid System

Date & time of opening of

Technical Bids

Remarks

1.

Operating Microscope 1 15000/-

Two Bid

System

(Technical &

Price Bid)

09-06-2015,

02:30 PM

Specification enclosed as

Annexure - E

Accessories:-

a) A-scan with Pachymeter 1 7500/-

b) Bipolar wet field cautery 1 375/-

2. Applanation Tonometer 1 1250/-

3. Laboratory Refrigerator 1 1750/-

(ISO 9001:2008 Certified)

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Tenders complete in all respect, must be deposited in the office of the Medical

Superintendent, ESIC Hospital, Tirunelveli on or before the date of closing of tender box i.e.

09-06-2015 up to 2.00 P.M. The tenders will be opened on the same day in the chamber of Medical

superintendent at 2.30 P.M. in the presence of tenderers or their representatives who may like to be

present on that day. In case date of opening of tender is declared as holiday tenders shall be received

and opened on next working day as per the above mentioned schedule.

Tenders received late / not satisfying tender procedure and / or received without Earned

Deposit and Application Fee and / or received without signature on each and every page of the tender

document shall be treated as invalid and rejected summarily. The Earnest Money of unsuccessful

tenderers will be refunded, without accrual of any interest in due course of time, after finalization of

tender.

The Medical Superintendent reserves the right to reject any or all tenders at any time without

assigning any reason thereof.

The contents of TECHNO COMMERCIAL BID should include following items

1 Covering letter indicating the list of enclosures.

2 Application Fee and EMD in accordance with instructions as above.

3 Name and detailed specifications of the quoted Equipment with price Blanked

4 Name and detailed specifications of essential accessories if any with price Blanked

5 Name and detailed specifications of optional accessories if any with price Blanked

6 Warranty Offered 2 Years (Minimum for Two Years)

7 Rates of AMC and CAMC minimum for 5 years after expiry of warranty.

8 Statement of deviation parameter wise from specifications if any.

9 Copy of PAN No. /Latest I.T.R.

10 Statement of deviation parameter wise from tendered conditions, if any.

11 Authority letter from manufacturer/ authorized distributor/stockiest if applicable

(Annexure – A).

12 User List

13 Name and address of nearest authorized service center

14 Catalogue of the equipment showing the make/model no and specifications

15 Declaration/ undertaking on stamp paper as per the Proforma enclosed (Annexure – B).

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The contents of PRICE BID should include following items:

1. The information given at Techno-commercial bid should be reproduced in Price Bid with prices

indicated.

2. Rates / price should be typed both in words as well as in figures, free from erasing, cutting and

over-writing. In case of any discrepancy, rate quoted in words will be accepted.

3. Price quoted should match with the items quoted in Technical Bid.

4. Each and every page of the quotation be serially numbered and duly signed with seal of the

bidder.

5. Only Techno-commercial Bid (Un-Priced Bid) will be opened first and shall be referred for the

Technical Evaluation. The price bid of only those tenderers whose Technical Bid is found

acceptable by the Competent Authority will be opened for further action.

6. In case the price quoted cannot be matched with the item/s quoted in Technical Bid, the bid

shall be liable to be rejected.

7. Price and S.T. / VAT must be quoted separately. The price should be all inclusive lump sum

including cost of the equipment, freight, insurance, transit insurance, packing forwarding etc.

and including charges for installation and commissioning with all the men and material

required for the same and for the quoted warranty period.

8. Price Schedule (s) in Annexure – C filled up with all the details including Qty., Make, Model,

Country of origin, etc. of the goods offered should be produced with Price Bids.

9. The Price to be considered for finalization of the successful bidder is the sum of the total cost

of the equipment (Col No. 6) and AMC / CMC for five years (Col No. 7 / Col No. 8) of the price

schedule.

10. The price should be on F.O.R. ESIC Hospital, Tirunelveli basis. No other charges in addition will

be payable on any account over and above the lump sum price quoted in the price bid except

S.T. / VAT. The rates quoted in ambiguous terms such as “Freight on actual basis” or “Taxes as

applicable extra” or “Packing forwarding extra” will render the bid liable to rejection.

11. The price should be quoted in I.N.R.

TERMS AND CONDITIONS GOVERNING CONTRACT

1. The Tenderer must enclose a Demand Draft for sum mentioned against each item as Earnest

Money drawn in favour of “ESIC Fund A/C No.I” payable at Tirunelveli.

2. EMD Deposited with earlier tender if any or in any other form as given, will not be

adjusted/accepted against this tender. Tender without EMD will not be accepted in any case.

3. Tenderer will have to demonstrate the quoted item if required to Technical Evaluation

Committee within the stipulated time frame as and when asked for or the tender shall be liable

to be cancelled on non-compliance of this clause.

4. EMD will be released after finalization of tender to unsuccessful bidder/s.

5. Successful bidder has to deposit 10% of the total cost of equipment as performance security

with the Medical Superintendent in the form of Demand Draft / Bank guarantee else 10% of the

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payment due (Rounded-up) shall be with-held and will be released on satisfactory performance

of the equipment after expiry of warranty period.

6. Either the authorized Indian agent on behalf of the principal/Original Equipment Manufacturer

(OEM) or principal/ Original Equipment Manufacturer (OEM) itself can bid, but both cannot bid

simultaneously for the same item/product in the same tender.

7. If an agent submits bid on behalf of one principal/ Original Equipment Manufacturer (OEM), the

same agent shall not submit a bid on behalf of another principal/ Original Equipment

Manufacturer (OEM) in the same tender for same item/product.

8. In case the company fails to arrange the demonstration, the vendor shall be disqualified.

9. The date for demonstration shall be fixed with mutual consent on telephone/e-mail the same

shall be confirmed in writing and by fax/e-mail.

10. The demonstration of the equipment has to be arranged by the bidder.

11. Only the item/s of manufacturers or their authorized distributor/stockiest would be considered.

12. Tenderer must provide the telephone and fax/e-mail no with tender for all correspondence.

13. The equipment should be guaranteed /warranted for a minimum period of two years or as

mentioned in specifications from the date of satisfactory inspection, installation and

commissioning.

14. Delivery schedule: - Within six weeks after placement of supply order.

15. Firm should undertake to enter into Annual Maintenance Contract (AMC/CAMC) for

equipment as well as for accessories attached, for minimum period of five years after

completion of warranty period and accordingly quote the rates of AMC for five years. The

rates quoted should be both for Comprehensive AMC (CMC) as well Non Comprehensive AMC

(AMC) for five years. Firm should undertake to keep the equipment in running order

throughout the year and in case of equipment going out of order during warranty / AMC /

CMC the fault will be attended within 24 hours and rectified within 7 days of lodging the

complaint. Failure to rectify the fault would entail downtime penalty @ 0.25% of basic cost of

equipment per week.

16. Payment of equipment will be made within two weeks after the successful installation,

commissioning and training to user department and satisfactory inspection of the equipment.

17. For the equipment where reagents, cartridge, consumables, etc. are required. The price bid

must include: A) Rate list indicating the prices and packing prevalent on date of tendering, B) List

indicating cost and life of consumables.

18. Photocopy of latest ITR/ PAN No. should be enclosed with the completed tender.

19. Tenderer if not a manufacturer, has to submit manufacturer’s authorization certificate

(Annexure – A).

20. The validity of tender will be for a period of six months from the date of opening.

21. If any accessories like voltage stabilizer, water filtration/ purifier/ soften plant etc. are required

with the equipment must be quoted along with the equipment itself.

22. Rates of spares chargeable may be indicated with the tender.

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23. The Medical Superintendent has the right to accept or reject any or all the tenders without

assigning any reason(s) thereof.

24. The Tenderer is required to submit undertakings as per the Proforma (Annexure – B) enclosed

on a non-judicial stamp paper of Rs.10/-.

25. If the equipment needs calibration, the firm shall be responsible for calibration as part of CMC.

26. Amount of AMC / CMC as the case may be, shall also be considered for arriving at the lower

cost.

Medical Superintendent

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Annexure – A MANUFACTURER’S AUTHORISATION FORM

To The Medical Superintendent ESIC Hospital, Tirunelveli, Tamil Nadu-627 003. Dear Sir,

Ref. Your TE document No ____________, dated _____________ We, ___________________________________ who are proven and reputable

Manufacturers of___________________________(name and description of the goods offered in the tender) having factories at___________________________________________________________, hereby authorize Messrs______________________________(name and address of the agent) to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred TE documents for the above goods manufactured by us.

We further confirm that no supplier or firm or individual other than Messrs. ________________________ (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred TE documents for the above goods manufactured by us. We also hereby extend our full warranty, AMC/CMC as applicable as per clause at S.No. 13 and 15 of the Terms and Conditions governing contract for the goods and services offered for supply by the above firm against this TE document. We also confirm that the spares and any other miscellaneous items (as applicable) of the equipment quoted will be freely available for atleast 5 years after expiry of Warranty period.

Yours faithfully,

[Signature with date, name and designation]

for and on behalf of Messrs___________________________

[Name & address of the Manufacturers] Note:

1. This letter of authorisation should be on the letterhead of the Manufacturing firm and should be signed by a person competent and having the power of attorney to legally bind the Manufacturer.

2. Original letter may be sent.

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Annexure – B

UNDERTAKING: (To be submitted in non judicial stamp paper of Rs. 10/-)

1 I/We……..…… (Name of authorized Signatory) the undersigned hereby declare and affirm that

I/We have gone through the terms and conditions governing the tender and undertake to

comply with all terms and conditions.

2 The rates quoted by me are valid and binding upon me for the period of validity of the tender.

3 That the earnest money of Rs._____________ deposited by me/us vide Demand Draft

no.___________ Dt.___________ drawn on…………..(Name of the Bank) is attached herewith.

4 That I/We authorize Medical superintendent to forfeit the earnest money deposited by me/us

in case of any delay or failure to supply the article within the stipulated time and the items of

desired/quoted quality.

5 That I/We will be in the position to provide Annual Maintenance Contract/Comprehensive

Maintenance Contract (AMC/CMC), spare parts, accessories attached and its consumables for

5 years from the date of satisfactory installation of the equipment till the AMC/CMC period is

over.

6 That there is no vigilance/CBI case or court case pending against the firm, debarring my firm to

supply of items quoted.

7 That I/We hereby undertake to supply the items as per directions given in supply order within

stipulated period.

8 That I/We undertake to maintain the equipment to the satisfaction of user during the period

of warranty and guarantee.

9 I/We have been informed that the Medical Superintendent has the right to accept or reject

any or all the tenders without assigning any reason thereof.

10 We ………………………………………..(Name of firm) undertake that we will provide 3 (Three)

preventive service on quarterly basis during the warranty and AMC/CMC period as offered in

our tender and any number of break down calls shall also be attended within 24 hrs. I/We also

agree that the payment of AMC/CMC shall be made to me/us on quarterly basis after

satisfactory preventive service.

Signature and address of the Tenderer

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Annexure - D

CHECK LIST

S.No. Specifications

1. Authority letter from manufacturer/ authorize

distributor/ stock (Annexure – A)

2. Declaration/ undertaking on stamp paper as per

the Proforma enclosed (Annexure – B)

3. Copy of PAN/ Latest I.T.R.

4. Whether the equipment quoted meets all

specifications or not

5. Any deviation from tendered specifications

6. Additional features if any

7. Nearest place for availability of after sales service

8. List of the installations provided or not

9. Relevant catalogues enclosed or not

10. Any deviation from terms and conditions of

tender

11. Validity of tender (Minimum six months)

12. Total cost of equipment including essential

accessories

Prices not to be

mentioned in

Techno

commercial bid

Prices to be

indicated only

in Price Bid

(Annexure – C)

13. Rates of sales tax/ VAT etc …..do….. …..do…..

14. Warranty offered (minimum 24 months after

successful installation and satisfactory

inspection)

15. Rate of AMC year wise minimum for five years

after expiry of warranty. …..do….. …..do…..

16. Rate of CMC year wise minimum for five years

after expiry of warranty. …..do….. …..do…..

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PRICE SCHEDULE Annexure-C

Total Tender price in Rupees (Col.6) : ___________________________________________________________________________ In words: ____________________________________________________________________________________________ Note:-

1. If there is a discrepancy between the unit price and total price THE UNIT PRICE shall prevail. 2. The bidder should quote both for CMC and AMC i.e. Col. 7 & Col.8. 3. The price to be considered for finalizing of the successful bidder is the sum of total cost of the equipment (Col.6) and AMC/CMC for 5 years (Col.7/Col.8) of the price schedule.

Name_________________________________

Business Address_______________________ Place:_________________________ Signature of Tenderer ___________________________ Date: _________________________ Seal of the Tenderer_____________________________

2 3 4 5 6 7 8

S. No.

Brief Description of Goods (with

make & model)

Country of Origin

Qty

Price per unit (Rs.)

Total Price 4x5(g)

CMC for 5 yrs. (yearwise)

AMC for 5 yrs. (yearwise)

Ex-factory /Ex-warehouse

/Exshowroom/ Off-the shelf

(a)

Excise Duty(if any)

[%age & value]

(b)

Sales Tax/VAT (if any)

[%age & value]

©

Transportation loading/unloadi

ng and incidental costs

(d)

Insurance charges for

a period including 3

months beyond the

date of delivery

(e)

Incidental services

(including Installation &

Commissioning, supervision,

Demonstration and Training )

Unit Price (g)

=a+b+c+ d+e+f

(g) Year Amount Year Amount

1st

yr. 1st

yr.

2nd

Yr. 2nd

Yr.

3rd

Yr. 3rd

Yr.

4th

Yr. 4th

Yr.

5th

Yr. 5th

Yr.

Total Total

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Annexure-E

TECHNICAL SPECIFICATION

1. BASIC OPERATING MICROSCOPE

Microscope Section

Binocular Tube : 45 degree inclined binocular tube with converging optics (Imported)

Eye pieces : 12.5x

Magnification changes: Built-in-3-step/5-step magnification changer, manual change

Factor : 0.6x, 1x, 1.6x

Total Magnification : 4.6x, 7.7x, 12.3x

Real fields of view : 43 mm, 26 mm, 16 mm

Objective : F=175mm

Focusing Speed : Fine movement at 2.5 mm/sec., Stroke 36 mm

Illumination System

Type : Coaxial illumination by optical light-guide system

Light source : 15V/150W halogen lamp

Illumination control : continuous adjustment

Field of illumination : 45 mm

Filters : Heat-proof filter, cobalt-blue filter and green filter

Intensity of illumination: 80,000 lux

Stand Section

Type : Floor-stand type

Vertical movement range of: 300 mm Counter balanced arm

Height (eye-point) : 960-1260 mm

Radius of rotation of arms: 920 mm

Base size : 600 mm wide x 560 mm long

Weight : 60 kgs (approx.)

1a) Wet – Field Bipolar Coagulator

1. Works in wet field

2. Temperature control with display panel (Level 0-100)

3. Foot Switch operated

4. Power supply – AC – 220- 240 Volts.

5. Standard Straight Bipolar forceps (autoclavable)

6. Autoclavable cords for use of forceps and erasers.

7. Audio Noise for working mode

8. Console Moulded ABS Plastic

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1b) A-Scan with pachymeter with built-in printer

Features:

High contrast color LCD

User Friendly Graphical Interface

5 Programmable user profiles

Scan viewer archiving software

Built – in Thermal Printer

Storage Compartment

A-Scan

A-Scan modes

Direct Contact/ Immersion

Cataract

Dense Cataract

Aphakic

Pseudophakic (5 settings)

4-Gate Manual

Measurements

ACD, Lens, Vitreous, Axial, Average Axial, Standard Deviation

Individual Zone Velocities

Automatic Sensing Algorithm

Measure Review

Auto Calibration

Specification

Clinical Accuracy +/- 0.10 mm

Electrical Accuracy +/- 0.023 mm

Lens Calculation in 0.25 D increments

10 Lens Database

10 Mhz Direct contact Probe

Formulas

Refractive : Binkhorst, Regression –II, Theoretic/T, Holladay, Hoffer-Q and Haigis

Post Refractive: Latkany Myopic, Latkany Hyperop, Aramberri Double – K, Comparative IOL

calculations for upto 8 lenses.

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2. Applanation Tonometer

Technical specification

Type applanation tonometer

Principle goldmann tonometry

Measurement range 0 – 80 mmHg in 2 mmHg steps

Measurement accuracy + 0.5 mmHg

Physical Parameters

Dimension (W x D x H) 47 x 30 x 85 mm

Weight net 800 gm. (approx.)

Compatibility should be compatible with existing slit lamp

Accessories

Calibration Bar

Prism

Mount Base (for Head mount model only)

Tonometer Base Plate (for Base Plate model only)

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3. LAB REFRIGERATOR (4OC)

1. Capacity – 500 Ltrs. (or) above

2. Type: Vertical (Front opening)

3. Dimension (minimum) – 600 x 700 x 1900 (W x D x H) mm

4. Temperature range : 4oC

5. No. of shelves/drawers: 5 or above

6. Attractively painted GI exterior

7. Pre-coated mild steel interior

8. High density PUF insulation

9. Transparent glass door

10. Hermetic compressor & eco-friendly refrigerant

11. Uniform temperature inside the useful area by continuous rated fan motor

12. Microprocessor based controller with digital display

13. Calibration certificate traceable to NABL standards