the basics - the college boardthe basics about ap and ap coordinators • each participating school...

The Basics

About AP and AP Coordinators

• Each participating school designates an AP coordinator

Who Are AP Coordinators?

• Coordinators are primarily responsible for organizing and administering the school’s AP program

• Coordinators agree to maintain the security of exams when managing the receipt, distribution, administration, and return of exam materials

2

• The AP coordinator cannot currently be an AP teacher.


• The AP coordinator may be a full- or part-time administrator, counselor, faculty member, or other school staff person who doesn’t teach an AP course.

• In some cases, an AP coordinator may also serve as the Services for Students with Disabilities (SSD) coordinator.

• AP does not require coordinators to handle the AP Course Audit.

3

• Coordinators may designate an additional authorized staff person to assist or serve as a backup.


• Important: All AP coordinator eligibility policies also apply to the additional authorized staff person.

• An individual cannot be the AP coordinator in the year when an immediate family or household member may be taking an AP Exam. This is regardless of whether the immediate family or household member is at the school where the individual works or at any other school.

• Coordinators have access to all AP Exams, which presents a conflict of interest.

4

Proctors must meet all of the criteria listed on the next few slides.

Identify Proctors (Slide 1 of 3) • Proctors must be responsible adults; they

may not be high school students.

• Proctors may be educational professionals; AP coordinators; teachers (active, retired, or substitute); or members of the administrative staff.

5

• Current, former, or retired teachers, including AP teachers, may serve as proctors for exams in a subject area other than the one they now teach or have ever taught.

Identify Proctors (Slide 2 of 3)

• Example: A ninth-grade English teacher may not proctor an AP English Language or AP English Literature Exam but could proctor an AP Biology Exam.

• This policy also applies to AP coordinators, department heads, and substitute teachers.

• Individuals who served as a substitute teacher in a subject for an extended period of time (i.e., a semester or school year) cannot serve as a proctor for an AP Exam in that subject area.

• The only exception to this is Studio Art.

6

• Parents are permitted to proctor as long as there are no conflicts with any of the other eligibility requirements listed on these slides.

Identify Proctors (Slide 3 of 3) • An individual cannot proctor an AP Exam or

handle materials for an exam in the year an immediate family or household member may be taking that exam. This is regardless of whether the immediate family or household member is at the school where the individual works or at any other school.

• Proctors cannot take any AP Exam or review in any manner the content of the exam.

• Proctors may not be employed part or full

time at a test preparation company.

• Proctors may not participate in any coaching

activity that addresses the content of secure

College Board tests.

7

• Proctor/student ratiosProctor Requirements and Resources

More information is in

the AP Coordinator’s Manual, such as:

• Proctor duties before, during, and after the AP Exam administration

• Estimated timing for each AP Exam

• Sample exam covers (for label placement; confirming the exam subject, date, and time noted on the exam packet; and signing understanding of security policies)

8

• AP teachers are prohibited from having access to the exam materials.

AP Exam Security for Teachers (1 of 2)

It’s important that AP teachers are aware of

their role in maintaining

the security of AP

Exams. Communicate

the exam security

policies with them:

• AP teachers are prohibited from entering the exam room and from communicating with students during testing, including breaks.

• AP teachers are prohibited from taking or reviewing the content of an AP Exam.

• AP teachers may never discuss unreleased exam content with students or ask students to disclose the test content.

• AP teachers may only discuss exam content with students if those specific questions were released on the College Board website two days after the regularly scheduled exam administration. AP teachers may never discuss or disclose exam content with anyone if those specific questions were not released.

9

• Teachers, including AP teachers, may serve as proctors for exams in a subject area other than the one they now teach or have ever taught. (See next slide: “AP Subject Areas for Assigning Proctors.”)

AP Exam Security for Teachers (2 of 2)

It’s important that AP teachers are aware of

their role in maintaining

the security of AP

Exams. Communicate

the exam security

policies with them:

• Because AP French, German, Italian, and Spanish Language and Culture teachers and AP Music Theory teachers cannot have any access to student recordings, these teachers are not permitted to have Digital Audio Submission (DAS) portal accounts or any access to the DAS portal.

10

AP Subject Areas for Assigning Proctors (1 of 4)

AP Subject Areas for Proctor

Conflict

AP Courses

An individual who teaches/has taught in

a subject area below may NOT proctor

the AP Exam(s) listed to the right of that

subject area.

An individual who teaches/has taught

an AP course below may NOT proctor

the exam for that course or for any

other course listed in the same cell.

AP Capstone: Seminar and Research Seminar

Art History Art History

Biology and Environmental Science Biology

Environmental Science

Chemistry Chemistry

Chinese Language and Culture Chinese Language and Culture

Computer Science Computer Science A

Computer Science Principles

(continued on next slide)

11



Conflict

AP Courses




subject area.





Economics Macroeconomics

Microeconomics

English English Language and Composition

English Literature and Composition

French Language and Culture French Language and Culture

German Language and Culture German Language and Culture

Government and Politics Government and Politics: Comparative

Government and Politics: United States


12



Conflict

AP Courses




subject area.





History European History

United States History

World History

Human Geography Human Geography

Japanese Language and Culture Japanese Language and Culture

Latin Latin

Mathematics Calculus AB

Calculus BC

Statistics


13

AP Subject Areas for Assigning Proctors (4 of 4) AP Subject Areas for Proctor

Conflict

AP Courses




subject area.





Music Theory Music Theory

Physics Physics 1: Algebra-Based

Physics 2: Algebra-Based

Physics C: Electricity and Magnetism

Physics C: Mechanics

Psychology Psychology

Spanish Spanish Language and Culture

Spanish Literature and Culture

There is no secure exam for Studio Art, so Studio Art teachers may proctor any AP

Exam. Studio Art teachers are encouraged to participate in the Studio Art digital

submission process and the assembly of the physical portfolio.

14

2019 Exam Fees The exam fees have not changed for 2019

2019 Fee

Exams taken in the U.S., U.S. territories, and Canada (per exam) $94

Exams taken outside the U.S., U.S. territories, and Canada (with

the exception of DoDDS schools)

$124

AP Capstone (Seminar or Research) Exams $142

Exams administered at authorized test centers outside the U.S. Varies

Unused exams (per exam) $15

• Schools may keep $9 rebate per exam.

• The College Board provides a $32 fee reduction per exam for eligible students

with financial need.

15

Exam Fees Late-Testing Fees, If Applicable

Alternate Exams for Late Testing: Reason for Exam Order 2019 Fee

Emergency or circumstance beyond the control of the student

and the school, conflict with other AP Exams, etc.

No fee

School mistake, student conflict, etc. (per exam)

(Students qualifying for the College Board fee reduction will not

be charged the late-testing exam fee.)

$45

Regularly Scheduled Exams 2019 Fee

Late Orders: For each order received after the extension deadline

(excluding alternate exam orders)

$55

Late Exam Return: For each exam in shipments received after

June 1

Twice the

exam fee

Late Payment: For payments postmarked after June 15 $225

16

Exam Fees Reports and Reporting Services for Students

Requested Reporting Service 2019 Fee

Initial Score Send No fee

Additional Score Send $15

Rush Score Send $25

Free-Response Booklet (per booklet) $10

Multiple-Choice Rescore Service (per exam) $30

Score Withholding (per score, per college) $10

Score Cancellation No fee

For more information about the available score reporting services for

students, go to apstudents.org/ssr.

17

http://apstudents.org/ssr

Exam Fees Reports and Reporting Services for Schools

Requested Reporting Service 2019 Fee

Online Score Reports No fee

Score Labels (per set) $100

Free-Response Booklets

1-20 booklets

21-50 booklets

51-100 booklets

More than 100 booklets

$60

$120

$180

$300

18

• The College Board provides a $32 fee reduction

per exam for eligible students with financial

need. Schools are expected to forgo their $9

rebate for these students, resulting in a cost of

$53 per exam.

Fee Reductions

• Many states use federal and state funding to

further reduce the exam fee for these students.

The fee reductions available in each state,

including the fee reduction information for

schools outside the U.S., will be on

collegeboard.org/apexamfeeassistance

in the spring.

19

http://collegeboard.org/apexamfeeassistance

• In 2018, more than 500,000 low-income students needed financial assistance topay for AP Exam fees.

Transitioning to ESSA (1 of 2)

• For nearly 20 years, a significant portion of these fees were funded through the federal AP Test Fee Program. However, under the Every Student Succeeds Act (ESSA), this program was eliminated.

20

Transitioning to ESSA (2 of 2)

States and districts have

opportunities under ESSA

Title IV and Title I to use

their federal funding to cover

low-income students’ AP Exam fees in 2019, as well

as to expand AP course

offerings and teacher

preparation and support.

What you can do:

• States and districts must act locally to

ensure funds remain available for low-

income AP students.

• Go to collegeboard.org/ap-essa

to learn what you and your administration

can do to make AP accessible to all of your

students, regardless of financial need.

21

http://collegeboard.org/ap-essa

Key Exam Dates and Times

Exam Dates:

• Regularly scheduled exams: May 6–10 and 13–17, 2019

• Late-testing exams: May 22-24, 2019

Mandatory Starting Times:

• Morning exams must begin between 8 and 9 a.m.

• Afternoon exams must begin between 12 noon and 1 p.m. (Exception: Physics

C: Electricity and Magnetism)

• Schools in Alaska must begin morning exams between 7 and 8 a.m. local time

and afternoon exams between 11 a.m. and 12 noon local time.

Exams can only be administered on the scheduled dates at the set times. Students

who begin taking the actual exam at any point earlier than the official time will have

their scores canceled, and the schools administering those exams may not be

allowed to offer AP Exams in the future.

22

2019 AP Exam Dates

Week 1

View the schedule online:

collegeboard.org/

apexamdates

23

http://collegeboard.org/apexamdates

2019 AP Exam Dates

Week 2

View the schedule online:

collegeboard.org/

apexamdates

24


• Alternate exams for late testing must be ordered online in AP Ordering under “Order Late-Testing Exams.”

Late Testing

AP develops alternate

forms of each exam for

late testing: • Alternate exams must be administered at

scheduled dates and times during the late-testing period, May 22-24, 2019.

• When the cause is beyond schools’/students’ control, there is no fee.

• In other instances, an additional $45 is charged per exam.

25

2019 Late-Testing Schedule

26

Late-Testing Policy No Additional Fee Incurred Additional Fee Incurred: $45

per exam*

• Academic contest/event • Conflict with non-Cambridge, non-

IB, or non-AP Exam • Athletic contest/event

• Conflict with IB or Cambridge exam • Family/personal commitment

• Conflict with state-, province- or nationally

mandated test

• Ordering error

• Other school event

• Disabilities accommodation issue • School closing (local decision,

non-emergency) • Emergency: bomb scare or fire alarm

• Emergency: serious injury, illness or family

tragedy *Students who qualify for College

Board Fee Reductions will not incur

the $45 charge if alternate testing is

required for one of these reasons.

• High school graduation

• Language lab scheduling conflict

• Religious holiday/observance ANY other reasons MUST be

approved by AP Services for

Educators before ordering

alternate exams. Contact AP

Services for Educators at 212-632-

1781 or 877-274-6474 (toll free in

the United States and Canada).

• School closing: election, national holiday, or

natural disaster

• Strike/labor conflict

• Student court appearance

• Two AP Exams on same date and time

27

Closing the Exam Room / Latecomers

In general, students should not be admitted after the start of the exam.

However, the school may admit a late student if the following conditions have been met:

• Student arrives to the exam room late but before the other exam takers have finished filling out identification information on their answer sheets

• School considers the cause of the student’s late arrival to be beyond the student’s control

A proctor should sit with the student after the exam to supervise the completion of any outstanding identification fields on the answer sheet.

Note: Schools are not required to admit or test latecomers. Students who arrive late must follow the directions of testing site personnel.

28

• Exam calendars and exam ordering and return deadlines

Resources for Coordinators

AP Central has

resources for AP

coordinators and

proctors:

• Important changes, updates, and announcements

• PDFs of AP Exam administration publications, including the AP Coordinator’s Manual and exam scripts

• A resource library with templates for spreadsheets, letters, presentations, forms, and more

• Information about score reporting services

• Information and resources about digital audio recording and submission

• An online Coordinator’s Comment Form

Learn more at collegeboard.org/apcoordinator.

29


End of Presentation

the basics - the college boardthe basics about ap and ap coordinators • each participating school...

Documents