1

THE CORPORATION OF THE DISTRICT OF PEACHLAND

Regular Council Meeting To be held Tuesday, January 27, 2009 at 7:00 p.m.

In the Council Chambers, Peachland Community Centre _______________________________________________

*** A G E N D A *** Page 1. CALL TO ORDER 2. AMENDMENTS TO THE AGENDA

3. APPROVAL OF THE AGENDA

4. PRESENTATIONS & DELEGATIONS:

A. Crime Stoppers, Bruce Baron B. Centennial Committee, Chris Scowen

5. ADOPTION OF THE MINUTES:

A. Regular Council Meeting held January 13, 2009 B. Committee of the Whole Meeting held January 13, 2009

6. UNFINISHED BUSINESS:

7. COMMITTEE & STAFF REPORTS:

A. Committee of the Whole Meeting held January 13, 2009 3

Summary of Recommendations – Action

Administration & Finance: B. Gravel Mining Operations 4 C. Proposed New Model for Delivery of Fire Services 5

D. D.A.R.E (Drug Abuse Resistance Education) Program Funding 7 E. Bylaw Number 1900 Amendment to Mobile Business Licence Scheme 8

Bylaw No. 1857, 2008 – First, Second and Third Reading consideration

F. Bylaw Number 1901 Amendment to Water Regulation Rates Bylaw No. 9 1713, 2004 – First, Second and Third Reading consideration

G. Bylaw Number 1898 Revenue Anticipation Borrowing Bylaw – Final Reconsideration and Adoption

Planning & Development:

H. Central Okanagan Major Lakes Recreational Marine Facilities Study 14

I. Sustainability Action Plan 17

J. Towns for Tomorrow Grant Application Support – (Turner Ave Sidewalk Improvements) 23

2

K. Okanagan Basin Water Grant Application-(Trepanier Creek & Peachland Creek Watershed 25 source-to-tap risk assessment)

8. MAYOR & COUNCILLORS’ REPORTS

9. NOTICE OF MOTION:

10. CORRESPONDENCE

For Information: A. David Suzuki Foundation, re: Species and Ecosystem Protection Act Endorsement B. Ministry of Education, re: School Trustee electoral boundaries within the District

11. OTHER BUSINESS: A. Resolution to hold an In Camera Meeting February 10, 2009 at 1:00 p.m. pursuant to Sec.

90(1)(c) [labour] of the Community Charter

12. QUESTION PERIOD

13. ADJOURNMENT

_________________________ Corporate Officer

3

The Corporation of the District of Peachland Committee of The Whole Summary of Resolutions

Recommendations to Council by the Committee of the Whole at the Tuesday, January 13, 2009 meeting:

THAT Council approve $40,000 Civic Grant to Chamber of Commerce.

THAT Council approve $2,275 Civic Grant to Peachland Citizens’ Patrol.

THAT the Civic Grant request for the Peachland Ambassador Society be tabled to the next Committee of Whole meeting, where as a representative from the Ambassador Society will be invited to attend.

THAT Council denies the $1,000 Civic Grant for the Arts Council of The Central Okanagan. .

THAT Council approve $8,000 Civic Grant to Peachland Historical Society.

THAT Council approve $1,000 Civic Grant to Peachland Wellness Centre.

THAT Council approve$1,750 Civic Grant to Peachland Community Policing Office.

THAT Council appoint Gord Thorne as the Chair of the Communities in Bloom. Public Safety & Security Committee:

THAT Council NOT support the Government of British Columbia in adopting “Safer Communities and Neighbourhoods” legislation, modeled after the Province of Alberta’s legislation, in order to address the public disorder and neighbourhood deterioration caused by illicit drug houses, problem addresses, and the issues associated with them. Environment & Land Use Committee:

THAT Council direct staff to bring forward the Wharf & Buoy Bylaw Number 1869 as amended for reading considerations.

Sustainability Action Initiative – See Agenda Item 7I

4

District of Peachland Request for Decision

To: Mayor & Council

From: Elsie Lemke, CAO

Date: January 21, 2009

Subject: Gravel Mining Operations

Recommendation: That Council consider the following resolution:

WHEREAS the Ministry of Energy Mines and Petroleum Resources is responsible for

reviewing applications for gravel mining operations in British Columbia and for determining whether such applications should be permitted; and

WHEREAS in the opinion of the District of Peachland, the legislation and regulations

governing the review of gravel mining applications would benefit from being updated to ensure that the process takes into consideration a broader range of social, environmental, safety and health impacts as well as the interests of the local government in whose area the permit is requested, we hereby resolve that:

The Minister of Energy Mines & Petroleum Resources be requested to consider the imposition of a moratorium on the issue of gravel pit permits until the legislation governing the review and approval process has been appropriately updated; and further

That this resolution be distributed for consideration by the Regional District of Central Okanagan and SILGA (South Okanagan Local Government Association).

BACKGROUND: Stantec Consulting, on behalf of individuals wishing to extract large volumes of gravel from the upper Princeton Avenue industrial area, applied to the Ministry of Energy, Mines and Petroleum Resources for a permit under the Mines Act in March, 2008. Since that time, the Planning and Development Services Department have had numerous meetings and exchanged correspondence with both the applicant’s representative and Ministry staff expressing concerns about the application. Previous Council spoke with and wrote to Provincial officials outlining their concerns, which were shared by the residents who were voicing their opposition to the proposed gravel extraction. Previous Council participated in the public meeting held on October 1, 2008. In December, a draft Sand and Gravel Permit was sent to the District’s Planning Department for comment. A letter was sent to the Ministry outlining staff’s comments with respect to the draft permit Mayor Fielding wrote to Honourable Gordon Hogg, Minister of State for Mining, in January, 2009, advising once again of Council’s significant concerns about the proposal, and that letter is attached to this report. REPORT/DOCUMENT: Attached: x Available: Nil: OPTIONS: OPTIONS:

1. Council could choose to support the resolution. 2. Council could direct further amendments to the resolution.

3. Council could choose not to support the resolution.

5

District of Peachland Request for Decision

To: Mayor & Council

From: Elsie Lemke, CAO

Date: January 12, 2009

Subject: Proposed New Model for Delivery of Fire Services

Recommendation: That we request the UBCM extend the opportunity for comments on

the draft report “Proposed Fire/Rescue Service Model” to March 31,

2009.

Implications of Recommendation: See background notes.

BACKGROUND: The Fire Services Liaison Group (FSLG) has released a draft report on its

proposed new model for the delivery of fire services. The FSLG is looking to obtain input on the report by

January 31, 2009, so that it can consider potential changes and fine tune the report.

A list of 36 recommendations that are made in the report is attached to this Request for Decision. A full

copy of the report is available on the UBCM web page www.civicnet.bc.ca, and is entitled “Proposed

Fire/Rescue Service Model”.

The UBCM has asked that any comments or input related to this report be forwarded to Ken Vance at the

UBCM office.

The proposed recommendations could have far reaching impacts on the way fire and rescue services are

delivered, particularly in small communities who rely on volunteer departments. The proposed

recommendations place many new responsibilities on local governments, including the responsibility to

annually publish service plans and document what fire and rescue services are to be provided to the

community, including response time targets for each service. One of the recommendations is that all

fire/rescue departments should be registered with and certified by the standards enforcement authority,

and further, that all firefighters and fire/rescue departments are to meet provincially mandated standards.

This initiative appears to be heading towards mandatory and costly minimum service provision

requirements for all communities. This is a dramatic departure from the traditional autonomy that local

governments have had with respect to the provision of fire services.

The Local Government Management Association (LGMA) will be hearing about this matter at the annual

CAO’s Forum in mid-February. At that point, their policy initiatives committee may decide to provide some

6

policy guidance to local governments throughout BC on the impacts this proposal could have on

communities. Since the deadline for responses to this draft document is January 31st, it is suggested that

Council request the UBCM provide a longer period of time for comment – until the end of March, so that a

more comprehensive review can be done, and we will have the benefit of professional policy assistance in

our comments.

Recommendation: That we request the UBCM extend the opportunity for comments on

the draft report “Proposed Fire/Rescue Service Model” to March 31,

2009.

REPORT/DOCUMENT: Attached: x Available: Nil:

OPTIONS:

1. Council could choose to support the recommendation. 2. Council could choose not to support the recommendation. 3. Council could choose to refer to Committee of the Whole for discussion.

7

District of Peachland Request for Decision

TO: Mayor & Council

FROM: Doug Pryde, Director of Finance

DATE: January 22, 2009

SUBJECT: Drug Abuse Resistance Education Program Funding Request

RECOMMENDATION: THAT Council consider the funding request in the amount of $630 for the Drug Abuse Resistance Education Program.

Implications of Recommendation:

Financial:

Approval would require $630 to be added to the Council Publicity budget identified in the 2009 Financial Plan.

BACKGROUND:

The Drug Abuse Resistance Education (D.A.R.E.) Program is requesting funding from the District in order to continue to present the D.A.R.E. Program to grade 5 students in Peachland. D.A.R.E. is a collaborative effort by police officers, educators, and parents to offer a program in the classroom to prevent or reduce drug abuse and violence amongst children and youth.

This program is currently being offered to approximately 42 students in Peachland Elementary School at a cost of $15 per student.

REPORT/DOCUMENT: Attached: X Available: Nil: R.C.M.P. funding request for the D.A.R.E. Program.

OPTIONS:

1. COUNCIL COULD CHOOSE TO APPROVE THE FUNDING REQUEST.

2. COUNCIL COULD CHOOSE TO DENY THE FUNDING REQUEST

3. COUNCIL COULD CHOOSE TO REFER THIS TO COMMTTEE FOR FURTHER DISCUSSION.

8

District of Peachland Request for Decision

To: Mayor & Council

From: Director of Corporate Services

Date: January 21, 2009

Subject: Bylaw Number 1900 Amendment to Mobile Business Licence Scheme Bylaw No. 1857

Recommendation: THAT Council give First, Second and Third Readings to Bylaw Number 1900 Amendment to Mobile Business Licence Scheme Bylaw No. 1857 Chief Administrative Officer’s Comments:

I support the recommendations:___________________________________________

BACKGROUND: The District of Peachland has been participating in a Mobile Business Licence pilot project in conjunction with 16 Okanagan-Similkameen municipalities since January 2008. The Single Business Licence Pilot project aims to streamline business licensing across municipalities.

The pilot project has been considered successful and it is recommended that the Mobile Business Licence be deemed a permanent program. Amendments to the Mobile Business Licence Scheme Bylaw include amending the name of the Bylaw to Inter-Community Business Licence, in order that any additional municipalities are able to join the agreement by passing the Inter-Community Business Licence Bylaw. .

REPORT/DOCUMENT: Attached: X Available: Nil:

OPTIONS: 1. COUNCIL CAN CHOOSE TO SUPPORT THE RECOMMENDATION

2. COUNCIL CAN CHOOSE TO REFER RECOMMENDATION TO THE COMMITTEE OF THE WHOLE FOR FURTHER DISCUSSION

3. COUNCIL CAN CHOOSE NOT TO SUPPORT THE RECOMMENDATION

9

District of Peachland Request for Decision

____________________________________________________________________________________

DATE: January 21, 2009 Target Decision Date: January 27, 2009

TO: Mayor and Council SUBJECT: 2009 Water Rates and Charges Bylaw FROM: Doug Pryde, Director of Finance RECOMMENDATION: THAT Council gives three readings to Water Rates Bylaw Number 1713

Amendment Bylaw Number 1901, 2009; AND THAT Council extends the quarterly water mock billing process to the year

ending December 31, 2009. ____________________________________________________________________________________ Chief Administrative Officer’s Comments: I Support the Recommendation: _____________________________________________

IMPLICATIONS OF RECOMMENDATION: FINANCIAL: The proposed Water Rates Bylaw includes an 8.9% increase in user fees in Water System One to fund the following costs and revenue shortfall:

1. Revenue Shortfall – Removal of the Ponderosa Golf Course Water Meter Billing Due to Closure $6,000

2. Inflationary Increases in Operations (3.34% of $478,884) $15,992 3. Water Meter Maintenance $31,500 4. Postage for Mock Billings $3,600 5. Tower Lease and Telephone Charges for SCADA System $2,820

The average Water System One residential user fee will increase by $25.21 per year or $2.10 per month. The proposed bylaw also includes a 17.5% increase in Water System Two (Ponderosa) user fees also due to the removal of the Ponderosa Golf Course water meter billing in the amount of $21,393. The net effect is a deficit of $11,747 due to cost savings in the amount of $9,874 relating to energy cost savings associated with reduced demands on the system as a result of the golf course being removed. The average residential user fee will increase by $55.96 per year or $4.66 per month. The following additional rates have been added as a result of the newly adopted Cross Connection Control and Water Regulation bylaws: Water Services Actual Cost Plus 15% Administration Installation of Backflow Device (pit) $2,000

10

Testing of Back Flow Assembly After Initial Installation (Commercial) $50 Annual Testing of Back Flow Assembly (Commercial) $50 Water Meter Installation Actual Cost Plus 15% Administration Water Meter Pit Installation $2,000 Water Meter Testing $200 Hydrant Use Permit $75 per week Capital projects identified in the approved Water Master Pan are funded separately by the annual Water Improvement parcel tax assessment initiated in 2007. POLICY: Water utility accounts must recover costs of operating water utilities through user fee assessments. STRATEGIC PLAN: As part of the strategic planning process, previous council identified the water systems as one of their top priorities. The increase in fees is to ensure the provision of safe drinking water by maintaining infrastructure and surveillance of the water systems. IMPLEMENTATION/COMMUNICATIONS: Approved water rates will be assessed on the 2008 utility bills to be mailed out in early February. REPORT/DOCUMENT: Attached X Available_____ Nil_____ Water Rates Bylaw Number 1713 Amendment Bylaw Number 1901, 2009. Schedule “A” 2008 Rates (for comparison). RECOMMENDED: The recommendation is for first three readings of Water Rates Bylaw Number 1713 Amendment Bylaw Number 1901, 2009. Also recommended is the extension of the mock billing period to December 31

st

2009. Full water consumption data had not been received in 2008 because of delays with water meter installations by the contractor. Extending the mock billing process to December 31, 2009 will provide a full year of consumption data allowing greater accuracy in the calculation of the water meter rates for 2010. OPTIONS:

1. Council could choose to support the recommendation. 2. Council could choose to not support the recommendation.

3. Council could choose to refer this bylaw to the Committee of the Whole. However, the utility bills

should be mailed out in mid February allowing time for property owners to arrange payment of their invoice prior to the March 31

st discount due date.

11

THE CORPORATION OF THE DISTRICT OF PEACHLAND

BYLAW NUMBER 1901

A Bylaw to Amend Water Rates Bylaw Number 1713, 2004 ________________________________________________________

WHEREAS the Council of the Corporation of the District of Peachland has adopted Water Rates Bylaw Number 1713, 2004; AND WHEREAS it is deemed necessary to amend Water Rates Bylaw Number 1713, 2004; NOW THEREFORE, the Council of the Corporation of the District of Peachland, in open meeting enacts as follows:

1. THAT Schedule “A” – Rates and Charges, be deleted and replaced with a new Schedule “A” attached to and forming part of this Bylaw;

2. This Bylaw may be cited as Water Rates Bylaw No. 1713 Amendment Bylaw Number 1901, 2009.

READ A FIRST TIME, this day of January, 2009. READ A SECOND TIME, this day of January, 2009. READ A THIRD TIME, this day of January, 2009. FINALLY RECONSIDERED AND ADOPTED, this day of , 2009. ______________________________ ___________________________________ Mayor Corporate Officer Dated at Peachland, B.C. This day of , 2009.

12

Schedule “A” Attached to and forming part of Bylaw #1901, 2009 RATES AND CHARGES

CATEGORY WATER SYSTEM#1

WATER SYSTEM #2

Single family dwelling 308.45 375.71

Townhouse, Condominium Apartment or Suite

298.61

363.72

Mobile Homes, Motel office residence 301.10 366.75

Laundromat – per machine 102.82 125.24

School – per classroom 154.20 187.81

Restaurant, Coffee Shop 515.90 628.39

Garage, Service Station 424.12 516.58

Commercial or Church 380.05 462.90

Hotel – per room 117.50 143.13

Motel – per room 117.50 143.13

Motel – Laundry & Utility room, Bathhouse, Swimming Pool 331.46 403.75

Campgrounds – per site (seasonal – 6 months) 54.74 66.67

Acreage charge (over .20 Hectares) Per Hectare 256.32

Acreage charge (over .50 Acres) Per Acre 103.75

Turn On or Off – During Regular Working Hours 60.00 60.00

Turn On or Off – Call Outs 326.00 326.00

Golf Course buildings 2,908.92

Commercial and Multi-family Metered Rate – Per M3 (Commercial and Multi-family Residential users Defined with Metered Flows)

0.75 0.93

QUARTERLY COMMERCIAL AND MULTI-FAMILY RESIDENTIAL MIMIMUM CHARGE FOR METER SIZE (PER QUARTER)

WATER SYSTEM#1

WATER SYSTEM #2

Up to 25 mm (1”) 51.00 62.00

37.5 mm (1 ½”) 113.00 141.00

50 mm (2”) 126.00 157.00

75 mm (3”) 282.00 348.00

100 mm (4”) 494.00 607.00

150 mm (6”) 634.00 781.00

200 mm (8”) 847.00 1,042.00

13

Schedule “A” Attached to and forming Part of bylaw #1901, 2009 Water System #1 & 2 Golf Course Irrigation A metered supply of irrigation water will be charged for a rate per 4,546 litres (1,000 Imperial gallons) once per year after October 31 to properly reflect the cost of providing such supply (Interruptible Service). This charge shall be calculated in accordance with the following formula: Water System #1 & 2 Water Connection Charges

Less than 1” service $375.00

2.4 cm (1” service) $450.00

3.8 cm (1.5 “ service) $550.00

5 cm $750.00

Over 5 cm At cost plus 15% Admin.

Water System #1 & 2 Charges Water Services Actual Cost Plus 15% Administration Installation of Backflow Device (pit) $2,000 Testing of Back Flow Assembly After Initial Installation (Commercial) $50 Annual Testing of Back Flow Assembly (Commercial) $50 Water Meter Installation Actual Cost Plus 15% Administration Water Meter Pit Installation $2,000 Water Meter Testing $200 Hydrant Use Permit $75 per week

Golf Course Water Consumption /total Water Consumption

Times

Budgeted Expenditures Attributable to User Fees

Less 10 Percent

14

District of Peachland REQUEST FOR DECISION

To: Mayor and Council From: Planning and Development Services Date: January 20, 2008 Subject: Central Okanagan Major Lakes Recreational Marine Facilities Study RECOMMENDATION: THAT the Central Okanagan Major Lakes Recreational Marine Facilities Study be received by Council. AND FURTHER THAT Council make a resolution to support the recommendation of the study for a coordinated service delivery model. Chief Administrative Officer’s Comments: I support the recommendations:_____________________________________________ PURPOSE: To support a coordinated approach with other governmental organizations in the region; as a proactive strategy to manage lake usage and development into the future. BACKGROUND: The Okanagan in recent years has had a drastic increase in development. That development in conjunction with the Okanagan being a popular tourist destination has had the effect of placing increased demand on Okanagan Lake and other lakes in the region. As a response to these pressures the Regional District of the Central Okanagan facilitated the undertaking of a study to address these issues in 2008. A Peachland municipal representative along with other municipal representatives formed a project steering committee. It became clear from the outset that a more holistic approach to regional lake management would become an important focus of the study. Consequently, a continuum of management options has been provided by the study. ANALYSIS: The study provides information, statistically valid survey data as well a strategic policy options to support a partnership of local governments in planning existing and future facilities to meet the continued growth and demand for recreational marine facilities. The study also considers the environment, topography, and existing/future land uses and includes recommendations and comments regarding recreational marine facility planning options such as:

15

• Marine amenities such as boat launches, marine fuel stations, sanitary pump-outs, safe moorage buoys, and moorage basins which provide a recreational resource throughout the major lakes and do not need to be duplicated across jurisdictions. • The land base to support these facilities is scarce and may be preferred in only one location which could be on either side of the lake within or outside of municipal boundaries. • Recreational marine services have a significant impact on regional tourism opportunities. • Costs of preparing future plans and developing the amenities should be shared equally. The study also: • Describes preferred sites within the Regional District for future boating facilities such as boat launches, parking for boat launches, sanitary pump-out facilities, commercial facilities such as marine gas stations, moorage buoy locations, marinas and moorage basin locations. • Provides ranking criteria for sites to assist the Regional District and its municipal partners in selecting sites for future potential development. • Outlines an equitable model for allocating the capital and operating costs associated with these facilities. • Identifies the regulatory approvals or barriers for development such as rezoning, environmental, and navigable waters. • Identifies land tenure or land ownership requirements to allow the developments to proceed. • Recommends criteria for determining the preferred timing for the development of facilities. • Identifies potential partners in the development or funding of facilities. DISCUSSION: The study as aforementioned provides a continuum of governance options which include, from least authority to most authority: • Independence - work separately within own jurisdictions

• Cooperation - informal communication and sharing of ideas

• Coordination - shared commitment to coordinate marine development and operating decisions

• Formal Lake Partnership - inter-jurisdictional commitment to lake authority

It is important to note that a coordinating body as envisaged by the study “...would not have legislative or authoritative powers but would represent the interests of all individuals and organizations involved in the provision.” Therefore, the District will reserve the right to engage in certain projects on a case by case basis. Each request that may come from such a coordinating body would require Council approval. Staff supports the recommendation of the study based on this. If the coordinating body was to have any legislative or authoritative powers staff would not support such a recommendation.

16

Continue – Central Okanagan Major Lakes Recreation Marine Facilities Study OPTIONS: 1. Council supports the recommendation.

2. Council can refer the matter back to staff for further investigation and clarification.

3. Council does not support the recommendation.

17

District of Peachland

REQUEST FOR DECISION To: Mayor and Council From: Planning and Development Services Department Date: January 16, 2009 Subject: Sustainability Action Initiative RECOMMENDATION: That Council support the ELUC recommendation to support the Sustainability Action initiative. Chief Administrative Officer’s Comments: I support the recommendations:_____________________________________________ PURPOSE: To develop a strategy that will be used by the District of Peachland for taking action to mitigate the effects of Global Climate Change and to reduce Green House Gas (GHG) emissions. BACKGROUND: The Province of British Columbia has become a global leader in the reduction of Green House Gases (GHG’s). This is in response to what has been regarded by some of the world’s top scientists as the greatest global threat to personal and economic security in the next century. Global Climate Change and the impacts associated with it will transcend geographic, economic and societal constructions in all global contexts. At the local level it is apparent that many of our business practices regarding energy conservation could be significantly improved. The District of Peachland has signed on to the British Columbia Action Charter and in doing so have committed to joining with the Province of British Columbia in becoming global leaders in achieving a greener future for both the local and global community. As part of our commitment in achieving a greener future and reducing GHG emissions a proposal to develop a Sustainability Action Plan has been prepared. Preliminary discussions have taken place with private consultants and representatives from both the Fraser Basin Council and the Province of British Columbia Ministry of Community Development. We intend on securing funding assistance and moving forward in partnership with the Province to achieve GHG reductions through the development of a comprehensive Sustainability Action Plan.

HISTORY:

Sept. 12, 2007 Peachland signs British Columbia Climate Action Charter

Outlines the District’s commitment to reducing GHG emissions in an effort to combat Global Climate Change.

April, 2008 OCP Update (amendments approved by Council)

Sustainable land use and development policies/strategies including strategies for sustainability and affordable housing were a major component of the District of Peachland OCP update.

18

July, 2008 GreenShift

The Province implements a carbon tax, revenue neutral approach.

Green actions are a centerpiece of Provincial policy and strategy

The Province provides communities with information including a “Green Buildings Toolkit” and a “Greenhouse Gas Emissions Assessment Guide”.

July-Aug.,2008 Consultation/Discussion

Discussions were held with Consulting sustainability research, strategies and implementation programs, along with preliminary cost estimates if services were to be retained by the District at a future date.

Sept., 2008 Preliminary Budget Discussions

Planning and Development Services Department includes an energy audit and sustainability action plan as items in the 2009 operating budget.

Sept., 2008 District Energy Conference Attended

Conference showcased the City of North Vancouver’s District energy plan (Londsdale Energy Corporation) and the Carbon Neutral North Vancouver Library. District of Port Coquitlam

Discussions were held respecting the District of Port Coquitlam’s Sustainability Checklist

Nov., 2008 – Jan 2009 A Sustainability Action Plan Research Proposal

Extensive research was conducted to prepare a comprehensive Action Plan Proposal involving:

- the Fraser Basin Council

- Ministry of Community and Social Services

- UBC Okanagan

- M. Seibert, Energy Management Consultant, regarding a District energy

audit (establishing GHG baselines) for all municipal operations. i.e. electricity (heating, cooling), natural gas (heating and hot water), gas (municipal work fleet) etc.

- The Ministry of Community Development (despite some grant freezes) has expressed interest in providing Provincial grant funding to research and develop the Action Plan; to be used as a model for other smaller/medium communities in the future.

Jan. 07, 2009 Conference Call – Ministry of Community Development, City of Penticton and Fraser Basin Council

The Ministry of Community and Social Services is willing to fund a joint program with both Penticton and Peachland in exploring and developing Action Plans, applicable to small and as well as medium sized communities. A collaborative proposal with Penticton was requested by the Ministry.

Jan 13, 2009 Environment and Land Use Committee (ELUC)

ELUC has recommended, “That Council support the proposed Sustainability Action Initiative”.

19

ATTACHED - SUSTAINABILITY ACTION PLAN PROPOSAL:

Please see attachment of Action Plan Research Proposal as submitted to the Ministry of

Community and Social Services. DISCUSSION: Peachland has a unique opportunity to be a leader in realizing a greener and more sustainable future. Preliminary steps and discussion that have taken place thus far, as outlined above. There has been interest and support expressed by the Province to help fund and develop a Sustainability Action Plan as a first step in the process towards reducing GHG emissions and becoming a more sustainable/green community. As a pilot project (case study) for the province of British Columbia and in conjunction with a possible partnership with Penticton involving UBCO and Consultant expertise, this project will inform and assist other small communities both locally and globally. Peachland (along with Penticton) may be perceived as a leader in taking steps to reduce GHG’s and to use energy efficiently, at the local government level. An outcome of this initiative is revenue from the carbon tax coming back to both Peachland and Penticton. This program may demonstrate how the carbon tax is revenue neutral and how green actions may result in financial gains to the District. OPTIONS:

1. Council can choose to support the recommendation. 2. Council can choose to refer the matter back to staff for more information. 3. Council can choose not to support the recommendation.

20

Smart Development Partnership Funding Application

For

Mitigation of the Effects of Climate Change by Small and Medium Sized

Communities

Submitted By

The City of Penticton and the District of Peachland

January 13, 2009

1. Context

Climate change is a real and extremely important issue. The reduction of green house gases by Governments, the private sector and individuals, is necessary. In response to the need to take action, the City of Penticton and the District of Peachland were signatories to the Climate Action Charter and they have agreed to work with the Province of British Columbia through the Smart Growth Partnership program. It is anticipated that as a result of this program, that improved strategies and policies, regulations and operational procedures will lead to improved energy management, efficiency and a reduction in green house gases in both Penticton and Peachland.

2. Background

The City of Penticton and the District of Peachland have revised our funding application (from the

November 5, 2008 draft submission) following the January 6th recommendations by the Ministry

of Community Development. The Ministry of Community Development gave the green light to go

ahead with the project and recommended that we submit a short proposal request as soon as

possible with the following direction:

Emphasis on community wide actions

Implementation/action oriented (rather than a focus on defining baseline

conditions or developing new tools)

Build on work by the District of Langford, BC Hydro and others.

Make the work transferable to other communities

Provide a process for monitoring changes.

3. Scope of Work

3.1. Reference work in-progress and completed

3.1.1. by the District of Langford (including the existing SDP study of what smaller communities

are doing to reduce the emissions of GHG)

21

3.1.2. by the City of Penticton (e.g. the biogas recovery project)

3.1.3. by the District of Peachland (e.g. the design of the new Senior’s housing project)

3.1.4. inventory and identify priority action areas (including transportation, land use, waste

reduction and building design)

3.2. Develop baseline conditions

3.2.1. Reference the work by BC Hydro on emissions targets by sector

3.2.2. Test the existing Provincial GHG reduction guide to see how it works for local governments

3.2.3. Develop a process for monitoring changes

3.3. Review and application of policies to reduce the effects of GHG

3.3.1. Review tools available in the Green Bylaws Toolkit

3.3.2. Identify other available tools (i.e. identified in the District of Langford study) that can be

applied including operational procedures

3.3.3. Describe and priorize the tools applicable to local governments

3.4. Application of tools by the City of Penticton and the District of Peachland

3.4.1. Describe new bylaws

3.4.2. Sustainability checklist

3.4.3. Incentives (applicable to local governments by utilities, provincial and federal agencies)

3.4.4. Other opportunities (e.g. longer term opportunities)

3.5. Communications and Education Strategy

3.5.1. Incorporate a valley wide public awareness event (as recommended by Susanne Theurer,

Fraser Basin Council)

3.5.2. Local public media interviews

3.5.3. Advertize issues and actions available to public (e.g might be an energy clock)

4. Management of Contract

4.1. Contract administration by The City of Penticton (for both the City and the District of Peachland)

4.2. Project Steering Committee to direct the work (with representatives from the City of Penticton

and the District of Peachland with advisory agencies, and with working subgroups formed as

required)

4.3. Form project spokespeople for the District of Peachland and the City of Penticton

5. Deliverables and Outcomes

5.1. A City of Penticton Action Plan

5.2. A District of Peachland Action Plan

5.3. An Overview Report Outlining:

5.3.1. Examples and an analysis of Tools (in the GBT and others) that may be applicable to small

and medium sized communities to reduce the effects of GHG

22

5.3.2. An evaluation of the strengths and weaknesses on the application of the Green House Gas

Emissions Guide to small and medium sized communities

5.3.3. Deliver a public consultation process, educational and communications strategy

6. Budget

6.1. The overall project budget is $100,000

6.2. The proposed allocation of resources:

Reference work completed (Section 3.1) 5%

Develop baseline (Section 3.2) 10%

Review policies to reduce GHG (Section 3.3) 10%

Application of the tools (Section 3.4) 30%

Communications strategy (Section 3.5) 15%

Management of contract (Section 4) 10%

Deliverables and reporting (Section 5) 20%

23

District of Peachland

Request for Decision

To: Mayor and Council From: Doug Allin, Director of Operations Date: January 16, 2009 Target Decision Date: January 27, 2009 Subject: Towns for Tomorrow Grant Application Support

(Turner Ave Sidewalk Improvements) Recommendation: THAT Council pass a resolution supporting the application for the Towns for Tomorrow Grant Chief Administrative Officer’s Comments: I support the recommendations:___________________________________________ Implications of Recommendation: General: The project will enhance connectivity, improve walkability and accessibility, and provide a safe mode of transportation for pedestrians in this senior-friendly community. It will provide a key pedestrian link from an existing sidewalk to Princeton Avenue, the transit-based arterial road. Along the way, the sidewalk will link a number of existing neighbourhoods and a sports field/playground which serves the entire community. Organizational: The improvements would allow Turner Ave to meet Roadway Network Plan and Subdivision Servicing Bylaw (#1230) Financial: The total estimated project cost is $495,000. The local share will be financed from the District of Peachland's 2009 Capital Budget, with funding coming from non-DCC capital reserves. The District’s share would be approximately $99,000 (20% share of the total project). Policy: This project is supported through the OCP and Roadway Network Plan Strategic Plan: The project directly supports the District of Peachland's goal to improve the

quality of life for all its residents, especially seniors and people with disabilities. It provides safety and mobility of pedestrians and promotes alternative modes of transportation to the automobile as well as a more active lifestyle. It is supported by current municipal policies (e.g. Official Community Plan, Roadway Network Plan) as well as Provincial policies for sustainable, healthy communities.

24

This project meets criteria for lowering carbon emissions as well as pedestrian and transit friendly community planning as listed in the BC Climate Action Charter. Peachland signed the Charter. BACKGROUND

This infrastructure improvement project would coincide with the Road Network Plan and could be undertaken as part of the Priority 1 Water Master Plan (scheduled for Spring/Summer 2009). The project includes the construction of approximately 600 metres of concrete sidewalk (1.8 metres wide), as well as curb/gutter and asphalt restoration. The route will connect Princeton Ave bus service and neighbourhoods to Turner Avenue residents. Stormwater will be managed through a hybrid urban/rural road cross-section consisting of catch basin leads into a series of drywells located within the existing ditch, in order to utilize the natural infiltration of the rural drainage system. This could be part of the municipality's overall strategy to promote tourism. The sidewalk project will provide a safe route for pedestrians as an alternative to the automobile, and a direct walking linkage to transit stops on Princeton Avenue. As such, it will encourage residents to get out of their single-occupant vehicles, and therefore will directly contribute towards the reduction of greenhouse gas emissions from the automobile. REPORT/DOCUMENT: Attached __X__ Available ____ Nil ____ KEY ISSUES(S) / CONCEPTS:

Pedestrian friendly and safe neighbourhood link

Sustainable transportation mode

Encourage active lifestyle for all ages

DESIRED OUTCOMES/RECOMMENDED: THAT Council pass a resolution supporting the grant application OPTIONS:

Council could choose to accept the recommendation Council could choose not to accept the recommendation Council could refer the matter back to staff or Committee for more information

25

District of Peachland

Request for Decision

To: Mayor and Council From: Doug Allin, Director of Operations Date: January 19, 2009 Target Decision Date: January 27, 2009 Subject: Okanagan Basin Water Board (OBWB) Grant Application Support

(Trepanier Creek & Peachland Creek Watershed Source-to-tap Risk Assessment and Protection Plan)

Recommendation: THAT Council pass a resolution supporting the application for the OBWB Grant Chief Administrative Officer’s Comments: I support the recommendations:___________________________________________ Implications of Recommendation: General: Comply with Interior Health Authority Permit-to-Operate requirements Organizational: Interior Health Authority placed a new requirement on all water purveyors. Peachland’s water licence will require a “Source-to-tap” Assessment to be completed in 2009 to be able to continue to provide water to residents. Financial: The total estimated project cost is $45,000. The grant could provide financial support of up to $30,000 from OBWB, potentially reducing the District’s share to $15,000. Policy: none Strategic Plan: This work must be completed in 2009 to allow operation of the Peachland water

systems. BACKGROUND

Interior Health Authority has placed a new condition on our Permit to Operate the Peachland water systems. The District must complete a Watershed Assessment and Protection Plan in 2009 for each of the two surface water sources.

26

The source assessment will give us and other agencies the information required to assess the risk of particular activities in our watersheds. This report will also guide us through during the referral process to ensure watershed protection. We would be applying for the OBWB’s Water Conservation and Quality Improvement Programs Grant in the “Source Protection Planning” category. A council resolution for endorsement and support of the application is required to be submitted with the application package. REPORT/DOCUMENT: Attached __X__ Available ____ Nil ____ KEY ISSUES(S) / CONCEPTS: This source protection plan will be an vital tool for future referral requests that may affect Peachland’s watersheds.

Watershed Assessment

Watershed Risk Identification

Watershed Risk Management & Mitigation

DESIRED OUTCOMES/RECOMMENDED: THAT Council pass a resolution supporting the grant application OPTIONS:

Council could choose to accept the recommendation Council could choose not to accept the recommendation Council could refer the matter back to staff or Committee for more information