the human resource management information system (hrmis)
TRANSCRIPT
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The Human Resource
Management Information System (HRMIS)
Presented by: Mr K.Samlall,
Deputy Permanent Secretary
Ms S. K. Panchoo,
Assistant Manager, HR
Mrs K. Soondron,
Assistant Manager, HR
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Outline
Overview of Project
Benefits
Constraints/ Issues
Lessons Learnt/ Best Practices
Way Forward
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Overview of Project
Core Applications
Core HR Core Payroll
Centralised Database Layer
Leaves Management
Performance Management
Learning Management
Employee Self Service Layer
TAS
Pension System
Passage Benefit
PSC
DFSC
e-Budgeting
Attendance
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Benefits
A Central on-line database that will enable various
objectives to be attained
Up-to-date information with a click of a button
On-line HR Processes
Decentralised tasks (Payroll transactions)
Avoid duplication/time saving
Less involvement in Routine work and more in strategic issues
Improved communication (HR/Finance/Employees)
Customer oriented (employee self-service)
Re-engineered HRM and Payroll processes
Interfacing with other Computerized Systems
“Less- paper” based-system
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Constraints/ Issues
HR and Payroll Processes: to be re-engineered,
streamlined and standardised
People: development of competencies
(knowledge, skills & attitude) of users; perceived
usefulness and ease of use of ICT
Culture: HR and Finance operating in silos, they
should now be able and willing to speak the same
language
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Constraints/ Issues
Data maintenance: ensure correctness,
completeness, reliability and integrity of data
IT security issues: handling of sensitive information
Infrastructure: provision of PCs, internet facilities
with reasonable speed to all users
Technology: building trust in the system
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Lessons Learnt/ Best Practices
ade
anage
By Public
Officers
Multi-stakeholders partnership/commitment
Approach – whole of Government (from scratch to
implementation)
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Governance Structure
Working Committee (headed by a Project Director)
Infrastructural WG
Application System WG
Legal & Policy WG
Data Migration WG
SIL/Oracle
Steering Committee
Infrastructure Working Group
(WG's Sponsor)
-Hardware
- UAT
- BOM
- SRS
Members:
(CIB, CISD, ITSU SIL/Oracle, GOC,
MCSAR, MoFED - IT Manager)
Application System
Working Group
(WG's Sponsor)
- Software
- UAT
- SRS sign off
Members:
(MCSAR(Users), SIL/Oracle, CIB, CISD, ITSU
, AG & Users )
Legal & Policy
Working Group
(WG's Sponsor)
- legal
- Changes/Change Management
- Policies
Members:
(MCSAR, Users (HR & Finance) , DPO
Co-opt members as and when required )
Data Migration Working Group
(WG's Sponsor)
- Data Capture & Data Cleaning exercise
Members:
(MCSAR, SIL, CIB, CISD , ITSU & Users -HR &
Finance )
Programme Office
Supported by an Independent PM and Secretariat
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Lessons Learnt/ Best Practices
Communication (pamphlets, magazines,
newsletter)
Involvement and participation of all stakeholders
Dedicated Unit acting as one-stop shop for users
(coordination between MCSAR and all
Ministries/Departments in all aspects of the project)
Regular explanatory/ training sessions held with users
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Way Forward
Complete critical activities within the timeline set
Carry out training sessions/ workshops to empower
users
Adhere to already established Governance
Framework to take stock of project implementation,
gather feedback and take corrective action
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Outcome
Efficient and Effective Human Resource
Management in the Public Service
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Thank You