the leadership conference chapter chairs session 2013

The Leadership Conference

Chapter Chairs Session

2013


Welcome and Opening Remarks

Scott Saxe, BOR Chair

Nancy Allen, Senior VP/Field


Envisioning the Board of Our Dreams

Self-introductions at your table

Share your top attribute of a Dream Board with the group


Informing Our Dialog

BOTs Todayo 10 – 24 memberso Direct connection to mission: 50% - 100%oMeet 4 – 6 times/yearo 1 – 2 hourso Orientation? Yeso Annual Retreat? Yeso Reasonable attendance? Yes



Current Challengeso BOT composition—size, diversityo Establishing new term limits, people on and offoMember engagement (during, after BOT service)oMeaningful worko Geographic spread (multiple Boards?)o Volunteerism trends (time “poverty,” burnout,

generational differences)



Trendso Thinking strategically about BOT compositionoMaking our expectations clearo Documentationo Accountability (duties, ethics, behavior/conduct,

relationships)o Periodic assessments (individual, collective)o Commitment to continuous improvement


The Process

3 actionable discussion topics 30 minutes each, identical structure

o 5 minute introductiono 15 minutes for table group discussiono 10 minutes for Chapter thinking & planning

Use the forms to capture ideas and plans 15 minute break 15 minute discussion recap at the end Watch the clock


Clear Expectations & Accountability

Clear Expectations: BOT Chair and EDo Collegial, mutually respectful partnershipo Know “who does what”

Clear expectations: Trusteeso Job description (time, attendance, behavior)o Give/Geto Informed decision-makingo Formal orientationo Annual commitment


Clear Expectations & Accountability

Holding Trustees and the BOT accountableo Self-assessment approacho Continuous improvemento Individual scorecardo Meeting appraisalo BOT self-assessment surveyo “Dashboard” report format for goals/results


Discussion

What do . . . o BOT Chairs expect/want from their EDs?o EDs expect/want from their BOT Chairs?

How do/should we ensure that Trustees know . . . o What is expected of them?o How they are doing?

How do we hold ourselves and our members accountable for their performance? Are there consequences?


Trustee Development Committee

No more “Nominating Committee” Critical year round function

o BOT Profile (current, future)o Establishing, nurturing relationships with

prospective memberso Slate of nominees (new, continuing; officers and

members)o New member orientationo Annual Trustee Commitment


Trustee Development Committee

Critical year round function (continued)o Retreatso Trustee developmento BOT assessmento Rotation/Term limitso Recognitiono Retentiono Succession planningo Recommendations (Committees, BOR, BOD)


Discussion

Who should . . . o Chair the Trustee Development Committee?o Serve on the Committee? (number, type)

What do we need to do to get the Trustee Development Committees up and running?

What should be the Committee’s short-term priorities?


Engaging Meetings

Meetings can be a key way to engage and involve Trustees

Best practices: Formal orientation with manual Board meetings

o Annotated agenda, consent agendao Action (not information)o Future (not past)o Results (not process)o Board development


Engaging Meetings

Board meetings (continued)o “Deep dive” discussionso Celebrations, recognitiono Should feel like a retreat

Annual Retreato 100% attendanceo Team-buildingo Skills buildingo Goal setting


Discussion

What’s the best way to conduct new member orientation?

How can we make our BOT meetings the best that they can be?

What should our annual retreats look like?


Next Steps

Anna Maria GentileVP, Volunteer & Chapter Board Engagement


00/00/2013

thank you

the leadership conference chapter chairs session 2013

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