the right tool for the job - ecapital advisors · introduction –carolyn faeth 4 • epm...
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The Right Tool for the Job
Aligning Technology for an Effective Close
Carolyn Faeth, Sr. Director, eCapital Advisors
4/18/2019 © 2019 eCapital Advisors, LLC.
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Agenda
• Introduction
• Why Does Finance Need?
• Cloud and On-Premise Approach
• Customize Tool vs. Process Change
• Right Tool for Right Job
• Q&A
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Introduction
© 2019 eCapital Advisors, LLC.4/18/2019
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Introduction – Carolyn Faeth
4
• EPM Consulting for 15+ years
• Experience in credit, banking, finance, and accounting
• Extensive development experience in Close and Consolidations
technology
• Specializes in aligning processes and technology to meet
business requirements.
• Manage large, multi-team projects as well as smaller-scale
implementations across a number of verticals:
• Manufacturing
• Retail
• Technology and Telecommunications
• Energy
• Pharmaceuticals
• Financial Services
• MBA from University of Texas – Austin
• Business Process Design for Strategic Management Certificate –
MIT Sloan School of Business
• Hyperion Certified Consultant and HFM Implementation Specialist
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What Does Finance Need?
© 2019 eCapital Advisors, LLC. 54/18/2019
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Close Activities
6
Close Actuals
External Reporting
Budget/ForecastManagement
Reporting
Analysis
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Actuals
• Close and consolidation activities and reporting
• Eliminations and intercompany matching
• Translation in accordance with FAS-52
• External reporting
• IFRS and USGAAP
• Statutory
• Management Reporting that ties to External Reporting values
• Legal Entity View (Tax consumes)
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Budget and Forecast
• Budget and forecasting activities
• Level of detail more granular for
Revenue/COGS than required for
External Reporting
• Cost center/department distinction for
Indirect/G&A
• Spreading and calculations to reduce
manual inputs
• Aligning data across the organization
for variance reporting
• Calculation consistency and visibility
• Management View
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Management Reporting
• Variance reporting
• Actuals to Budget
• Rolling forecast
• Management view vs. Legal Entity
view
• Department and Cost Center
• Regions
• Analysis
• Trending
• “Slice and dice”
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Cloud and On-Premise
Approach
© 2019 eCapital Advisors, LLC. 104/18/2019
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Don’t…
© 2019 eCapital Advisors, LLC. 114/18/2019
This Photo by Unknown Author is licensed under CC BY
This Photo by Unknown Author is licensed under CC BY-SA
This Photo by Unknown Author is licensed under CC BY-
NC-ND
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HFM: the “Kitchen Sink”
• External Reporting
• Management Reporting
• More detail than necessary for
consolidation
• Some allocation / reclass
calculations and rules
• Planning/Forecast data or
processes impact structure and
reports
• Other close activities not
consolidation-specific
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As an Example…FCCS and ARCS
FCCS
• Specific to only addressing consolidation activities
• Translation
• Consolidation
• Eliminations
• Supports standard processes
• Aligns with other reporting tools at high level
• Minimal manual input
• Data driven
• Not a lot of wiggle room to customize
© 2019 eCapital Advisors, LLC. 134/18/2019
ARCS
• Supports workflow
• Repository for documentation
• House accrual and amortization
schedules for completeness of entries
• Aligns policy with process
improvements
• Leverage data sources from across
close activities
• Most effective when developed with
reporting and accountability defined
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Right Tool for the Job
© 2019 eCapital Advisors, LLC. 144/18/2019
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Customize Tool or Address Process
• Processes and tools often riddle with work arounds and band-aids
• Business needs change
• Scalability
• Standardization
• Technological improvements
• Maintenance and knowledge transfer
• Who owns the details of the “why”
© 2019 eCapital Advisors, LLC. 154/18/2019
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Technology Nirvana
Close Actuals
HFM/FCCS w/ FCM
ARCS
External Reporting
HFM/FCCS/FR
Budget/Forecast
Planning/EPBCS
Management Reporting
Essbase/Analytic Cloud
/EPBCS
Analysis
Essbase/Analytic Cloud
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Just because you can…
…doesn’t necessarily mean that you should!
• Application maintenance
• Cost to implementation
• Changing reporting structure/business needs
• Effectively aligning the right technology lets you
address close functionality needed by the
business
• Business vs. IT ownership
• SOX Controls – customization no-no*
• Audit
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Q&A
© 2019 eCapital Advisors, LLC.4/18/2019
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Cloud vs. On-Prem Considerations
• Centralized vs. de-centralized processes
• Pre-built best-practices
• Allocations
• IT appetite for support and infrastructure maintenance
• Growth by acquisition considerations
• Sophistication and maturity of business processes
• Spreadsheet “purgatory” and manual activities vs. defined process
• Multiple applications needed
• Business need to address local vs. global issues
• Total cost of ownership/ROI*
• Business ownership of the application and functionality
• Spin-up time
• User acceptance
• Immediate development updates available
• Immediate needs and long-term roadmap