the university of western australia 5 april 2013 members of … · 2013. 6. 11. · women - f33320...

The University of Western Australia

5 April 2013 MEMBERS OF THE LEGISLATIVE COMMITTEE

Chair of the Academic Board (W/Professor John Cordery)

Dr Kabilan Krishnasamy (Acting Chair of the Drafting Sub-Committee) Mr James Mitton Mr Paul Lloyd Dr Claire McIlroy (Executive Officer)

Standing Invitee: Mr Kim Heitman (Legal Services)

ITEMS FOR CONSIDERATION BY CIRCULAR

The items in this circular have been submitted to the Legislative Committee for final drafting only and are to be considered by the 1Drafting Sub-Committee under delegated authority.

The decisions of the Drafting Sub-Committee will be recorded as formal decisions of the Legislative Committee. 1The Drafting Sub-Committee comprises the members of the Legislative Committee with the exception of the Chair of the Academic Board. The University Lawyer is invited to attend all meetings of the Drafting Sub-Committee and Scholarships Officer(s) are invited to attend meetings when items relevant to their respective roles are to be discussed.

A recommendation from the Chair of the Drafting Sub-Committee is included for each item. Any member of the drafting Sub-Committee who does not agree with the Chair’s recommendation or would prefer that an item be referred to the next meeting of the Drafting Sub-Committee for discussion, is asked to advise the Executive Officer of this no later than close of business on 12 April 2013. If there are no objections by that date, the items will be processed in the normal way and the recommendations will be recorded as resolutions of the Legislative Committee.

Dr Claire McIlroy Executive Officer

PART 1 - ITEMS FOR NOTING

1. RESCISSIONS

1.1. Prizes - Faculty of Business

1.1.1. Rescission of the Chamber of Commerce and Industry of Western Australia Prizes – Refs F1748, F8477, F307

By R28/12 the Faculty of Business has recommended the rescission of the Chamber of Commerce and Industry of Western Australia Prizes, effective immediately. For noting.

1.2. Scholarships - Faculty of Engineering, Computing and Mathematics

1.2.1. Rescission of the Amec Minproc Engineering Scholarship, Cliffs Natural Resources Scholarship in Mining, ConocoPhillips SPIRIT Scholarships, Link Oil and Gas Professionals Indigenous University Entrance Engineering Scholarship, Link Oil and Gas Professionals University Entrance Engineering Scholarship for Women, Fircroft Australia Petroleum/Chemical Engineering Scholarship, Fircroft Australia University Entrance Scholarship – Refs F28602, F15684, F11818, F33319, F33320, F29401, F29615

By R02/13 the Faculty of Engineering, Computing and Mathematics has advised the rescission of the following scholarships, effective immediately:

• Amec Minproc Engineering Scholarship - F28602 • Cliffs Natural Resources Scholarship in Mining - F15684 • ConocoPhillips SPIRIT Scholarships - F11818 • Link Oil and Gas Professionals Indigenous University Entrance Engineering

Scholarship - F33319

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• Link Oil and Gas Professionals University Entrance Engineering Scholarship for Women - F33320

• Fircroft Australia Petroleum/Chemical Engineering Scholarship - F29401 • Fircroft Australia University Entrance Scholarship - F29615 For noting.

2.3 Scholarships Committee

2.3.1 Rescission of the UWA India Scholarship for International Research Fees Conditions of Award – Ref: F27110

By R93/12 the Scholarships Committee has recommended the rescission of the UWA India Scholarship for International Research Fees Conditions of Award, effective immediately. For noting.

PART 2 – ITEMS FOR DECISION TO BE DEALT WITH EN BLOC

2. GOVERNANCE DOCUMENTS

2.1. Faculty of Science Governance Document – Proposed revision– Ref F4839

By R2-9/12 the Faculty of Science has recommended a revision of its Faculty Governance Document to reflect the move to single faculty governance as outlined in the attached document, subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the faculty governance document for the Faculty of Science be amended to read as set out in the attachment, effective immediately. Attachment A

3. PRIZES

3.1. Faculty of Arts

3.1.1. Convocation, the UWA Graduates Association Prizes – Proposed amendments - Ref F1780

By R11/12 the Faculty of Arts has recommended amendments to the Convocation, the UWA Graduates Association Prizes as outlined in the attached draft conditions, effective immediately and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Convocation, the UWA Graduates Association Prizes be amended to read as attached, effective immediately. Attachment B

3.1.2. Lisette Nigot Memorial Prizes in French – Proposed amendments - Ref F1680

By R07/13 the Faculty of Arts has recommended amendments to the Lisette Nigot Memorial Prizes in French as outlined in the attached draft conditions, effective immediately and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Lisette Nigot Memorial Prizes in French be amended to read as attached, effective immediately. Attachment C

3.2. Faculty of Engineering, Computing and Mathematics

3.2.1. AMEC Project Engineering Practice Prize – Establishment - Ref F50177

By R03/13 the Faculty of Engineering, Computing and Mathematics has recommended the establishment of the AMEC Project Engineering Practice Prize as outlined in the attached draft conditions, effective 2012 and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Amec Project Engineering Practice Prize read as attached, effective 2012. Attachment D

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3.2.2. Apache Energy Prize in Process Synthesis and Design – Establishment - Ref F26495

By R04/13 the Faculty of Engineering, Computing and Mathematics has recommended the establishment of the Apache Energy Prize in Process Synthesis and Design as outlined in the attached draft conditions, effective for 2012 and 2013, and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Apache Energy Prize in Process Synthesis and Design read as attached, effective for 2012 and 2013. Attachment E

3.2.3. Chevron Chair Prize in Process Modelling - Ref F51699

By R1213 the Faculty of Engineering, Computing and Mathematics has recommended the establishment of the Chevron Chair Prize in Process Modelling as outlined in the attached draft conditions, effective 2012 and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the .Chevron Chair Prize in Process Modelling read as attached, effective 2012. Attachment F

3.2.4. Clough Prize in Material Behaviour from Atoms to Bridges Ref- F51698

By R14/13 the Faculty of Engineering, Computing and Mathematics has the establishment Clough Prize in Material Behaviour from Atoms to Bridges as outlined in the attached draft conditions, effective 2012 to 2018, and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Clough Prize in Material Behaviour from Atoms to Bridges read as attached, effective 2012 to 2018. Attachment G

3.2.5. Hyman S Spigl Prize in Advanced Engineering Mathematics – Establishment – Ref F50193

By R05/13 the Faculty of Engineering, Computing and Mathematics has recommended the establishment of the Hyman S Spigl Prize in Advanced Engineering Mathematics as outlined in the attached draft conditions, effective 2013 and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Hyman S Spigl Prize in Advanced Engineering Mathematics read as attached, effective 2012. Attachment H

3.3. Faculty of Medicine, Dentistry and Health Sciences

3.3.1. School of Population Health Postgraduate Student Association Prize for Excellence in the Master of Public Health Coursework Programme – Amendment - Ref F20813

By R66/12 the Faculty of Medicine, Dentistry and Health Sciences has recommended amendments to the School of Population Health Postgraduate Student Association Prize for Excellence in the Master of Public Heath Coursework Programme as outlined in the attached draft conditions, effective 2013 and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the School of Population Health Postgraduate Student Association Prize for Excellence in the Master of Public Heath Coursework Programme read as attached, effective 2013. Attachment I

3.3.2. R.B. Lefroy Prize in Geriatric Medicine – Proposed amendments - Ref F2981

By R02/13 the Faculty of Medicine, Dentistry and Health Sciences has recommended amendments to the R B Lefroy Prize in Geriatric Medicine as outlined in the attached draft conditions, effective 2013 and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the R B Lefroy Prize in Geriatric Medicine be amended to read as attached, effective 2013. Attachment J

3.3.3. Rural Doctors' Association of WA Prize – Proposed amendments - Ref F45414

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By R65/12 the Faculty of Medicine, Dentistry and Health Sciences has recommended amendments to the Rural Doctors’ Association of WA Prize as outlined in the attached draft conditions, effective 2013 and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Rural Doctors’ Association of WA Prize be amended to read as attached, effective 2013. Attachment K

4. SCHOLARSHIPS

4.1. Faculty of Arts

4.1.1. Margaret Braine Fellowship in Classics and Ancient History – Establishment - Ref F50335

By R16/12 the Faculty of Arts has recommended the establishment of the Margaret Braine Fellowship in Classics and Ancient History as outlined in the attached draft conditions, effective immediately and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Margaret Braine Fellowship in Classics and Ancient History read as attached, effective immediately. Attachment L

4.2. Faculty of Medicine, Dentistry and Health Sciences

4.2.1. John Pritchard Memorial Travel Scholarship- Proposed amendments – Ref: F42499

By R54/12 the Faculty of Medicine, Dentistry and Health Sciences has recommended amendments to the John Pritchard Memorial Travel Scholarship as outlined in the attached draft conditions, effective 2013 and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the John Pritchard Memorial Travel Scholarship be amended to read as attached, effective 2013. Attachment M

4.3. Items from the Scholarships Committee

4.3.1. Theresa Symons Postgraduate Scholarship in Philosophy – Proposed amendments – Ref F7002

By R95/12 the Scholarships Committee has recommended the amendments to the Theresa Symons Postgraduate Scholarship in Philosophy as outlined in the attached draft conditions, effective immediately and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the Theresa Symons Postgraduate Scholarship in Philosophy be amended to read as set out in the attachment, effective immediately. Attachment N

4.3.2. J A Wood Memorial Prizes – Proposed amendments – Ref F1495

By R16/13 the Scholarships Committee has recommended amendments to the J A Wood Memorial Prizes as outlined in the attached draft conditions, effective immediately, and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the J A Wood Memorial Prizes be amended to read as attached, effective immediately. Attachment O

4.3.3. University Hall Domestic Postgraduate Coursework Degree Scholarship - Proposed amendments – Ref F50101

By R18/13 the Scholarships Committee has recommended amendments to the University Hall Domestic Postgraduate Coursework Degree Scholarship as outlined in the attached draft conditions, effective immediately and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the University Hall Domestic Postgraduate Coursework Degree Scholarship be amended to read as attached, effective immediately. Attachment P

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4.3.4. University Hall Domestic Undergraduate Scholarship - Proposed amendments – Ref F50099

By R17/13 the Scholarships Committee has recommended amendments to the University Hall Domestic Undergraduate Degree Scholarship as outlined in the attached draft conditions, effective immediately and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the University Hall Domestic Undergraduate Degree Scholarship be amended to read as attached, effective immediately. Attachment Q

4.3.5. University Hall International Postgraduate Coursework Degree Scholarship - Proposed amendments – Ref F50098

By R19/13 the Scholarships Committee has recommended amendments to the University Hall International Postgraduate Coursework Degree Scholarship as outlined in the attached draft conditions, effective immediately and subject to final drafting by the Legislative Committee.

The Acting Chair recommends that the conditions for the University Hall International Postgraduate Coursework Degree Scholarship be amended to read as attached, effective immediately. Attachment R

The Faculty of Science F45718

MINUTES OF THE MEETING HELD 5 DECEMBER 2012

ITEMS FOR THE ATTENTION OF THE ACADEMIC SECRETARIAT: [6]

1. FORMATION OF THE FACULTY OF SCIENCE

Members were advised that following the joint meeting of the Faculty of Life and Physical Sciences and the Faculty of Natural and Agricultural Sciences on 25 May 2012, the proposal to create the Faculty of Science with the committee structure agreed was referred to Academic Board in June and then Senate in August. Senate approved the formation of the Faculty of Science and its committee structure with an implementation date of no later than 31 December 2012. The extracts of Minutes from both those meetings were provided here for the information of members.

2. REVISIONS AND ADDITIONS TO FACULTY OF SCIENCE COMMITTEE STRUCTURE

Members were advised that the Science Executive Committee had been constituted from 1 September 2012 and had been meeting weekly in formal and informal sessions to implement the formation of the Faculty of Science, and provide advice to the Dean on matters around teaching and research priorities and resourcing implications. In those meetings, it had been agreed that the Dean and Deputy Dean would be supported by part time appointments of an Associate Dean Teaching & Learning and an Associate Dean Research. These appointments would commence in January 2013.

The Dean now proposed that these positions be added to the membership of appropriate Faculty of Science Committees.

It was RESOLVED 2/2012 To include Associate Dean Teaching and Learning and the Associate Dean Research as members of the Science Executive Committee

It was further RESOLVED 3/2012 To include Associate Dean Teaching and Learning as a member of the Science Teaching and Learning Committee and as the Chair of the Student Staff Consultative Committee

It was further RESOLVED 4/2012 To include the Associate Dean Research as a members of the Science Research Committee and as the Chair of the Science Postgraduate Advisory Committee.

The Dean also proposed that the Science Research Committee membership be modified by the deletion of the Faculty Development Officer from its membership.

It was further RESOLVED 5/2012 To remove the Faculty Development Officer from membership of the Science Research Committee

The Dean also advised that following on from matters raised by the Student Guild about student representation at Academic Board, W/Professor Lyn Abbott had been consulting with student groups with regards their representation on Faculty of Science committees. The recommended changes to student representation would help ensure input from all schools and at year level.

It was RESOLVED 6/2012

To amend the membership of the Student Staff Consultative Committee as follows:

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Faculty of Science –Minutes–5 December 2012 Page 2

Student Members:

• up to 16 students elected by student organisations affiliated with the Science Faculty to include representation from all Schools

• Up to 5 postgraduate students enrolled in postgraduate coursework units

The Dean recommended to members that the student membership of the Postgraduate Advisory Committee be more clearly defined as Postgraduate Research Student representatives.

It was

RESOLVED 7/2012

The student membership of the Postgraduate Advisory Committee will comprise the Postgraduate Research Student representatives in Schools and Centres in the Faculty of Science

The Dean also advised members that the Faculty of Science had not yet formally established its Board of Examiners, and recommended a constitution and membership to members.


To create a Board of Examiners for the Faculty of Science as outlined in page 1`of Attachment C of the Agenda (and Attachment B to the Minutes)

The Dean then proposed that the membership of the Faculty of Science be more inclusive than the standard requirements (as stated in Clause 4 of Statute 8) and recommended to the Faculty that it remove the membership requirement based on holding a 50% or greater fractional appointment. He reminded members that at previous meetings he had undertaken to make (full) Faculty as inclusive and as comprehensive as possible, and that it be involved in decision making. He also noted that the staff ineligible for membership under the current definition were more likely to be female and / or hold teaching intensive appointments.

Members raised issues ranging from the importance of enfranchising all staff; operating in ways that valued the principle of inclusivity through to some concern that such a change could skew voting.


To amend the membership of the Faculty of Science to include:

(b) staff in all schools, centres and Institutes funded by the Faculty and its Schools who hold appointments on a full-time or fractional basis other than those holding emeritus, visiting, adjunct, clinical or honorary appointments;

The Dean thanked members for their support.

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FACULTY OF SCIENCE

FACULTY GOVERNANCE 1. Faculty of Science The Faculty, and all its committees and boards contained in this governance document, operate in accordance with the Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members’ Code of Conduct. 1.1 Position of the Faculty within The University of Western Australia 1.1.1 The Faculty is established within the University in terms of Statute 8. 1.2 Powers 1.2.1 The powers of the Faculty are set out in Clause 6 of Statute 8. Clause 6(1) reads as follows:

“6.(1) A faculty, subject to the Statutes and regulations and to resolutions of the Senate, and within the constraints of University policies, has power to determine the administration of courses under its governance.”

1.2.2 In terms of Clause 6(2) of Statute 8:

“6.(2) A faculty may— (a) provide advice to its dean on all policy issues relating to the faculty's resources; and (b) make recommendations to the Academic Board, through its dean, on any matter related to

research or the teaching of its courses; and (c) provide to other University bodies or officers, through its dean, advice on any matter

referred to it for consideration.” 1.3 Membership 1.3.1 The membership of the Faculty is as prescribed in Clause 4 of Statute 8, which reads as follows:

“4.(1) Each faculty comprises— (a) the academic staff1 in all schools, centres and institutes funded by the faculty; (b) as many academic staff from other schools, centres and institutes which teach in the

faculty's courses as the Academic Board determines; (c) members in any other categories which the Academic Board approves; and (d) any other persons which the members in paragraphs (a) to (c) appoint for specified periods. (2) The following are ex officio members of all faculties but are not counted for the purpose of

determining whether a quorum is present at a meeting- the Chancellor; the Pro-Chancellor; the Vice-Chancellor and all other members of the Executive; the Chair of the Academic Board; and any other officers of the University as determined by the Academic Board.

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(3) A faculty is properly constituted even if any of the members required by its constitution to be elected or nominated have not as yet been elected or nominated. ”

1 'academic staff' means those staff members holding academic appointments on a full-time or 50 per cent or greater fractional basis other than those holding emeritus, visiting, adjunct, clinical or honorary appointments.

1.3.2 The Dean is chair of the Faculty in terms of Clause 7 of Statute 8 which reads as follows:

“7. (3) Meetings of a faculty are chaired by the dean but, in the absence of the dean, the members present determine which one of them will take the chair.”

1.3.3 The Faculty comprises:

(a) the Dean as chair; (b) staff in all schools, centres and institutes funded by the Faculty and its schools other than

those holding emeritus, visiting, adjunct, clinical or honorary appointments; (c) heads of the schools outside the Faculty that are involved in teaching courses offered by

the Faculty, or their nominees; (d) at least four undergraduate students elected annually by and from the students enrolled

in undergraduate courses offered by the Faculty; (e) at least four postgraduate students elected annually by and from postgraduate students

within the Faculty; and (f) any other persons whom the members in paragraphs (a) to (e) appoint for specified

periods. 1.4 Terms of Office 1.4.1 (1) The term of office of members elected under 1.3.3 (d) is one year.

(2) The term of office of members elected under 1.3.3 (e) is one year. (3) The term of office of members co-opted under 1.3.3 (f) is two years.

1.5 Eligibility for a Second or Subsequent Term of Office 1.5.1 (1) At the end of a term of office, members elected under 1.3.3 (d) are eligible to be elected again, but must not serve for more than two consecutive terms. (2) At the end of a term of office, members elected under 1.3.3 (e) are eligible to be elected again, but must not serve for more than two consecutive terms. (3) At the end of a term of office, members co-opted under 1.3.3 (f) are eligible to be co-opted again. 1.6 Quorum 1.6.1 One third of the membership of the Faculty or 25 members, whichever is the lesser, constitutes a quorum. 1.7 Decisions 1.7.1 Decisions of the Faculty are determined in terms of Clause 7 of Statute 8 which reads as follows:

“7. (4) All questions which are before a faculty are decided by a majority of the members present and voting unless the faculty determines otherwise in its governance document.

(5) The chair of the meeting has an ordinary vote and a casting vote.

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(6) Subject to the Statutes and regulations and to resolutions of the Senate, a faculty has the power to regulate its own procedures, but if a dispute arises, the standing orders of the Senate apply. ”

1.7.2(1) All questions which come before the Faculty are decided by a majority of the members present and voting. (2) The chair of the meeting has an ordinary vote and a casting vote.

1.8 Frequency of Meetings 1.8.1 The frequency of meetings is determined in accordance with Clause 7 of Statute 8 which reads as follows:

“7. (1) Meetings of a faculty are held— (a) at least once in each academic year; and (b) within ten working days of the service on its dean of a requisition signed by at least six members of the faculty and containing a statement of the matters to be discussed; and (c) whenever its dean sees fit.”

1.9.2 The Faculty meets-

(a) at least twice a year; (b) within ten working days of the service on its dean of a requisition signed by at least six

members of the faculty and containing a statement of the matters to be discussed; and (c) whenever the Dean sees fit. 1.10 Delegation 1.10.1 (1) By R47/12 the Senate resolved to amend its R104/93 to read as follows:

“(i) that Faculties have Faculty Boards or equivalent which shall be responsible to the Faculty for the conduct of all Faculty business (except constituting the Faculty Board);

(ii) that resolutions of the Faculty Board or equivalent that relate to research, teaching, academic structures and academic progress be binding on the Dean, and that the Faculty Board or equivalent be advisory to the Dean on resource matters; and

(iii) that the composition of the Faculty Board or equivalent be determined by Academic Board on the recommendation of the Faculty.”

1.10.2 (1) The Faculty delegates responsibility to conduct all Faculty business (except constituting the Science Executive Committee) to the Science Executive Committee.1

(2) The Science Executive Committee may further delegate its responsibilities to any committee as outlined in the Faculty Governance document. 1 See section 3.1. 1.11 Elections (1) Election of Faculty members is conducted by secret ballot to be completed before the first meeting of the Full Faculty in any year.

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(2) Nominations for all elected positions are called at least two weeks before the date scheduled for the secret ballot. (3) The method of election is by preferential voting. (4) The General Manager of the Faculty, or equivalent, is the Returning Officer for all elections and is responsible for managing all nominations, preparing the ballot papers and conducting the ballot. 1.12 Safeguards 1.2.1 The safeguards set out below are applicable to all committees of the Faculty. (1) Membership of committees is determined according to portfolios of responsibility, expertise,

equity, diversity and fairness. (2) Effective and fair representation on committees is addressed across the Faculty governance

structure and takes into account the function of each committee, sub-committee and working party.

(3) The working parties may include staff and/or students who are not members of the core committees.

(4) In terms of Clause 7 of Statute 8:

“7.(2) The dean must ensure that, as far as is practicable, all members receive the agenda for a meeting of the faculty at least three working days before the meeting.”

(5) The Faculty of Science intranet site is used to facilitate access to information from the core

committees, specifically information about agendas, decisions and actions in progress. (6) Action points from each meeting are placed on the Faculty of Science intranet site within one

week of meetings. (7) All committee members are responsible for reporting back to areas they represent. (8) Schools and centres in the Faculty are expected to establish their own communication strategies

and decision-making processes (including committee structures) for effective articulation with Faculty decision-making processes. This will provide clear lines of communication between the Faculty committees and the schools and centres.

(9) There will be some overlap in membership of the core Faculty committees to facilitate sharing

of information and avoid duplication. (10) Working parties may be established by committees to report on specific issues as required.

These working parties may include members nominated and/or elected from among the Faculty members.

1.13 NOTES 1.13.1 Local Decision-making Map A decision-making map illustrating where the Faculty’s business comes from and where its recommendations or decisions go is available at (TBA) 1.13.2 Local Communication Map A communication map illustrating where information comes to the committee from and which committees or groups need to be informed of the Faculty’s decisions is available at (Include appropriate web address)

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2. Committees of the Faculty 2.1 Board of Examiners

2.1.1 Position of the Board of Examiners within The University of Western Australia

The Board of Examiners is a committee of the Science Executive Committee. 2.1.2 Role The role of the Board of Examiners is to— (a) make decisions on, confirm and report students' results for units to the Registrar; (b) authorise the granting of supplementary assessment opportunities where permitted by University policy; and (c) determine students' academic progress status in accordance with University policy and Faculty rules. 2.1.3 Membership (1) The Board of Examiners comprises: (a) the Deputy Dean as Chair; (b) the Associate Dean( Teaching and Learning); (c) the Heads of Schools in the Faculty or their nominees; (d) the Faculty Manager (Academic); (e) the Senior Advisers, Science Student Office; and (f) any other such members as required by the Chair. (2) The Manager, Student Administration, or nominee, is invited to all meetings of the Board of Examiners. (3) Examiners in the Faculty must be available to be consulted by the Board of Examiners and, at the discretion of the Board, any examiner in the Faculty may attend meetings of the Board as an observer. (4) In the absence of the Deputy Dean (Education), the Associate Dean (Teaching and Learning) will take the role of Chair. 3. Science Executive Committee and its sub committees 3.1 Science Executive Committee 3.1.1 The Science Executive Committee operates in accordance with the Principles and Rules for the

Operation of Committees. Members must act in accordance with the University Committee Members’ Code of Conduct.

3.1.2 By R47/12 the Senate resolved to amend its R104/93 to read as follows:

(i) that Faculties have Faculty Boards or equivalent which shall be responsible to the Faculty for the conduct of all Faculty business ( except constituting the Faculty Board);

(ii) that resolutions of the Faculty Board or equivalent that relate to research, teaching, academic structures and academic progress be binding on the Dean, and that the Faculty Board or equivalent be advisory to the Dean on resource matters; and

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(iii) that the composition of the Faculty Board or equivalent be determined by Academic Board on the recommendation of the Faculty.

3.1.3 Position of the Science Executive Committee within The University of Western Australia

(1) The Science Executive Committee is the main decision making committee of the Faculty of Science and has the delegated powers of the Faculty, except the power to constitute the Executive Committee. (2) The Science Executive Committee receives advice from the four core Faculty committees: (a) Science Finance and Resource Planning Committee; (b) Science Teaching and Learning Committee; (c) Science Research Committee; and (d) Science Development Committee. 3.1.4 Role The role of the Science Executive Committee is to - (a) provide advice to the Dean on all policy issues relating to financial and resource matters; (b) provide advice to the Dean on the implementation of Faculty plans, University policies and University priorities; (f) recommend changes to the Faculty’s governance relating to any committee of the Science Executive Committee; (g) make recommendations to the Academic Board, through the Dean, on any matter related to research or the teaching of the Faculty’s courses; (h) make decisions on matters concerning education, research and research training in the Faculty as appropriate; and (i) provide to other University bodies or officers, through the Dean, advice on any matter referred to it for consideration. 3.1.5 Membership (1) The Science Executive Committee comprises

(a) the Dean as chair; (b) the Deputy Dean; (c) the General Manager (who is also the Executive Officer); (d) the Faculty Managers; (e) the head of each school in the Faculty; (f) the Associate Dean (Teaching and Learning); (g) the Associate Dean (Research); (h) at least two representatives of UWA institutes and centres in the Faculty, appointed by the

Dean; and (i) co-opted members as recommended by the Dean.

(2) Meetings are chaired by the Dean, or in his or her absence, by the Deputy Dean. (3) If both the Dean and Deputy Dean are absent, the members present determine which one of them will take the chair. 3.1.6 Terms of Office (1) The term of office of members appointed under 3.1.5(1)(h) is normally one year. (2) The term of office of members co-opted under 3.1.5(1)(i) is normally one year. 3.1.7 Eligibility for a second or subsequent term of office At the end of a term of office, members appointed under 3.1.5(1)(h) are eligible for re-appointment.

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3.1.8 Quorum The quorum is half the members plus one. 3.1.9 Decisions (1) All questions which come before the committee are decided by a majority of the members present and voting. (2) The chair of the meeting has an ordinary vote and a casting vote. 3.1.10 Frequency of meetings The Science Executive Committee meets at least monthly. 3.2 Science Finance and Resource Planning Committee 3.2.1 Position within the Faculty Governance The Science Finance and Resource Planning Committee is a sub-committee of and makes recommendations to the Science Executive Committee. 3.2.2 Role The role of the Science Finance and Resource Planning Committee is oversight of financial and resource planning and reporting of all business units within the Faculty. 3.2.3 Membership The Science Finance and Resource Planning Committee comprises-

(a) the Dean or nominee as chair; (b) the General Manager; (c) a Faculty Manager (who is also the Executive Officer); (d) the School Manager of each school in the Faculty; (e) the Business Managers of UWA institutes; (f) the Business Managers of centres in the Faculty; and (g) co-opted members as recommended by the Dean.

3.2.4 Terms of Office The term of office of members co-opted under 3.2.3(g) is one year 3.2.5 Quorum The quorum is half the members plus one. 3.2.6 Decisions (1) All questions which come before the committee are decided by a majority of the members present and voting. (2) The chair of the meeting has an ordinary vote and a casting vote. 3.2.7 Frequency of meetings The Science Finance and Resource Planning Committee meets monthly.

3.3 Science Occupational Health and Safety Advisory Committee

3.3.1 Position within the Faculty Governance

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The Science Occupational Health and Safety Advisory Committee is a sub-committee of the Science Finance and Resource Planning Committee. 3.3.2 Role The role of the Science Occupational Health and Safety Advisory Committee is to: (a) review, report and make recommendations to the Science Finance and Resource Planning Committee, the Science Research Committee, the Science Teaching and Learning Committee and business units within the Faculty as required; and (b) complement the committees in Schools and Centres by liaising, discussing and ensuring consistency in best practice across the Science Faculty. 3.3.3 Membership The Science Occupational Health and Safety Advisory Committee comprises -

(a) the General Manager or nominee as chair; (b) a Faculty Manager (who is also the Executive Officer); (c) the safety representatives of all business units; (d) the Equity and Diversity Advisor(s); (e) at least two staff representatives, appointed by the Dean; (f) at least two postgraduate student representatives nominated by the schools and centres in

the Faculty; and (g) co-opted members as recommended by the Committee.

3.3.4 Terms of Office (1) The term of office of members appointed under 3.3.3(e) is one year. (2) The term of office of members nominated under 3.3.3 (f) is one year. (3) The term of office of members co-opted under 3.3.3 (g) is one year. 3.3.5 Quorum The quorum is half the members plus one. 3.3.6 Decisions (1) All questions which come before the committee are decided by a majority of the members present and voting. (2) The chair of the meeting has an ordinary vote and a casting vote. 3.3.7 Frequency of meetings The Science Occupational Health and Safety Advisory Committee meets at least twice each year. 3.8 Science Teaching and Learning Committee 3.8.1 Position within the Faculty Governance The Science Teaching and Learning Committee is a sub-committee of and makes recommendations to the Science Executive Committee.

3.8.2 Role

The role of the Science Teaching and Learning Committee is to provide advice to the Dean and the Science Executive Committee on all matters relating to teaching and learning in the Faculty including but not limited to:

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(a) the enhancement of teaching quality and student experience in the Faculties courses and units; (b) the development of undergraduate and postgraduate courses, majors and specialisations; (c) the encouragement and reward of high quality teaching; (d) the appropriate use of technology; (e) research on teaching and learning; (f) compliance with University and Faculty Rules and Policies; (g) ensuring that teaching and learning practices and procedures, including assessment, are consistent with University policies and guidelines; (h) ensuring that student views on their teaching experiences are considered, communicated and responded to as required; (i) considering advice from the Science Student office; and (j) providing advice to the Science Student office.

3.8.3 Membership The Science Teaching and Learning Committee comprises -

(a) the Deputy Dean or nominee as chair; (b) a Faculty Manager (who is also the Executive Officer); (c) the Associate Dean (Teaching and Learning); (d) the heads of schools in the Faculty or their nominees; (e) at least two representative(s) of the Science Student Office, appointed by the Dean; (f) at least two elected representatives of undergraduate students; (g) at least two elected representatives of postgraduate students; and (h) co-opted members as recommended by the Committee.

3.8.4 Terms of Office (1) The term of office of members elected under 3.8.3(f) is one year. (2) The term of office of members elected under 3.8.3(g) is one year. (3) The term of office of members co-opted under 3.8.3(h) is one year. 3.8.5 Quorum The quorum is half the members plus one. 3.8.6 Decisions (1) All questions which come before the committee are decided by a majority of the members present and voting. (2) The chair of the meeting has an ordinary vote and a casting vote. 3.8.7 Frequency of meetings The Science Teaching and Learning Committee normally meets each month except December and January. 3.9 Student-Staff Consultative Committee 3.9.1 Position within the Faculty Governance The Student Staff Consultative Committee is a sub-committee of the Science Teaching and Learning Committee.

3.9.2 Role

The role of the Student Staff Consultative Committee is to facilitate discussion between students and staff about the quality of their teaching and learning experience and formalize feedback to the Science

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Faculty Teaching and Learning Committee. Students contribute advice on teaching programs and modes of delivery.

3.9.3 Membership The Student Staff Consultative Committee comprises -

(a) the Deputy Dean or nominee as chair; (b) a Faculty Manager (who is also the Executive Officer); (c) a representative of the Science Student Office; (e) up to two academic staff members from the Science Teaching and Learning Committee; (d) at least four and up to six students nominated or elected by student organisations affiliated with

the Faculty; (e) at least five and up to ten student undergraduate representatives nominated by the schools and

centres in the Faculty; and (f) at least three and up to five postgraduate student representatives nominated by schools and

centres in the Faculty. 3.9.4 Terms of Office (1) The term of office of members nominated or elected under 3.9.3(d) is one year. (2) The term of office of members nominated under 3.9.3(e) is one year. (3) The term of office of members nominated under 3.9.3(f) is one year. 3.9.5 Quorum The quorum is half the members plus one. 3.9.6 Decisions (1) All questions which come before the committee are decided by a majority of the members present and voting. (2) The chair of the meeting has an ordinary vote and a casting vote. 3.9.7 Frequency of meetings The Student Staff Consultative Committee meets at least twice each year. 3.10 Science Research Committee 3.10.1 Position within the Faculty Governance The Science Research Committee is a sub-committee of and makes recommendations to the Science Executive Committee. 3.10.2 Role The role of the Science Research Committee is to- (a) provide advice and develop initiatives on all matters related to research, research opportunities and postgraduate teaching; (b) liaise with relevant University committees and oversee the Faculty research profile, the development of Faculty policies related to research, the Faculty postgraduate scholarship ranking, award of research grants; and (c) prioritise strategic initiatives related to research within the Faculty and the support provided to early career researchers and postgraduate students.

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3.10.3 Membership The Science Research Committee comprises -

(a) the Dean or nominee as chair; (b) a Faculty Manager (who is also the Executive Officer); (c) the Associate Dean (Research) (d) the directors of UWA institutes; (e) the heads of schools in the Faculty or their nominees; (f) up to four nominees of centres in the Faculty; (g) the Research Development Advisor(s); (h) at least two early career researchers, appointed by the Dean; (i) at least two postgraduate student representatives nominated by the schools and centres in

the Faculty; and (j) co-opted members as recommended by the Committee.

3.10.4 Terms of Office (1) The term of office of members appointed under 3.10.3(h) is one year. (2) The term of office of members nominated under 3.10.3(i) is one year. (3) The term of office of members co-opted under 3.10.3(j) is one year. 3.10.5 Quorum The quorum is half the members plus one. 3.10.6 Decisions (1) All questions which come before the committee are decided by a majority of the members present and voting. (2) The chair of the meeting has an ordinary vote and a casting vote. 3.10.7 Frequency of meetings The Science Research Committee meets bi-monthly. 3.11 Science Postgraduate Advisory Committee 3.11.1 Position within the Faculty Governance The Science Postgraduate Advisory Committee is a sub-committee of the Science Research Committee. 3.11.2 Role The role of the Science Postgraduate Advisory Committee is to- (a) facilitate discussion among Graduate Research Coordinators from the schools and centres in the Faculty and student postgraduate representatives from the schools and centres; and (b) complement the activities within the schools and centres in the Faculty, Student Services and the Graduate Research School by liaising, discussing and ensuring consistency in high quality support for postgraduate students across the Faculty. 3.11.3 Membership The Science Postgraduate Advisory Committee comprises-

(a) the Dean or nominee as chair; (b) a Faculty Manager (who is also the Executive Officer); (c) the Graduate Research Coordinators in the schools and centres in the Faculty; (d) the postgraduate student representatives in the schools and centres in the Faculty; (e) the Research Development Advisor(s); and (f) co-opted members as recommended by the Committee.

3.11.4 Terms of Office

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The term of office of members co-opted under 3.11.3(f) is one year. 3.11.5 Quorum The quorum is half the members plus one. 3.11.6 Decisions (1) All questions which come before the committee are decided by a majority of the members present and voting. (2) The chair of the meeting has an ordinary vote and a casting vote. 3.11.7 Frequency of meetings The Science Postgraduate Advisory Committee meets at least twice each year. 3.12 Science Development Committee 3.12.1 Position within the Faculty Governance The Science Development Committee makes recommendations to the Science Executive Committee. 3.12.2 Role The role of the Science Development Committee is to -

(a) take initiatives and make recommendations to the Science Executive Committee on matters related to recruitment, student experience, alumni engagement, industry liaison etc.; (b) take initiatives related to student load (undergraduate and postgraduate), international students, strategic initiatives with external organizations (including international universities, government agencies etc.); (c) engage with Development and Alumni Relations; and (d) engage with alumni both generally and specifically (e.g. with high profile alumni).

3.12.3 Membership The Science Development Committee comprises-

(a) the Dean or nominee as chair; (b) the Faculty Development Officer(s); (c) the Deputy Dean; (d) a Faculty Manager (who is also the Executive Officer); (e) at least three marketing, recruiting and outreach representative(s), appointed by the Dean; (f) the nominees of each school in the Faculty; (g) the Faculty Development Officer(s); (h) at least two other staff representatives, appointed by the Dean; (i) at least two postgraduate student representatives nominated by the schools and centres in the

Faculty; and (j) co-opted members as recommended by the Committee.

3.12.4 Terms of Office (1) The term of office of members appointed under 3.12.3 (h) is one year. (2) The term of office of members nominated under 3.12.3 (i) is one year. (3) The term of office of members co-opted under 3.12.3 (j) is one year. 3.12.5 Decisions

(1) All questions which come before the committee are decided by a majority of the members present and voting.

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(2) The chair of the meeting has an ordinary vote and a casting vote. 3.12.6 Frequency of meetings The Science Development Committee meets at least four times a year. 3.13 Science Forum 3.13.1 Position within the Faculty Governance The Science Forum does not formally form part of the Faculty of Science Governance. 3.13.2 Role The role of the Science Forum is informal communication within the Faculty. 3.13.3 Membership The Science Forum comprises-

(a) the Dean as chair; (b) all members of the Faculty; and (c) all postgraduate students in the Faculty.

3.13.4 Frequency of meetings The Science Forum meets twice each year. 4. Delegations 4.1. University Delegations

In 2006 the University developed a Delegations Policy, the purpose of which was to establish a framework for delegating authority within the University.

4.1.1 By R63/06 and amended by R103/07 the Academic Board resolved: “to approve (i) that the Chair of the Academic Board delegate to deans of faculties the authority to

delegate any of the duties and responsibilities of their office to other officers or members of the faculty for a specified period;

(ii) that delegation of the duties and responsibilities of a dean to other officers or members of a faculty for a specified period be reflected in the relevant faculty's report on the Delegations website, and

(iii) that the exercise of a dean's authority to delegate the duties and responsibilities of the office for a specified period to individual members of staff be reported in each case to the Senior Deputy Vice-Chancellor, and to the Chair of the Academic Board.”

4.1.2 Clause 3(a) of the University Delegations Policy states:

“3. Delegations framework (a) The overarching delegations policy applies to the University as a whole and Faculties, Schools, Centres and other Business units must align their delegations policies with the central policy.”

4.2 Delegations within the Faculty

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http://www.delegations.uwa.edu.au/university_delegations?section=funcreport&func=03+Personnel

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4.2.1 Delegations related to governance of the Faculty are detailed on the University Delegations website and are routinely updated. The Faculty Report documents delegations specific to each faculty at: http://www.delegations.uwa.edu.au/university_delegations/faculty_reports. 5. Faculty Officers 5.1 Dean 5.1.1 Role The role of the Dean is as prescribed by Senate Resolution 102/93 which states:

“that the ... Deans have: (a) a Faculty executive role such that they will be bound by Faculty resolutions that cover research, teaching, academic structures and academic processes; and (b) delegated authority from the Vice-Chancellor to manage University resources and to implement Faculty plans, University policies and priorities.”

5.1.2 Reporting Procedures By Senate Resolution 102/93:

“(a) the Dean is required to report biennially to the Senate through the Academic Council, on the Faculty’s achievements against the Faculty plan; (b) the Dean’s report is presented to the Faculty whose comments are submitted to Academic Council at the same time as the Dean’s report.”

5. 2 Deputy Dean 5.2.1 Clause 11 of Statute 8 states that:

“11. The Vice-Chancellor, after taking appropriate advice, appoints for a specified period a deputy for each dean who performs the duties of the dean during the dean's absence.”

5.3 Associate Dean (Research) 5.3.1 Role The Associate Dean (Research) works closely with the Dean and other members of the Science Executive to encourage, promote and coordinate research across the Faculty and the University. 5.4 Associate Dean (Teaching and Learning) 5.4.1 Clause 12 of Statute 8 states that:

“12. With the approval of the Academic Board, through its chair, a dean of a faculty may delegate any of the duties and responsibilities of the office to other officers or members of the faculty for a specified period.”

5.4.1 Role (1) The Associate Dean (Teaching and Learning) works closely with the Deputy Dean, Deputy Vice Chancellor Education (DVCE), members of the Science Executive and Faculty staff to implement the Faculty of Science strategic plan in relation to Teaching and Learning.

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http://www.delegations.uwa.edu.au/university_delegations/faculty_reports

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(2) The Associate Dean (Teaching and Learning) has delegated responsibility for academic administration and to make decisions on student matters, both undergraduate and postgraduate, as approved by the Dean 5.53 General Manager 5.3.1 5.5.1 Role The General Manager has delegated responsibility for the overall administration of the Faculty. 5.64 Senior Adviser(s) 5.64.1 Clause 12 of Statute 8 states that:

“12. With the approval of the Academic Board, through its chair, a dean of a faculty may delegate any of the duties and responsibilities of the office to other officers or members of the faculty for a specified period.”

5.64.2 Role Senior Adviser(s) have delegated responsibility for academic administration and to make decisions on student matters, both undergraduate and postgraduate, as approved by the Dean.

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EXTRACT FROM THE MINUTES OF THE MEETING OF THE FACULTY BOARD OF THE FACULTY OF ARTS

HELD ON 14 FEBRUARY 2013 IN THE CHANCELLOR’S ROOM

ITEM FOR THE ATTENTION OF LEGISLATIVE COMMITTEE 13.PROPOSED AMENDMENTS TO CONVOCATION, THE UWA GRADUATES ASSOCIATION PRIZES – Ref F1780 As a consequence of the introduction of New Courses, Convocation, the UWA Graduates Association, decided to amend its prizes offerings for 2012 and beyond. Convocation will offer three prizes; one per school, and each prize will be valued at $250. The prize conditions are amended accordingly. RESOLVED 11 that Faculty Board approve the proposed amendments to the Convocation, the UWA Graduates Association Prizes [F1780] as contained in Attachment B, subject to final drafting by Legislative Committee, to take effect immediately. Date Sender File to Action

Required Recipient Initials

Date Actioned

Action Taken

Folio No.

19/02/2013 W Warlik Claire McIlroy For the approval of Legislative Committee

F1780

B1

Prize name: Convocation, the UWA Graduates Association Prizes Governed by: General Conditions and the following conditions Prize file number: F1780 Donor: Convocation, the UWA Graduates Association Value: $250 annually Awarded by: the relevant board Awarded to: Three prizes are to be awarded annually, one in each of the Schools in the

Faculty of Arts, as follows: 1. The School of Humanities prize is awarded to the student who, amongst those completing the requirements for the Bachelor of Arts pass degree with one of the majors offered by the School of Humanities, obtains the highest Weighted Average Mark for the course. 2, The School of Music prize is awarded to the student who achieves the highest mark in their recital in a given calendar year. 3. The School of Social Sciences prize is awarded to the student with the highest aggregate mark in the Level 3 core units of the Communication and Media Studies major.

Amended by:

B2

http://spe.publishing.uwa.edu.au/page/172658

EXTRACT FROM THE MINUTES OF A MEETING OF THE FACULTY BOARD OF THE FACULTY OF ARTS HELD ON THURSDAY 14 FEBRUARY 2013 IN THE

CHANCELLORS MEETING ROOM 9. PROPOSED AMENDMENTS TO THE LISETTE NIGOT MEMORIAL PRIZES IN FRENCH – Ref F1680 RESOLVED 07 that Faculty Board approve the proposed amendments (Attachment A) to the conditions of the Lisette Nigot Memorial Prizes in French [1680] as recommended by way of Teaching and Learning Committee Resolution 2/2013, subject to final drafting by the Legislative Committee, to take effect immediately.

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A

Lisette Nigot Memorial Prizes in French [F1680] Prize name: Lisette Nigot Memorial Prizes in French Governed by: General Conditions and the following conditions Prize file number: F1680 Donor: Miss Lisette Nigot, a lecturer for 20 years in the

then Department of French Studies at The University of Western Australia

Value: the annual income from the fund after capitalisation, in accordance with Senate policy the University policy on investment, on the sum of $8000 donated to the University

Awarded by: the relevant board, on the recommendation of the School of Humanities

Awarded to: (a) 50 per cent for the Lisette Nigot Memorial Prize in French (FREN2403 French Studies 3 or FREN1403 French Studies 3 or FREN2404 French Studies 4 or FREN1404 French Studies 4) to be awarded to the student in any faculty who, of all those enrolled in FREN2403 French Studies 3 or FREN1403 French Studies 3 or FREN2404 French Studies 4 or FREN1404 French Studies 4 in the calendar year, has the highest of any of the final marks awarded for those units in that year; (b) 50 per cent for the Lisette Nigot Memorial Prize in French (FREN3405 French Studies 5 or FREN3306 French Studies 6 from the Beginners stream) to be awarded to the student in any faculty who, of all those enrolled in the French Major (Beginners' Stream) Core Units, FREN3405 French Studies 5 or FREN3406 French Studies 6 in the calendar year, has the highest of any of the final marks awarded to such students for those units in that year.

Amended by: FAHSS R48/11 Arts February 2013

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MINUTES OF A MEETING OF THE FACULTY BOARD OF ENGINEERING, COMPUTING AND MATHEMATICS HELD ON 27 FEBRUARY 2013 FROM 2.00-3.15 IN THE BILLINGS ROOM

ITEMS FOR THE ATTENTION OF ACADEMIC POLICY SERVICES

4. PRIZES 4.1 AMEC Project Engineering Practice Prize REF: F50177 The Faculty had proposed the establishment of the AMEC Project Engineering Practice Prize. The prize would be awarded to the student with the highest mark in ELEC4432 Project Engineering Practice, with a prize of $1000 donated in 2012 (only). This prize would be presented at the 2013 prize giving ceremony. Members were requested to review the draft conditions, as at Agenda Attachment A. The prize was governed by the General Conditions. RESOLVED 03/2013 to approve the proposed conditions for ELEC4432 Project Engineering Practice to be awarded in 2012, as at Agenda Attachment A, subject to final drafting by the Legislative Committee.

Date Sender (Name) File to

(Name) Action

Required Recipient

Initials Date

Actioned Action Taken Folio

number 01/03/13 J Doyle APS Extract sent to APs

D1

Prize name: AMEC Project Engineering Practice Prize Governed by: General Conditions and the following conditions File number: F50177 Donor: AMEC Value: $1000 Eligibility requirements:

Awarded by: the relevant board Awarded to:

the student with the highest mark in ELEC4332 Project Engineering Practice

Application Procedure:

Selection Committee:

Advertising and Administration:

Other conditions:

Established:

Approved:

Amended by:

D2




4. PRIZES 4.2 Apache Energy Prize in Process Synthesis and Design REF: F26495 The Faculty had proposed the establishment of the Apache Energy Prize in Process Synthesis and Design. The prize would be awarded to the student with the highest mark in Process Synthesis and Design ENSC3018, with a prize of $1000. The prize would be awarded in 2012 and 2013. Members were requested to review the draft conditions, as at Agenda Attachment B. The prize was governed by the General Conditions. RESOLVED 04/2013 to approve the proposed conditions for Apache Energy Prize in Process Synthesis and Design, as at Attachment B, subject to final drafting by the Legislative Committee.


(Name) Action

Required Recipient

Initials Date



E1

Prize name: Apache Energy Prize in Process Synthesis and Design

Governed by: General Conditions and the following conditions File number: F26495 Donor: Apache

Value: $1000 Eligibility requirements:

Awarded by: the relevant board

Awarded to:

the student with the highest mark in Process Synthesis and Design ENSC3018




Other conditions:

Established:

Approved:

Amended by:

E2

http://spe.publishing.uwa.edu.au/latest/Section3/prizes/generalconditions

MEETING NOTES OF A MEETING OF THE FACULTY BOARD OF ENGINEERING, COMPUTING AND MATHEMATICS HELD VIA CIRCULAR 28 MARCH 2013


6. CHEVRON CHAIR PRIZE IN PROCESS MODELLING - REF: F51699 It was noted that the Faculty had proposed the establishment of Chevron Chair Prize in Process Modelling. The prize of $500 would be awarded to each of the top five students with the highest mark in Process Modelling CHPR3531.This prize would be awarded for 2012 (only) and would be presented at the 2013 prize giving ceremony. Members were requested to review the draft conditions, as at Agenda Attachment I. The prize was governed by the General Conditions. RESOLVED 12/2013 to approve the proposed conditions for Chevron Chair Prize in Process Modelling to be awarded in 2012, as at Attachment I, subject to final drafting by the Legislative Committee.


(Name) Action

Required Recipient

Initials Date



F1

Prize name: Chevron Chair Prize in Process Modelling

Governed by: General Conditions and the following conditions File number: F51699 Donor: Funded via the Chevron Chair In Gas Processing

Value: $500 Eligibility requirements:


Awarded to:

the top five students with the highest mark in Process Modelling CHPR3531 Where there is more than one student with the same mark in Process Modelling CHPR3531, the course weighted average mark for each student will be taken into consideration




Other conditions:

Established:

Approved:

Amended by:

F2


MEETING NOTES OF A MEETING OF THE FACULTY BOARD OF ENGINEERING, COMPUTING AND MATHEMATICS HELD VIA CIRCULAR 28 MARCH 2013


[EXECUTIVE OFFICER’S NOTE: Clough would be sponsoring only one of the prizes; either Clough Prize in Engineering Challenges in a Global World or Clough Prize in Material Behaviour from Atoms to Bridges. At the time of the circular, the company had not advised which unit they wanted to sponsor.] 8. CLOUGH PRIZE IN MATERIAL BEHAVIOUR FROM ATOMS TO BRIDGES REF - F12082 It was noted that the Faculty had proposed the establishment Clough Prize in Material Behaviour from Atoms to Bridges. The prize of $1500 would be awarded to the student with the highest mark in Material Behaviour from Atoms to Bridges (ENSC1002). This prize would be awarded from 2012 to 2018. Members were requested to review the draft conditions, as at Agenda Attachment K. The prize was governed by the General Conditions. RESOLVED 14/2013 to approve the proposed conditions for Material Behaviour from Atoms to Bridges be awarded from 2012 to 2018, as at Attachment K, subject to final drafting by the Legislative Committee.


(Name) Action

Required Recipient

Initials Date



G1

Prize name: Clough Prize in Material Behaviour from Atoms to Bridges

Governed by: General Conditions and the following conditions File number: F51698 Donor: Clough Limited Value: $1500 Eligibility requirements:


Awarded to:

the top five students with the highest mark in Material Behaviour from Atoms to Bridges ENSC1002. Where there is more than one student with the same mark in Material Behaviour from Atoms to Bridges ENSC1002, the course weighted average mark for each student will be taken into consideration




Other conditions:

Established:

Approved:

Amended by:

G2




4. PRIZES 4.3 Hyman S Spigl Prize in Advanced Engineering Mathematics F44513 The Faculty had proposed the establishment of the Hyman S Spigl Prize in Advanced Engineering Mathematics. The prize would be awarded to the student with the highest mark in Advanced Engineering Mathematics (GENG4407). This prize awarded from 2013 onwards. Members were requested to review the draft conditions, as at Attachment C. This prize was governed by the General Conditions. RESOLVED 05/2013 to approve the proposed conditions of the Hyman S Spigl Prize in Advanced Engineering Mathematics to be awarded in 2013, as at Attachment C, subject to final drafting by the Legislative Committee. [EXECUTIVE OFFICER’S NOTE: this item was listed as item 1.1 on the supplementary agenda]


(Name) Action

Required Recipient

Initials Date



H1

Prize name: Hyman S Spigl Prize in Advanced Engineering Mathematics Governed by: General Conditions and the following conditions File number: F50193 Donor: the nephews (Dr George Taylor and Dr Barry Green) and niece (Judith

Rodriguez) of Hyman S Spigl and their families

Value: the prize is funded from the capital fund in accordance with the University Policy on Investments

Eligibility requirements:


Awarded to:

the student with the highest mark in Advanced Engineering Mathematics GENG4407




Other conditions:

Established:

Approved:

Amended by:

H2


FACULTY OF MEDICINE, DENTISTRY AND HEALTH SCIENCES

MINUTES OF A MEETING OF THE BOARD OF THE FACULTY OF MEDICINE, DENTISTRY AND HEALTH SCIENCES

HELD IN THE CTEC MULTIFUNCTION ROOM ON TUESDAY 13 NOVEMBER 2012

ITEMS FOR THE ATTENTION OF ACADEMIC POLICY SERVICES, AND THE OFFICE OF DEVELOPMENT

3. PRIZES

b) School of Population Health Postgraduate Student Association Prize for Excellence in the Master of Public Health Coursework Programme – Ref: F20813

Members were asked to approve further revised conditions of this prize. RESOLVED - 66 that the changes to the School of Population Health Postgraduate Student Association Prize for Excellence in the Master of Public Health Coursework Programme be made, as outlined in the attachment to the agenda, subject to APS drafting and approval.

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School of Population Health Postgraduate Student Association Prize for Excellence in the Master of Public Health Coursework Programme * [F20813]

Existing conditions

School of Population Health Postgraduate Student Association Prize for Excellence in the Master of Public Health Coursework Programme * [F20813] An asterisk (*) indicates that this prize is governed by conditions. See also general conditions.

The School of Population Health Postgraduate Student Association Prize for Excellence in the Master of Public Health coursework programme, comprising a book voucher of $250 and a certificate, is awarded by the Board of Examiners to the student who, amongst those completing the course for the Master of Public Health degree in the year in which the prize is awarded, has the highest aggregate mark for the core units during their enrolment in the course for the Master of Public Health degree.

Revised conditions

Prize name: School of Population Health Postgraduate Society Student Association Prize for Excellence in Publications the Master of Public Health Coursework Program

Governed by General Conditions and the following conditions

Prize file number: F20813 Donor: School of Population Health Postgraduate Society Postgraduate Student Association

Value: a book voucher for $250 500 and a certificate

Eligibility requirements

A student must - (a) be enrolled in a postgraduate course through the School of Population Health; andor (b) have applied unsuccessfully for a Prize for Higher Degree by Research Achievement awarded by the Graduate Research School.within one year of completion of their degree.


Awarded to:

the eligible student who has produced the best publication related to their postgraduate degree. , amongst those completing the course for the Master of Public Health degree in the year in which the prize is awarded, has the highest aggregate mark for the core units during their enrolment in the course for the Master of Public Health degree.

Application procedure

Selection committee

Advertising and administration

Other conditions

Established

Approved

Amended FMDHS R6613/12 FMDHS February 2012

I2

The University of Western Australia


EXTRACT FROM THE MINUTES OF THE FACULTY BOARD OF MEDICINE, DENTISTRY AND HEALTH SCIENCES ON TUESDAY 12 FEBRUARY 2013

ITEMS FOR THE ATTENTION OF ACADEMIC POLICY SERVICES AND OFFICE OF DEVELOPMENT

1. PRIZE – R.B. LEFROY PRIZE IN GERIATRIC MEDICINE – REF: F2981

Members were asked to approve a change in the prize conditions which increases the award from $200 to $500, as indicated in the attachment to the Agenda.

RESOLVED – 2

that the conditions for the RB Lefroy Prize be modified, as indicated in the attachment to the Agenda, effective from 2013 and subject to APS drafting and approval.

J1

R. B. Lefroy Prize in Geriatric Medicine [F2981]

Prize name: R. B. Lefroy Prize in Geriatric Medicine

Governed by: General Conditions and the following conditions

Prize file number: F2981

Donor: the Teaching Group of Physicians in Geriatric Medicine in honour of Dr Richard Lefroy, the founder of Geriatric Medicine in Western Australia, as a mark of their esteem and in recognition of his contribution to the specialty

Value: $500$200 provided annually

Awarded by: the relevant board, on the recommendation of the Head of the School of Medicine and Pharmacology

Awarded to: the student who has shown most ability in the geriatric component of IMED4491 Medicine Specialties Part 1/IMED4492 Medicine Specialties Part 2 in the course for the degree of Bachelor of Medicine and Bachelor of Surgery

Other conditions: In making his or her recommendation, the Head of the School of Medicine and Pharmacology will take account of the case report on a patient submitted as part of IMED4491 Medicine Specialties Part 1/IMED4492 Medicine Specialties Part 2 and the student's overall performance in the remainder of the ward rating in the same unit, together with the students' overall performance in the geriatric component of this unit

Amended by: FMDHS February 2013

J2





ITEMS FOR THE ATTENTION OF ACADEMIC POLICY SERVICES, AND THE OFFICE OF DEVELOPMENT

3. PRIZES

a) Rural Doctors' Association of WA Prize – Ref: F45414

The Rural Doctors’ Association of WA have indicated that they wish to continue offering their prize and increasing the value of the prize from $250 to $500 annually. RESOLVED - 65 that the changes to the Rural Doctors' Association of WA Prize be made, as outlined in the attachment to the agenda, subject to APS drafting and approval.

K1

Rural Doctors' Association of WA Prize [F7421]

Prize name: Rural Doctors' Association of WA Prize

Governed by: General Conditions and the following conditions

Prize file number: F7421

Donor: Rural Doctors’ Association of WA

Value: $500250 provided annually

Eligibility requirements: Students eligible for consideration for the prize include— (a) students enrolled at The University of Western Australia who have completed all of the following: RMED5571 Rural Clinical Practice Part 1 and RMED5572 Rural Clinical Practice Part 2; IMED5501 Science and Practice of Medicine Part 1 and IMED5502 Science and Practice of Medicine Part 2; IMED5511 Special Clinical Skills Part 1 and IMED5511 Special Clinical Skills Part 1; and (b) students enrolled at the University of Notre Dame Australia who have completed all of the following: RMED5573 Rural Clinical Practice (Notre Dame) Part 1 and RMED5574 Rural Clinical Practice (Notre Dame) Part 2; IMED5612 Special Clinical Skills (Notre Dame); IMED5614 Science and Practice of Medicine (Notre Dame).


Awarded to: the student with the highest aggregate mark in units undertaken while on placement in the Rural Clinical School

Amended by: FMDHS November 2012

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EXTRACT FROM THE MINUTES OF A MEETING OF THE FACULTY BOARD OF THE FACULTY OF ARTS HELD ON THURSDAY 14 FEBRUARY 2013 IN THE

CHANCELLORS MEETING ROOM

18. MARGARET BRAINE FELLOWSHIP IN CLASSICS AND ANCIENT HISTORY – Ref F50335 RESOLVED 16 that Faculty Board approve the regulations of the Margaret Braine Fellowship in Classics and Ancient History as outlined in Attachment C, to come into effect immediately.

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Margaret Braine Fellowship in Classics and Ancient History The late Margaret Braine, a former student of Classics and Ancient History at the University, having provided a sum of money for the support of this discipline in her will, a fund is established for the purpose of supporting research in this area.

The fund is administered in accordance with the regulations which follow.

1. The purpose of the Fellowship is to provide financial assistance to bring to the University and to pay a living allowance to a scholar working in the field of Classics and Ancient History for a period of at least two months and up to six months to undertake research.

2. Each awardee will be referred to as a Margaret Braine Fellow.

3.(1) The Margaret Braine Fellowship Committee comprises the Chair of the Classics and Ancient History discipline group as chair, the full-time members of the academic staff in Classics and Ancient History, and the Head of the School of Humanities. The Committee is responsible for the appointment of Fellows and for the interpretation of the conditions of the Fellowship. (2) A Fellow may only be appointed after a suitably wide call for applications. (3) The minimum qualification for a Fellow is the completion of a doctorate or a significant record of publication in the proposed research area. (4) A Fellowship shall be offered whenever funds accumulated from the capital allow an appointment, including incidental expenses, of six months’ full-time employment at an accepted post-doctoral level.

4. A Fellow will be expected to give a public lecture in the University, to participate in the research seminars of the Classics and Ancient History discipline group, and to acknowledge the University in the byline of any publications resulting from research done while a Fellow.

5. An individual may be awarded only one Fellowship.

6. With the consent of the Dean of Arts, the fund may be wound up, and the remaining capital dedicated to another form of support for Classics and Ancient History at the University, if the Fellowship Committee determines that the purpose of the Fellowship can no longer be achieved on a regular basis with the funds available.

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ITEMS FOR THE ATTENTION OF ACADEMIC POLICY SERVICES, THE SCHOLARSHIPS OFFICE AND THE OFFICE OF DEVELOPMENT

4. SCHOLARSHIPS

a) John Pritchard Memorial Travel Scholarship – Ref: F42499

Members were asked to approve the revised conditions of the John Pritchard Memorial Travel Scholarship. RESOLVED - 54 that the revised changes to the John Pritchard Memorial Travel Scholarship, as outlined in the attachment to the agenda, be approved subject to APS drafting and approval.

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John Prichard Memorial Travel Scholarship * [F42499] An asterisk (*) indicates that this scholarship is governed by conditions. This scholarship is governed by the General Conditions for Scholarships for Coursework Students except as set out in the conditions that follow. Mrs Paula Prichard and family, friends and colleagues of the late John Prichard, who was the inaugural director of the Dental Health Services (DHS) in Western Australia and instrumental in implementing a range of dental care and prevention initiatives in the State, have established a fund to provide scholarships in perpetuity at The University of Western Australia (“the University”). The scholarships are provided to encourage dental students who are experiencing financial hardship to undertake their dental practicum by helping to defray some of the costs of travel associated with their practicum. It is preferred that students undertake their practicum in a rural or remote area of Western Australia, preferably in the Kimberley and preferably with the Kimberley Dental Team Inc. The scholarship is established and awarded in accordance with the following conditions.

Title 1. The scholarship is called the John Prichard Memorial Travel Scholarship.

Purpose 2. The purpose of the scholarship is to encourage and assist a student enrolled in the Bachelor of Dental Science degree course at the University who is experiencing financial hardship to travel to a rural or remote area of Western Australia, preferably the Kimberley and preferably with the Kimberley Dental Team Inc., to undertake their Level 5 dental practicum.

Value 3. (1) The value of the scholarship is $2,500 per annum in 2012, 2013 and 2014.

(2) The value of the scholarship in subsequent years is provided from the income of the fund after capitalisation in accordance with Senate policy.

Eligibility requirements 4.(1) To be eligible to apply for the scholarship an applicant must —

(a) be enrolled or eligible to enrol in Level 5 units of the Bachelor of Dental Science degree course;

(b) be able to demonstrate financial hardship; and

(c) have listed a rural or remote area of Western Australia, preferably the Kimberley and preferably with the Kimberley Dental Team Inc. as their first option for their dental practicum.

(2) Financial hardship may be demonstrated by the applicant—

(a) being in receipt of a means tested Commonwealth income support payment (such as Youth Allowance, Austudy, Abstudy, disability support pension, Veterans Entitlements payment or another income tested benefit or pension) in the year in which the scholarship is awarded; or

(b) submitting a statement of financial hardship.

(3) If the Kimberley Dental Team Inc. ceases to exist, preference is given to applicants who have listed a placement in the Kimberley as their first option.

(4) If there are no eligible applicants who have listed a placement in the Kimberley as their first option, applicants who list a rural or remote area in Western Australia are given preference.

(5) To be eligible to take up the scholarship the recipient must –

(a) be enrolled full-time in Level 5 of the Bachelor of Dental Science degree course; and

(b) undertake their dental practicum –

(i) with the Kimberley Dental Team Inc; or

(ii) in the Kimberley area, if the Kimberley Dental Team ceases to exist; or

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(iii) in another rural or remote area of Western Australia.

Body responsible for selection 5. The selection committee for the scholarship comprises –

(a) the Dental Practicum Coordinator, or nominee; (b) the Head of the School of Dentistry, or nominee; and (c) the Manager (Student Affairs) of the Faculty of Medicine, Dentistry and Health Sciences, or nominee.

Selection criteria 6. The scholarship is awarded by the selection committee to the eligible applicant who best demonstrates academic achievement.

Selection process 7. Selection of the recipient is made by the selection committee having regard to the applicants' completed applications and supporting documentation.

Awarding body 8. The scholarship is awarded by the Faculty of Medicine, Dentistry and Health Sciences.

Method of payment 9. The scholarship is paid in one lump sum prior to the commencement of travel.

Concurrent awards 10. The scholarship may not be held concurrently with another external or University travel award.

Application procedure 11. Applications are called for annually and must be submitted by the advertised closing date.

Administering body 12. The scholarship is administered by the Faculty of Medicine, Dentistry and Health Sciences.

Publications 13. Any thesis, dissertation or other publication resulting from research undertaken by the recipient while in receipt of the John Prichard Memorial Travel Scholarship must acknowledge the support of the scholarship and carry the University by-line.

Intellectual property 14. Intellectual property is governed by the University's Intellectual Property policy available on the University's website at http://universitypolicies.uwa.edu.au/page/117132.

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http://universitypolicies.uwa.edu.au/page/117132

SCHOLARSHIPS COMMITTEE CONFIDENTIAL

EXTRACTS FROM THE MINUTES OF THE SCHOLARSHIPS COMMITTEE MEETING ON MONDAY 18 MARCH 2013

FOR THE ATTENTION OF THE LEGISLATIVE COMMITTEE

26. THERESA SYMONS POSTGRADUATE SCHOLARSHIP IN PHILOSOPHY – F20432 Background Information Members were reminded that the Theresa Symons Postgraduate Scholarship in Philosophy is advertised in the iAthena domestic postgraduate scholarship rounds, and the offer process and stipend payments are administered by the Scholarships Office. In the current conditions the awarding body is the Faculty of Arts on the recommendation of a selection committee comprising staff from the Discipline of Philosophy and the School of Humanities. The scholarship had been advertised as a supplementary scholarship valued at $9000 per annum for 2013, but there were no eligible applicants. In July 2012 the Scholarships Office had recommended that the awarding body for the Theresa Symons Scholarship should be changed to the Scholarships Committee in order to streamline the post-award administration for future awards. The revised draft conditions were sent to the Discipline of Philosophy and the Faculty of Arts for comment, but the Chair of the Discipline of Philosophy at the time decided that the conditions should not be changed, and selection and award should remain the responsibility of the Faculty of Arts. 26.1 REVISED THERESA SYMONS POSTGRADUATE SCHOLARSHIP IN PHILOSOPHY

CONDITIONS OF AWARD – F20432 It was noted that the Office of Development and Alumni Relations had met with the new Chair of Philosophy and a representative of Perpetual Trustees in February 2013, and all parties had agreed to change the awarding body to the Scholarships Committee. The Committee RESOLVED – 21/13 to approve the revised Theresa Symons Postgraduate Scholarship in Philosophy conditions of award, to be forwarded to the Legislative Committee and the Faculty. ATTACHMENT W

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Theresa Symons Postgraduate Scholarship in Philosophy * [F7002] An asterisk (*) indicates that this scholarship is governed by conditions.

The Theresa Symons Scholarship is provided from the Theresa Symons Philosophy Trust (the Trust) established with a sum of money from the estate of Christopher Paul Symons for the purpose of providing scholarships or grants to domestic students to encourage the furtherance of their study in the field of philosophy at postgraduate level at The University of Western Australia (‘the University‘).

If in any year there are no suitable applicants for the scholarship, or the income available is not fully expended on scholarships, the income, or the remaining income, may be used for the purpose of supporting, directly or indirectly, postgraduate research in philosophy at the discretion of the selection committee described in Clause 6 and in accordance with the intention of the bequest.

The scholarship is awarded in accordance with the following conditions.

Definitions and acronyms For the purpose of these conditions-

a domestic applicant or domestic student is an Australian or New Zealand citizen or an Australian Permanent Resident;

a primary award is an Australian Postgraduate Award or a University Postgraduate Award or another postgraduate research award recognised by the University;

a supplementary scholarship is a scholarship that is held in conjunction with a primary award such as an Australian Postgraduate Award or a University Postgraduate Award, and that provides benefits no greater than 75 per cent of the base stipend rate of the primary scholarship;

APA is an Australian Postgraduate Award;

BGRS is the Board of the Graduate Research School;

GRSO is the Graduate Research and Scholarships Office;

HDR is a higher degree by research, which is a doctorate or master's degree course for which at least two-thirds of the student load for the course is required as research work;

UPA is a University Postgraduate Award.

the University is The University of Western Australia; Head of School means a person appointed or acting in that capacity or the Postgraduate Research Coordinator of the school. Postgraduate Research Coordinators being designated academics who have been approved by the head of school and the Board of the Graduate Research School to act on behalf of the head of school on matters pertaining to higher degrees by research;

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HDR is a higher degree by research, which is a doctorate or master’s course for which at least two-thirds of the student load for the course is required as research work;

GRSO is the Graduate Research and Scholarships Office; the selection committee is the committee set out in clause 6.

the university of western australia 5 april 2013 members of … · 2013. 6. 11. · women - f33320...

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