time manageent final

8/8/2019 Time Manageent Final

1/24

TIME MANAGEMENTTIME MANAGEMENT

Submitted To:

Alka Singhal Mam

Submitted By:

Anoop Raj Srivastva- 05A

Karam Bangur- 18 A


2/24

ContentsContents Objectives of Time Management

Why it is needed Time Wasters

3 Ps of Time Management

How to use time efficiently

Our suggestion

Objectives of Time Management

Why it is needed Time Wasters

3 Ps of Time Management

How to use time efficiently

Our suggestion


3/24

Facts about TimeFacts about Time

24 hours per day

168 hours per week

8736 hours per year 10080 minutes per week

24 hours per day

168 hours per week

8736 hours per year 10080 minutes per week


4/24

DEFINITIONDEFINITION

QuickTime and adecompressor

are needed to see this picture.


5/24

Objectives of Time ManagementObjectives of Time Management

Clarifying your objectives/goals

Identifying the most commoninterruptions of working time and try to

eliminate them

Determining why and when you

procrastinate and overcome

procrastination.

Clarifying your objectives/goals

Identifying the most commoninterruptions of working time and try to

eliminate them

Determining why and when you

procrastinate and overcome

procrastination.


6/24

Why Time Management?

Why Time Management?

To manage the work(using timeconstructively)

Improving productivity/effectiveness

To manage the work(using timeconstructively)

Improving productivity/effectiveness


7/24

Time Wasting CulpritsTime Wasting Culprits

What are the most

common time wasters,

thieves and culprits

What are the most

common time wasters,

thieves and culpritsQuickTim

com r orr to t is ictur .


8/24

Time Wasting CulpritsTime Wasting Culprits Telephonic interruptions

Inefficient delegation

Extended lunch or breaks

Poorly run meetings

Misfiled information

Poor planning

Telephonic interruptions

Inefficient delegation

Extended lunch or breaks

Poorly run meetings

Misfiled information

Poor planning

Qui Time and ade ompre or

are needed o ee hi pi ure.


9/24

Contd.Contd.

Waitings/delays

Paperwork

Junk mails

Procrastination

Not setting priorities

Waitings/delays

Paperwork

Junk mails

Procrastination

Not setting prioritiesQuickTime anda

decompressorareneededtoseethispicture.


10/24

The "Three Ps" of Effective Time

Management

The "Three Ps" of Effective Time

Management

Planning

Priorities

Procrastination

Planning

Priorities

Procrastination


11/24

Why do we procrastinate?Why do we procrastinate? Dont know where to start.

To avoid an unpleasant task.

Were afraid to fail. Waiting for more information.

We may think if you put it off someoneelse will do it.

We are over-committed.

Dont know where to start.

To avoid an unpleasant task.

Were afraid to fail. Waiting for more information.

We may think if you put it off someoneelse will do it.

We are over-committed.


12/24

To overcome

procrastination:

To overcome

procrastination:

List the things you have beenavoiding. Prioritize them. Try to do at

least one of them each day untilyou catch up.

List the things you have beenavoiding. Prioritize them. Try to do at

least one of them each day untilyou catch up.


13/24

PLANNING ANDPRIORITIZATIONPLANNING ANDPRIORITIZATION


14/24

Why arent we organized?Why arent we organized? It takes too much time.

You dont know how.

You want to do it perfectly.

It takes too much time.

You dont know how.

You want to do it perfectly.


15/24

The price of not being

organized?

The price of not being

organized? Missed deadlines.

Overlooked opportunities.

Wasted time.

Lost customers due to poor or slow

service.

Wasted money.

Missed deadlines.

Overlooked opportunities.

Wasted time.

Lost customers due to poor or slow

service.

Wasted money.


16/24

Using Your Calendar

Using Your Calendar

Add a meeting as soon as you knowabout it.

Write dates for follow-up on calendar. Include personal deadlines.

Have one master calendar.

If you use an electronic calendar, back it

up regularly.

Add a meeting as soon as you knowabout it.

Write dates for follow-up on calendar. Include personal deadlines.

Have one master calendar.

If you use an electronic calendar, back it

up regularly.


17/24

Eliminating things

from your to do list

Eliminating things

from your to do list Whatsthe w rstthat anhappen if

nt dothis?

A I theonlyperson who andothis?

M st it bedonenow?

Isthereaneasier waytodo it?

Whatsthe worstthat anhappen if

dont dothis?

A I theonlyperson who andothis?

M st it bedonenow?

Isthereaneasier waytodo it?


18/24

How to use Time Effectively

How to use Time Effectively

Consolidate similar tasks

Tackle tough jobs first

Learn to use idle time Get started immediately on important

tasks

Reduce meeting time

Take time to plan

Remember that Now is the time to put itall together.

Consolidate similar tasks

Tackle tough jobs first

Learn to use idle time Get started immediately on important

tasks

Reduce meeting time

Take time to plan

Remember that Now is the time to put itall together.


19/24

Time Management is

Simple

Time Management is

Simple

Wheredoyou Start?Wheredoyou Start?


20/24

Step IStep I

Think for an hour in a day

Make a list of :- All the things you need to do

Think for an hour in a day

Make a list of :- All the things you need to do


21/24

Step IIStep II

Grade your list

1- Urgent and important

2- Urgent and non-important

3-

Not Urgent and important

4- Not Urgent and non-important

Grade your list

1- Urgent and important

2- Urgent and non-important

3-

Not Urgent and important

4- Not Urgent and non-important


22/24

Step IIIStep IIIWork on your Grade 1sWork on your Grade 1s

1


23/24

Time MangementTime Mangement

You not only manage time

You mange:

Yourself,

Others

and work

You not only manage time

You mange:

Yourself,

Others

and work


24/24

time manageent final

Documents