time management kbk

7/31/2019 Time Management KBK

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Company

LOGO PowerPoint Template

www.themegallery.com


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Vijaya Bank

Contents

Uniqueness of Time

Identify areas of time wastage

Minimizing time wasters

Finding time for planning

Implementing Time Management


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Company

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The bad news is time flies. The good news is you're the pilot


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Where are You

20% people feel they are shortof time. They feel so concerned thatthey self find answers to Time Mgmt

10% people feel they are shortof time. They realise this andare keen to get help and see

how they can improve Time Mgmt

70% people feel they are not shortof time. Though they dont mindlistening to someone. And then

tell him why all that is impractical


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TIME IS THE SCARCEST RESOURCE

AND UNLESS IT IS MANAGED,

NOTHING ELSE CAN BE MANAGED.

- Peter Drucker


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Remember

Time is a NonRenewableResource

Once it is gone, it isgone.

You will never see this

moment again.


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Remember

Value the time your have

Nothing is worth more than this day.

Take care of today.let the calendar takecare of the years.


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Vijaya Bank1. The PresentYesterday is History

Tomorrows a Mystery

But Today is a Gift

Thats Why They Call it

The Present


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Everyone has the same amount of time

60 minutes per hour

1,440 minutes per day

525,600 minutes per year


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Company

LOGO 86,400


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Vijaya Bank

24 hours per dayX

60 minutes per hour

X

60 seconds per minute

=

86,400 Seconds


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Time management : What is it?

Doing the Right things and not setting Things right

In control of Life, not driven by circumstances

Enjoying JOURNEY of life: every day of it, not waitingfor a perfect day in future

Having right balance in wheel of life


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Time Management

To get most output within given resources To get time for important issues in life

To feel fairly satisfied , secure & on top of things

And thereby enjoy stress free life


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Vijaya BankTime Management

The issue is not Awareness but Action

The Action happens when we say

I cant live with this any more.

I need to find an answer fast


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Managing your Time

Things to do list

Identify Priority

Making it happen

Evaluate deviations


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Time Management

Levels of Planning

Level 1

Level 2

Level 3

Annual

Quarter

Month

MediumTerm

Week

Day

ShortTerm

LongTerm


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Time - resource cannot be accumulated /stored. Has to be spent usefully oruselessly. Once lost - cannot be regained -What is really lost is a part of our life


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Estimated time for

completing a primary taskYour contribution

Otherscontribution

Unplannedinterrupts


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Time Controlled by Me.

Time in Response to Demands of Others.

Time for Unpredictable Events.

Important V / S Urgent.


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72 YEAR MAN

Sleeping - 25 Years Education - 8 Years

Rest / Illness - 8 Years

Holiday / Recreation - 7 Years

Commute - 5 Years

Transition - 3 Years

Eat - 4 Years

Therefore only 12 Years for Effective work.

Therefore Time Management Crucial.


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Time bandits operate in the dark; we do not see or recognise

them as they undermine our efforts to be creative & productive.

But once they are brought out into the light of day they quickly lose

their power over us and can be discovered and arrested.

I must govern the clock, not begoverned by it .

--- Golda

Meir.

Dont put off for tomorrow what youcan do today.


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24 hours. 168 hours a week. 8,736 hours a year.

Time for sleep, bath, eating, commuting - eg. 10hours.

Therefore 14 hours available for

Profession - 8 hours

Free Time - 3 hours

Self Development - 3 hoursTotal Time - 14 hours

Plan use of time.


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Inefficiency - Can Your Company Afford

It?

Statistics show the average worker losesat least one hour of productivity each daydue to disorganization.

How much is disorganization andinefficiency costing your company?


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Nothing is particularly hard if you divide it intosmall jobs .

--- Henry Ford.

Draw priorities in order of

A). IMPORTANCE.

B). URGENCY.

C). DESIRABLE BUT NOT SO IMPORTANT.


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PRIORITIES

Papers To Read : Important V/S Unimportant

Urgent V/S Not Urgent

Official V/S PersonalSkim V/S Lost In Detail

Things To Be Done : Important V/S Unimportant

Urgent V/S Not Urgent

Official V/S Personal

- Myself

- Delegate With Control

- Can Be Left To Subordinates

Interruptions : Essential V/S Avoid

Immediate V/S PostponableOfficial V/S Personal

Purposeful V/S Socialisation

By Appointment V/S Drop-In

Visitor


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Time Management

Time Management is only a set of skillsand tools to help us more efficientlycontrol the events of our lives.

Doing a better job of managing ourtime is meaningless unless we aremanaging it to accomplish those things

that are of greatest importance in ourlives.

Hyrum Smith- Creator of the Franklin

Day Planner


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Time Wasters

"More men fail through lack of purpose than lack of talent."-- Billy Sunday


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TIME WASTERS

If any event or distraction stops action on hand and

If the benefit gained by such interruption is not commensurate

with damage caused by discontinuance of action.

Then it is a TIME WASTER interruptions fragment theDay - Destroy concentration, necessitating wastage of

Time to restart the work.

Time Wasters cannot be totally eliminated - with common

sense and attitude.

We can control and reduce many time wasters and

interruptions.


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Time Waste - Caused by Others

TelephoneInterruptions

Drop-In Visitors

Unscheduled Meetings

Poor Communications

Confused chain ofAuthority


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How much time do we have?

Total Time - Basic Time = Available Time

Available Time - Wasted Time = Utilisable Time

Strategies:

- Reduce Time Wasters

- Utilize available time effectively

- Focus on priorities

- Enjoy your job


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The 20 Biggest Time Wasters

Management by crisis

Telephone interruptions

Inadequate planning

Attempting too much

Drop-in visitors

Ineffective delegation

Personal disorganization

Lack of self-discipline

Inability to say no

Procrastination


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20 Biggest Time Wasters

Meetings

Paperwork

Leaving tasks unfinished

Inadequate staff

Socializing

Confusing responsibility /authority

Poor communication

Inadequate controls and Progress reports

Incomplete information

Travel


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Time Wasted at Work

Managers say that on an average 20.4% of their week

is wasted.

One day in five is therefore wasted.

Think of the cost.


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Time Robbers Imposed On Us

Interruptions Conflicting Priorities

Waiting for Answers Low Company Morale

Unclear Job Definitions Untrained Staff

Unnecessary meetings Peer/Staff Meetings

Too much work Lack of Authority

Poor Communication Interoffice Travel

Shifting Priorities Mistakes of others

Equipment Failure Revised deadlines

Disorganized Boss Meetings

Red Tape


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Time Robbers Self Imposed

Failure to Delegate Paper Shuffling

Poor Attitude Procrastination

Personal Disorganizations Outside activities

Absentmindedness Cluttered work place

Failure to Listen Unclear personal Goal

Indecision Perfectionism

Fatigue Poor Planning

Lack of Self discipline Preoccupation

Leaving tasks unfinished Attempting too much


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Wasting Time

Doing things that should be done by others

Doing things that should not be done

Taking longer time

Wasting other peoples time


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Saved Time Can Be Used For .

Planning more thoroughly

Creating new ideas or starting new projects

Developing your skills

Taking care of yourself

Fostering personal interest


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Practicing 4 Qs


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Tyranny of the Urgent

The most urgent task is not always the most

important.

Distinguish the important from the urgent.

Refuse to manage by crises.


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The importance and urgency Matrix

Important but noturgent

Important andurgent

Not important noturgent

Not important buturgent

I

M

P

OR

T

A

NC

E U R G E N C Y

THE TIME MANAGEMENT MATRIX


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ACTIVITIES:

Prevention, PC activities

Relationship Building,

Recognizing New

Opportunities, Planning,

Recreation.

NotImportant

ACTIVITIES:

Crises,

Pressing Problems,

Deadline - Driven

Projects.

III

ACTIVITIES:Interruptions, Some calls,

Some mail, Some reports,

Some meetings, Proximate,

Pressing matters, Popular

activities.

IV

ACTIVITIES:

Trivia, Busy work, Some

mail, Some phone calls,

Time wasters, Pleasant

activities.

Importan

t

URGENT NOT URGENT


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Time Management Matrix

I

III

II

IV

Fire Fighting Planned Work

Other PeoplesPriority

Time Wasters

Important

Urgent Not Urgent

NotImportant


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Getting Organised


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Desk Management

A recent survey in London showed that office based people spend 17.5days a year, looking for paper.

A desk is a place to work, not to store work.

Your desk is a reflection of the way you work.

Other people tend to treat your desk the way you treat it.


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Managing Interruptions

Preventing interruptions

Limiting damage once interrupted


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Telephonitis

Calls you make

Prioritise calls

Plan your calls

Keep control

Calls you take

- Screen the calls

- Prioritise


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CompanyLOGO

Managing the Boss


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Managing the Boss

Dos

- Make the boss as effective aspossible

- Check what helps and hinders

- Let him do what he is better at Keephim in the picture

Donts

- Expose the boss to surprises

- Under-rate the boss

- Take him for granted


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Procrastination

Procrastination is the art of convincing yourself thatyou can put off until tomorrow,what you should bedoing today.

It is quite rightly called the Thief of Time

Tomorrow


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Why Do We Procrastinate?

Fear/Dislike of routine

Fear of creative/ Falling down

Lack of assertiveness

Fear where money is involved

Fear of showing appreciation

The Martyr syndrome


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Areas of Procrastination

Difficult people

Boring tasks

Risky / Unfamiliar tasks

Difficult phone calls

Large projects

Public contacts

Small tasks


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Practical tips to get more out of your Time


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1. List Out What to Do Today.

2. Prioritise.3. Allocate Time for Each Plus 10% More for

Unseen Interruption.

4. Start Activity - Dont Procrastinate.

5. Do It To The End - Dont BE A BUTTERFLY Worker.

6. Create Personal Time For Self Renewal,

Reflection,

Relieving Tension.

7. Diarise All Appointments.

SELF DISCIPLINE IN MANAGING TIME

TIME SAVERS


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TIME SAVERS

- Identify Specific Goals.

- Be Motivated.

- Establish Deadlines.

- Work In Blocks Of Time.

- Delegate.

- Be Action Oriented.

- Do Reflective Thinking.

- Learn From Past Experience.


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Conclusion

V l


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Value

To realise the value of One YearAsk a student who has lost a year.

To realise the value of One MonthAsk a mother who has lost a child prematurely.

To realise the value of One DayAsk a daily wage labourer who has ten children to feed.

To realise the value of One HourAsk the lovers who are waiting to meet.

To realise the value of One MinuteAsk a person who has survived an accident.

To realise the value of One Second,Ask a person who has won a silver medal.


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"One can make a day of any size, andregulate the rising and the setting of his

own sun and the brightness

of its shining."

-- John Muir

Thank you


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Thank you

For your time.


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