time management session by lawrence alva
TRANSCRIPT
Effective Time Management
First Things First
Effective Time Management
What are our Expectations
from this Program?
Effective Management of Myself
I manage myself for what?
I manage myself to achieve my purpose in life
Effective Time Management ??
List five things that are very important to youor
Make a list of five factors which are very important to your life
Effective Time Management
Exercise
Effective Time Management
At the end of this workshop you will be able to:
– Identify and describe some principles of time management (managing myself)
– List the benefits of understanding my time in relation to my purpose
Objectives:
Why Manage Myself?
If I do not manage myself
then
I get managed
Why Manage Myself?
We are managed by our own perceptions
We are managed by our environment
We are managed by our habits
We are managed by other people
Watch your thoughts -they become words
Watch your words -they become actions
Watch your actions -they become your destiny
Remember to . . .
THE ICEBERG
ONLY 10% OF
ANY ICEBERG IS
VISIBLE. THE
REMAINING 90%
IS BELOW SEA
LEVEL.
THE ICEBERG
SEA LEVEL
10 %
90 %
VISIBLE
ABOVE SEA LEVEL
INVISIBLE
BELOW SEA LEVEL
THE ICEBERG
SEA LEVEL
BEHAVIOR
VALUES – STANDARDS – JUDGMENTS
ATTITUDEMOTIVES – ETHICS – BELIEFS
THOUGHTS
KNOWN
TO OTHERS
UNKNOWN
TO OTHERS
THE ICEBERG
SEA LEVEL
PERSONALITY
ETHIC
CHARACTER ETHIC
UNKNOWN
TO OTHERS
KNOWN
TO OTHERS
THE ICEBERG
SEA LEVEL
BEHAVIOR
VALUES – STANDARDS – JUDGMENTS
ATTITUDEMOTIVES – ETHICS – BELIEFS
THOUGHTS
KNOWN
TO OTHERS
UNKNOWN
TO OTHERS
Choose Your Behavior
REACTIVE
ResponseStimulus
Case
Choose Your BehaviorREACTIVE
Response
RESPONSIBLE
My Response
PROACTIVE
Stimulus
Stimulus
My Choice
NEVER LET OTHERSdICTATE
YOUR BEHAVIOUR
The Clock
The Two Main Tools
And The Compass
The Clock represents our commitments, appointments,
schedules, activities etc.
The Clock
The Compass
Compass represents
our vision, values,
principles, mission,
conscience and
direction
What we feel is
important and how we
lead our lives
Struggle between the Clock and
the Compass
What we feel we should do
What we want to do
What we actually do!
Wake up Calls
A warning letter on your performance
Fail in a subject; backlog
A loved one dies
You meet with an accident
You discover you have a terminal illness
Efficiency Vs Effectiveness
Clock Vs Compass
Leadership before Management
Time Management Matrix
Urgent Not Urgent
Urgent &
Important
I II
III IV
Not Urgent but
Important
Not Urgent &
Not Important
Urgent but
Not Important
Time Management Matrix
Urgent Not Urgent
•Crises
•Pressing Problems
•Deadline-driven
Projects, meetings,
preparations
I II
III IV
•Preparation
•Prevention
•Value Clarification
•Planning
•Relationship
Building
•True Recreation
•Empowerment
•Trivia, busy work
•Some phone calls
•Time wasters
•“Escape activities”
•Irrelevant mail
•Small Talk
•Interruptions,
some phone calls
•Some mail, some
reports
•Some meetings
•Many popular
activities
Quick Summary
Principles of Effective Time Management
Clock and the Compass
Efficiency and Effectiveness
Leadership before Management
Importance and Urgency
Keeping in mind the above principles,
where should we focus, to be more effective?
Quadrant II Organising
The main thing is to keep the main thing the main thing
•What determines your „First things‟? - Urgency or
your purose, which is, Importance
•What do you do when you are torn between different
roles in your life?
•How do you respond to an urgent need or an
unexpected opportunity?
Q II Organising
The objective is:
Not to set schedule in cement
but
to create the framework
in which quality decisions
based on importance
can be made on a day by day, moment by
moment basis
Create a decision making framework
REACTIVE
Response
RESPONSIBLE
My ResponseMy Choice
Stimulus
Stimulus
‘Right is better’ Vs ‘More is better’
From activity oriented time management
to result oriented time management
A
Identify your big rocks
STEPS INVOLVED IN EFFECTIVE TIME MANAGEMENT
PLAN YOUR DAY
PLAN YOUR WEEK
GOALS
KEY ROLES
PERSONAL MISSION
Through this paradigm shift
You begin to see time differently
You become empowered to put First things first