tle annual report 2011 2012

7/31/2019 TLE Annual Report 2011 2012

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TLE Annual Report2011/2012

OUTREACH TRAINING TUTORING SUPPORT PREVENTION

AWARENESSExcellence in Literacy


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2011/2012

The Learning Exchange

Board of Directors 2011/2012

President: Mona ArsenaultVice-President: Lazar JevromivicSecretary: Christiane DabbaghTreasurer: Valerie SauriolDirector: Enza Ciampanelli

Staff

Executive Director: Darlene BrownAdministrative Assistant/Library: Karen MocklerFinancial Officer: Diane Richard

Consultants

Communication Consultant: Margo Legault

Web Master

Errol Pinto

Tutor TrainerDarlene Brown

Funding Sources

PACTEProgramme daction communautaire sur le terrain de l'ducation PACTE is aprovincial grant administered by the Direction de la formation gnrale des adultes(DFGA). The grant is designed to cover recurring operation expenses.

Other Funding Sources

TLE seeks other sources of funding through project proposals, partnerships, privateand corporate donors and sponsors.

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2011/2012

The Learning Exchange

Mona Arsenault

PRESIDENTS MESSAGEId like to mention a few highlights of the past year, which took place:

The last AGM was held Wednesday, October 26th, 2011 at 5:30 p.m. and many members attendedincluding students interested in the workings of an Executive Board of Directors.

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VISION

The Learning Exchange strives for excellence in literacy by promoting and fostering acommitment to life-long learning through outreach, prevention, and training.

Mission

The Learning Exchange (TLE)/Centre Lire-crire is a volunteer not-for-profit organizationdedicated to providing:

Adult Literacy and Tutoring: One-on-one and small group instruction to adults in need

Volunteer/Tutor Training

Public Awareness and Sensitization

Volunteer/Student Recruitment

Community Resource and Learning Centre

Volunteer/Student Outreach and Retention

Prevention and Intervention

MANDATE

The Learning Exchange (TLE)/Centre Lire-crire is a volunteer not-for-profit organizationdedicated to addressing the needs of the Laval & Northshore English speakingcommunity. TLE serves, recruits, trains, and supports members of the community


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Once again we were privileged to have volunteer students from the McGill Pro Bono Law StudentPlacement program. Justin and Aaron were our new students from this service. Many meetings wereheld for training purposes both within TLE and throughout our own organization.

A Canadian Heritage Proposal was submitted and accepted called Hello Canada! for 2012-2013! TheFundscrip gift cards fundraising idea was started by ordering in bulk and selling cards to members,family and friends. On March 19, 2012, Laval Volunteer Appreciation Gala was held. The eveningconsisted of a welcoming buffet, networking opportunities and presentations where an MC invited the

partners to mention their nominees. Jacques Blanchards brief introduction was wonderful!We, the Laurier School Board would like to pay homage to Madame Mona Arsenault, President of TheLearning Exchange. We are working for more than thirty years now in close relationship with thisorganization who have had a goal to implement and deliver programs to help improve reading,writing, numeracy and life skills within the Anglophone community. In a year where ICA (whoultimately is the organization behind the evening) has a clear objective to celebrate families whoacquires basic life skills, this Gala is a golden opportunity for us to publicly recognize all the efforts ofthe team of employees and volunteers who devote themselves to make that goal a reality.Congratulations to all!

After the Gala I sent the following thank you message to Jacques Blanchard, TLE-Office, CDC Pont-

Viau and ICA:On behalf of myself and The Learning Exchange, I would like to thank everyone involved inrecognizing our efforts toward Adult Learners. As a result of this Gala I was given $100.00 as a gift. Ihave decided to use this money towards the purchase of an iPad Computer to use with my specialneeds learners and in the classes to upgrade their skills.

Once again, thank you all,

Mona ArsenaultTutor, President, The Learning Exchange

In April we had a Volunteer Appreciation party, it was well attended and everyone received a small

token of our appreciation. During Volunteer Appreciation Week an award for New Tutor of the year2011-12 was presented to Kosal Chhith: In recognition of outstanding contributions to the academicachievement and personal growth of learners.

In closing, its been another wonderful year for me here at The Learning Exchange as I hope it hasbeen for you as well!Thank you,

Mona ArsenaultTLE President

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Darlene Brown

EXECUTIVE DIRECTORS REPORTId like to welcome all of our guests, students, volunteers, Board of Directors and staff to the2011/2012 Annual General Meeting (AGM).

Once more, weve experienced another productive year here at The Learning Exchange inspite of the obstacles put in our way. Ive personally had the opportunity to reflect upon mytime here and the hundreds of volunteers, staff and students Ive had the good fortune tocross paths with over the years. The accomplishments of this past year, as outlined in thefollowing Report of Activities, would not be possible without the hard work, support anddedication of my amazing family of staff, consultants and Board ofDirectors. I find myself feeling, in so many ways, truly more thangrateful to be here with you all today!!

The fiscal year 2011/2012 marked the start of our new Strategic Plan,of which we have three exciting strategic directions:

1. Sustainability/Strengthening TLEGoals: Raise awareness and understanding of literacy services Expand partnerships and strengthen connections Develop and maintain solid infrastructure Increase overall membership

2. Excellence / Provision of ServicesGoals: Develop and improve services & programs Improve access and intake procedures Provide quality training and professional development Be responsive to the membership and community: Implement new services and

programs based on needs3. Effectiveness/ Member outreach, support and recognition

Goals: Provide members with networking opportunities Provide students with the necessary tools and skills to function successfully in

everyday life Ensure members are engaged and have a positive experience

In the coming years, we will continue to provide learning opportunities to engage ourmembers to improve the vitality and overall growth of our community while working through

our new strategic priorities while observing our core values.

I am, more than ever, sincerely proud to be the Executive Director of The Learning Exchangeand count myself as fortunate to be part of an organization with such an inspirational groupof people as we have here at TLE.

Thank you for your continued support!

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At TLE we value:

Creativity

Commitment

Life-long

learning

Leadership

Integrity

Teamwork


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Darlene BrownTLE Executive Director

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Priorities at a glance:

TLEs Strategic Plan 2011 to 2014

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July 2011 to June 2012

TLE Report of ActivitiesTUTORING > individual and small group >

reached 320+ students

Tutor training

Training sessions cancelled for Sept./Oct.due to lack of potential volunteers

Session: Jan. 20/12 Trained 10 volunteers for Money Matters

Mar. 20/12 Individual training sessions ongoing Basic training handbook and Power Point

presentations reviewed and updated

Converting training to PreziIndividual, group and class tutoring

English: Literacy, pre-secondary, secondaryI to V

Math: Basic, secondary I to V, MoneyMatters

Computers/Internet: (All levels) Intro. tocomputers, Learning Links, PowerPoint, MSWord, Publisher, Facebook, Skype, e-mail,etc.

iPads: Intro. to iPad/Apps and basics Working with teachers and consultants to

coordinate tutorials, offer class assistance,refer students, etc. Providing class students with tutors for

individual help as needed Tutors trained at an academic level to work

with students Tutoring services offered and promoted to

classes Training manuals and training adapted to

students needs

WORKSHOPS/TRAINING > reached 315+

people

Money Matters Volunteer training Money Matters workshops Tutor Training Literacy Awareness Free the Children Using Computers

Jewellery Making Social Networking (i.e. Facebook, Twitter,

Apps) Learning Links iPads: Intro to iPad and App Exploration Reading with your Child

INFORMATION AND REFERRALS > reached

38,000+

TLE Websites, social networks, LearningLinks and Scribd

Community information Student intake, assessment and referrals

conducted Manned phone and internet inquiries Visited classes in Vimont Center to promote

TLEs services (giving pamphlets,newsletters, demonstrations, tours, etc.)

Promotional materials displayed anddistributed

Orientation Manual updated with new by-laws, action plan, strategic direction, etc.

Completed Family Literacy survey for ABCLife Literacy

Joined Literacy Volunteers of Quebec

project committee to examine newmethods for training (i.e. Distance/onlinetraining)

RESOURCE ROOM > reached TLE

members, CDC-Vimont/SWLSB population,

local community +

Equipment use

3 computers with Internet access, 2printers / 1 copier

Headphones, tape recorders, CD players,TV/VCR

Speakers and iPod player Whiteboard/flip chart and supplies Book binder and laminator Projector/screen Projector, computer and netbook

purchased Printers repaired/need new ones

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Library Resources

Materials purchased based on TLEmembers needs

Use and loan of materials: Referencebooks, fiction, nonfiction, math, languagearts, grammar, spelling, games, learningdisabilities, audio books, etc.

Online library search updated Working with SWL re: maintaining lendinglibrary in TLE

Promoting book donations for library andgive-aways

Collections created on Scribd for privateand public docs

Art supplies Jewellery beads and findings Paper and cards Assorted art materials and resources

Materials and Additional Services forCDC-Vimont students Free: WestCoast Reader distributed to

students Free: Materials and workbooks at discretion

of TLE staff based on students needs Free: Printing for literacy and basic English

students class work Discounted school supplies available (i.e.

binder, journal) Free: QLWG Skills for Life manuals printed

and distributed Book orders at discounted rate

Free art and jewellery supplies for craftsand SWL ECAsRESOURCE ROOM contd

Resource Room use Office space Drop-in / Study area / Exam space Computer use Tutorials, workshops and meetings Equipment loan and use Printing, photocopying Library / Audio Center / Movie viewings

SUPPORT, OUTREACH & RECOGNITION >reached 750+ people

Meetings, interventions, recommendationsand progress reviews conducted

Submitted names of TLE members forawards and recognition

Students achievements recognized inNews & Views newsletter, online and atevents

Ongoing monthly: Gave away hundreds ofbooks to volunteers and students

Adult Learners Week: Gave away hundredsof books to CDC Vimont staff and studentsas well as visitors

Volunteer Appreciation: Gifts created anddistributed to volunteers Montreal National library visits with Mona Phone interviews for referrals and letters of

recommendation for 2 tutors Regular events held in honour of our

members Certificates and recognition awards given

to tutors and students TLE sponsoring crafts for adult ed students West Coast Reader subscription renewed

and distributed regularly > Karen continuesworking with TLE volunteer Danielle in BC

Volunteer Voice and student support

EVENTS > reached 1500+ people(includes Family Literacy)

Remembrance Day month Nov. /11: Poppies distributed to schoolpopulation Student-created moviedistributed to classes Remembrance Day informationresources/materials made available toschool

Holiday party organized & held Dec. 21/11 Craft lunches and events sponsored by TLE Adult Learners Week:

Book Give-Away Money Matters workshops iPad Basics workshops Craft lunches Graffiti Wall: TLE craft suppliesloaned to SWL classes

Volunteer Appreciation and CelebrationApril 2012 Volunteer cake and coffeeafternoon

Volunteer Voice Celebration 2012: End of year event held in

June 2012FAMILY LITERACY > reached 1500+

families

Family Literacy Misc:

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Created/completed action plan for2011/2012

Request for book donations granted byOrca and Scholastic

Parent info. sessions held Funding requests/proposals to Merck Frosst

and Canada Post unsuccessful

Family Literacy meetings FL Committee planning meetings held as

needed Principal meeting April

International Family Literacy Day (FLD) Distributed/organized family literacy

materials from QELA Distributed promotional materials and

information to SWL Elementary and HighSchools

Posted notices for International FamilyLiteracy Day on TLE web site, Facebook

and Twitter, ABC Canada

School Reading Visits

Hundreds of books purchased & collected Prepared/printed/distributed 700 Parents

handbook Book bags prepared/distributed to families Twin Oaks Feb. 15/12 Crestview Feb. 22/12

Storytime Festival School Visit Bought, prepared and sorted materials Received used books for Adopt-a book Souvenir Elementary: April 18/12

TD Canada Trust: TD CanadianChildrensBook Week

Visiting author Kathleen McDonnell May10/12

Promoted Authors visit on: TLE web site,Facebook, Twitter, public notice flyers andvia Networking Partnership Initiative (NPI)77 local partners

Worked with Babar Book Store to bringauthors books to event

Article for CDC Vimont NewsGive-Aways

Approx. 1000 books/family informationpackages given away

CDC Vimont parents received freechildrens books and FLD resources

INFORMATION AND COMMUNICATION

TECHNOLOGIES > reaching general

population/adult ed centers in QC

Learning Links

Adding new links to address identifiedneeds/requests of students and teachers

Creating links to partners web sites

Promoting Learning Links at meetings andschool eventsPUPLIC AWARENESS AND SENSITIZATION

> reaching general population of Laval

Public Notices

TLE notices of training and volunteersneeded: Craigslist, Laval News, McGillUniversity, local newspapers, MontrealGazette via Volunteer Bureau of Montreal

Sent notices to all SWL schools forInternational Family Literacy Day

Family Literacy events registered on ABCLife Literacy website

Promoted Montreal National library visits

Newsletters

News & Views (2 editions) posted online forgeneral public, printed and distributed toTLE members/SWLSB members/staff

Articles written/promoted in News andViews

Articles for partners newsletters andpapers

TLE website (13, 232 visits to-date) /TLEScribd website (442,149 total views to-date)

TLE documents/Scribd: 36, 279 July 1/11 toJune 30/12 visits (99 avg. visits per day)

TLE website: 2987 visits (July-June) Student and tutor/teacher resources posted

on site for download via Scribd Posted information and articles re: events

(i.e. Family Literacy Day, International Literacy

Day, registration, services, etc.) Created staff calendar/action plan

Scribd documents: Collections postedonline

TLE Connections

Updated temporary website on Google(need funding for web site)

Funding request made to local MNAs(unsuccessful)

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Promotion

Documents revised and posted online Google profile updated Facebook updates, event postings and

announcements Twitter for TLE continued Presentations made at NPI meetings about

TLE services and potential partnerships Received donations via our posting onCanada Helps!

McGill Fair

Recruited potential volunteers: Jan. 25/12

Strategic Planning Strategic Plan reviewed and added to

documents Detailed Action Plan for 2012/2013 created

and sent to MELS

MEETINGS AND PROFESSIONAL

DEVELOPMENT

TLE meetings: Staff meetings: ongoing/as needed Financial Officer meetings: ongoing/as

needed Consultant Margo: September 16/10

ongoing/as needed

BOD meetings: Sept. 13/11 Dec. 2/11 Feb. 27/12 May 10/12

AGM: Held Oct. 26/11 Annual Report completed and distributed By-Law changes accepted at 2011 AGM

Conferences/Workshops

PROCEDE conference: Oct. 19-21/11 QPAT conference: Nov. 25/11

LVQ LVQ meeting/retreat Sept. 28 & 29/11 LVQ Training Committee: Survey completed Consulted re: Training modules/program Participant in the iPad project Participating in LVQ Caravan project

Networking Partner Initiative (NPI)

Meeting with Luigi: Sept. 21/11 Meeting: Sept. 29/11, Dec. 15/11, Feb.

16/12, April 19/12 Made presentation at meetings re: TLE

Services and needs Requested help recruiting tutors and free

space for training

Sir Wilfrid Laurier Governing Board

TLE appointed Mona as communityrepresentative for SWL Governing Board

Mona appointed as chairperson at GBmeeting

Meetings: Feb. 7/12 and March 13/12

English Community Speaker Forum

November 19: ED represented TLE at Education theme

table and attended by volunteer Warren President attended Health theme table President was a part of CTV News Story

November 26: President represented TLE at Education

theme table

SWL Adult Education PortraitNovember 30: ED represented TLE Also attended by literacy students

MEETINGS AND PROFESSIONAL

DEVELOPMENT contd

Mature Workers Employment Portrait

Public report/study results: Dec. 9/11

PROJECTS/PROPOSALS

Canadian Heritage proposal

Researched/prepared Hello Canada!proposal for $49, 550

Gathered letters of support Established partnerships

LVQ iPad project: Signed papers for iPad Received iPad + $50 towards Apps Prepared presentation and materials for

workshop Made Prezi for iPads and uploaded for

public view Workshop: Feb. /12

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Developed/Held workshops: March 27 &29 /12

Final report completed

McGill Pro Bono Students Proposal application accepted for two

law students to do a year stage with us(approx. 3-5 hours per week)

Meetings Reviewed new by-laws and

comments/recommendations from MELSreview

Meeting with McGill ProBono supervisor

CURE

Request proposal for university students towork and/or do research for 2011/12

FundScrip

Initiated Fundscrip gift card orders

MNA proposals

Received donation for Adult Learner Weekto give workshop

Money Matters Proposal accepted for Money Matters

workshops via ABC Life Literacy Canada Received/reviewed materials and shared

with SWL Math and literacy teachers andpedagogical consultants

Membership Renewed membership to Literacy

Foundation and received Cascades paperdonation

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TREASURERS REPORT

TLE FINANCIAL REPORT

This report covers the fiscal year July 1, 2011 to June 30, 2012.

The Bank Balance as of June 30, 2012 was $1, 844.

The Total Revenue received for the fiscal period was $93, 814.

The Total Expenses for the fiscal period were $88, 990.

A Net Surplus of ($495) remained at the year-end.

The difference between the Bank/Investment Balances and the Net Surplus is offset bypayables, and receivables

Appointment of Accountant

I would like to recommend that we appoint Patricia McGovern, C.A. as our accountant for theyear 2012-2013.

Valerie SauriolTLE Treasurer

Prepared by Diane RichardPage 13


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TLE Financial Officer

TLE 2011/2012

Supporters, Memberships and Affiliations

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Memberships and Affiliations

TLE is a member of or affiliated with the following:

ABC Canada

The Centre for Literacy Girls Action Day Literacy Volunteers of Quebec The Literacy Foundation National Adult Literacy Database Quebec Association for Adult Learning Quebec English Literacy Alliance Sir Wilfrid Laurier Competency Development Center Vimont Sir Wilfrid Laurier School Board Volunteer Bureau of Montreal

Supporters

Dominoes Pizza Indigo Books Librarie Raffin Martin Abran/Translations Orca Publishers Scholastic Books