to inspire people board of trustees · to: members of the board of trustees from: roxann buck,...

VISION To see strengths

and unique

potential in

every person.

To inspire people

to make the

courageous

choice to learn,

grow, and serve.

MISSION We serve our

community

by meeting

educational

needs, creating

an environment

for student

success, and

preparing our

students and

ourselves for

citizenship

in a global

community.

VALUES Learning

Excellence

Opportunity

Innovation

Relationships

Diversity

BOARD OF TRUSTEES THURSDAY, JULY 21, 2011

RONALD W. SPACE BOARD ROOM – 5:30 P.M.

NOTICE OF ANNUAL MEETING: The Annual Meeting of the Board of Trustees of Tompkins Cortland Community College will be held in the Ronald W. Space Board Room at the College at 5:30 p.m. on Thursday, July 21, 2011. The regular July monthly meeting will commence immediately following the adjournment of the Annual Meeting.

AGENDA

1. Call to Order 2. Election of Officers 3. Appointments

3.1 Clerk of the Board of Trustees 3.2 Deputy Clerk of the Board of Trustees

4. Meeting Dates 5. Other Business 6. Adjournment

AGENDA 1. Call to Order 2. Roll Call 3. Welcome Guests 4. Approval of Agenda 5. Public Comment* 6. Approval of Minutes – June 16, 2011 7. Communications 8. Presentations (routine, periodic reports or special topics of interest to

the Board of Trustees): a. Campus Master Plan – Status

9. College-wide Goals (there will be a special presentation highlighting

each of two goals per meeting): No Reports for July 10. Vice Presidents’ Reports (highlight Consent Agenda items and updates

on major initiatives): a. Provost and Vice President of the College

b. Vice President for Global Initiatives

*Public Comment: Provision is made at this point in the agenda for citizens of the College community to make comments regarding any agenda item to be discussed at that meeting. Citizens will not be recognized at any other time except at the request of the Chairperson after approval for such recognition by a unanimous vote of the Trustees in attendance. No person, not a member of the Board, shall speak for more than five (5) minutes without specific approval of a majority of the Trustees. The minutes shall show that privilege of the floor was granted and shall include a brief statement of the subject matter presented.

11. Information Items: a. Human Resources Updates b. Budget Transfer Report 12. Consent Agenda (Action Items):

a. Capital Payments b. Treasurer’s Report – June 30, 2011 c. Request for Budget Transfers d. Appointment of Personnel e. Approval of Position Description – Assistant Director of Budget and Finance f. Approval of Position Description – Coordinator of TC3.biz g. Approval of Position Description – Director of Adult Learning and Training h. Approval of Position Description – Development Coordinator i. 2011-2012 Trash/Waste Removal Services Bid Award j. 2011-2012 Duplicating Paper Bid Award

13. Standing Reports: a. College Forum – No Report b. Faculty Student Association – Alicia Smith c. Tompkins Cortland Community College Foundation, Inc. – Ray Dalton d. Chairperson’s Report – Roxann Buck

i. Board Evaluation/Retreat e. Liaison Report (Cortland County) – John Troy f. Liaison Report (Tompkins County) – Michael Lane g. Student Trustee’s Report – Alicia Smith h. President’s Report

14. Executive Session (to discuss personnel items – action to be taken) a. Recommendations for Promotions and Continuing Appointments for 2011-

2012 Academic Year b. Recommendations for Quality Step Increases and Administrative

Appointments for 2011-2012 Academic Year c. Recommendations for Awards for Excellence for 2011

15. Upcoming Events: a. Global Connections Commencement – August 5, 2011 b. Faculty Return – August 18, 2011 c. Classes Begin – August 25, 2011 d. Labor Day – College Holiday – September 5, 2011 e. Next Meeting – September 15, 2011 (to be held at the new Cortland

Extension Center) f. NYCCT Trustee Institute – September 16 – 17, 2011

16. Adjournment

TO: Members of the Board of Trustees FROM: Roxann Buck, Chair TC3 Board of Trustees DATE: July 21, 2011 SUBJECT: Proposed Board Meeting Dates and Other Important Dates The following is the proposed list of the meetings of the Board of Trustees of Tompkins Cortland Community College for 2011-2012. All meetings will be held at 5:30 p.m. in the Board Room at the College unless otherwise specified. BOARD OF TRUSTEES MEETINGS August 2011 – No meeting September 15, 2011 – Meeting to be held at 5:30 p.m. in the Board Room at the new

Cortland Extension Center, 157 Main Street, Cortland, NY October 20, 2011 December 1, 2011 January 26, 2012 February 16, 2012 March 15, 2012 April 19, 2012 May 17, 2012 June 21, 2012 July 19, 2012 OTHER IMPORTANT DATES FOR THE 2011-2012 ACADEMIC YEAR Global Commencement August 5, 2011 NYCCT Institute September 16-17, 2011 Board of Trustees Retreat November 10, 2011 December Graduate Ceremony December 9, 2011 Graduate Recognition and Reception May 18, 2012 (but not on academic calendar) Nursing Pinning Ceremony May 22, 2012 Commencement May 24, 2012 cc: Media Personnel Liaisons County Board Clerks County Attorneys County Budget Officers College Faculty and Staff

TOMPKINS CORTLAND COMMUNITY COLLEGE BOARD OF TRUSTEES

JUNE 16, 2011 RONALD W. SPACE BOARD ROOM

PRESENT: Beverly Baker, Kay Breed, Roxann Buck, Elizabeth Burns, Ray Dalton,

Judy Davison, Camille Gonzalez, William Raynor, and Raymond Schlather ABSENT: John Daniels COUNTY LIAISONS: Mike Lane STAFF: Bryan Chambala, Sue Dewey, Carl Haynes, Cathy Northrop, Walter

Poland, and Blixy Taetzsch GUESTS: Scott Conroe, The Cortland Standard 1. Call to Order: The meeting was called to order at 5:30 p.m. by Chairperson Buck in

the Ronald W. Space Board Room at the College. 2. Roll Call: Ms. Northrop called the roll. 3. Welcome Guests: Chairperson Buck welcomed guests.

4. Approval of Agenda: Mr. Raynor moved that the agenda be approved as

presented; seconded by Dr. Dalton; carried unanimously. 5. Public Comment: None.

6. Approval of Minutes: Ms. Davison moved that the May 19, 2011, meeting minutes

be approved as presented; seconded by Dr. Dalton; carried unanimously

7. Communications: None.

8. Presentations (routine, periodic reports or special topics of interest to the Board of Trustees): None.

9. Vice Presidents’ Reports (highlight Consent Agenda items and updates on

major initiatives):

a. Provost and Vice President of the College – Provost Conners was not in attendance, as he was attending the Chief Academic Officer Conference. President Haynes mentioned that the job descriptions on the consent agenda are the result of restructuring due to the budget cutbacks. Dean Taetzsch said that because of added responsibilities, the grade levels of the job descriptions

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did move for all but one. She said we don’t know how much that will mean budgetarily. Ms. Burns voiced her concern in approving position descriptons without knowing how much it is going to cost. Dean Taetzsch said we knew that job descriptions would need to be revised so funds (total $50,000) were set aside in next year’s budget for these revised position descriptions. Dean Taetzsch said we don’t know the change in grade or salary until the job description revision goes through the classification committee. She explained that three Deans, three PAA members, and Sharon Dovi, Human Resources Administrator, sit on the Classification Committee and that there is a classification manual with criteria and a job description questionnaire to help people in writing a job description. Vice President Poland said that there are currently four levels of job classifications. Annually as part of the staff evaluation process, the supervisor is required to review the job description for accuracy as to whether or not it truly reflects the current duties of the position. President Haynes said that the Board is asked to approve the job description, and then we at the College go forth and hire for the position. We know that the money is in the budget. Ms. Burns asked if we are anticipating any more reclassifications. Dean Taetzsch said that one more job description, Assistant Director of Budget and Finance, will be going to the classification committee and being brought to the Board for action. Ms. Burns asked the reason we reclassify a position rather than leave the current position on file and create a new position. Vice President Poland said we have left positions on file and created a new position in the past, but President Haynes said that these job descriptions all go to the State for approval and if a position is not used in a number of years, SUNY does request that we eliminate job titles.

b. Vice President for Global Initiatives – Vice President Poland spoke briefly to

his written report. He did mention that the Red Mutis consortium will be arriving at the end of this month. There will be a busy schedule for the group with meetings at TC3, Ithaca College, Cayuga Medical Center. RIT, and the Cornell Industrial Park. President Haynes and his wife will be hosting the group for a dinner at their home on June 29. All Board members are invited to attend. Anyone wishing to attend needs to let Ms. Northrop know if they plan to attend and whether or not they will be bringing a guest.

10. Information Items:

a. Human Resources Updates – No discussion.

11. Consent Agenda (Action Items): Highlights of the Consent Agenda were discussed during the meeting. Ms. Burns moved that the Consent Agenda be approved; seconded by Ms. Breed; carried unanimously. a. Capital Payments – No discussion. b. Treasurer’s Report – May 31, 2011 – No discussion. c. Adoption of the Proposed 2011-2012 Operating Budget – The information

was discussed prior to the May meeting. Ms. Burns asked if the College

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anticipates a 5 percent increase in tuition every year, as she is concerned about our students. President Haynes said that TAP will cover tuition for full-time students, but oftentimes part-time students need to pay out-of-pocket, so part-time tuition only increased 3 percent. President Haynes did mention that the State is negotiating the rational tuition policy. However, that doesn’t apply to community colleges. He feels that the SUNY Board will approve the community college tuition and fee schedules this year, and that the Chancellor will provide guidance in early January or February about what the SUNY Board will find acceptable for next year.

d. 2011-2012 Tuition and Fee Schedule – No discussion. e. Appointment of Personnel – No discussion. f. In Appreciation of Camille Gonzalez – No discussion. g. Approval of Board Policy Manual Updates – Dean Taetzsch mentioned that a

couple of policies needed revisions because of the Jeanne Clery Act and other federal regulations. There was discussion about the type of data to be released. No names are released, just aggregate statistical data. If a violent crime were to occur, more information may be released, but that would be on a case-by-case basis relative to the danger of the situation. President Haynes mentioned that minor incidents and offenses aren’t required to be reported, but the College does track that information and it is available if the Board would like a report on different safety issues, incidents, trends, etc.

h. Smoking Policy – Dean Taetzsch mentioned that the smoking policy had been eliminated from the Policy Manual because it was a contractual issue. However, because it affects students, as well, it was deemed best to have a Board policy. This is the only policy that the Board will see that requires approval/recommendation of all of the three unions, FSA, Student Advisory Board, and the College Forum. Implementation of the policy will be difficult.

i. Approval of Position Description – Assistant to the Dean for Operations – Dean Taetzsch spoke to the list of proposed job descriptions. She mentioned that all of these positions are for current staff to reflect a change in the level of responsibility that has come about as a result of the Lean Office initiatives, restructuring, and position cutbacks. The Assistant to the Dean for Operations position is for Lisa Doran’s position.

j. Approval of Position Description – Assistant to the Dean for Enrollment Management – This position description reflects the change in the level of responsibility for Gerry McDonough (i.e., certifying officer for TAP, etc.)

k. Approval of Position Description – Director of Budget and Finance – This position description reflects the change in the level of responsibility for Sue Dewey’s position.

l. Approval of Position Description – Senior Admissions Advisor/Athletics Recruiter – This position description reflects the change in the level of responsibility for Brent Doane (i.e, transcript evaluation, etc.).

m. Approval of Position Description – Global Initiatives Coordinator – It was mentioned that this job description was a change to reflect an increase in responsibilities that Jenna Lenhardt has had to undertake (i.e., application and oversight of the J1 Visa process, etc.).

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n. Trustee Emeritus Designation – No discussion.

12. Standing Reports: a. College Forum – No report.

b. Faculty Student Association – No report.

c. Tompkins Cortland Community College Foundation, Inc. – Dr. Dalton reported that The Foundation Board met on June 7. Approval for the Planned Giving Committee, Marketing and Community Relations Committee, Donor Fund Ad Hoc Committee and, Donor Relations Ad Hoc Committee to be dissolved was granted to form a new Stewardship Committee. The Stewardship Committee will be responsible for overseeing donor relations strategies and activities. Part of its purpose is to broaden and nurture the visibility and understanding of the Foundation and the College among key constituents. The committee will also be responsible for a planned giving program and donor cultivation. The new Cortland Extension construction is on track. The staff is planning to move into the building on July 14. An open house is scheduled for September 16. Authorization was granted for the Dean of Operations and Enrollment Services and Director of Finance to sign rental leases for Tioga Place. There was approval of the 2011-2012 restricted funds payout and the 2011-2012 operating budgets for Student Housing and the Cortland and Ithaca Extension Centers. President Haynes mentioned that the TC3 Foundation Board also endorsed a change in the format for the meeting agenda to a consent agenda for action items, as is used by the Board of Trustees, to allow more meeting time for discussion of strategic initiatives. Bob Ross provided his last report to the Foundation Board and will no longer be working with the Foundation.

d. Chairperson’s Report – Chairperson Buck presented a framed copy of the

resolution to Camille Gonzalez, Student Trustee, in appreciation of her services. A new Student Trustee, Alicia Smith, has been elected for 2011-2012.

i. Nominating Committee – Chairperson Buck asked for volunteers to be on the Nominating Committee for the slate of officers for 2011-2012. Ms. Baker and Ms. Davison agreed to serve on this Committee and bring forth a slate of officers at the annual meeting on July 21.

e. Liaison Report (Cortland County) – No report.

f. Liaison Report (Tompkins County) – Mr. Lane reported that there are two

members of the Board of Trustees whose terms end this year. One is a Tompkins County appointee, and the other is a Governor’s appointee for Tompkins County. A name has been forwarded to the Governor’s office, but it is unknown when the approval will be made. The replacement for the Tompkins

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County appointee, currently Bill Raynor, has been discussed and approved at the Tompkins County Budget and Personnel Committee. Joanne Florino, Executive Director of the Triad Foundation in Ithaca, will be considered by the full Legislature next week as the replacement for Mr. Raynor on the TC3 Board of Trustees. Mr. Lane also mentioned that the dedication of the Lincoln Center will be this Saturday at 10:00 a.m. and all are invited. He also said that he is looking forward to the fireworks at TC3 on July 1.

g. Student Trustee’s Report – On behalf of the students and herself, Ms.

Gonzalez thanked everyone on the Board of Trustees, as well as members of the faculty and staff for an amazing year.

h. President’s Report – President Haynes spoke to his written report and

provided a brief update on information from his attendance at the NYCCAP annual meeting. He mentioned that Vice Chancellor Johanna Duncan-Poitier had shared a Power Point presentation that she had presented to the SUNY Board of Trustees earlier in the week. She will be sending the presidents the Power Point presentation and President Haynes will share with the Board of Trustees (either via e-mail or as a presentation at a future Board meeting). Vice Chancellor Duncan-Poitier reported that this information had been extremely well received by the newer SUNY Board members in helping them understand more about community colleges. The SUNY Board has eliminated the Community College Committee, but they may be revisiting that. There are a lot of changes occurring in staff at SUNY (i.e., Denise Bukovan is retiring from the community college office. However, her position will be replaced). There was a lot of discussion about who presidents should contact at SUNY regarding questions/information due to this large change in staffing.

13. Executive Session for Discussion of President’s Evaluation (no action to be

taken): Mr. Schlather moved that the meeting convene in executive session for discussion of the President’s evaluation with no action to be taken; seconded by Mr. Raynor; carried unanimously. The meeting convened into executive session at 6:54 p.m.

The meeting reconvened in regular session at 7:49 p.m. 14. Upcoming Events: No discussion.

15. Adjournment: Dr. Dalton moved that the meeting be adjourned; seconded by Ms.

Breed; carried unanimously. The meeting adjourned at 7:50 p.m.

Respectfully submitted, Cathy A. Northrop Clerk of the Board of Trustees

To: Board of Trustees From: John R. Conners Date: July 6, 2011 Re: July report Keuka College collaboration – We have recently signed an agreement with Keuka College to bring that institution’s bachelor’s program in Social Work to our campus. Keuka will recruit students into the program and, working with cohorts of 12 to 18 students, will provide the course work at our facility. The presence of this program on our campus will provide another baccalaureate option not currently available in our area, an option that will align exceptionally well with many of our degree programs, such as those in Human Services and Chemical Dependency Counseling. As with our other alliances with Empire State College and SUNY Delhi, our goal is to provide our graduates with an array of meaningful options for completing a bachelor’s degree as conveniently as possible. Center for Adult Learning and Training – Over the past several years, the number of students over the age of 25 and the number of part-time students have remained fairly constant while our overall enrollment numbers have increased significantly. We have decided to focus significant institutional resources on an effort to reach out to the adult student population and to configure our services to meet the needs of this specific market segment. Working with an ad hoc group of colleagues from throughout the College, Martha Hubbard has led this effort, which has resulted in the creation of the Center for Adult Teaching and Training. Building upon strengths already in place – TC3.biz, a comprehensive array of degree programs, and extension centers, including the new Cortland Extension Center – we will focus promotional efforts and organizational resources to appeal to and serve a population that would benefit greatly from our services, especially in light of the current and likely future economic challenges both they and our counties are facing.

TO: TC3 Board of Trustees FROM: Walter Poland, Vice President for Global Initiatives DATE: July 21, 2011 SUBJECT: Global Initiatives Report to the Board of Trustees for July

Summer Intensive English Institute Fifty-five faculty from Colombia and Turkey participated in the summer institute. These faculty represented Ibague, Bucaramanga, Autonoma of Cali, UNIMINUTO, as well as Yalova University in Turkey. They participated in a combination of intensive English as a Second Language and professional development programs to include online research tools and methodologies and cross-cultural understanding.

Disney Program July 10, 2011 brought the arrival of 36 students from the Dominican Republic, Colombia, and Honduras to the Disney International Academic Training Program in Orlando, Florida. A similar group is planned for an August arrival.

Red Mutis

The Board of Directors of the Mutis Network met at TC3 from June 27 to July 1. In addition to the annual business meeting, there were educational programs that took place at TC3, the Cornell Business Development Park, Ithaca College Schools of Business, Music, Communication, Health Services, and Human Performance, the Broome Community College Health Science Department, and the Rochester Institute of Technology. Also, the Rectors met with the executive staff at the Cayuga Medical Center for a presentation and tour of the center and attended a dinner and presentation at Hope Lake Lodge.

TOMPKINS CORTLAND COMMUNITY COLLEGE Human Resources Updates - Status of Open Positions

as of July 13, 2011

UNCLASSIFIED STAFF

DESIRED EMPLOYMENT APPLICATION POSITION DATE ADVERTISED DEADLINE CURRENT STATUS Instructor of English August 2011 November 2010 Review to begin 1/19/10 Hired Jose’ Rodriguez 8/18/11

CLASSIFIED STAFF DESIRED EMPLOYMENT POSITION DEPARTMENT DATE CURRENT STATUS Project Assistant, FT, temp. Admissions June 20, 2011 Hired Nathan Keep 6/20/11 Project Assistant, FT. temp. Academic Records July 6, 2011 Hired Alison Payne 7/1/11 Project Assistant, PT, temp. Summer Intensive ESL Institute May 26, 2011 Hired Maria Barrero 5/26/11 Project Assistant , PR, temp. Student Activities May 31, 2011 Hired Bailey Reagan 5/31/11 Open Positions July 2011

TOMPKINS CORTLAND COMMUNITY COLLEGE

Human Resources Updates Status of Grievances as of July 13, 2011

COMPLAINANT SUBJECT DISPOSITION CSEA Membership Medco – Change in provider CSEA requested a waiver to time diminished prescription plan requirement to move to Stage 3 of benefits grievance process while waiting for a response from Tompkins County. Sylvia Ganoe MedCo - Change in provider Would like matter fully researched by changed prescription co-pay. Tompkins County. FACULTY ASSOC. Faculty Association Membership MedCo – change in prescription Faculty Association agree to extend time program changed copays, limits requirement while waiting for a response on quantities delivered. from Tompkins County. PAA PAA Membership MedCo – change in prescription PAA requested a waiver to time requirement program changed copays, limits to move to Stage 3 of the grievance process on quantities delivered. while waiting for response from Tompkins

County. Grievance Report July 2011

To: Board of Trustees

From: Susan Dewey

Date: October 15, 2010

Re: Memo on Budget Transfers $20,638

In accordance with Board of Trustees policy, I am reporting budget transfers for the 2009-2010

budget year that have been authorized by the President for the period April –August . These

transfers are between department objects and/or functions and do not exceed $5,000.

Ithaca Extension Center 5180: A transfer of $3,718 was made from .441 plant repair and

maintenance to the 261 academic furnishing line for chair replacements.

Photography 5118: A transfer of $705 was made from .437 instructional equipment maintenance

to the .251academic equipment to cover purchase of a water control panel for darkroom.

Cortland Extension Center 5181: A transfer of $556 was made from .441 plant repair and

maintenance to the 261 academic furnishing line for office chair replacement.

Global Initiatives Departments 5212,5215: A transfer of $1,280 was made from the International

recruiting budget 448 service agreement line to the Summer Global administrative equipment

line to cover workspace upgrades.

Building & grounds Administration 5610: A transfer of $645 was made from the .441 plant repair

and maintenance line to the 252 administrative equipment line for Global Office upgrade.

Building & grounds Custodial 5630: A transfer of $1500 was made from the .448 service

agreement line to the 252 administrative equipment line for purchase of carpet extractor

replacement.

Public Safety 5650: A transfer of $1,000 was made from .403 maintenance supply line to .170

non work-study salary line to cover needed student worker funds. A transfer of $3,376 from

various 400 contractual lines to .252 administrative equipment was made to cover the cost of

radio equipment.

Library 5510: A transfer of $1,100 was made from .405 periodical line to .6251academic

equipment line to cover purchases of iPads, e-readers, MP3 Players.

Credit Instruction- Bio Technology 5116: A transfer of $1,958 was made from .401 instructional

supplies into .6251 academic equipment for purchase of analytical tools needed for BIOT295 and

BIOL216 instruction.

Academic Records 5225: A transfer of $4,800 was made from various 400 contractual lines into

.140 salary line to cover cost of temporary Project Assistant.

TOMPKINS CORTLAND COMMUNITY COLLEGE CAPITAL PAYMENTS JULY 2011

Amount Subtotal Grand Total

NEW CLASSROOMS (Cortland Extension Center)

79 55 Hewlett Packard ‐ Invoice 49565814Computer (PO #28125) $681.00

79 56 Hewlett Packard ‐ Invoice 49622851Computers (PO #28125) $32,500.00

79 57 Presentation Concepts ‐ Invoice I114142Smartclassrooms Equipment (PO#28079) $43,216.20

79 58 Sit‐On‐It Seating ‐ Invoice #675596‐1Furnishings for CEC Classrooms (PO#28105) $13,369.44

79 59 Egan Visual West c/o Sedgewick Invoice SLS/20067467, Markerboards $2,268.00

Total NEW CLASSROOMS (CEC) $92,034.64

ADMINISTRATIVE (New Master Plan)

79 60 HOLT Architects, P.C. (PO #28056)Invoice 210098004, Design Services $20,497.10

Total ADMINISTRATIVE (New Master Plan) $20,497.10

Grand Total $112,531.74


TREASURER'S REPORT

JUNE 30, 2011


INDEX TO TREASURER'S REPORT

JUNE 30, 2011

NARRATIVE HIGHLIGHTS PAGE 1-2

BALANCE SHEET PAGE 3

APPROPRIATIONS PAGE 4-6

REVENUES PAGE 7

CASH FORECAST PAGE 8

CAPITAL FUND SUMMARY PAGE 9

Narrative HighlightsTreasurer's Report06/30/2011

CASH AND TEMPORARY INVESTMENTS - (PAGE 3)Our present cash in time deposits consists of $2,585,155 in a money market savings account averaging .20% interest earnings for June and $344,285 in savings. The maximum amount available for investment will fluctuate with a peak of $3,000,000 available over the next five months.

ACCOUNTS RECEIVABLE - (PAGE 3)Accounts Receivable from students of $2,648,792 is down from 3,735,652. Student receivables are underwritten by various funding agencies such as TAP, PELL, TRA, Student Loan and local employers.

DUE FROM STATE GOVERNMENTS - (PAGE 3)Due from State Governments includes $2,398,781 in State Aid payments withheld as well as $582,557 in TAP payments due for Spring 2011.

DUE FROM OTHER GOVERNMENTS AND FUNDS - (PAGE 3)Out of county chargebacks have an outstanding balance of $366,785. The interfunds account balance of $1,777,989 consists of federal,Out of county chargebacks have an outstanding balance of $366,785. The interfunds account balance of $1,777,989 consists of federal, state grant and capital payments made by the current operating fund. Reimbursemment from other funds is in transit at the end of each period.

LIABILITIES - (PAGE 3)Payroll Liabilities include amounts due to retirement systems (New York State Retirement and the TIAA-CREF), governmental agencies for payroll-related liabilities, and accrued vacation. Student Financial Aid Liabilities primarily consists of NYS TAP rosters received, and not yet disbursed. Accrued Liabilities represents miscellaneous liabilities such as amounts due to FSA, and various reserves. Due to State governments represents overpayment of state aid in the prior year.

FUND BALANCE - (PAGE 3)The current fund balance represents surplus revenues over expenditures from prior years.

TOTAL EXPENDITURES - (PAGES 4-6)As of June 30, total expenditures amounted to $28,082,819 or 79.35% of the 2009-2010 budget. Comparable expenditures for period two last year were $28,662,674 or 82.7% of the 2009-2010 budget.

TOTAL REVENUES - (PAGE 7)Revenues to date of $35,090,200 are 99.15% of the revenue budget. Prior year revenues were $34,806,152 are 100.5% of total budgeted revenue

CAPITAL FUNDS - (PAGE 9)

The 1994-95 Capital Construction project remaining open is the Campus Master Plan with an amended budget of $ 7,439,572. To date, $7,439,572 has been committed for the Campus Master Plan.

The 2000-2001 Capital Construction Budget totals $7,071,250 for the HVAC System Replacement and Campus Master Plan Update. To date, $7,068,658 has been committed for 2000-2001 projects.

The 2002-2009 Capital Construction Budget totals $34,253,262. As of June 2011, $34,253,262 has been committed.

TOMPKINS CORTLAND COMMUNITY COLLEGEBALANCE SHEET JUNE 2011

Current Previous PreviousMonth Month Year

06/30/2011 5/31/2011 06/30/2010ASSETS

Cash in Demand Deposit $344,285 $348,998 $322,811Cash in Time Deposits 2,585,155 2,897,989 1,728,315Petty Cash 1,730 1,730 1,730Accounts Receivable--Students 2,648,792 3,540,996 2,668,632Accounts Receivable--Misc. 842,136 250,806 858,798Prepaid Expenses (133,092) (116,726) (73,877)Due From Other Funds 1,789,638 2,285,931 1,450,024Due From Sponsor Governments 0 0 0Due From State Governments 2,981,338 692,798 2,761,550Due From Other Governments $366,785 $829,034 $366,580

$11,426,767 $10,731,556 $10,084,563TOTAL ASSETS

LIABILITIES AND SURPLUS

Vouchers Payable $80,523 $47,523 $0Payroll Liabilities 1,183,609 1,558,234 905,622Student Financial Aid Liabilities 123,698 152,751 109,881Accrued Liabilities 2,222,570 2,226,138 1,971,190Due to Other Funds 51,266 49,960 13,251Due to State Governments 0 0 0Student Tuition Collected in Advance (2,181) (119,036) 73,998Fund Balance 1,317,741 1,317,741 1,086,971Revenue Over (Under) Expenditures 6,449,541 5,498,245 5,923,650

TOTAL LIABILITIES AND SURPLUS $11,426,767 $10,731,556 $10,084,563

PAGE 3

TOMPKINS CORTLAND COMMUNITY COLLEGEAPPROPRIATIONS 2010-2011FINANCIAL REPORT FOR THE PERIOD ENDING JUNE 30, 2011

PER CENT YEAR 83.00%

Original Modified Expenditures Unexpended %Budget Budget To Date Balance Expended

Instruction Personal Services 9,255,973 9,271,866 7,842,455 1,429,411 84.58% Equipment 16,950 15,350 13,016 2,334 0.00% Contractual Expenses 3,647,987 3,614,041 3,532,117 81,924 97.73% Employee Benefits 3,413,430 3,456,953 2,733,185 723,768 79.06%

Total Instruction 16,334,340 16,358,210 14,120,773 2,237,437 86.32%

Public Service Personal Services 44,844 44,844 13,483 31,361 30.07% Equipment 0 0.00% Contractual Expenses 475 475 0 475 0.00% Employee Benefits 13,008 12,711 4,719 7,992 37.13%

Total Public Service 58,327 58,030 18,202 39,828 31.37%

Academic Support Personal Services 1,607,543 1,602,543 1,186,907 415,636 74.06% Equipment 0 0.00% Contractual Expenses 269,510 266,670 185,460 81,210 69.55% Employee Benefits 507,133 508,717 415,175 93,542 81.61%

Total Academic Support 2,384,186 2,377,930 1,787,542 590,388 75.17%

Libraries Personal Services 566,627 566,627 452,193 114,434 79.80% Equipment 600 (600) 0.00% Contractual Expenses 154,778 160,246 111,111 49,135 69.34% Employee Benefits 178,250 178,019 158,267 19,752 88.90%

Total Libraries 899,655 904,892 722,171 182,721 79.81%

PAGE 4

APPROPRIATIONS 2010-2011 (Cont.) PER CENT YEAR 83.00%

Original Original Expenditures Unexpended %Budget Budget To Date Balance Expended

Student Services Personal Services 3,045,743 3,014,958 2,420,029 594,929 80.27% Equipment 0 255 0 255 0.00% Contractual Expenses 1,275,815 1,401,410 909,772 491,638 64.92% Employee Benefits 961,265 946,721 847,243 99,478 89.49%

Total Student Services 5,282,823 5,363,344 4,177,044 1,186,300 77.88%

Maintenance and Operation of Plant Personal Services 2,351,855 2,353,355 1,765,136 588,219 75.01% Equipment 19,000 6,000 999 5,001 0.00% Contractual Expenses 1,349,492 1,350,292 727,258 623,034 53.86% Employee Benefits 763,675 746,775 620,375 126,400 83.07%

Total Maintenance andOperation of Plant 4,484,022 4,456,422 3,113,768 1,342,654 69.87%

Institutional Support Personal Services 1,436,238 1,436,238 1,078,040 358,198 75.06% Equipment 0 0 299 (299) 0.00% Contractual Expenses 367,271 367,729 221,884 145,845 60.34% Employee Benefits 471,977 466,750 377,886 88,864 80.96%

Total Institutional Support 2,275,486 2,270,717 1,678,109 592,608 73.90%

General Institutional Services Personal Services 1,888,891 1,893,176 1,464,460 428,716 77.35% Equipment 104,050 119,650 8,688 110,962 0.00% Contractual Expenses 1,069,065 986,382 470,392 515,990 47.69% Employee Benefits 609,961 602,053 521,669 80,384 86.65%

Total GeneralInstitutional Services 3,671,967 3,601,261 2,465,209 1,136,052 68.45%

TOTAL APPROPRIATIONS 35,390,806 35,390,806 28,082,818 7,307,988 79.35%

PAGE 5

2010-2011 APPROPRIATIONSSCHEDULE OF EMPLOYEE BENEFITS PER CENT YEAR 75.00%

Original Modified Expenditures Unexpended %Budget Budget To Date Balance Expended

Retirement Incentives 280,000 280,000 240,362 0 0.00% State Employee's Retirement 685,000 693,932 722,662 (28,730) 104.14% State Teacher's Retirement 172,000 175,000 152,685 22,315 87.25% Optional Retirement Fund 1,060,000 1,060,000 916,335 143,665 86.45% Social Security 1,535,340 1,523,408 1,218,461 304,947 79.98% Workers Compensation 120,000 120,000 186,937 (66,937) 155.78% Misc Employee Benefits 130,000 130,000 90,738 39,262 69.80% Disability Insurance 13,000 13,000 9,678 3,322 74.45% Hospital and Medical Insurance 2,705,359 2,705,359 2,387,122 318,237 88.24% Employee Tuition Benefits 133,000 133,000 133,230 (230) 100.17% Life Insurance 10,000 10,000 8,671 1,329 86.71% Vacation Benefits 60,000 60,000 50,000 10,000 83.33% Unemployment Insurance 15,000 15,000 40,537 (25,537) 270.25%Total Employee Benefits 6,918,699 6,918,699 6,157,418 721,643 89.00%

PAGE 6

TOMPKINS CORTLAND COMMUNITY COLLEGEREVENUE 2010-2011FINANCIAL REPORT FOR THE PERIOD ENDING JUNE 30, 2011 PER CENT YEAR 83.00%

Budget Modified Realized To Be %Adopted Budget To Date Realized Realized

Tuition Fall & Spring $15,193,985 $15,193,985 14,837,011 356,974 97.65% Summer 1,159,208 1,159,208 1,040,090 119,118 89.72% Nonresident Tuition 1,206,960 1,206,960 1,147,213 59,747 95.05% Student Fee Revenue (Tech Fee) 1,100,000 1,100,000 1,105,021 (5,021) 100.46%

Total Tuition 18,660,153 18,660,153 18,129,335 530,818 97.16%

Government Appropriations New York State 9,140,135 9,140,135 9,123,007 17,128 99.81% Local Sponsors 4,254,915 4,254,915 3,861,336 393,579 90.75% Appropriated Cash Surplus 0 0 Charges to Other Counties 2,700,400 2,700,400 3,304,540 (604,140) 122.37%

Total Government Appropriations 16,095,450 16,095,450 16,288,883 (193,433) 101.20%

Other RevenuesService Fees 147 700 147 700 151 505 (3 805) 102 58% Service Fees 147,700 147,700 151,505 (3,805) 102.58%

Interest Earnings 15,000 15,000 6,826 8,174 45.51% Rental of Real Property 26,500 26,500 2,000 24,500 7.55% Contract Courses 105,000 105,000 79,972 25,028 76.16% Noncredit Tuition 135,000 135,000 200,086 (65,086) 148.21% Grant Offsets 171,000 171,000 105,501 65,499 61.70% Unclassified Revenues 35,003 35,003 126,092 (91,089) 360.23%

Total Other Revenues 635,203 635,203 671,982 (36,779) 105.79%

TOTAL REVENUES $35,390,806 $35,390,806 $35,090,200 $300,606 99.15%

PAGE 7

TOMPKINS CORTLAND COMMUNITY COLLEGECURRENT OPERATING FUND - CASH FORECAST JUNE 2011 TO OCT 2011

JUNE JULY AUGUST SEPTEMBER OCTOBERCASH BALANCE - BEGINNING OF PERIOD $3,248,716 $2,931,170 $4,464,531 $2,641,865 $7,328,671

RECEIPTS Student Accounts Receivable $413,111 $1,100,000 $1,600,000 $1,600,000 $525,000 Student Financial Aid $391,028 $900,000 $350,000 $350,000 $4,000,000 Sponsor Payments $670,149 $393,580 $0 $0 $0 Chargebacks to Other Counties $496,334 $200,000 $110,000 $110,000 $200,000 State Aid $0 $2,398,781 $0 $2,197,217 $0

Repayment of Grant Fund Advances $176,561 $50,000 $100,000 $0 $0 Repayment of Capital Fund Advances $0 $0 $0 Other Receipts $226,414 $30,000 $175,000 $175,000 $50,000

Projected Cash Receipts $2,373,597 $5,072,361 $2,335,000 $4,432,217 $4,775,000

DISBURSEMENTS Payments to Students $44,583 $500,000 $85,000 $85,000 $4,500,000Accounts Payable $403 003 $1 250 000 $1 500 000 $1 500 000 $2 500 000 Accounts Payable $403,003 $1,250,000 $1,500,000 $1,500,000 $2,500,000

Payroll and Fringe Benefits $2,167,640 $1,789,000 $1,600,000 $1,600,000 $2,000,000 Grant Fund Advances $24,061 $10,000 $10,000 $20,000 Capital Fund Advances $51,856 $0 $0 $0

Projected Cash Disbursements $2,691,143 $3,539,000 $3,195,000 $3,195,000 $9,020,000

PROJECTED CASH BALANCE - END OF PERIODMONEY MARKET/ SAVINGS $2,881,168 $4,414,529 $3,554,531 $3,829,082 $3,033,671CASH IN TIME DEPOSITS $50,002 $50,002 $50,000 $50,000 $50,000TOTAL CASH IN TIME DEPOSITS $2,931,170 $4,464,531 $2,641,865 $2,641,865 $3,083,671

TOMPKINS CORTLAND COMMUNITY COLLEGECAPITAL FUND SUMMARYFINANCIAL REPORT FOR THE PERIOD ENDING June 30, 2011

Original Amended Expenditures Encumbrances Total Uncommitted Budget Budget To Date Committed Budget

CAPITAL CONSTRUCTION 1994-95 Campus Master Plan 8,689,572 7,439,572 7,439,572 0 7,439,572 0

TOTAL 8,689,572 7,439,572 7,439,572 0 7,439,572 0

CAPITAL CONSTRUCTION 2000-2001 HVAC System Replacement 5,571,250 7,071,250 7,068,658 0 7,068,658 2,592

TOTAL 5,571,250 7,071,250 7,068,658 0 7,068,658 2,592

CAPITAL CONSTRUCTION 2002-2009

Administrative Costs 1,236,384 3,671,657 3,588,204 0 3,588,204 83,453 Site Improvements ( Phase 1A) 1,332,100 1,854,054 1,854,054 0 1,854,054 0 Athletic Facility Construction ( Phase 1B) 15,546,945 15,854,487 15,664,691 0 15,664,691 189,796 Interior Renovations ( Phase 2A) 2,411,195 2,531,654 2,531,654 0 2,531,654 0 Interior Renovations ( Phase 2B) 5,667,505 6,485,024 6,485,024 0 6,485,024 0 Interior Renovations ( Phase 2C) 2,307,885 2,419,883 2,419,048 0 2,419,048 835 Office Renovations 135,395 137,113 137,113 0 137,113 0 Field Irrigation/Water Conservation 177,000 246,701 246,750 246,750 -49 Furniture Fixtures & Equipment 1,452,803 1,452,803 1,471,398 0 1,471,398 -18,595q p , , , , , , , , , TOTAL 30,267,212 34,653,376 34,397,936 0 34,397,936 171,987

CLASSROOM PROJECT 2008-2009 2,000,000 2,000,000 1,325,423 0 1,325,423 674,577

ELECTRICAL PANEL PROJECT 2009-2010 1,600,000 606,000 370,087 0 370,087 235,913

CAPITAL CASH SUMMARY

CASH BALANCE - JUNE 1, 2011 DISBURSEMENTS Campus Master Plan Money Market 51,343 Athletic Facility Cash in time Deposits 1,283,666 Savings Reimburse Advance from Operat 0

Debt Service Payment 0 MM Reimburse Advane from Oper 0

$1,335,009 HVAC Replacement 0 Campus Master Plan 0

CASH RECEIPTS 0 County Payment - Campus Master Plan 0 CASH BALANCE -JUNE 30, 2011 State Aid 0 Reimburse from interfunds 0 Investment Income - Savings 0 Campus Master Plan Money Market 51,351 Investment Income - CMP 8 Cash in Time Deposits 1,360,926 Chargeback Revenue 77,260

$77,268 $1,412,277

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2011-2012-8

REQUEST FOR BUDGET TRANSFERS

WHEREAS, there is a need for additional funds in the budget areas outlined in the attached request for budget transfers, and

WHEREAS, the 2010-2011 budget transfers as attached are necessary to accommodate this need, be it therefore

RESOLVED, that the request to transfer available funds be approved. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of

SS: Trustee of Tompkins Cortland Community College, COUNTY OF TOMPKINS: DO HEREBY CERTIFY that the foregoing resolution is a true copy of a resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 21st of July 2011, and the same is a complete copy of the whole of such resolution.

IN WITNESS WHEREOF, I have hereunto set my hand and

caused the official seal of Tompkins Cortland Community College to be hereunto affixed this 21st day of July 2011.

Clerk of the Board of Trustees Tompkins Cortland Community College

To: Board of Trustees

From: Susan Dewey

Date: July 21, 2011

Re: Report on Budget Transfers March 2011 – July 2011 $117,817

In accordance with Board of Trustees policy, I am reporting budget transfers for the

2010-2011 budget year that need Board of Trustee approval. These transfers are between

department objects and/or functions and exceed $5,000.

Library 5510: A transfer of $7,305 between the 400 contractual and 100 salary lines to

accommodate restructuring of staff hours and demand from concurrent enrollment

schools. A transfer of $8,000 within the 400 contractual lines to accommodate increase

in database costs.

Duplicating 5880: A transfer of $5,505 between the 400 contractual and 100 salary lines

to accommodate additional funds needed for non-work study summer student workers.

Global Initiatives Department 5215,5270,5725: A transfer of $9,641 between Global

department salary lines to accommodate the consolidation of student worker funds into

the 5215 Global budget. A transfer of $9,000 within in the 5215 Summer Global budget

to accommodate additional travel to Dominican Partner PUCMM due to partners

administrative challenges.

Global Initiatives Department 5212,5215,5270,5725: A transfer of $23,860 between

Global department 400 contractual and 100 salary lines to accommodate need for

additional student worker funds, and additional travel to Columbia to build relations with

Red Mutis network.

External Relations 5840,5460: A transfer of $15,400 from the Marketing &

Communication advertising budget line to various department salary lines to cover

additional temporary staff needs.

Credit Instruction-Biology 5119: A transfer of $6500 from the 400 contractual lines into

the 210 audio-visual equipment line to cover classroom upgrade to semi-smart classroom.

Building & Grounds- Maintenance 5620: A transfer of $10,000 between the 400

contractual lines to cover additional maintenance supplies needed thought 8/31/11.

Advisement: A transfer of $22,606 between various 400 contractual and 100 salary lines

to accommodate actual expenditures within the department.

FROM: Gregg Kiehl/LibraryDATE: u3t2011

I req uest that the following budget transfe(s) be made'

. DECREASE the budget in the following accotlnts:

TOMPKTNS CORTLAND COMMUN ITY COLLEGE

REOUFST TO MODIFY BUDGET

Current YearR r r d n a i 9 $ DECREASE

ModifiedBudget

. 300Depe4rnglt{- Object #

.------TsTd ----EM-----Td -oToZ

-6T95',,.r1n.

OOYU

3 t 3

)I U U

o.ovu ,/\/55't0

INCREASE the budget in the following accountg:

TOTAI_."---_7365-)

RequestedINCREASE

,/ Modified/ Arrlnel

Department #______---5-1o.-.--..-.---%To"

CurrentYearBudqet $$

50 1501006121 23160 7.205

TOTAL ** 7 ?n(

Explanation of ProPosed Changes: hours & increases demand from Concurrenl Enrollment schools

Input By:

Date:

Revised 03/07Budget & Finance This form can be found at: r,wwv.ic3.edufiacultyflorms.asp

TOMPKINS CORTLAND CIMMUNITY COLLEGE

,--'" ku41FRoM,€fqJ NDArE: S l l c r^ i !

]. I . REOUESTTO MODIF/ BUDGET- tr! ,Q ra-r>-1I

Current YearBudget $$

9968

I request thatthefollowing budgettransfer(s) be made.

DECREASE the'budget in the following accounts:

Deoartment # Object #-

----- o.{ut_____5s_1d -fl6448

DECREASE

'1200

-5851,200 0-T5aBs2.500

INCREASE the budget in the following accounts:

TOTAL -- O.UUU

RequestedINCREASE-s306.Deoaftment #

(61 n

Line orObiect #

CurrentYearBudget $$

22614

ModifiedBudqet

306'14

TOTAL *-

Explanation ol ProPosed Changes: Offset increased costs of databases and pay ior Films on Demand database

** lf total modification is over $5,000 and/or between functions ( 100's to 400's, etc..), Presidents signature is required

Revised 03/07Budget & Finance This form can be found at vwwv.tc3.edudaculV/forms.asp

I TOMPKINS CORTLAND COMMUNITY COLLEGE

lTgy' D.lnret to&-+ I i REQUEST ro M.DTFY BUDGET

DArE: 5 f lglrr

I request that the following budget transfe(s) be made'

DECREASE the budoet in the follgwino accounts:ModifiedCurrent Year

Obiect # Brdgel$$-eH:6T @

ws-€ffiw

Budqetr f f i' -I

rT-

l 'ffi-ffi.--ffi. i I R t s F T+.f11- ffi

INCREASE the budqet in the follcwino accounts:

Line or

TOTAL **

Current Year

rv@-'.??fI-ffiRequested

TOTAL *"

Explanation of Proposed Changes: 5urn,wlFR\^ftRK

** tf total modification is over $5,000 and/or between functions ( 100's to 400's, etc..), Presidents signature is required

Revised 03/07

sGD 3/21l07

Budget & Finance This form can be found at: wrriw.tc3.edu/faculiy/forms

FROM: Jenna LenhardtDATE: 511312011

I request that the following budget transfer(s) be made.

DECREASE the budoet in the followifrq accounts:

TOMPKINS CORTLAND COMMUNITY COLLEGEREQUEST TO MODIFY BUDGET

Current YearBudget $$ DECREASE

ModifiedBudqetDepartment #

5215 2500 2.000 5005215 20000 7,000 1 3000

INCREASE the budqet in the following accounts:

Lrne orDepartment # Obiect #

5215 6421

TOTAL **


38000

9,000

ReouestedINCREASE

9,000

ModifiedBudgetrc

TOTAL "* 9,000

Explanation of Proposed Changes: An increase need to visit our Dominican nepuUtic partner pUCa challenging year of adminitraiive challenges atravel line.

RECFIVED

MAY I ? ZCIii

BUDGTT & FTN,IA|\C

Division Dean t / Date

VtA--- l f total modif icat ion

Revised 03/07Budget & Finance

is over $5,000 and/or between functions ( 100's to 400's, etc..),Presidents signature is required

Business Office Use Onlv

sGD 3/21l07

This form can be found at: www.tc3.edu/faculty/forms.asp

TOMPKINS CORTLAND COMMUNITY COLLEGE: REQUEST TO MODIFY BUDGET

FROM: Jenna LenhardtDATE: 511312011

I request that the following budget transfer(s) be made.

DECREASE the budoet in the followir'!o accounts:

Department # Obiect #Current Year

Budget $$5231

DECREASEModifiedBudget

05725 6'170 15270 61 70 2271 2.271 05270 61 76 ( 1 ,550

TOTAL "* o n6 ,

INCREASE the budqet in the followin0 accounts:

Line orDepartment # ObiePl #

*2'w ffi


-1 550-rc

ReouestedINCREASE

ModifiedBudget

589#f550 3.1005215 6176

61 70I

75215 11,958

TOTAL ** 9,641

Explanation of Proposed Changes: Consolodation of nonworkstudy and wo$study lines.betWgen all.thg Globalhr rdoers ailows for closer review of exoenditures as well as allows for efficient orocessing of papenvork for hirirygltlll!9-ngw-budgets allows for closer review of expenditures as well as allows for efficient processing of paPerwork for hiring with the new

online svstem if the fundinq is in one line versus many. E E *, , " ,,-

MAy I 7 ZAUi l l l i \ ^ " - - -,t,t !j,,r C ; e. Fii\j,,11\C,_tr

n+-- 1** lf total modification is over $5,000 and/or between functions ( 100's to 400's, etc..), Presidents signature is required


Input By:

Date:

Updated by SGD 3121107

This form can be found at: www.tc3.edu/faculty/forms'asp


REQUEST TO MODIFY BUDGET

FROM: Jenna LenhardtDATE: 611612011I request that the following budget transfe(s) be made.

DECREASE the budoet in the followinq accounts:Department #

5212Budget $$ DECREASE

6429 2000 2.0005212 6417 500 ann

0

5212 6440 1 600 1,400 2045212 6448 17205212 6418 7005212 6449 6005212 5451

qon

'1000 { 5nnr -

5215 64285215 O4JJ

6450 ( 4.4002500

500(((

5215 ' 6451

350

2,050300

05215 6402 16005215 6418 50005215 6440 CCUU

5215 1 3000

600 1,000?

6429( 4,000( 1p00

2,000

1,50012,0001,0007.700

5275 6434 15005183 6421 9700

INCREASE the budqet in the followino accounts:

500((( 23.860

Department #52125212cz1 I

Line orObiect #

, 64026421-----tF

Current Year- Budget $$

500

, t t i i

JW

ModifiedBudget

650rc1 , 1 5 5

300

1504.000

61 985215c z t 352155215

6417-

6427

2600 1,050 3,65052,0005,250

470003000 2.250

5270 6451 4005725 6402 1 000 50 1,0505725

-o+z I 90006440 1 000 500

5725 6451 1,8004212 6418 700

TOTAL **

5,205

23,860

Explanation of Proposed Changes: End to accommodate the increase in travel toColombia to build relations with the Red Mutis network SP and SU 11 of an individualized Zinch is also

with a few less and staff de initiatives taken this vear. to accomrnodateunforseen overtime and student worker needs based on the administrative support needs of the various programs.

srness

Input By:

u d t e .

Updated bv SGD 3121107

*- lf total modificati n is ovel $5,000 and/or between functions ( 100's to 400's, etc..), Presidents signature is required

i l z,ly


Division Dean or President /

This form can be found at: www.tc3.eduifaculty/forms.asp

FROM: Bruce RyanDATE: May 25,2011

I request that the following budget transfe(s) be made.

DECREASE the budqet in the followino accounts:

Department # Obiect #641 8



5840DECREASE

( 151400 ))

ModifiedBudget

INCREASE the budqet in the followinq accounts:

Department #5840

TOTAL **


( 1s,400 )

RequestedINCREASE

ModifiedBudget

a 2n,n3,2008,000

5840 61006140

Explanation of Proposed Changes:

TOTAL ** 15,400

Adiust for Proiect Assistant $4200. Randall Stewart $3200, Vicki Dann $8000

Routinq and Approvals:

"* lf total modification is over $5,000 and/or between functions (


100's to 400's, etc..), Presidents signature is required

Manager Approval / Date

Business Office Use Only

Input By:

Date:

sGD 3121107

This form can be found at: www.tc3.edu/facuity/forms.asp

FRoM: tr-g€ gee9eDArE: toizelznttI request that the following budget transfe(s) be made.

DECREASE the budqet in the following accounts:


Current YearBudqet $$

qpql$por Ot6O.tD

DECREASEt@l( 2.sr19cd cp )

Depafiment #

U4o l

TOTAL **

INCREASE the budget in the following accounts:

Current Year RequestedINCREASEBudqet $$

TDepartment #

qSzrD

TOTAL ** b900,t> 0


Approval/ Date

** lf total modification is over $5,000 and/or between functions ( 100's to 400's, etc..), Presidents signature is required


siness Office Use Only

Date: 1

sGD 3t21t07

This form can be found at: www.tc3.edu/faculty/forms.asp

FROM:DATE:

TOMPKINS: CORTLAND COMM!iNlTY COLI'[:GEREOUEST IO MODIFY BUDGET

JAM ES TURNERYANITA SHARPSTEEN=lEei+ to1 t +1t t

I request that the frllowing budget transfer(s) be made'

DECREASE th6 budqet in the followino accounts:

Line or Current YearOepartmetlf-# Obiqct#

10-5620 --. .430

RequestedDECREASE

ModifiedBudget _

$ 653,000.00*10.000.

TOTAL

INCREASE the"budqet in the fdlowino accounts:

Line or Cunent YearOOject_t_ FinalBudget

705-l- -S- -Eso6i-d-

$ ' 10,000.00-

RequestedINCREASE

10.000.00Departmeirl-#

10-5620 "-" -

$ 10,000.00:

Explanation of Proposed Chariges: COVER COST OF F{HEDED SUPPLIES THROUGH 8131111

Business Office Use

lnput By:

Date:

FROM: KhakiWunderlichDATE: June 17,2011

I request that the following budget transfe(s) be made.

DECREASE the budget in the follov{ing aciounts:

Department # Obiect #

TOMPKINS CORTLAND COMMUNITY COLLEGEREOUEST TO MODIFY BUDGET

Current YearBudger $$ DECREASE

ModifiedBudqet

5480 6401 2,180 )5480 6449 100 )5480 6451

6'140 ( 18,000 )( 2,000 )

200 )

61 02

re

TOTAL **

INCREASE the hrrdget in the following accounts:

Line or Current YearDepartment # Obiect # Budget $$

6410

RequestedINCREASE

6417

5480, 6433

T6TT8.---reo"' 110

18,0005480 2.000


TOTAL ""

End of vear reconciliation based on actiual expenses.

Division Dean or President I

Business Office Use Only

-7

ted bv sGD 3/21107

"" lf total modification is over $5,000 and/or between functions ( 100's to 400's, etc..), Presidents signature is required

HEVISEO U3/U/

Budget & Finance This form can be found at: www.tcS.edu/facultv/forms.asp

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2011-2012-1 APPOINTMENT OF PERSONNEL

WHEREAS, The Department of Human Resources has confirmed that each of the individuals identified on the attached list possesses credentials necessary for the appointments indicated, and

WHEREAS, it also has been confirmed that each of the listed individuals has accepted all requisite conditions for appointment, and

WHEREAS, each of the listed individuals also has been recommended for his or her appointment by the President, be it therefore

RESOLVED, that the Board of Trustees of Tompkins Cortland Community College hereby appoints the individuals listed on the attachment. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of

SS: Trustees of Tompkins Cortland Community College, COUNTY OF TOMPKINS: DO HEREBY CERTIFY the foregoing resolution is

a true copy of a resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 21st day of July 2011, and the same is a complete copy of the whole of such resolution.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of Tompkins Cortland Community College to be hereunto affixed this 21st day of July 2011.


Appointment of PersonnelJuly 13, 2011

Presented to the Board of Trustees

Employee Department Title/Rank Grade Salary Employment DatesMay 2011

Perkins, Donald Assist with Graduation Recognition ceremony, Adjunct N/A 406.00 5/20/11 -5/261/11Nursing pinning ceremony and Commencement

Barrero, Maria Summer Intensive ESL Institute, pt, temporary Project Assistant N/A 29,494.50 05/26/11Reagan, Bailey Student Activities, pt, temporary Project Assistant N/A 29,494.50 05/31/11

June 2011Hagin, Stephanie External Programs, pt, temporary Project Assistant N/A 29,494.50 06/01/11Carter, Michele Independent Study PSYC 207 Adjunct N/A 834.00 6/01/11 - 7/01/11Lillard, Marketa Chemistry Lab duties Adjunct N/A 506.76 6/01/11 - 6/24/11Morris, Kathy Independent Study ART 106 Adjunct N/A 139.00 6/01/11 - 6/24/11Spears, Michael Archaeology Field School assistant Adjunct N/A 1,890.00 6/01/11 - 7/01/11Svensson, John Independent Study HRMG 100 Adjunct N/A 834.00 6/01/11 - 7/01/11Clay, Merryn Summer Intensive ESL Institute Adjunct N/A 3,531.38 6/15/11 - 7/13/11Foley, Eric Summer Intensive ESL Institute Adjunct N/A 3,531.38 6/15/11 - 7/13/11Sheehan, John Cross cultural workshop and prep Adjunct N/A 569.94 6/15/11 - 7/13/11Vargas, Maria Summer Intensive ESL Institute Adjunct N/A 3,531.38 6/15/11 - 7/13/11Keep, Nathan Admissions, ft, temporary Project Assistant N/A 29,494.50 06/20/11Ahmed, Ahmed Master course syllabus revision CHEM 205 Adjunct N/A 28.84 06/24/11Kidder, Jennifer Master course syllabus revision GEOL 101 Adjunct N/A 28.84 06/24/11Rattray, Jamie Master course syllabus revision FITN 140 Adjunct N/A 28.84 06/24/11Strauf, Dale Master course syllabus revision FITN 120, 121, 141 Adjunct N/A 115.36 06/24/11van der Veur, Shirley Summer Intensive ESL Institute Adjunct N/A 2,333.43 6/27/11 - 7/15/11

July 2011Payne, Alison Academic Records, ft, temporary Project Assistant N/A 29,494.50 07/01/11Altmann, Hermann BIOL 102-M25 Adjunct N/A 3552.50 7/06/11 - 8/05/11Andrews, Patricia PSYC 102-M25 Adjunct N/A 3045.00 7/06/11 - 8/05/11Booth, Mark MATH 095-M25 Adjunct N/A 3540.00 7/06/11 - 8/05/11Brechbiel, George FITN 116-M25 Adjunct N/A 1237.50 7/06/11 - 8/05/11Bronfenbrenner, Mary ENGL 101-M26 Adjunct N/A 2340.00 7/06/11 - 8/05/11Cowan, Richard Math 201-I27, MATH 202-M25 Adjunct N/A 8120.00 7/06/11 - 8/05/11Edgecomb, Patricia CAPS 131-AL2, CAPS 141-AL1 Adjunct N/A 2065.59 7/06/11 - 8/05/11Galezo, David PHIL 101-AL1, PHIL 201-AL1 Adjunct N/A 5700.00 7/06/11 - 8/05/11Garrighan, Patricia ENGL 204-M25 Adjunct N/A 3045.00 7/06/11 - 8/05/11Gilbert, Mary ENGL 102-AL3 Adjunct N/A 3045.00 7/06/11 - 8/05/11Golden, Joseph BUAD 203-M26, BUAD 217-M26 Adjunct N/A 5700.00 7/06/11 - 8/05/11Lipa, Thomas HLTH 208-AL1 Adjunct N/A 3045.00 7/06/11 - 8/05/11MacDowell, Gary FITN 108-AL3 Adjunct N/A 1522.50 7/06/11 - 8/05/11McCabe, Thomas ENGL 099-M25, ENGL 201-M25 Adjunct N/A 6650.00 7/06/11 - 8/05/11McGee, Andrew HSTY 202-I27 Adjunct N/A 2850.00 7/06/11 - 8/05/11Perkins, Donald COMM 285-HY25 Adjunct N/A 3263.23 7/06/11 - 8/05/11Pitcher, David BUAD 111-M26 Adjunct N/A 2850.00 7/06/11 - 8/05/11Pospisil, Pamela MATH 200-M25 Adjunct N/A 2655.00 7/06/11 - 8/05/11Rattray, Jamie HLTH 126-M25, HLTH 126-HY2 Adjunct N/A 1900.00 7/06/11 - 8/05/11Reinbolt, Gary COMM 285 - HY25 Adjunct N/A 2907.23 7/06/11 - 8/05/11Rhea, Robert BUAD 217-M25 Adjunct N/A 2,655.00 7/06/11 - 8/05/11Sewell, Patrick ENVS 102-M25 Adjunct N/A 2,340.00 7/06/11 - 8/05/11

Page 1 of 2

Appointment of PersonnelJuly 13, 2011

Presented to the Board of Trustees

Employee Department Title/Rank Grade Salary Employment DatesStrauf, Dale FITN 140-M26, HLTH 126-M26 Adjunct N/A 2,062.50 7/06/11 - 8/05/11Tellez, Diego Fernando BUAD 215-M25 Adjunct N/A 2,655.00 7/06/11 - 8/05/11Walters, Kathleen COMM 220-M25 Adjunct N/A 2,730.00 7/06/11 - 8/05/11Whitecraft, Michele CHEM 101-M25, CHEM 102-M25 Adjunct N/A 8,550.00 7/06/11 - 8/05/11Williams, Diane BIOL 104-M25 Adjunct N/A 3,552.50 7/06/11 - 8/05/11

August 2011Rodriguez, Jose' Academics Assistant Professor of English N/A 50,177.00 8/18/11

Appt of Personnel July 2011 Page 2 of 2

TOMPKINS CORTLAND COMMUNITY COLLEGE Presented to the Board of Trustee

July 13, 2011 Resignations/Retirements/Separations NAME EFFECTIVE DATE REASON None Resignations July 2011

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2011-2012-4 APPROVAL OF POSITION DESCRIPTION

ASSISTANT DIRECTOR OF BUDGET AND FINANCE

WHEREAS, the College has determined, based on a review and analysis of the functions in the Budget and Finance Office that there is a need to revise the administrative position description of the Assistant Director of Budget and Finance, and

WHEREAS, the attached Assistant Director of Budget and Finance position

description has been reviewed by the Administrative Classification Committee and is recommended by the President, be it therefore

RESOLVED, that the Assistant Director of Budget and Finance position

description be approved in accordance with the position description attached to this resolution, and be it further

RESOLVED, that the Human Resources Department be authorized to forward the professional service position description to State University of New York for approval. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of Trustee of

SS: Tompkins Cortland Community College, DO HEREBY CERTIFY that the foregoing resolution is a true copy of a

COUNTY OF TOMPKINS: resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 21st of July 2011, and the same is a complete copy of the whole of such resolution.





POSITION TITLE GRADE PAGE Assistant Director of Budget and Finance 3 1 of 2 ORGANIZATIONAL UNIT REPORT TO APPROVED BY Budget and Finance Office Director of Budget and Board of Trustees Finance

SUMMARY Responsible for the following functions of the budget and finance office: accounts payable, cash receipts, restricted fund accounting, capital project accounting, and the general ledger. Assists the Director of Budget and Finance with complex financial analysis, financial reporting, budget preparation, and audit functions. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for the daily functions of the budget and finance office including accounts payable,

cash receipts, restricted fund accounting, capital project accounting, and the general ledger.

2. Supervises the accounts payable, cash receipts, restricted fund accounting, and general ledger functions of the College.

3. Responsible for the administrative approval of all financial software access related to the budget

and financial functions of the College and its related organizations. 4. Posts data from subsidiary ledgers to the general ledger and closes the general ledger monthly,

including review and preparation of journal entries. 5. Prepares monthly bank reconciliations for all accounts; responsible for monitoring cash flow and

investments. 6. Responsible for the general ledger of the College ensuring that all accounts are fully reconciled

with supporting systems and related party transactions.

7. Assists department managers and/or staff with new activities and programs by developing procedures in order to achieve their goal and still maintain effective accounting practices as well as ensuring compliance with college policy, state and federal laws and regulations.

8. Assists the Director with preparation of annual operating budgets, maintenance of budgetary

controls, complex financial analysis and budgetary forecasts.

9. Assists with the preparation for annual independent audits of the College and Foundation.

10. May perform internal audit functions of various college departments and activities including tests of compliance with college policy, state and federal laws and regulations as they apply to the College and its related organizations.


POSITION TITLE GRADE PAGE Assistant Director of Budget and Finance 3 2 of 2 ORGANIZATIONAL UNIT REPORT TO APPROVED BY Budget and Finance Office Director of Budget and Board of Trustees Finance 11. Responsible for maintaining appropriate records to document final accounting for all books of

account, including the general ledger, cash receipts, and cash disbursements. Such record keeping methods will comply with record retention requirements.

12. Develops and maintains relationships with various county government departments, banking

institutions, outside funding agencies, as well as internal college departments and organizations. 13. Serve as a backup for the Director in his/her absence. 14. Directs the staff of the Budget and Finance Office. Assures the effective use of human resources

by recommending hiring, disciplinary, and other human resources actions, together with the training motivating, evaluating and counseling of assigned personnel. Conducts all personnel matters in accordance with federal state and local Equal Opportunity/Affirmative Action Laws, other applicable regulations and collective bargaining agreements.

15. Serves on various College committees and performs other related tasks as assigned. SUPERVISION Types Supervised (check each category): Indicate number in each category: __√__ Classified Staff ___2_# of Classified Staff _____Administrative _____# of Administrative _____Faculty _____# of Faculty _____Adjunct faculty, students, etc _____# of Adj. faculty, students, etc. MINIMUM QUALIFICATIONS Bachelors Degree in Accounting and 2 years of experience in a full-charge accounting position or an Associate’s Degree in Accounting and a minimum of five years experience in a full-charge accounting position. DESIRED QUALIFICATIONS Experience in Government and/or non-profit accounting.


COORDINATOR OF TC3.BIZ

WHEREAS, the College has determined, based on a review and analysis of the functions in the Adult Learning and Training area that there is a need to revise the administrative position description and title of the Business Development & Training Specialist, and

WHEREAS, the attached Coordinator of TC3.biz position description has been

reviewed by the Administrative Classification Committee and is recommended by the President, be it therefore

RESOLVED, that the Coordinator of TC3.biz position description be approved

in accordance with the position description attached to this resolution, and be it further








POSITION TITLE GRADE PAGE Coordinator of TC3.biz 3 1 of 2 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Adult Learning and Training Director of Adult Learning Board of Trustees and Training SUMMARY Responsible for the quality, image and growth of customized training and noncredit professional development programs. Builds strong partnerships and relationships with the business community, promotes programming and capabilities to the business community, and maintains effective oversight of customized contract training programs and noncredit professional development programs. Recruits, screens, selects, and directs the work of facilitators for noncredit training and develops new programming in response to area needs. As facilitator for the Leadership Tompkins Program, oversees the development of the program, facilitates monthly sessions, communicates with the advisory board, and manages the budget. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Develops business plan for TC3.biz in collaboration with the director of the Center for Adult

Learning and Training and implements strategies to achieve revenue goals.

2. Develops effective external relationships with human resource and training directors and high level managers in the business, government, and not-for-profit sectors in Tompkins and Cortland counties to analyze, develop, and sell work force training and consulting that meets client needs.

3. Ensures effective day to day operation, overseeing processes including registration, logistics, and

administrative functions for noncredit programs offered by TC3.biz, including on line programs. 4. Stays current in organizational development, applying best practices in the field to TC3.biz. 5. Develops print and electronic marketing strategies materials in collaboration with appropriate

external relations staff. Attends and presents at key events to promote TC3.biz and other relevant college programs.

6. Writes grant proposals to advance the work of TC3.biz and support noncredit training. Completes

appropriate reports and manages grant funding related to TC3.biz. 7. Develops effective internal collaborative relationships to advance the work of TC3.biz. 8. Develops and facilitates the Leadership Tompkins Program.

9. Assures effective use of human resources by recommending hiring, disciplinary, and other human

resources actions, together with the mentoring, training, motivating, evaluating and counseling of assigned personnel. Conducts all personnel matters in accordance with federal, state and local Equal Opportunity/Affirmative Action Laws, other applicable regulations and collective bargaining agreement


POSITION TITLE GRADE PAGE Coordinator of TC3.biz 3 2 of 2 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Adult Learning and Training Director of Adult Learning Board of Trustees and Training 10. Serves on various College committees and performs other related tasks as assigned.

SUPERVISION Types Supervised (check each category): Indicate number in each category: __X_ Classified Staff _1___ # of Classified Staff _____Administrative ______ # of Administrative _____Faculty ______ # of Faculty __X_ non-credit instructors, students, etc. 50-100/1# of non-credit instructors, students MINIMUM QUALIFICATIONS Bachelor’s degree and three years experience in the development and administration of training programs for businesses. Excellent interpersonal and communication skills. DESIRED QUALIFICATIONS

• Experience in organizational development • Experience in higher education developing noncredit programming for business and not-for-

profit organizations • Supervisory or management experience


DIRECTOR OF ADULT LEARNING AND TRAINING

WHEREAS, the College has determined, based on a review and analysis of the functions in the Adult Learning and Training Area that there is a need to revise the administrative position description and title of the Director of TC3.biz and

WHEREAS, the attached Director of Adult Learning and Training position

description has been reviewed by the Administrative Classification Committee and is recommended by the President, be it therefore

RESOLVED, that the Director of Adult Learning and Training position

description be approved in accordance with the position description attached to this resolution, and be it further








POSITION TITLE GRADE PAGE Director of Adult Learning and Training 5 1 of 3 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Adult Learning and Training Dean of External Relations Board of Trustees SUMMARY Provides leadership for the Center for Adult Learning and Training, which connects adult learners to learning options, programs, and services offered by the College. Ensures the quality and accessibility of all programs and services provided by the center and facilitates an effective collaborative effort with other departments that serve adult students. Builds and maintains the necessary external and internal partnerships to make the programs successful. Manages the Cortland and Ithaca Extension Centers. Oversees the Leadership Tompkins and Leadership Cortland programs. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Leads the development and implementation of programming and services that help adult students

gain access to TC3 degree programs, courses, services, or training opportunities. Facilitates a collaborative effort among various internal departments to recruit and serve adult students and a unified and effective fashion.

2. Develops mutually beneficial internal and external relationships that support adult learning and

training. Internal partners may include admissions, enrollment services, counseling, career, and transfer services, external relations, faculty, and the TC3 Foundation. External partners may include employers, human service entities, and workforce investment boards, among others.

3. Analyzes information and trends about the adult student market. Recommends and/or helps develops

curriculum, programs, or services that meet market needs. 4. Seeks grant funding when appropriate and feasible. Manages various grant funding streams. 5. Directs, plans, and facilitates the Leadership Cortland program including responsibility for budget,

recruitment, and advisory board leadership. Oversees the Leadership Tompkins Program.

6. Responsible for the overall marketing and print/electronic communications needed to recruit adult students, promote programs and services, and develop a pool of applicants for available scholarships. Works collaboratively with the external relations group and other appropriate departments to develop these strategies and tactics.

7. Collaborates with development office staff and TC3 Foundation board committees, including the

Stewardship Committee, to develop and implement mutually beneficial strategies, projects, and programs.


POSITION TITLE GRADE PAGE Director of Adult Learning and Training 5 2 of 3 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Adult Learning and Training Dean of External Relations Board of Trustees 8. Responsible for the leadership and operation of the Ithaca and Cortland Extension Centers, including

staffing, programming, facilities, and services for students and external groups. Works closely with the TC3 Foundation and with Facilities staff to ensure effective management of extension center facilities.

9. Develops policies and procedures that are consistent with institutional policies and objectives, and with applicable and best practices. Collaborates with other college departments to develop and implement policies, procedures, and programs that support noncredit programming and the recruitment and retention of adult students.

10. Develops and oversees budgets for noncredit programming, extension centers, and various grant

funded programs.

11. Leads and supervises the staff of the Center for Adult Learning and Training. Assures effective use of human resources by recommending hiring, disciplinary, and other human resources actions, together with the mentoring, training, motivating, evaluating and counseling of assigned personnel. Conducts all personnel matters in accordance with federal, state and local Equal Opportunity/Affirmative Action Laws, other applicable regulations and collective bargaining agreement.

12. Assures the efficient use of material resources by assessment of Center needs, development of budget recommendations, revenue generation for noncredit programming, and management of budgets for all areas within the Center. Develops and manages 5 budgets and various grant funded programs in grants accounts.

13. Serves on various College committees and performs other related tasks as assigned.

SUPERVISION Types Supervised (check each category): Indicate number in each category: __X___ Classified Staff __6___ # of Classified Staff __X___ Administrative __1___ # of Administrative __X___ Faculty __2___ # of Faculty __X___ Adjunct faculty, students, etc. _100+_ # of Adj. faculty, students, etc.


POSITION TITLE GRADE PAGE Director of Adult Learning and Training 5 3 of 3 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Adult Learning and Training Dean of External Relations Board of Trustees MINIMUM QUALIFICATIONS Master’s degree and 5 years of administrative experience in higher education, including 3 years in a leadership role required, or a Bachelor’s degree and 7 years of administrative experience in higher education, including 3 years in a leadership role. DESIRED QUALIFICATIONS Experience working with the business community, noncredit programming, and developing training programs. Experience working with curriculum, faculty, educational programming, budgets and various funding streams, and services for adult students.


DEVELOPMENT COORDINATOR

WHEREAS, the College has determined, based on a review and analysis of the functions in the Alumni and Development Department that there is a need to revise the administrative position description and title of the Annual Campaign Coordinator, and

WHEREAS, the attached Development Coordinator position description has

been reviewed by the Administrative Classification Committee and is recommended by the President, be it therefore

RESOLVED, that the Development Coordinator position description be

approved in accordance with the position description attached to this resolution, and be it further








POSITION TITLE GRADE PAGE Development Coordinator 4 1 of 2 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Alumni and Development Dean of External Relations Board of Trustees SUMMARY Provides leadership and coordination for the daily operations of the development office. Directs the College’s annual giving campaign, manages relationships with donors and prospects, and ensures appropriate acknowledgement and recognition. Oversees the development software system, ensures the integrity of records and data, and provides data analysis to support assessment and decision making. Oversees the College’s scholarship program and development office communications. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Provides leadership and coordination for the daily operations of the development office. Monitors

the effectiveness of development activities by coordinating with staff, other college departments, appropriate committees, and the Foundation board. Collaborates with the Dean of External Relations on overall strategy and leads relevant project teams.

2. Directs TC3’s annual giving campaign and is responsible for achieving the campaign goal. Creates

an annual campaign plan, including a schedule, strategies and tactics for donor cultivation and stewardship, effective use of volunteers, effective and appropriate communications, and related follow up. Ensures prompt and appropriate acknowledgement and recognition of annual campaign donors.

3. Oversees the development office software system and database. Works with staff to ensure effective

use of the system and is responsible for the integrity of donor records and data, and donor confidentiality. Develops statistical data and analysis that enables accurate assessment and good decision making.

4. Develops and manages positive relationships with donors and prospective donors. Responsible for

stewardship of gifts to the college and donor acknowledgement and recognition, including annual phone-a-thons and thank-a-thons.

5. Oversees the Foundation’s scholarship program. Works with new donors to develop scholarship

criteria sheets and ensures the integrity of donor wishes in scholarship awards. Coordinates the meetings and activities of the scholarship committee.

6. Responsible for the completion and effectiveness of alumni and development communications,

including publications, web sites, social media, letters, and other forms of communication to donors, the college community, and external constituents. Collaborates with appropriate staff in the external relations group to complete these projects.

7. Works and collaborates with the Foundation board’s Stewardship Committee on strategies and

tactics related to donor relations and cultivation.


POSITION TITLE GRADE PAGE Development Coordinator 4 2 of 2 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Alumni and Development Dean of External Relations Board of Trustees

8. Serves as a member of the College’s grants review team. Tracks existing grants and ensures proper

processes and follow up. Responsible for some grant reporting.

9. Represents the College and the Development Office to external constituents, including donors, prospective donors, alumni, and a variety of community groups. Contact may include one-on-one meetings, group discussions or presentations, or representing the College at events.

10. Oversees development-related events and works with staff and appropriate college departments to

ensure that events are successful.

11. Assures efficient use of material resources by assessment of department needs, development of budget recommendations, and management of the department within the budgetary constraints imposed by the College.

12. Assures effective use of human resources by recommending, hiring, disciplinary, and other administrative actions, together with the training, motivating, evaluation, and counseling of assigned personnel. Conducts all personnel matters in accordance with federal, state, and local Equal Employment/Affirmative Action Laws, other applicable laws, regulations, and collective bargaining agreements.

13. Serves on various college committees and performs other related tasks as assigned. SUPERVISION Types Supervised (check each category): Indicate number in each category: __X___Classified Staff __2___ # of Classified Staff _____ Administrative ______ # of Administrative _____ Faculty ______ # of Faculty _____ Adjunct faculty, students, etc. ______ # of Adj. faculty, students, etc. MINIMUM QUALIFICATIONS Bachelor’s degree and a minimum of 3 years of development experience with a non-profit organization. Experience with a customer relations management database system.

DESIRED QUALIFICATIONS

• Development experience in higher education • Ability to develop and maintain collaborative, professional relationships • Supervisory experience • Experience with events planning or management


2011-2012 TRASH/WASTE REMOVAL SERVICES BID AWARD

WHEREAS, Tompkins Cortland Community College requires Trash/Waste Removal Services, and

WHEREAS, the College has complied with General Municipal Law

Section 103 and solicited sealed bids for Trash/Waste Removal Services, and WHEREAS, Casella Waste Services of Newfield, New York provided the

lowest overall bid in the amount of $18,864.00 base bid, and $23,064.00 alternate bid; be it therefore

RESOLVED, that the Board of Trustees of Tompkins Cortland Community

College hereby awards the 2011-2012 Trash/Waste Removal Services Bid to Casella Waste Services in an amount not to exceed $23,064.00. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of





To: Blixy Taetzsch From: Kevin Caveney Date: July 11, 2011 Re: Trash/Waste Removal Services Bid In consultation with Anita Sharpsteen, Operations Manager for the Buildings and Grounds Department, we are recommending the award of the Bid for Trash/Waste Removal Services for 2011-2012, to Casella Waste Services of Newfield, New York for the estimated base bid amount of $18,684.00, and a $23,064.00 alternate bid depending on needs. This bid request included the option to extend the services through 2012-13, for which Casella has bid the same amount with no increases. Casella was the lowest overall bidder. The bid was advertised in The Ithaca Journal and The Cortland Standard, and listed on the Purchasing link of the TC3 Website. Bid documents were sent to three vendors. Two bids were returned. A summary of the bids is attached.

Per Year (based on 23 per year 450 00 $2 070 00

2011‐12 Trash Bid Summary

Vendor CasellaCortland Sanitation Dave's A1 Doug's Feher

Waste Mngmt of NY WeCare

NO BID NO BID NO BID NO BID NO BID

Three 6 Yd Trash containers, Mon‐Fri pickupPer Week $369.23 $405.00Per Year $19,200.00 $21,060.00

Five 95‐gal. Toters for plastic,glass, metal recyclingOnce per week pickupPer Week $16.62 $15.00Per Year $864.00 $780.00

Total for Above (Per Year) $20,064.00 $21,840.00

25 yd Roll Off for Cardboard/Paper Recycling emptied On callPer Call $150.00 $90.00Per Year (based on 23 per year $3, .450 00 $2 070 00$3 , .

*Alternate for Cardboard/Paper Recycling Two 8 Yard Containers, emptied once per week (same day) Per Week $20.77 $18.25Per Year $1,080.00 $949.00

Amendment (Surcharges) NA NANon‐Collusion Statement Yes Yes

Casella total yearly estimate with 25 yd option $23,514.00 Casella total yearly estimate with 2‐ 8 yd option $21,144.00

Feher total yearly estimate with 25 yd option $23,910.00Feher total yearly estimate with 2‐ 8 yd option $22,789.00


2011-2012 DUPLICATING PAPER BID AWARD

WHEREAS, Tompkins Cortland Community College requires the purchase of duplicating paper, and

WHEREAS, the College has complied with General Municipal Law

Section 103 and solicited sealed bids for duplicating paper, and WHEREAS, Lindenmeyr Munroe Company (formerly Hudson Valley

Paper Company) of Rochester, New York provided the lowest price in the amount of $24,096.05; be it therefore

RESOLVED, that the Board of Trustees of Tompkins Cortland Community

College hereby awards the 2011-2012 Duplicating Paper Bid to Lindenmeyr Munroe Company in an amount not to exceed $24,096.05 STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of





To: Blixy Taetzsch From: Kevin Caveney Date: July 6, 2011 Re: Duplicating Paper Bid In consultation with Dan Paolangeli, Duplicating and Print Department Supervisor, we are recommending the award of the Bid for Duplicating Paper for 2011-2012 to Lindenmeyr Munroe Company (formerly Hudson Valley Paper) of Rochester, New York in the amount of $24,096.05. Lindenmeyr Munroe was the only vendor to submit a complete bid which met the required specifications. One other vendor submitted an incomplete bid which did not meet all required specifications, and in which the items bid upon were higher than Lindenmeyr Munroe. Pricing submitted by Lindenmeyr Munroe was compared to New York State contract pricing to insure that competitive pricing was bid, and was found to be less than New York State contract pricing. It was decided that a small portion of the bid - color paper, should be deleted from the bid, as it was determined that purchasing this commodity through New York State contract was a better value for the College. The bid was advertised in The Ithaca Journal and The Cortland Standard, and posted on the College’s website. Bid documents were sent to four vendors. Two bids were returned by the designated time and date, one of which was incomplete and not one of the solicited vendors. Solicited vendors were contacted after bid documents were sent. Two did not respond. The other responded, indicating that their management had elected to decline many tax-supported bids this year, but that the policy may be reconsidered next year and to please keep them on the bid list for 2013. A summary of the bids is also attached.

Paper Bid Summary 2011-2012Tuesday, June 28, 2011

2:00 PM

Vendor Lindenmeyr Munroe Quill Corp. Whiteman Tower Ariva McNamera's

No Bid No Bid No Bid300 cases (5000 sheets each case) Copy Paper Dotar 92br 8.5 x 11 20lb. Non-recycled__$___________ $9,315.00 Call for Quote

300 cases (5000 sheets each case) Copy Paper 8.5 x 11 20 lb. 100% recycled__$__________ $11,625.00 $15,630.00

5 cases (5000 sheets each case) Copy Pap8.5 x 14 20lb. 100% recycled__$______________

er

$261.50 $448.50

5 cases (5000 sheets each case) Copy Pap11 x 17 20lb. 100% recycled__$______________

er

$205.25 $690.50

5 cases (1250 sheets each case) Hammermor Mohawk Digital Color Copy 60lb.cover 11x17 (No Substitutions) __$_________________

ill

$290.50 No

10 cases (1250 sheets each case) Hammermill or Mohawk Digital Color Copy 60lb. cover 12x18 (No Substitutions) __$____________________ $671.00 No

8 cases (1000 sheets each case) Hammermor Mohawk Digital Color Copy 80lb. cover 12x18 (No Substitutions) __$______________________

ill

$572.80 No

__ $

Vendor Lindenmeyr Munroe Quill Corp. Whiteman Tower Ariva McNamera's8 cases (2000 sheets each case) Hammermor Mohawk Digital Color Copy 28lb. text 11x(No Substitutions) __$____________________

ill 17

$480.00 $488.64

5 cases (1500 sheets each case) Mohawk Digital Color Copy Gloss pure white 100 tex11x17 (No Substitutions) __$___________________

t

$352.75 No

5 cases (1500 sheets each case) Mohawk Digital Color Copy Gloss pure white 100 co8/5 x 11 (No Substitutions) __$__________________

ver

$322.25 No

5 cases (5000 sheets each case) blue 20lb8.5x11__$_____________*

. $212.75 $184.50

5 cases (5000 sheets each case) green 20l8.5x11__$_____________*_____________

b. $212.75 $184.50$

5 cases (5000 sheets each case) yellow 208.5x11 __$____________*

lb. $212.75 $184.50

5 cases (5000 sheets each case) buff 20lb.8.5x11 __$____________*

$212.75 $184.50

5 cases (5000 sheets each case) pink 20lb.8.5x11 __$____________*

$212.75 $184.50

5 cases (5000 sheets each case) orchid 208.5x11 __$____________*

lb. $212.75 $263.50

* Color Paper to be dropped form bid and ordered separately. ‐$1,276.50 ‐$1,186.00

TOTAL BID (*Phased delivery) $-----___________________--------- $24,096.05 $17,257.64

Non-Collusion Statement Yes Yes

NOTESQuill only a partial bidCannot provide storageand prices held only for 90 days.

Bid does not meet specifications.

to inspire people board of trustees · to: members of the board of trustees from: roxann buck,...

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