Administration of

Government Contracts

Presenter: Allan Cunningham

Administration involves :

The establishment, functioning, carrying out of regulationsfor the effective use of persons, equipment, resources andsystems to enable the control of required actions orresults.

This provides governance which is the act of governing,sway or control of a system.

What is Administration?

The administrator has the responsibility for ethicalstewardship of government programs, portfolios andprojects.

Ethical: consistent with agreed principles of correct moralconduct

A steward: a person who acts as the surrogate of anotheror others, especially by managing property, financialaffairs, an estate

The Administrator Role

1. Strategic planning2. Drafter of project, procurement plans, and Cabinet

Notes3. Conducts market study for the availability of providers

of goods, services and works4. Drafter of procedures, meeting notes and minutes5. Advises on the selection of contract types and

procurement methodology for goods, services, works,results and supply requirements

6. Manages the acquisition of lands, supplies, goods,services, works and results

Administrators’ Knowledge & Skills:

7. Drafter of tender notices for goods, works andservices

8. Prepares pre-qualification , expression of interest andletters of invitation documentation and public notices

9. Drafter of bulletins, addendum, and generalcorresponds with tenderers

10. Developer of tender documentation for tenderprocesses in accordance with government, stateenterprises and bank loan standard procedures whereapplicable

Administrators’ Knowledge & Skills:

11. Develops and reviews specifications, may chairs andbe a membership of committees for the governanceof program, portfolios, and projects activities

12. Conducts actions such as site visits to define tenderrequirements

13. Participates in and witnesses the tender invitation andopening closing process

13. Analyses tender submissions for compliance withtender requests

14. Prepare of letters of awards of contracts and lettersarising from tenders, suppliers, consultants andstatutory bodies

Administrators’ Knowledge & Skills:

Administrators’ Knowledge & Skills:

15. Prepares letters of awards of contracts and lettersarising from tenders, suppliers, consultants andstatutory bodies

16. Prepares conditions of contracts, seeks legal advicewhere and when necessary

17. Collates contract documentation for action by statebodies as is necessary

18. Manages the delivery process of goods, services,and results as defined in the agreement,memorandum of understanding and contract

Administrators’ Knowledge & Skills:

19. Prepares reports on programs, portfolios andproject delivery and related matters

20. Acts confidentially, impartially, and fair in allmatters

The Professional Administrators Code of Ethics

Code of Ethics as prescribed in ICSA Canada

The Professional Administrator:

1. Is honest and impartial, loyal to associates,employer, client, subordinates and the public, and isrespectful of the personal dignity of all;

2. Applies knowledge and skill to maintain highstandards of professional integrity in responsibleactions;

3. Promotes competence and accountability in theinterest of professionalism and the public interest;

The Professional Administrators Code of Ethics

The Professional Administrator:

4. Remains consistently supportive of innovative ideasand open communication;

5. Promotes the principle of recognition for thosewhose performance make a worthwhilecontribution;

6. Supports the principle of fair and impartialjudgment;

7. Exhibits leadership in continuous learning;

The Professional Administrators Code of Ethics

The Professional Administrator:

8. Treats every individual with courtesy, respect anddignity; and

9. Acknowledges that subscribing to this code imposesa shared obligation with other ProfessionalAdministrators to maintain these standards.

Questions?